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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF AGENDA ITEM SUMMARY FORM File ID: #11933 oR ti9 Date: 05/03/2022 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 06/23/2022 Sponsored By: Christine King District Impacted: District 5 Type: Resolution Subject: Bid Waiver - MLK Blvd and Butterfly Gardens Beautification Services Purpose of Item: The nature of this item is to approve a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended-, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") to establish a contract for beautification services for Dr. Martin Luther King Jr. Boulevard and the Butterfly Gardens for a period of three (3) years with Greater Miami Service Corps "GMSC", for the Department of Resilience and Public Works ("DRPW'), allocating funds from account number 13000.201000.534000 and other funding sources, subject to the availability of funds and budget approval at the time of need-, further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The Greater Miami Service Corps ("GMSC") was established in 1990 with a mission to transform the lives of young people through education and service activities that improve our communities and strengthen our local workforce. GMSC's program model uses service as a strategy to connect young people in Miami -Dade County to education and meaningful work experience opportunities while at the same time providing cost effective services that improve our communities. GMSC has held a contract with the City since 2016 for the beautification services of Dr. Martin Luther King, Jr. Boulevard and the Butterfly Gardens and the City wishes to continue said services. The contract term is for a three (3) year period with no option to renew. The approximate cost of service is estimated to be $854,130.00 in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No.: 13000.201000.534000 Reviewed By Department of Resilience and Public Works Review Completed 05/10/2022 2:14 PM Office of Management and Budget Donovan Dawson Office of Management and Budget Marie Gouin Department of Procurement Yadissa Calderon City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan City Commission Todd B. Hannon City Commission Maricarmen Lopez Office of the City Clerk City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Completed 05/11/2022 11:45 AM Budget Review Completed 05/11/2022 5:14 PM Procurement Review Completed 05/13/2022 10:33 AM Assistant City Manager Review Completed 05/13/2022 2:06 PM Legislative Division Review Completed 05/16/2022 9:00 AM City Manager Review Completed 05/16/2022 9:59 AM ACA Review Completed 05/17/2022 11:53 AM Approved Form and Correctness Completed 05/17/2022 4:19 PM Meeting Completed 05/26/2022 9:00 AM Meeting Completed 06/09/2022 9:00 AM Meeting Completed 06/23/2022 9:00 AM Rendered Completed 06/27/2022 5:50 PM c-,IV _ ov City of Miami ` City Hall �I „ „N T 10 3500 Pan American Drive Legislation _ ti -� g Miami, FL 33133 r g R www.miamigov.com Resolution Enactment Number: R-22-0232 File Number: 11933 Final Action Date:6/23/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") FOR ESTABLISHMENT OF AN AGREEMENT FOR THE PROVISION OF BEAUTIFICATION SERVICES FOR THE DR. MARTIN LUTHER KING JR. BOULEVARD AND THE BUTTERFLY GARDENS, WITH THE GREATER MIAMI SERVICE CORPS., A FLORIDA NOT FOR PROFIT CORPORATION ("GMSC"), FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("DRPW'), FOR A TOTAL TERM OF THREE (3) YEARS; ALLOCATING FUNDS FROM DRPW GENERAL ACCOUNT NO. 13000.201000.534000 AND SUCH OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE AGREEMENT WITH GMSC, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Greater Miami Service Corps., a Florida not for profit corporation ("GMSC"), was established in 1990 with the mission of transforming the lives of young people through education and service activities that improve communities and strengthen the local workforce; and WHEREAS, the GMSC program model uses service as a strategy to connect young people to education and meaningful work experience opportunities, while at the same time providing cost effective services that improve communities; and WHEREAS, since 2016, GMSC has held an agreement with the City of Miami ("City") for the provision of beautification services for the Dr. Martin Luther King, Jr. Boulevard and the Butterfly Gardens, and the City wishes to continue said services, for the City's Department of Resilience and Public Works ("DRPW'), for a total term of three (3) years; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has waived competitive sealed bidding methods, via a written finding, with reasons supporting the same as not being practicable or advantageous to the City; and WHEREAS, said bid waiver requires ratification, confirmation, and approval by the City Commission by a four -fifths (4/5ths) affirmative vote after an advertised public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendation and written finding, attached and incorporated as Exhibit "A", pursuant to Section 18-85(a) of the City Code, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City for establishment of an Agreement for the provision of beautification services for the Dr. Martin Luther King Jr. Boulevard and the Butterfly Gardens, with GMSC, for the DRPW, for a total term of three (3) years, is hereby ratified, confirmed, and approved. Section 3. Funding shall be allocated from DRPW General Account No. 13000.201000.534000 and such other funding sources, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute the Agreement with GMSC, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: . -\�1 i ria i "ndez, Cify Attor iey 5/1712022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.