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Home My WebLink AboutSEOPW-CRA-R-00-0095RESOLUTION NO. SEOPW/CRA 0 0 + �) 5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA TO ISSUE THE ATTACHED REQUEST FOR PROPOSALS ("RFP") FOR THE PROVISION OF PARKING MANAGEMENT SERVICES FOR THE PARKING LOTS OWNED BY THE CRA, WHICH RFP WILL REQUIRE: (A) THE SELECTED RESPONDENT TO PAY TO THE CRA AN ANNUAL PAYMENT IN AN AMOUNT EQUAL TO THE GREATER OF (I) 150% OF THE ANNUAL AMOUNT CURRENTLY PAID TO THE CRA BY THE DEPARTMENT OF OFF- STREET PARKING ("DOSP") OR (II) 90% OF THE REVENUES GENERATED BY THE PROPERTIES WITH THE FIRST YEAR MINIMUM PAYMENT TO BE PAID IN ADVANCE; (B) WITH AN INITIAL TERM OF ONE (1) YEAR WITH FOUR (4) ONE (1) YEAR RENEWAL OPTIONS; AND (C) WITH THE SUCCESSFUL RESPONDENT BEING RESPONSIBLE FOR OVERSEEING MAINTENANCE OF THE PROPERTIES. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA desires to issue an RFP for the provision of parking management services for the parking lots owned by the CRA, which RFP will require: (a) the selected respondent to pay to the CRA an annual payment in an amount equal to the greater of (i) 150% of the annual amount currently paid to the CRA by DOSP or (ii) 90% of the revenues generated by the properties with the first year minimum payment to be paid in advance; (b) with an initial term of one (1) year with four (4) one (1) year renewal opt,10 �i and,4 (c) with the successful respondent being responsible for over f�irig-r�r�a �f t.h roperties. _ ��_t !, 'e,._ API %ftbw '%� NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of CRA hereby authorizes the CRA to issue an RFP for the provision of parking management services for the parking lots owned by the CRA, which RFP will require: (a) the selected respondent to pay to the CRA an annual payment in an amount equal to the greater of (i) 150% of the annual amount currently paid to the CRA by DOSP or (ii) 90% of the revenues generated by the properties with the first year minimum payment to be paid in advance; (b) with an initial term of one (1) year with four (4) one (1) year renewal options; and (c) with the successful respondent being responsible for overseeing maintenance of the properties. Section 3. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 25th day of September, 2000. ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Holland & Knight LLP CRA Legal Counsel MIA1 #971751 v1 Arthur E. Teele, Jr., Chairman �JOPWICRW (� - 0 FINAL DRAFT A 9-21-00 The City of Miami Southeast Overtown/Park West Community Redevelopment Agency (CRA) Request for Proposals For The Management and Operation Of Parking Services From Vacant or Leased Lots Of The CRA PUBLIC NOTICE ADVERTISMENT The Southeast Overtown/Park West Community Redevelopment Agency (the SEO/PW CRA" or "CRA") is seeking competitive proposals for the management and operation of day-to-day and entertainment event parking services that may include valet parking, self - parking, park and ride and monthly contract parking entered into by the Respondent Concessionaire or by the CRA (the "Parking Services"). The Parking Services will be provided from CRA vacant lot locations within the CRA Area (the "Parking Service Location(s)") that are being made available by the CRA for temporary use for providing Parking Services in the selected Locations set forth in the proposal of the Respondent to this Request for Proposals (RFP). The Parking Service Locations for providing the Parking Services selected by the Respondent in its response to the RFP from a CRA maps of the vacant lots (the "Parking Service Location Map") that will be made available to any interested Respondent to this RFP that registers at the offices of the City Clerk at the address set forth below. The CRA understands that the type of a Parking Services to be provided depends upon the location of the available Parking Service Location Site and the parking demand at a particular time(s) of the day for any one of the potential Parking 1 tirrr `� FINAL DRAFT A 9-21-00 Service Locations Sites that the RFP Respondent determines to be economically usable for provided any one of the Parking Services contemplated by this RFQ. The Respondent to this RFP shall demonstrate having not less than three years of management and operating experience in providing valet parking, park -and -ride services, self -parking, regular business parking contract parking and for major entertainment events within and in the adjacent area of the CRA that include events at the two arenas and the "late night" entertainment business sites rapidly growing within the new specially zoned entertainment districts for specific types of entertainment business within the CRA Area. This "late night" entertainment business growth appears to be migrating from the South Beach entertainment area (SOBE) due to the lack of acceptable available properties, excessive rentals being charged and the cost and/or availability of vehicle parking. This is also true of the potential growth within the Photo Studio and Site Selection District in the Park West sub -section of the CRA Area. The Respondent shall include in its RFQ response a first year an annual guaranteed payment amount (the" Guaranteed Payment Amount") of not less than one hundred and twenty-five thousand dollars ($125.000) paid in advance for the first year of the Concession Agreement for the use of the available vacant lots (See Lot Location Map) that have been acquired or leased by the CRA and selected for providing the Parking Services set forth in the proposal response of the RFQ Respondent. The Respondent shall also include a percentage fee of not less than eighty-five percent (85%) of the annual gross revenues of the Parking Service Concessionaire Agreement, payable to the 0 0 - 91 2 FINAL DRAFT A 9-21-00 CRA monthly not later than the tenth day of the following month. The CRA reserves the right, at any time after the first year of the Concessionaire Parking Service Agreement to terminate the use of a Parking Service Location or any part for use for CRA redevelopment purposes pursuant to the CRA redevelopment plan Project of the Interlocal Agreement between the City of Miami and Miami -Dade County the and any requirements of Chapter 163, Part III Laws of Florida Likewise the CRA, with agreement of the other party of the Concessionaire, will add to the Concessionaire any new Parking Service Location site that the CRA decides to temporarily use for Parking Services. The Respondent shall provide a detailed description of the Parking Services that it intends to provide from any one or a combination of any of the Parking Service Location sites selected by the Respondent in its proposal and shown as available in the Lot Location Map of the CRA for the Parking Services. The Parking Service description shall also include; 1) the planned committed capital investment amount at each Parking Service Location site and the related detailed capital improvement items; 2) the commencement date(s) for the start-up of all or any of the Parking Services Location sites selected by the Respondent in its RFQ proposal; 3) the contiguous or split hours of operation of each Parking Service Location site each day of the week; 4) the marketing program for promoting the use of the Parking Service Locations by customers of special events and regular day-to-day parking; 5) up -keep of the cleanliness of the Parking Service Location Lots; 6) routine fencing and other routine FINAL DRAFT A 9-21-00 maintenance of the Parking Service Locations; 7) the security of the parked vehicles at each Parking Service Location; 8) customer service level of each Parking Service Location site; and 9) the description of any "High Profile" special Parking Services not referenced herein that the Respondent intends to make available to its potential customers from any one Parking Service Locations. The Respondent shall in its proposal response to the RFP provide planned rates and charges for the use of the Parking Services of each Parking Location site that are fair and reasonable and competitive at all times with the rates and charges for any similar parking services being provided by competative parking service providers. The schedule of the day to day parking rates and charges for each of the Parking Service Locations may be different from monthly contract parking and special entertainment event parking rates and charges such as the events at the two arenas and the "late night" entertainment business sites within the CRA entertainment district. Sealed responses to this Request For Proposals including the separate sealed envelope signed by the Respondent and that contains the Guaranteed Payment Amount of not less than $125,000 shall be submitted no later than 2pm, , 2000, to: City Clerk Office 3500 Pan American Drive Miami, Florida 33133 Any RFP response submittal received after the required date and time or a RFP submittal made at another location shall be deemed not responsive and will be rejected. 4 0,EOPWICRA 0 0 _ 9 FINAL DRAFT A 9-21-00 The CRA reserves the right to accept any RFP response proposal (the "Proposal") deemed to be in the best interest of the CRA, to waive any irregularities in any Proposal, or to reject any or all Proposals, and to re -advertise for new Proposals. The CRA Competative Selection Committee in rating from one to an highest rating of 10 (ten) the qualification of the Respondent response to the RFP for Parking Service management and operating experience and professional business reputation; financial qualification; the Parking Services to be provided by the Respondent such as, but not limited to, valet parking, self parking; and contract parking the recommended rates and charges for each of the Parking Service Locations; the percentage fee: qualification and any other proposal requirements required herein to be included in the RFP response proposals excluding the First year Guaranteed Payment Amount which will be provided by the Respondent in a separate sealed envelope signed by the Respondent and opened after the Competative Section Committee has qualified those Respondents that meet the requirement of this RFP excluding the Guaranteed Payment. Minority firms and those firms, which will employ City of Miami residents, are encouraged to respond to this RFQ. The highest rated selected Respondent by the CRA Competative Selection Committee shall enter into a Parking Service Concession Agreement with the CRA. If the Respondent does not agree, within a reasonable time, to the terms of the Agreement the 00- 95 5 OPW I CRC FINAL DRAFT A 9-21-00 CRA will terminate the negotiations, at its discretion, and will then began negotiations of an Agreement with the next highest rated Respondent to the RFP. The agreed Concession Agreement shall be approved by the Board of Directors of the CRA. The successful Respondent will be expected to comply with certain insurance and bond requirements as will be set forth in the Concession Agreement. A thirty -day (30) public notice of the intent of the CRA to lease certain CRA interest in real property in the CRA Redevelopment Area shall be advertised in accordance with state law by the CRA prior to the execution of the Concession Agreement. S'ROPW / CRA on EM V HIBIT A Leasehold Premises Legal Description All of Block 45N of Miami North, (PB B-41) All of Block 56N of Miami North, (PB B-41) Lots 4 and 18 less Metrorail Right -of -Way and Lots 5- 17, BLOCK 25N, MIAMI NORTH (PB B-41) LOTS 1, 8, 9, 16, 17. 24. 25, 32, 33, 40, 41, 48 Less Metrorail Right -of —Way. and All of LOTS 2, 3, 6, 7, 10, 11, 14, 15, 18, 19, 22, 23, 26, 27. 30, 31. 34, 35, 38, 46 and 47, of P.W. White's Resub. of BLOCK 36N. (PB B- 34) -13- S50j)w 1 CRA TO: Chairman Teele and Members of the CRA Board r FROM: Robert L. Tyleri_ Dir. Of Op., Admin. & Dev. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : September 18, 2000 FILE : SUBJECT: Parking Management Services REFERENCES: ENCLOSURES: Resolution and Draft RFP RECOMMENDATION It is respectfully requested that the Board adopt the attached resolution approving the RFP for management of the various parking lots owned, leased or to be acquired by the CRA with the terms and conditions listed. BACKGROUND Resolution approving the attached RFP for the provision of parking management services for the parking lots owned by the CRA, which RFP will require: (a) the selected respondent to pay to the CRA an annual payment in an amount equal to the greater of (i) 150% of the annual amount currently paid to the CRA by DOSP or (ii) 90% of the revenues generated by the properties with the first year minimum payment to be paid in advance; (b) with an initial term of one (1) year with four (4) one (1) year renewal options; and (c) with the successful respondent being responsible for overseeing maintenance of the properties. On Monday, July 24, 2000 the Board authorized the CRA Administration and CRA Counsel by motion SEOPW/CRA M-00-83 to issue a Request for Proposal [RFP] for a management agreement to operate parking services. Funding Source: N/A Account Number: N/A 3 () - 9"1 MOM l CRA_