The URL can be used to link to this page

Home My WebLink AboutSEOPW-CRA-R-00-0109ITEM A SEOPW/CRA 40RESOLUTION NO. SEOPW/CPA ®®® f A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") APPROVING THE ORGANIZATIONAL STRUCTURE AND ADMINISTRATIVE BUDGET FOR THE CRA. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA desires to approve the organizational structure and administrative budget for the CRA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of CRA hereby approves the organizational structure for the CRA attached as Exhibit "A" and incorporated herein by reference. Section 3. The Board of Directors of the CRA hereby approves the administrative budget for the CRA attached hereto as Exhibit "B" and incorporated herein by reference. Section 1. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 20th day of November, 2000. Arthur E. Teele, Jr., Chairman 77 A C 11 gla I. N7 C 3 SEOPW/CRA 00- 109 ITEM 10 SEOPW/CRA APPROVED AS TO FORM AND CORRECTNESS: Holland & Knight LLP CRA Legal Counsel SE®PW/CRA 00- 109 emmunity Redevelopment Agency Administrative Budget (as amended) Executive Director Director of Operations Director of Planning & Research Special Project Coordinator Special Project Coordinator Comptroller CRA Administrator Coordinator of Projects Executive Assistant Senior Planner Assistant to Comptroller Business Specialist Secretary Specialist - Projects Sanitation Code Inspector Intergovernmental Project Coordinator Senior Business Developer Community Liason Adjunct Researcher Secretary IV Receptionist Administrative Assistant Reimbursement to City Clerk Staffing Overtime and Increments Social Security Unemployment Compensation Worker's Compensation Group Insurance OMNI Allocation Total Salaries and Fringes FY '2001 FY' 2001 Adopted Modified Difference - 89,900 (89,900) 87,000 14,500 72,500 87,000 - 87,000 - 57,420 (57,420) - 57,420 (57,420) 54,446 54,446 - 55,703 65,000 (9,297) 47,576 12,000. 35,576 38,000 45,000 (7,000) 69,600 14,500 55,100 - 25,000 (25,000) 32,000 4,500 27,500 28,000 28,000 - 20,000 - . 20,000 31,500 31,500 - .40,000 - 40,000 53,246 55,000 (1,754) - 40,000 (40,000) 20,000 - 20,000 45,000 - 45,000 16,000 16,000 - 22,880 - 22,880 40,000 - 40,000 24,000 12,000 12,000 811,951 622,186 189,765 62,114 43,845 32,478 81,195 47, 597 34,220 24,887 32,000 14,517 9,625 7,591 49,195 219,632 138,705 80,927 (68,353) - (68,353) 963,230 760,891 202,339 �-� SF0®2WI� ®/ 0�- 55 Chairman Teele and Members of the CRA Board FROM: Dipak M. Parekh Executive Directo El • CITY OF MIAMI, FLORIDA f INTER -OFFICE MEMORANDUM ITEM 10 DATE: November 6, 2000 FILE SUBJECT: Organizational Structure And Administrative Budget REFERENCES: ENCLOSURES: Resolution RECOMMENDATION It is recommended that the CRA Board of. Directors approve the attached resolution approving the Organizational Structure and the Administrative Budget for the CRA. BACKGROUND A Resolution of the Board of Directors of the CRA approving the Organizational Structure and Administrative Budget for the CRA. Funding Source: SEOPW General Fund Account Number: 689001.550011.6.001 01 I Cif. 0 0 _ 0 CRA Organizational Structure Chairman of the Board and CRA Board Members Executive Director - I 1 0 Executive Assistant/ Technology Officer CRA Administrator Secretary Senior Business Developer Special Project Coordinator (2) ® /Budget Officer 1 Receptionist Comptroller Sanitation Code Inspector Asst. Comptroller Community Liaison r f ammunity Redevelopment Agency* Administrative Budget (as amended) Executive Director Director of Operations Director of Planning & Research Special Project Coordinator Special Project Coordinator Comptroller CRA Administrator Coordinator of Projects Executive Assistant Senior Planner Assistant to Comptroller Business Specialist Secretary Specialist - Projects Sanitation Code Inspector Intergovernmental Project Coordinator Senior Business Developer Community Liason Adjunct Researcher Secretary IV Receptionist Administrative Assistant Reimbursement to City Clerk Staffing Overtime and Increments Social Security Unemployment Compensation Worker's Compensation Group Insurance OMNI Allocation FY '2001 FY' 2001 Adopted Modified Difference - 89,900 (89,900) 87,000 14,500 72,500 87,000 - 87,000 - 57,420 (57,420) - 57,420 (57,420) 54,446 54,446 - 55,703 65,000 (9,297) 47,576 12,000 35,576 38,000 45,000 (7,000) 69,600 14,500 55,100 - 25,000 (25,000) 32,000 4,500 27,500 28,000 28,000 - 20,000 - 20,000 31,500 31,500 - 40,000 - 40,000 53,246 55,000 (1,754) - 40,000 (40,000) 20,000 - 20,000 45,000 - 45,000 16,000 16,000 - 22,880 - 22,880 40,000 - 40,000 24,000 12,000 12,000 811,951 622,186 189,765 62,114 43,845 32,478 81,195 47,597 34,220 24,887 32,000 14,517 9,625 7,591 49,195 219,632 138,705 80,927 (68,353) - (68,353) Total Salaries and Fringes 963,230 760,891 202,339 i SE®P wIcRA 00- 09 00�- 55 1 C CITY OF MIAMI, FLORIDA • —� INTER -OFFICE MEMORANDUM TO: Dipak M. Parekh Executive Director, CRA FROM: Arthur E. Teele, Jr Chairman, CRA • • DATE: October 16, 2000 FILE : SUBJECT k0�REFERENCES: '� RRES: Administration and Overhead Costs Please note that the Administration and Overhead costs for the CRA is becoming of concern. In order to reduce these cost, I recommend that the CRA maximize the use of outside consultants for CRA Projects. We need a "lean and mean fighting machine" to address development issues aggressively in the CRA office. I would like to review your recommendations on all potential avenues of reducing overhead and administrative costs by Friday, October 20, 2000. 1 would like to have your recommendation as an agenda item at the next CRA Board of Directors Meeting but prior to the meeting please ensure that you brief Board Members individually. Regards. Cc: Honorable Members of the CRA Board Alejandro Vilarello, City Attorney Walter Foeman, City Clerk SEOPW/ CRA 0- IoqJ OAINI/CRA.- �� CRA Organizational Structure Chairman of the Board and CRA Board Members Executive Director Executive Assistant/ Technology Officer Secretary Receptionist • CRA Administrator Senior Business Developer /Budget Officer Comptroller Asst. Comptroller • Special Project Coordinator (2) Sanitation Code Inspector Community Liaison 0 a 0. a • CITY OF MIAMI, FLORIDA TO: Arthur E. Teele, Jr. Chairman, CRA FROM: Dipak M. Parekh Executive Director, RA INTER -OFFICE MEMORANDUM DATE: October 16, 2000 FILE : SUBJECT: Cellular Policy REFERENCES: Letter dated October 12, 2000 ENCLOSURES: In response to your memo dated October 12, 2000 regarding cellular usage, I have personally reviewed the cellular phone bills for the past three (3) months and I am setting up a new policy. The following three (3) CRA employees will receive a monthly stipend of $75.00 for cellular use, and will have the invoices sent directly to their residence for payment. 1. Hilda Tejera, CRA Administrator 2. Chelsa Arscott, Executive Assistant/Technology Officer 3. Ralph Rosas, Senior Business Developer/Budget Administrator In addition, there will be three (3) Two -Way radio phones at a monthly rate of $49.95 for use in the office and for individuals in the field.0 A comparison between the past plan and the future plan will have a total savings of $12 11.14 , a reduction of 73%. Average from Past Three Months 11 phones @ $69.95 = $909.35 2 phones @ $179.95 = $359.90 Monthly $1,269.25 Yearly Rate: $15,231.00 Plus overusage: $ 1,578.34 TOTAL COST: $16,809.34 FntnrP Plan 3 phones @ $75.00 = $225.00 3 phones @ $49.95 = $149.85 Monthly $374.85 Yearly Rate: $4,498.20 No overusage. $ 0 TOTAL -COST: $4,498.20 Effective Thursday, November 16, 2000 all cellular phones will be collected and the Nextel account will be closed out. All excess charges made by CRA employees have been reconciled as of Friday, October 27, 2000. Thank you. Cc: Honorable Members of the CRA Board Alejandro Vilarello, City Attorney Walter Foeman, City Clerk SIBOg ��- 55 0W/, i 0 0 0 ITEM 10 F- D 1 2 IT" y '0- F 1-11 Pil, FL SEOPW/CRA 00- 109 00- OMW/CRA 0 Ar CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM —Ift 1W TO: Dipak M. Parekh DATE = October 12, 2000 FILE Executive Director, CRA FROM Arthur E. Teele, Jr Chairman, CRA SUBJECT: Cell Phones Usage at the CRA REFERENCES: ENCLOSURES: am very concerned about the proliferation and usage of cellular phones at the CRA office. Please prepare a policy ( with a dollar ($) ceiling) on cell phone usage for my review by Friday, October 20, 2000. Please ensure that the public funds are expended in a manner consistent with the CRA Bylaws. I am further requesting that you, personally , review and approve each cellular telephone monthly charges; I personally will review and approve of your monthly cellular charges. Regards. Cc: Honorable Members of the CRA Board Alejandro Vilarello, City Attorney Walter Foeman, City Clerk SEOPWICRA 00- 1099 OlVINI/CRA, 0 0 - 55 CITY OF MIAMI, FLORIDA 1 TO: Arthur E. Teele, Jr. Chairman, CRA FROM: Dipak M. Parekh ell Executive Director, INTER -OFFICE MEMORANDUM vw DATE: October 18, 2000 FILE : SUBJECT: Administrative and Overhead Costs REFERENCES: Letter dated October 16, 2000 ENCLOSURES: Organizational Chart and Budget In response to your memo dated October 16, 2000 regarding potential avenues of reducing overhead and administrative cost, I have enclosed a copy of the new Table of Organization chart. I am recommending a reduction of the current staff of nineteen (19), including temporary employees, to a smaller more efficient team of twelve (12). The end results is a more integrated CRA Agency with a smaller internal staff with more detailed responsibilities working with outside consultants, creating a "lean and mean fighting machine". The net savings of this reorganization is $202,339.00, a reduction of 21% which has been budgeted towards contingency. Thank you. 0 Cc: Honorable Members of the CRA Board Alejandro Vilarello, City Attorney Walter Foeman, City Clerk SF,®PwIC� 0 - _ 0 u 00- 5r 0 CITY OF MIAIVII, FLORIDA ITEM 10A INTER -OFFICE MEMORANDUM WF Chairman Teele and DATE: ' November 6 2000 FILE Members of the CRA Board SUBJECT: Accounting Policy and Procedures Manual FROM: Dlpak M. Parekh ` REFERENCES: Executive Director ENCLOSURES: Resolution and Policy Manual RECOMMENDATION It is recommended that the CRA Board approve the attached resolution requesting the Accounting Policy and Procedures Manual be accepted as final. Upon approval, such policies and procedures will be implemented as a part of the CRA's normal operation. BACKGROUND The Accounting Policy and Procedure Manual has been developed im order to establish a definitive format for the day-to-day workings of the CRA, as well as provide adequate safeguards, accountability, and integrity for the Agency, its officers and Board of Directors. Funding Source: N/A Account Number: N/A SE'Ol?'W