HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
Hw `93 AGENDA ITEM SUMMARY FORM
File ID: #11817
o..Ryl.
Date: 04/11/2022 Requesting Department: Department of
Procurement
Commission Meeting Date: 05/31/2022 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Landscape Services Contractor Pool IFB 1380386
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on February 7, 2022, pursuant to IFB 1380386 for the
establishment of a Landscape Services Contractor Pool ("Pool") to provide landscaping
services in multiple categories, from Greco International, Corp. ("Greco"), Project
Xerofitus, LLC ("Xerofitus"), Coco Tree Services, Corp. ("Coco Tree"), SFM Services
Inc. ("SFM"), VisualScape, Inc. ("VisualScape"), SFL Property Maintenance, Corp.
("SFL Property"), Florida Lawn Service, Inc. ("Florida Lawn"), and Lawn Keepers of
South Florida, Inc. ("Lawn Keepers"), on an as -needed basis, for an initial term of two
(2) years, with the option to renew for three (3) additional two-year (2) periods,
allocating funds from the various sources of funds from the user departments and
agencies, subject to the availability of funds and budgetary approval at the time of need;
authorizing additional firms for inclusion in the pool as deemed in the best interest of the
City of Miami ("City"); authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and prior budgetary approvals, and in compliance with all
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City
Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and
Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form
acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Background of Item:
On January 10, 2022, Procurement issued IFB No. 1380386 for the provision of a
Landscape Services Contractor Pool, under full and open competition. On February 7,
2022, at bid closing fifteen (15) bids were received. The bids were evaluated following
the guidelines published in the bid. Eight (8) bids were found to be responsive. Bids
were tabulated and Procurement is recommending award to Greco International, Corp.,
Project Xerofitus, LLC, Coco Tree Services, Corp., SFM Services Inc., VisualScape,
Inc., SFL Property Maintenance, Corp., Florida Lawn Service, Inc., and Lawn Keepers
of South Florida, Inc., which met all requirements, per the bid specifications, and are the
apparent and responsive and responsible bidders. The approximate cost of service is
estimated to be $2,164,582.00.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Reviewed By
Department of Procurement
Annie Perez
Department Head Review
Completed
04/11/2022 2:45 PM
Office of Management and Budget
Calvin Fifer
Budget Analyst Review
Completed
04/15/2022 7:55 AM
Office of Management and Budget
Marie Gouin
Budget Review
Completed
04/18/2022 1:22 PM
City Manager's Office
Fernando Casamayor
Assistant City Manager Review
Completed
04/18/2022 4:01 PM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
04/25/2022 8:20 AM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
04/25/2022 9:11 AM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
05/16/2022 12:58 PM
Office of the City Attorney
Valentin J Alvarez
Deputy City Attorney Review
Skipped
04/25/2022 9:00 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
05/16/2022 2:09 PM
City Commission
Nicole Ewan
Meeting
Completed
05/26/2022 9:00 AM
City Commission
Maricarmen Lopez
Meeting
Completed
05/31/2022 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
06/09/2022 3:45 PM
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11 °° Legislation 3500 Pan American Drive
g Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-22-0190
File Number: 11817 Final Action Date:5/31/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS
RECEIVED ON FEBRUARY 7, 2022, PURSUANT TO INVITATION FOR BID ("IFB")
NO. 1380386 FOR THE ESTABLISHMENT OF A LANDSCAPE SERVICES
CONTRACTOR POOL ("POOL") TO PROVIDE LANDSCAPING SERVICES IN
MULTIPLE CATEGORIES, COMPRISED OF THE FOLLOWING RESPONSIVE AND
RESPONSIBLE BIDDERS: GRECO INTERNATIONAL CORPORATION, A FLORIDA
PROFIT CORPORATION ("GRECO"), PROJECT XEROFITUS, L.L.C., A FLORIDA
LIMITED LIABILITY COMPANY ("XEROFITUS"), COCO TREE SERVICE CORP., A
FLORIDA PROFIT CORPORATION ("COCO TREE"), SFM SERVICES, INC., A
FLORIDA PROFIT CORPORATION ("SFM"), VISUALSCAPE, INC., A FLORIDA
PROFIT CORPORATION ("VISUALSCAPE"), SFL PROPERTY MAINTENANCE
CORP., A FLORIDA PROFIT CORPORATION ("SFL"), FLORIDA LAWN SERVICE,
INC., A FLORIDA PROFIT CORPORATION ("FLORIDA LAWN"), AND LAWN
KEEPERS OF SOUTH FLORIDA, INC., A FLORIDA PROFIT CORPORATION ("LAWN
KEEPERS"), ON AN AS -NEEDED BASIS, FOR AN INITIAL TERM OF TWO (2)
YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO-YEAR
(2) PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS
FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE ADDITION OF QUALIFIED FIRMS FOR INCLUSION IN THE
POOL, AS MAY BE DEEMED IN THE BEST INTEREST OF THE CITY OF MIAMI;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY OF MIAMI PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, on January 10, 2022, the City of Miami ("City") Department of Procurement
("Procurement") issued Invitation for Bid ("IFB") No. 1380386 seeking qualified and experienced
firms for the establishment of a Landscape Services Contractor Pool, under full and open
competition, for the provision of landscape services for the City, on an as -needed basis, for an
initial term of two (2) years, with the option to renew for three (3) additional two-year (2) periods;
and
WHEREAS, on February 7, 2021, bids were received from the following responsive and
responsible bidders: Greco International Corporation, a Florida profit corporation ("Greco"),
Project Xerofitus, L.L.C., a Florida limited liability company ("Xerofitus"), Coco Tree Service
Corp., a Florida profit corporation ("Coco Tree"), SFM Services, Inc., a Florida profit corporation
("SFM"), VisualScape, Inc., a Florida profit corporation ("VisualScape"), SFL Property
Maintenance Corp., a Florida profit corporation ("SFL"), Florida Lawn Service, Inc., a Florida
profit corporation ("Florida Lawn"), and Lawn Keepers of South Florida, Inc., a Florida profit
corporation ("Lawn Keepers"); and
WHEREAS, the bids from all eight (8) responsive and responsible bidders were then
evaluated pursuant to the guidelines published in the IFB;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on February 7, 2022, pursuant to IFB No. 1380386 for the
establishment of a landscape services contractor pool ("Pool") to provide landscaping services
in multiple categories, comprised of the following responsive and responsible bidders: Greco,
Xerofitus, Coco Tree, SFM, VisualScape, SFL, Florida Lawn, and Lawn Keepers, on an as
needed basis, for an initial term of two (2) years, with the option to renew for three (3) additional
two-year (2) year periods, are hereby accepted.
Section 3. Funding shall be allocated from the various sources of funds from the user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The addition of qualified firms for inclusion in the Pool, as may be deemed in
the best interest of the City, is hereby authorized.'
Section 5. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
Jir ndez, City Httvr ey 5/1612022
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.