HomeMy WebLinkAboutSEOPW-CRA-R-00-0065RESOLUTION NO. SEOPW/CRA R-00-65
A RESOLUTION AUTHORIZING THE COMMUNITY
REDEVELOPMENT AGENCY (THE "CRA") TO
APPROVE THE POLICY OF A COMMERCIAL
REVITALIZATION SUPPLEMENTAL GRANT
PROGRAM (THE "GRANT PROGRAM") AS DESCRIBED
ON EXHIBIT "A" ATTACHED HERETO AND MADE A
PART HEREOF.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to
Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community
redevelopment activities and projects in the Southeast Overtown/Park West
Redevelopment Area (the "Redevelopment Area") established pursuant to the
Redevelopment Plan; and
WHEREAS, the CRA desires to approve the policy of the Grant
Program.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to
this Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized to approve the policy of the
Grant Program, as described on Exhibit A.
Section 3. The resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this,26th day of June, 2000.
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Arthur E. Teele, Jr., Chairman
00 - 65
SEOP IICRA
Walter J.Wjwfia_pi'City Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Holland & Knight LLP
CRA Legal Counsel
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The City of Miami
Community Redevelopment Agency
Commercial Revitalization Supplementary Grants Program
THE PROGRAM
The CRA is proposing a Commercial Revitalization Supplementary Grants Program
(CRMGP) using Community Development Block Grant (CDBG) funds. This program is
designed to assist properly owners and merchant lease holders (with the property
owner's approval) seeking financial assistance to upgrade and expand those
businesses located in the redevelopment area. To qualify, the project must meet
Federal and Local eligibility requirements.
The CRA proposes to provide supplementary grants to those business in the CRA area
who have been awarded grants from MMAP through their competitive process.
The CRA will make supplementary grants available to qualified owners and merchant
lease holders to rehabilitate the exterior of their commercial buildings and bring them up
to code. The funds must also be used to correct interior code violations or to facilitate
approved expansion. The grantee must retain their own architectural and engineering
consultant and other professional services.
The Program is subject to federal laves and grant regulations which are strictly
monitored and enforced on all projects. All wages paid at construction sites must be
based on the Davis -Bacon minimum wage requirements.
A minimum participation of 10% of the project cost is required by the Applicant
ELGISLE AREAS
In order to be eligible, applicant businesses must be located within the CRA area and
must be approved for a grant from MMAP, and must fulfill all legal entity requirements.
The Program is designed to assist in the commercial and industrial development of
businesses and properties located in the CRA area.
FUNDING
1. Maximum grant amount for each project: $250,000 per project.
2. A minimum participation of *10% of the project cost is required by the applicant
WHO MAY APPLY?
Any property owner or merchant lease holder (with the property owner's approval) of a
commercial or industrial property in the CRA areas who has been approved for a MMAP_
grant may apply for a Commercial Revitalization Program Supplementary Grant. To be
S]60p,WJCVA
00- 65
eligible, the owner must obtain tenant consent, and must be in good standing (i.e.
property taxes must be current). The owner must provide the CRA with financial
statements; certified tax returns; and other financial information deemed necessary.
ELIGIBILITY
• CRA's CRMGP is limited to businesses located within the boundaries of the CRA
area who have been approved for funding through MMAP's competitive process.
• The Chief Executive Officer (or designee) of any business wishing to establish a
new business or expand an existing business in CRA redevelopment area may
apply providing they have been approved by MMAP.
• Matching grants shall be available to eligible applicants for the following
activities: Acquisition of land, buildings, and fixed equipment.
Working capital and inventory.
• Architectural and engineer services.
• Site preparation and construction, reconstruction or installation of buildings and
fixed equipment.
• Clearance and demolition, removal or rehabilitation of buildings and
improvements.
• Payment of assessments for sewer, water, street and other public utilities if the
provision of the facilities will directly create or retain jobs.
• Grants shall not be available for the following activities: Refinancing of existing
debt.
• Reimbursement for expenditures made prior to grant approval, unless
authorized.
Land, buildings, or fixed equipment not essential to the business.
• Residential building construction or reconstruction.
CONDITIONS
• Grants are limited to take businesses located in the CRA area who have been
approved for funding by MMAP though their competitive process.
• Grants are subject to availability of Program Funds.
• Applicant funds will be required. (10% minimum)
• Projects must be consistent with the CRA Redevelopment Plan.
REQUIREMENTS
• Must leverage at least $1.00 of MMAP funds for every $1.00 of CRA funds
requested.
• At least 1 full-time permanent position created or retained for every S35,000 of
funds requested.
• Must demonstrate that the proposed project is consistent with CRA
Redevelopment Plan.
• Must demonstrate that the proposed project is viable and the business will.grow
and create jobs.
OpWV/GRA 0 0 - 65
Oo:19%�Otli. ):J� IU:14 1 AN .ft: �
• At least 51% of the jobs created by the project must benefit residents in the CRA
area.
• Application shall comply with all applicable local, state, and federal laws,
regulations, and ordinances.
OBJECTIVES
To provide supplemental financing for selected businesses
• To foster business growth
• To encourage creation of permanent, year round jobs in the area
To encourage retention and expansion of existing businesses
To attract new business
• To encourage development of modern industrial technology, and a safe, l6althful
work environment in the' CRA area
The CRA CRSG program is being capitalized with CDBG funds.
,%fiopwi" o o - 65
CRA .
Commercial Revitalization Program
The Commercial Revitalization Program is a comprehensive approach to improve
and enhance the physical and economic framework of businesses located along
the NW 31d avenue historic business corridor. The concept of this special
economic development program is to provide technical and financial assistance
to property owners and merchants to stabilize local businesses and create
employment opportunities for residents in the CRA.
The following guidelines establish minimum working parameters from which to evaluate
businesses seeking assistance form the CRA Commercial Revitalization Program and
govern the processing of grant requests.
a) All recipients must be awarded an initial grant from another public funding source
approved by the CRA Commercial Revitalization Program Grant.
b) The maximum allowable grant is $250,000. The applicant must provide a 30%
match to participate in the program.
c) The applicant is responsible for all additional costs above the approved project amount.
d) All properties must be located in the CRA area.
e) Priority wiii be eiven to businesses located along the NW 3'd avenue Historic
Business Corridor
f) All Applicants must create or retain jobs for low to moderate income residents of the
area (said requ7T-ment will remain in effect for five (5) years following grant
approval).
g) If CDBG-assisted properties are sold within five (5) years from the date of
receiving as the Grantee must return to the City, on a prorated basis,
any grant funds provided on a declining percentage basis (e.g.100%, 80%, 60%,
40%, 20%), with 100% due the first year.
h) Property ovrners and/or commercialfiindustrial lease holders in the area are
eligible to be considered for a CRA Commercial Revitalization Program Grant,
provided they can demonstrate other grants.
i) An absent property owner must obtain tenant consent and be in good standing
(i.e. property taxes must be current).
0 0 - 615
j) Commerciallindustrial lease holders must receive approval from the property
owner.
k) The property owners or leaseholder must provide the CRAwith financial
. statements, certified tax returns; and other financial information deemed
necessary.
1) A project is definbd as any commercial or industrial building located within a tract
or parcel of land. In cases where a building contains multiple storefronts, the
entire building is considered to be a single project. Buildings that are legally
subdivided with separate ownership may be considered individual projects. A
building with several businesses which have qualified individually, may be
considered as individual projects.
m) Eligible expenses include construction costs for work on exteriors, correction of
interior and exterior code violations and improvements to meet requirements of
the Americans with Disabilities Act, if deemed necessary for the completion of
the project and infrastructure improvements such as parking and landscaping.
n) The Applicant will enter into a contract (grant agreement) with the CRA, which
retains the authority to revise the contract as required.
o) The Applicant must comply with applicable Davis -Bacon and Labor Standards.
p) The retaining of an architect and other professional services will be the
responsibility of the owner.
q) The applicant is responsible for all fees and costs incurred prior to project
approval.
r) The CRA is not responsible for any cost overruns in excess of the approved
contract amount.
s) To every extent possible, the CRA will develop a consolidated application
process for consistent with the City of Miami, the Miami -Dade County
Commercial Revitalization Program. The joint application process does not
preclude the applicant from complying with application requirements that may be
specific to the CRA Commercial Revitalization Program.
The goal of the program is to bring about compliance, improve the physical appearance
of businesses, create job opportunities for low and moderate income residents and
enhance the CRA neighborhoods.
SEOPWI L8 0 0 - 65.
2
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DESIGN STANDARDS
Design standards help to determine the nature and scope of exterior and interior
rehabilitation. The design concept for the commercial property to be rehabilitated
must meet the specific architectural style and character consistent with the
redevelopment plan. The design concept must be approved by the appropriate
government agencies and all permitting and zoning requirements must be met,
including conformance With specifications of the South Florida Building Code.
Some areas have cohesive design themes that lend to the development of architectural
design standards and a unified approach. Other areas may not contain cohesive design
themes and the buildings are not always contiguous. The approach in the latter areas is
to undertake rehabilitation that enhances the building's individual architectural design
elements. However, the program concept is intended to impact the commercial corridors
located in the CRA area and to maximize the potential visual impact of the rehabilitation
projects in the Zones.
The comprehensive design of the program is intended not only to revitalize individual
buildings, but also to encourage pedestrian movement by introducing the use of exterior
pedestrian -oriented elements such as, landscaping, shading devices, and street
furniture.
Buildings that are fifty (50) years old or older will be subject to review to determine if the facility
is of historic or architectural significance. Buildings that fit these criteria will be subject to the
standards of the Secretary of Interior and must contract an architect experienced in historic
preservation for the project. Commercial revitalization projects of historic structures may also be
eligible for historic preservation funding.
SELECTION OF AN ARCHITECT
After project approval, the applicant is responsible for selecting a qualified architect for
the specific project. The selection of an architect must conform to approved
procurement requirements and will be based on professional qualifications,
knowledge and experience of local architecture and design cost. The CRA will only
assist with this. The Owner must request a minimum of three (3) proposals prior to
selecting the architect. It is anticipated that the architect's fee shall he between 10% -
15% of the owner/general contractor contract amount. It is the owner's responsibility to
conduct a review of the architect's background and to follow up on project references.
To ensure the quality of the product, all dravAngs must contain specifications of all
material used in the construction of the project. The architect is responsible for
preparing sketches, working drawings, specifications, processing, permitting and
revising plans; providing as build drawings, preparing necessary information and
material, preparing cost estimates and obtaining the required permits. The architect is
also required to conduct regular site inspections (once a week minimum), prepare field
reports, review pay requests and attend meetings as necessary.
U r 65.
SEOPW/C"
SELECTION OF A CONTRACTOR
The applicant shall select a qualified General Contractor to complete the project and the
selection process must conform to approved procurement requirements. The applicant
must obtain a minimum of three (3) proposal. The CRA Will also conduct a cost analysis
of the project, which will not be made available to the applicant or bidding contractors.
The CRA will review the proposals and the applicant can accept any proposal that is
within 10% of the CRA's estimate. The applicant is responsible for reviewing the
General Contractor's background, conducting a follow up on references and entering
into a standard A.I.A. General ConstructionlOwner Agreement with the General
Contractor.
The CRA has the right to terminate and/or refuse to receive construction services from any
entity and any contractor that breaches this contract will be automatically debarred from future
contracts. The Owner/Contractor agreement shall contain all applicable federal requirements,
including compliance with Davis Bacon Act provisions, Affirmative Action mandates and use of
lead-free and mercury -free paints.
The CRA will monitor the project and disburse eligible payments to contractors (less a
10% retainage that will be held until final certificates of completion are obtained). The
disbursement of funds to a contractor requires approval from the architect and
applicant. The CRA must approve all work completed outside the contracted scope of
work (as per Owner/Contractor agreement and will not honor payment requests for said
activities without prior approval, even if the request has comp from the applicant.
Any general contractor selected for a commercial revitalization project must be licensed,
insured, and bonded. The CRA reserves the right to revise t; to contract between the
General Contractor and the Applicant, as it deems necessary
APPLICATION REVIEW AND SELECTION PROCESS
The CRA will review all applications and screen them for comp'eteness and eligibility under
program and federal guidelines. Following the Staff revievi, el;4bl_ applications will be
forwarded to the Grant Committee for approval and then forwarded to the CRA Board for final
approval. Funds will be awarded on a first come, first served basis until identified funding for the
program has been depleted. The following- criteria will be implemented during the review
process:
a) Applications that are incomplete or illegible will not be given funding consideration.
Only applications that clearly meet program guidelines Will be recommended for further
evaluation.
b) Eligible applications will be reviewed and evaluated based or, property location, need for
rehabilitation, visual impact consistency with redevelopment plan and cost.
00 - 65
SEOPWJCRA-
4
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c) Applicants will be notified in writing whether the proposed project has been approved
or rejected.
d) Architects will develop and finalize conceptual drawings into final working drawings and
specifications. The revisions will include a cost estimate.
e) A federal wage determination for the project will be requested.
f) Architect will hold a pre -bid meeting, with contractors and staff at the construction site
to review scope of work and answer questions.
g) The CRA will conduct a pre -construction conference with the applicant, architect and
applicant -selected contractor. The CRA will explain applicable Local, State and Federal
regulations (including the Davis -Bacon Act) and the process to disburse funds.
h) A Notice to Proceed and Notice of Commencement for the project will be prepared.
i) Inspections to r,onitor for compliance with Davis -Bacon and other regulations, as well as
construction progress, will be conducted periodically.
j) Invoices will be reviewed and verified for completed work against requests for
payment. Releases of liens and paid receipts for material must accompany invoices for
payment. Applicant and Architect signatures will be required before payment is .
released. Applicant and Architect must ensure that all pertinent compliance forms are
attached to the request for payment prior to approving the request.
GRANTPAYMENT
The applicant wall submit a request for payment to the CRA with all pertinent information
and support documentation. The request must be accompanied by all Davis Bacon
Information reports and invoices detailing portions of the job completed as Specified in
the approved schedule of values. The applicant and architect must sign the request.
The following types of payment will be processed:
a) Progress payment-- A payment may be issued to the contractor for ninety
percent (90%) of the completed work or materials that have been ordered
and paid. The request for payment must be approved by the applicant and the
architect. The CRA will confirm that the work has been completed.
b) The retainage of ten percent (10%) of the contract amount shall be paid upon
compliance by the contractor of the following:
• Completion of all rehabilitation work and receipt submitted to the CRA
of a final Certificate of Completion; and
3BOPW/CW 0 0 - 65
5
• Approval and -acceptance of the rehabilitation work by all the
governrr>zntal agencies and authorities having Jurisdiction over the
project, including the issuance of a Certificate of Completion or
Certificate of occupancy, as applicable; and
• Receipt and approval by the CRA of all documentation for compliance
with Federal Labor Standards; and
• Receipt and approval by the CRA of a Contractor's Affidavit
representing a certified statement showing that the property is free and
clear of mechanics, materialmen's or any other type of lien or
obligation relating to the construction of the project.
c) A lump sum for the grant total may be issued to the applicant upon
completion of all the rehabilitation work and compliance with the
requirements for release of the retainage set forth above. In this instance,
the lump sum amount disbursed will constitute a "reimbursement to the
applicant (rather than a payment to the contractor); for eligible
rehabilitation costs incurred and already paid.
00- 65
SEOPWICRA—
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Chairman Teele and DATE: June 16, 2000 FILE
Members of the CRA Board
SUBJECT: Commercial Revitalization
Supplemental Grant Policy & Program
(CRSG)
FROM : Robert L. Tyler REFERENCES:
Dir. Of Op., Admin. & Dev.
ENCLOSURES: Resolution and Description
RECOMMENDATION
It is respectfully requested that the Board adopt the attached resolution approving the attached CRSG
Policy and Program and further authorizing the CRA to implement the CRA Commercial Revitalization
Supplemental Grant Program.
BACKGROUND
Resolution authorizing the CRA to implement a Commercial Revitalization Supplemental Grant
program to assist businesses in the Redevelopment Area (NW 3rd Avenue Historic Business Corridor)
which have been selected for funding through the Metro Miami Action Plan's (MMAP) competitive bid
process or through a competitive process by Miami -Dade County or the City of Miami; and further
authorizing and expending a total of $420,000.00 of TIF funds and other non -Federal funds to
designated businesses selected by the federally funded MMAP process and authorizing the Director of
Operations, Administration and Development to enter into the three grant agreements as recommended
in the Director's Report.
The Board has authorized the CRA to provide technical assistance to businesses along the NW 3rd
Avenue Historic Business Corridor. Three businesses located on the corridor have been selected by
MMAP through a competitive process to receive a limited amount of funding. The CRA seeks to
provide supplemental grants to these businesses to facilitate improvements consistent with the
Redevelopment Plan and to fully comply with the City of Miami Code and ADA goals.
Funding Source: SEOPW TIF funds and other non -Federal Funds
Account Number: 689001.055006.4.244
689001.055006.4.001
689006.055013.4.244
OP TCR& ±
CITY OF MIAMI, FLORIDA
TO: Chairman Teele and
Members of the CRA Board
FROM: Robert L. Tyler 9q
Dir. Of Op., Admin. & Dev.
INTER -OFFICE MEMORANDUM
DATE: June 16, 2000 FILE
SUBJECT: Supplementary Grants to
Businesses
REFERENCES :NW 3�d Avenue Business
Corridor
ENCLOSURES:
Resolution
RECOMMENDATION
It is respectfully recommended that the Board adopt the attached resolution authorizing the CRA to
grant funds to the following businesses in accordance with the program requirements
BACKGROUND
Attached to this memo is the resolution authorizing the CRA to (i) grant funds in an amount not to
exceed $250,000 to Jackson Soul Food Restaurant in the Third Avenue Business Corridor of the
Redevelopment Area subject to these funds shall be supplemented by matching funds of at least 20% for
a total project cost of $300,000, further with the grantee required to retain a certified architecture at the
guarantee's expense; (ii) grant funds in an amount not to exceed $150,000 to Two Guys Restaurant in
the Third Avenue Business Corridor of the Redevelopment Area, subject to these funding being matched
by at least 20% for a total project cost of $180,000 and (iii) to grant funds in an amount not to exceed
$20,000 to Just Right Barber Shop in the Third Avenue Business Corridor of the Redevelopment Area
subject to a match of 80% for a total project cost of approximately $120,000.
The above businesses have been approved for grants from MMAP. Three businesses located on the
corridor have been selected by MMAP through a competitive process to receive a limited amount of
funding. The CRA seeks to provide supplemental grants to these businesses to facilitate improvements
consistent with the Redevelopment Plan and to fully comply with the City of Miami Code and ADA
goals. The CRA has evaluated these projects and their impact and significance to the Redevelopment
Plan. We are recommending supplemental funding to facilitate our recommended improvements.
Funding Source: SEOPW TIF, non federal funds
Account Number: 689001.055006.4.001
689001.055006.4.244
689006.055013.4.244
y F' 1
i f
SEOPW I C" , h e1
The City of Miami
Community Redevelopment Agency
Commercial Revitalization Supplementary Grants Program
(CRSG Program)
THE PROGRAM
The CRA is proposing a Commercial Revitalization Supplementary Grants Program
(CRMGP) using Community Development Block Grant (CDBG) funds or other Non -
Federal funds. This program is designed to assist property owners and merchant lease
holders (with the property owner's approval) seeking financial assistance to upgrade
and expand those businesses located in the redevelopment area. To qualify, the
project must meet Federal and Local eligibility requirements.
The CRA proposes to provide supplementary grants to those business in the CRA area
who have been awarded grants from MMAP, the City of Miami or Miami -Dade County,
through a competitive process.
The CRA will make supplementary grants available to qualified owners and merchant
lease holders to rehabilitate the exterior of their commercial buildings and bring them up
to code. The funds must also be used to correct interior code violations or to facilitate
approved expansion and job creation. The grantee must retain their own architectural
and engineering consultant and other professional services.
The Program may be subject to federal laws and grant regulations which are strictly
monitored and enforced on all projects. All wages paid at construction sites must be
based on the Davis -Bacon minimum wage requirements.
A minimum participation of 10% of the project cost is required by the applicant or
applicant's other funding source.
ELIGIBLE AREAS
In order to be eligible, applicant businesses must be located within the CRA area and
must be approved for a grant from MMAP, City of Miami or Miami -Dade County, and
must fulfill all legal entity requirements. The Program is designed to assist in the
commercial and industrial development of businesses and properties located in the
CRA area.
FUNDING
1. Maximum grant amount for each project: $500,000 per project.
2. A minimum participation of *10% of the project cost is required by the applicant
or applicant's other funding source..
^`�"�
WHO MAY APPLY?
Any property owner or merchant lease holder (with the property owner's approval) of a
commercial or industrial property in the CRA areas who has been approved for a MMAP
grant may apply for a Commercial Revitalization Program Supplementary Grant. To be
eligible, the owner must obtain tenant consent, and must be in good standing (i.e.
property taxes must be current). The owner must provide the CRA with financial
statements; certified tax returns; and other financial information deemed necessary.
ELIGIBILITY
• CRA's CRSGP is limited to businesses located within the boundaries of the CRA
area who have been approved for funding through MMAP's competitive process.
• The Chief Executive Officer (or designee) of any business wishing to establish a
new business or expand an existing business in CRA redevelopment area may
apply providing they have been approved by MMAP.
• Matching grants shall be available to eligible applicants for the following
activities: Acquisition of land, buildings, fixed equipment, expansion, code
compliance, painting, lighting and landscaping.
o Working capital and inventory.
o Architectural and engineer services.
o Site preparation and construction, reconstruction or installation of
buildings and fixed equipment.
o Clearance and demolition, removal or rehabilitation of buildings and
improvements.
o Payment of assessments for sewer, water, street and other public utilities
if the provision of the facilities will directly create or retain jobs.
o Grants shall not be available for the following activities:
o Refinancing of existing debt.
o Reimbursement for expenditures made prior to grant approval, unless
authorized.
o Land, buildings, or fixed equipment not essential to the business.
o Residential building construction or reconstruction.
CONDITIONS
• Grants are limited to businesses located in the CRA area who have been
approved for funding by MMAP, City of Miami or Miami -Dade County, through
their competitive=precess. —
• Grants are subject to availability of Program Funds.
• Applicant funds will be required. (10% minimum)
• Projects must be consistent with the CRA Redevelopment Plan.
REQUIREMENTS
SEOPWICRA h �"
• At least 1 full-time permanent position created or retained for every $35,000 of
funds requested.
• Must demonstrate that the proposed project is consistent with CRA
Redevelopment Plan.
• Must demonstrate that the proposed project is viable and the business will grow
and create jobs.
• At least 51 % of the jobs created by the project must benefit residents in the City
of Miami or Miami -Dade Public Housing.
• Application shall comply with all applicable local, state, and federal laws,
regulations, and ordinances.
OBJECTIVES
• To provide supplemental financing for selected businesses
• To foster business growth
• To encourage creation of permanent, year round jobs in the area
• To encourage retention and expansion of existing businesses
• To attract new business
• To encourage development of modern industrial technology, and a safe, healthful
work environment in the CRA area
The CRA CRSG program may be capitalized with CDBG funds or Non -Federal Funds.
SEOPWICRA
06/19/2000 MON 16:14 FAX 3053724646 Z 005/O10
�
CRA DR
Commercial Revitalization Program
The Commercial Revitalization Program is a comprehensive approach to improve
and enhance the physical and economic framework of businesses located along
the NW 3rd avenue historic business corridor. The concept of this special
economic development program is to provide technical and financial assistance
to property owners and merchants to stabilize local businesses and create
employment opportunities for residents in the CRA.
The following guidelines establish minimum working parameters from which to evaluate
businesses seeking assistance form the CRA Commercial Revitalization Program and
govern the processing of grant requests.
a) All recipients must be awarded an initial grant from another public funding source
approved by the CRA Commercial Revitalization Program Grant.
b) The maximum allowable grant is $250,000. The applicant must provide a 30%
match to participate in the program.
c) The applicant is responsible for all additional costs above the approved project amount.
d) All properties must be located in the CRA area.
e) Priority will be given to businesses located along the NW 3�4 avenue Historic
Business Corridor
f) All Applicants must create or retain jobs for low to moderate income residents of the
area (said requirement will remain in effect for five (5) years following grant
approval).
g) If CDBG-assisted properties are sold within five (5) years from the date of
receiving assistance, the Grantee must return to the City, on a prorated basis,
any grant funds provided on a declining percentage basis (e.g.100%, 80%, 60%,
40%, 20%), with 100% due the first year.
h) Property owners and/or commercialtindustrial lease holders in the area are
eligible to be considered for a CRA Commercial Revitalization Program Grant,
provided they can demonstrate other grants.
i) An absent property owner must obtain tenant consent and be in good standing
(i.e. property taxes must be current).
SEOPW/CRA
JUN 19 2000 17:29 3053724646
I-
PAGE.05
06/19/2000 DSON 16:14 FAX 3059124646 ''4 0061010
j) Commercial/industrial lease holders must receive approval from the property
owner.
k) The property owners or lease holder must provide the CRA with financial
. statements, certified tax returns; and other financial information deemed
necessary.
/) A project is defined as any commercial or industrial building located within a tract
or parcel of land. In cases where a building contains multiple storefronts, the
entire building is considered to be a single project. Buildings that are legally
subdivided with separate ownership may be considered individual projects. A
building with several businesses which have qualified individually, may be
considered as individual projects.
m) Eligible expenses include construction costs for work on exteriors, correction of
interior and exterior code violations and improvements to meet requirements of
the Americans with Disabilities Act, if deemed necessary for the completion of
the project and infrastructure improvements such as parking and landscaping.
n) The Applicant will enter into a contract (grant agreement) with the CRA, which
retains the authority to revise the contract as required.
o) The Applicant must comply with applicable Davis -Bacon and Labor Standards.
p) The retaining of an architect and other professional services will be the
responsibility of the owner.
q) The applicant is responsible for all fees and costs incurred prior to project
approval.
r) The CRA is not responsible for any cost overruns in excess of the approved
contract amount.
s) To every extent possible, the CRA will develop a consolidated application
process for consistent with the City of Miami, the Miami -Dade County
Commercial Revitalization Program. The joint application process does not
preclude the applicant from complying with application requirements that may be
specific to the CRA Commercial Revitalization Program.
The goal of the program is to bring about compliance, improve the physical appearance
of businesses, create job opportunities for low and moderate income residents and
enhance the CRA neighborhoods.
2 SEOPWICM.
JUN 19 2000 17:29 3053724646 PA5E.06
06/19/2000 DSON 16:14 FAX 3053724646 10007/010
DESIGN STANDARDS
Design standards help to determine the nature and scope of exterior and interior
rehabilitation. The design concept for the commercial property to be rehabilitated
must meet the specific architectural style and character consistent with the
redevelopment plan. The design concept must be approved by the appropriate
government agencies and all permitting and zoning requirements must be met,
including conformance with specifications of the South Florida Building Code.
Some areas have cohesive design themes that lend to the development of architectural
design standards and a unified approach. Other areas may not contain cohesive design
themes and the buildings are not always contiguous. The approach in the latter areas is
to undertake rehabilitation that enhances the building's individual architectural design
elements. However, the program concept is intended to impact the commercial corridors
located in the CRA area and to maximize the potential visual impact of the rehabilitation
projects in the Zones.
The comprehensive design of the program is intended not only to revitalize individual
buildings, but also to encourage pedestrian movement by introducing the use of exterior
pedestrian -oriented elements such as, landscaping, shading devices, and street
furniture.
Buildings that are fifty (50) years old or older will be subject to review to determine if the facility
is of historic or architectural significance. Buildings that fit these criteria will be subject to the
standards of the Secretary of Interior and must contract an architect experienced in historic
preservation for the project. Commercial revitalization projects of historic structures may also be
eligible for historic preservation funding.
SELECTION OF AN ARCHITECT
After project approval, the applicant is responsible for selecting a qualified architect for
the specific project. The selection of an architect must conform to approved
procurement requirements and will be based on professional qualifications,
knowledge and experience of local architecture and design cost. The CRA will only
assist with this, The Owner must request a minimum of three (3) proposals prior to
selecting the architect. It is anticipated that the architect's fee shall he between 10% -
15% of the owner/general contractor contract amount. It is the owner's responsibility to
conduct a review of the architect's background and to follow up on project references.
To ensure the quality of the product, all drawings must contain specifications of all
material used in the construction of the project. The architect is responsible for
preparing sketches, working drawings, specifications, processing, permitting and
revising plans; providing as build drawings, preparing necessary information and
material, preparing cost estimates and obtaining the required permits. The architect is
also required to conduct regular site inspections (once a week minimum), prepare field
reports, review pay requests and attend meetings as necessary.
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SELECTION OF A CONTRACTOR
The applicant shall select a qualified General Contractor to complete the project and the
selection process must conform to approved procurement requirements. The applicant
must obtain a minimum of three (3) proposal. The CRA will also conduct a cost analysis
of the project, which will not be made available to the applicant or bidding contractors.
The CRA will review the proposals and the applicant can accept any proposal that is
within 10% of the CRA's estimate. The applicant is responsible for reviewing the
General Contractor's background, conducting a follow up on references and entering
into a standard A.I.A. General Construction/Owner Agreement with the General
Contractor.
The CRA has the right to terminate and/or refuse to receive construction services from any -
entity and any contractor that breaches this contract will be automatically debarred from future
contracts. The Owner/Contractor agreement shall contain all applicable federal requirements,
including compliance with Davis Bacon Act provisions, Affirmative Action mandates and use of
lead-free and mercury -free paints.
The CRA will monitor the project and disburse eligible payments to contractors (less a
10% retainage that will be held until final certificates of completion are obtained). The
disbursement of funds to a contractor requires approval from the architect and
applicant. The CRA must approve all work completed outside the contracted scope of
work (as per Owner/Contractor agreement and will not honor payment requests for said
activities without prior approval, even if the request has come from the applicant.
Any general contractor selected for a commercial revitalization project must be licensed,
insured, and bonded. The CRA reserves the right to revise the contract between the
General Contractor and the Applicant, as it deems necessary
APPLICATION REVIEW AND SELECTION PROCESS
The CRA will review all applications and screen them for completeness and eligibility under
program and federal guidelines. Following the Staff review, eligible applications will be
forwarded to the Grant Committee for approval and then forwarded to the CRA Board for final
approval. Funds will be awarded on a first come, first served basis until identified funding for the
program has been depleted. The following- criteria will be implemented during the review
process:
a) Applications that are incomplete or illegible will not be given funding consideration.
Only applications that clearly meet program guidelines will be recommended for further
evaluation.
b) Eligible applications will be reviewed and evaluated based on property location, need for
rehabilitation, visual impact consistency with redevelopment plan and cost.
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c) Applicants will be notified in writing whether the proposed project has been approved
or rejected.
d) Architects will develop and finalize conceptual drawings into final working drawings and
specifications. The revisions will include a cost estimate.
e) A federal wage determination for the project will be requested.
f) Architect will hold a pre -bid meeting, with contractors and staff at the construction site
to review scope of work and answer questions.
g) The CRA will conduct a pre -construction conference with the applicant, architect and
applicant -selected contractor. The CRA will explain applicable Local, State and Federal
regulations (including the Davis -Bacon Act) and the process to disburse funds.
h) A Notice to Proceed and Notice of Commencement for the project will be prepared.
i) Inspections to monitor for compliance with Davis -Bacon and other regulations, as well as
construction progress, will be conducted periodically.
j) Invoices will be reviewed and verified for completed work against requests for
payment. Releases of liens and paid receipts for material must accompany invoices for
payment. Applicant and Architect signatures will be required before payment is
released. Applicant and Architect must ensure that all pertinent compliance forms are
attached to the request for payment prior to approving the request.
GRANTPAYMENT
The applicant will submit a request for payment to the CRA with all pertinent information
and support documentation. The request must be accompanied by all Davis Bacon
Information reports and invoices detailing portions of the job completed as specified in
the approved schedule of values. The applicant and architect must sign the request.
The following types of payment will be processed:
a) Progress payment -- A payment may be issued to the contractor for ninety
percent (90%) of the completed work or materials that have been ordered
and paid. The request for payment must be approved by the applicant and the
architect. The CRA will confirm that the work has been completed.
b) The retainage of ten percent (10%) of the contract amount shall be paid upon
compliance by the contractor of the following:
• Completion of all rehabilitation work and receipt submitted to the CRA
of a final Certificate of Completion; and
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• Approval and 'acceptance of the rehabilitation work by all the
governmental agencies and authorities having Jurisdiction over the
project, including the issuance of a Certificate of Completion or
Certificate of Occupancy, as applicable; and
• Receipt and approval by the CRA of all documentation for compliance
with Federal Labor Standards; and
• Receipt and approval by the CRA of a Contractor's Affidavit
representing a certified statement showing that the property is free and
clear of mechanics, materialmen's or any other type of lien or
obligation relating to the construction of the project.
c) A lump sum for the grant total may be issued to the applicant upon
completion of all the rehabilitation work and compliance with the
requirements for release of the retainage set forth above. In this instance,
the lump sum amount disbursed will constitute a "reimbursement to the
applicant (rather than a payment to the contractor); for eligible
rehabilitation costs incurred and already paid.
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