HomeMy WebLinkAboutBack-Up DocumentsTO: Annie Perez, CPPO, Director
Department of Procurement/Chief
Procurement Officer
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Director
Office of Capital Improvements
DATE., April 5, 2022 FILE:
SUBJECT: Contract Capacity Increase to
Request for Proposal ("RFP') No. 18-19-001 for
Horizontal and Vertical Construction Services
ENCLOSURES:
By this memorandum, the Office of Capital Improvements ("OCI") is requesting to modify the Job
Order Contracting (JOC) Construction Contracts for Horizontal and Vertical Construction Services
(Contracts) authorized pursuant to RFP 18-19-001 for Harbour Construction, Inc., J.R.T.
Construction Co., Unitech Builders Corp., Metro Express, Inc., David Mancini & Sons, Inc., H & J
Asphalt, Inc., Florida Engineering and Development Corp., Lee Construction Group, Inc., Team
Contracting, Inc., Johnson-Laux Construction, LLC, BDI Construction Company, and G.E.C.
Associates, Inc. (herein after referred to collectively as "Contractors"),to increase the current
funding capacity of said Contracts by a not to exceed amount of two million five hundred thousand
dollars ($2,500,000.00) per contract for a total compensation limit of five million dollars
($5,000,000.00) per contract to address outstanding and foreseeable future construction service
assignments for the City of Miami,
JUSTIFICATION
Resolution 19-0386 authorized acceptance of proposals pursuant to RFP 18-19-001 to provide
horizontal and vertical maintenance and construction services citywide, on an as needed basis,
with total annual expenditure limits of $2,500,000.00 per Contract for Horizontal Construction
Services and $2,500,000.00 per Contract for Vertical Construction Services.
The Horizontal Construction services are necessary for the maintenance and/or reconstruction of
underground storm and orfor sanitary sewer systems, rights of way, streetscapes and waterway
improvements. The Vertical Constructions services are required for new construction, alteration,
renovation and rehabilitation of City of Miami property and facilities such as parks, marinas, fire
stations, police facilities, performance venues, community centers and administrative offices.
The original contracts issued under RFP 18-19-001 contemplated fewer projects and a slower
rate of cost increase. However, an increase in the number of projects and exorbitant rises in
construction cost has accelerated the rate of expenditure exponentially. Over the past two years
OCI has increased the number of projects requiring Horizontal and Vertical Construction services
and the cost of providing those services has risen accordingly thereby justifying and increase in
the contract capacity
BACKGROUND
On April 19, 2019, the Department of Procurement ("Procurement") issued RFP No. 18-19-001
for Job Order Contracting ("JOC) for Horizontal and Vertical Construction Services. On May 29,
2019, the RFP closing date, twenty-three (23) proposals from eighteen (18) Contractors were
received in response to the RFP. Subsequently, the proposals were reviewed by Procurement
staff, upon which all twenty-three (23) proposals were deemed responsive to the minimum
submission requirements of the RFP. On September 9, 2019, the Evaluation Committee
completed the evaluation of the twenty-three (23) proposals and recommended all eighteen (18)
Proposers, for award of a JOC contract. As a result of one contractor not being able to meet the
required payment and performance bond for its two (2) contracts, only twenty-one (21) contracts
were executed. At the request of the Office of Capital Improvements ("OCI"), Procurement
conducted a survey on February 16, 2022, among all JOC contractors, in order to gauge their
interest in increasing their contract capacity from $2,500,000.00 to $5,000,000.00. The
Contractors listed above agreed to have their contracts' capacity increased as proposed. On
March 7, 2022, OCI requested Procurement to proceed with the recommended capacity increase
for each contract from an amount not -to -exceed $2,500,000.00 up to an amount not -to -exceed
$5,000,000.00.
Should you have any questions, please feel free to contact me directly or Assistant Director Hector
Badia at 305-416-1236 or hbadia@miamigov.com.
Approve
❑ Denied
AE;
l
Nzeribe Ihekwaba, Ph.D, P.E.
City Manager for Infrastructure
L>6PL 7
ZApprove
Denied
Perez,
Annie Digitally signed by Perez, Annie
�.+ /'-� I 1 111 G Date: 2p22.04.06 1 L59:45-64'00'
Annie Perez, CPPO
Director/Chief Procurement Officer
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Date
Date
cc:
Hector Badia, Assistant Director, OCI
Jorge Mora, Assistant Director, OCI
Fernando Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement
Anthony Hanson Sr. Procurement Contracting Officer, Procurement
Charles McKinnon, Program Coordinator OCI