HomeMy WebLinkAboutSEOPW-CRA-R-00-0067RESOLUTION NO. SEOPW/CRA R-00-67
A RESOLUTION AUTHORIZING THE DIRECTOR OF
OPERATIONS, ADMINISTRATION AND
DEVELOPMENT (THE "DIRECTOR") OF THE
COMMUNITY REDEVELOPMENT AGENCY (THE
"CRA") TO PARTICIPATE IN THE LEGISTAR
PROGRAM, A MANAGEMENT INFORMATION SYSTEM
BEING IMPLEMENTED BY THE OFFICE OF THE CITY
CLERK TO FACILITATE THE TRACKING OF
RESOLUTIONS AND THE STORING OF
INFORMATION.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to
Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community
redevelopment activities and projects in the Southeast Overtown/Park West
Redevelopment Area (the "Redevelopment Area") established pursuant to the
Redevelopment Plan; and
WHEREAS, the CRA desires to participate in the LEGISTAR
Program, a management information system being implemented by the Office
of the City Clerk to facilitate the tracking of resolutions and the storing of
information.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to
this Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized to direct the Director to
participate in the LEGISTAR Program, a management information system
being implemented by the Office of the City Clerk to facilitate the tracking of
resolutions and the storing of information.
Section 3. The resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 26th day of June, 2000.
SROPW/CRA
4aE
altero City Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Holland & Knight LLP
CRA Legal Counsel
MIA1#946276 v2
Arthur E. Teele, Jr., Chairman
11- 67
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RESOLUTION NO. SEOPW/CRA
A RESOLUTION AUTHORIZING THE DIRECTOR OF
OPERATIONS, ADMINISTRATION AND
DEVELOPMENT (THE "DIRECTOR") OF THE
COMMUNITY REDEVELOPMENT AGENCY (THE
"CRA') TO PARTICIPATE IN THE LEGISTAR
PROGRAM, A MANAGEMENT INFORMATION SYSTEM
BEING IMPLEMENTED BY THE OFFICE OF THE CITY
CLERK TO FACILITATE THE TRACKING OF
RESOLUTIONS AND THE STORING OF
INFORMATION.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to
Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community
redevelopment activities and projects in the Southeast Overtown/Park West
Redevelopment Area (the "Redevelopment Area") established pursuant to the
Redevelopment Plan; and
WHEREAS, the CRA desires to participate in the LEGISTAR
Program, a management information system being implemented by the Office
of the City Clerk to facilitate the tracking of resolutions and the storing of
information.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to
this Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized to direct the Director to
participate in the LEGISTAR Program, a management information system
being implemented by the Office of the City Clerk to facilitate the tracking of
resolutions and the storing of information.
Section 3. The resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 26th day of June, 2000.
MOM CRA
ATTEST:
Walter J. Foeman, City Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Holland & Knight LLP
CRA Legal Counsel
MIA1 #946276 vI
Arthur E. Teele, Jr., Chairman
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06/13/2000 TUE 09:50 FAX 3053724646 Z 007/009
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TO: Honorable Mayor and
Mem rs of the Commission
FROM : Walter J. � e
City Clerk
RECOMMENDATION
CITY OF MIAMI, FLORIDA 21
INTER -OFFICE MEMORANDUM
DATE; May 17, 2000 FILE:
sUEUECT: Comprehensive Integrated
Legislative Agenda Preparation
and Information Tracking
REFERENCES: System
ENCLOSURES:
It is recommended that the Commission approve the attached resolution, which would authorize
and direct the City Clerk, City Manager or his designee to enter into competitive negotiations
with Daystar Inc., Decision Management, Inc., Xerox Corporation and any and all other
providers of a comprehensive integrated document management and information retrieval system
designed to support the legislative process.
BACKGROUND
On November 16, 2000, the City Commission directed the City Clerk to research the potentiality
of implementing a comprehensive legislative and agenda information management tracking
system and submit said findings to the City Commission by February 1, 2000.
Prior to the aforementioned deadline, the City Clerk submitted a preliminary report and met
individually with each member of the Commission and discussed recommendations, findings and
a procurement strategy as it pertained to a comprehensive integrated document and information
retrieval system. After a review of the feasibility of "piggybacking"-- utilizing an existing
governmental contract from the City of Pittsburgh for a most recent upgrade of the Legistar
system, our Chief Procurement Officer, in consultation with the City Attorney's Office,
recommended that due to the variation in unit price, terms, organizational structure, process and
functionality, the best interest of the City would be better served if the City Clerk would
administer its own selection process for the aforementioned legislative and agenda information
management tracking system. Consistent with Section 18-80 of the City Code, the City Clerk
and City Manager or his designee are desirous of interviewing the aforementioned three firms, as
further evidence of their ability to provide the document management and information retrieval
function to the City of Miami.
In closing, request is hereby made that you authorize the City Clerk and the City Manager or his
designee to negotiate and complete a most advantageous contract to the City. Whereupon
completion of said negotiations, the City Clerk, City Manager or his designee will come back
before the City Commission to seek its consideration, review and approval of same.
JUN 13 2000 10:53
SEOPW/QRA
1 „IJ
OMNI//CRA G
3053724646 PAGE.07
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An Overview of
Prepared by
Walter J. Foeman
City of Miami
City Clerk
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®lYl M / CRA,
JUN 13 2000 10:53 3053724646 PAGE.08
06/13/2000 TUE 09:50 FAX 3053724646 2 009/009
REPORT ON THE POTENTIALITY OF IMPLEMENTING LEGISTAR
(A LEGISLATIVE AND AGENDA INFORMATION AND MANAGEMENT TRACKING
SYSTEM
1. INTRODUCTION
A. BACKGROUND
Pursuant to Resolution 99-905 (See Attachment A), the Miami City Commission directed the
City Clerk to research the potentiality of implementing a computer program known as "Legistar'
(Legislative and Agenda Information and Management Tracking System) and submit said
findings to the City Commission by February lu, 2000. Legistar represents one option to the way
in which we may prepare our agenda and track legislation. It is a comprehensive, integrated
document management and information retrieval system designed specifically to support the
legislative process. From the d=fting of ordinances, resolutions, and other legislative matters
through assignments given to the Administration by the City Commissioners to minutes coverage
of Commission meetings, Legistar supports legislative operations, tracking every action taken on
each matter, along with dates, free form notations, and votes taken where appropriate.
An agenda can be defined as .an outline or list of subjects to be considered at a Commission
Meeting. An agenda packet contains memoranda, support documentation, including any
attachments (i.e. contracts, agreements), or simply put, it contains the detail which accompanies
each agenda item. Currently, all Agenda Items come through the City Manager's Office. The
Agenda Coordinator, located in the City Manager's Office, is responsible for preparing the Draft
Agenda, which is reviewed by the City Manager and the Agenda Coordinator. Generally
speaking, the regular agenda format contains the following: (a) Invocation and Pledge of
Allegiance; (b) Approval of prior meeting minutes; (c) Presentations and Proclamations; (d)
Memo regarding Mayoral Vetoes (and accompanying veto message and legislation, if any action
is taken); (e) Specially Scheduled Items; (f) Public Hearing Items; (g) Personal Appearances; (h)
Consent Agenda; (i) Ordinances (Emergency, First and Second Reading); 0) Resolutions; (k)
Board Appointments; (1) Discussion Items; (m) Mayor (Citywide) and Commission Items (by
district); (n) Supplemental Agenda (when necessary); and (o) Planning and Zoning Items (on the
4°i Thursday of every month).
SEOPW/CRA -}
JUN 13 2000 10:54 3053724646 PAGE.09
TO: Chairman Teele and
Members of the CRA Board
FROM: Robert L. Tyler
0 1-
Dir. Of Op., Admin. & Dev.
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE .
June 16, 2000 FILE .
SUBJECT:
LEGISTAR
REFERENCES:
ENCLOSURES:
Resolution & Info Sheet
RECOMMENDATION
It is respectfully recommended that the Board adopt the attached resolution authorizing the Director of
Operations, Administration and Development to participate in the LEGISTAR Program.
BACKGROUND
Resolution authorizing the Director of Operations, Administration and Development to participate in the
LEGISTAR Program, a management information system being implemented by the Office of the City
Clerk to facilitate the tracking of resolutions and the storing of information.
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