HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
AGENDA ITEM SUMMARY FORM
File ID: #11726
oR ti9
Date: 03/21/2022 Requesting Department: Department of
Police
Commission Meeting Date: 05/12/2022 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Approve Audit - 8 Temp to 8 Full Time Positions
Purpose of Item:
A Resolution of the Miami City Commission authorizing the City Manager to approve the
audit of eight (8) Victims Advocate, temporary grant funded positions of the City of
Miami's ("City") Police Department by reclassifying all eight (8) temporary positions to
eight (8) full-time positions intended to better serve the needs of victims of crimes due to
the increasing population of the city, as required pursuant to Resolution No. R-21-0402
adopted September 23, 2021, and Resolution No. R-21-0408 adopted October 1, 2021;
authorizing the City Manager to make any necessary changes to adjust, amend, and
appropriate the Fiscal Year 2021-2022 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding city services and resources as
necessary, legally allowed, and applicable in order to audit and create said positions for
the department; ratifying, approving, and confirming certain necessary actions of the
City Manager and designated city departments to update the relevant financial controls,
project close-outs, accounting entries, and computer systems; providing for an
immediate effective date.
Background of Item:
On September 23, 2021, the City Commission adopted Resolution No. R-21-0402
approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in
the amount of $877,301,000 and the total Budget for all non -capital funds in the amount
of $1,368,052,000 (collectively, "Adopted Budget"). On October 1, 2021, pursuant to
Resolution No. R-21-0408, the City Commission modified and amended the City's
Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows- (i)
notwithstanding the language in Resolution No. R-21-0402, including but not limited to
the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or
change in temporary or permanent positions in the Miami Police Department ("MPD") to
be effective, the City Commission must first confirm the creation or modification of such
Positions by an affirmative vote and (ii) requiring that notwithstanding anything in
Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the
City Commission is required prior to any and all movements of monies that are different
from the line item -budgets' approved amounts as adopted on September 13, 2021 for
the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402,
for the departmental budgets of MPD. Pursuant to the City Commission's directives,
MPD requested an audit of eight (8) Victims Advocate, temporary grant funded positions
to be reclassified to eight (8) full time positions. These positions are funded yearly by
the State of Florida Victims of Crime Act ("VOCK) grant. Due to the increasing
population of the City and the steady increase in caseloads, having the appropriate job
classifications to maintain services provided to victims of crimes is strategically
important. It is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating
Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City
services and resources as necessary and legally allowed. It is also in the best interests
of the City to ratify, approve, and confirm certain necessary actions of the City Manager
and designated City departments to update the relevant financial controls, project close-
outs, accounting entries, and computer systems.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$918,641.36 (Will be reimbursed by the Grant)
General Account No: 12000.191002.431000
12000.191002.Various (ExDenses)
Reviewed By
Department of Police
Jorge Blanco
Department of Police
Manuel Morales
Office of Management and Budget
Luis Hernandez -Torres
Office of Management and Budget
Marie Gouin
City Manager's Office
Arthur Noriega V
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Juan Carlos Perez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Initial Police Review
Completed
03/22/2022 7:15 AM
Department Head Review
Completed
03/22/2022 10:40 AM
Budget Analyst Review
Completed
03/23/2022 10:58 AM
Budget Review
Completed
03/23/2022 11:20 AM
City Manager Review
Completed
03/25/2022 3:06 PM
Legislative Division Review
Completed
03/31/2022 12:49 PM
ACA Review
Completed
04/07/2022 1:09 PM
Deputy City Attorney Review
Skipped
04/07/2022 6:15 PM
Approved Form and Correctness
Completed
04/10/2022 10:47 AM
Meeting
Completed
05/12/2022 9:00 AM
Signed by the Mayor
Completed
05/19/2022 1:24 PM
Signed and Attested by the City Clerk
Completed
05/19/2022 1:43 PM
Rendered
Completed
05/19/2022 1:43 PM
c-,IV _ ov
City of Miami
` City Hall
�I „ „N T 10 3500 Pan American Drive
Legislation
_ ti Yg Miami, FL 33133
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R Resolution www.miamigov.com
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Enactment Number: R-22-0159
File Number: 11726 Final Action Date:5/12/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF EIGHT (8) VICTIMS ADVOCATE,
CURRENTLY GRANT FUNDED TEMPORARY POSITIONS OF THE CITY OF MIAMI'S
("CITY") POLICE DEPARTMENT, TO RECLASSIFY SAID TEMPORARY POSITIONS
TO EIGHT (8) FULL-TIME GRANT FUNDED POSITIONS INTENDED TO BETTER
SERVE THE NEEDS OF VICTIMS OF CRIMES DUE TO THE INCREASING
POPULATION OF THE CITY AND PURSUANT TO RESOLUTION NO. R-21-0402
ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-21-0408 ADOPTED
OCTOBER 1, 2021; AUTHORIZING THE CITY MANAGER TO MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL
YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC
PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND
RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER
TO AUDIT AND CREATE SAID POSITIONS FOR THE CITY'S POLICE
DEPARTMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING
FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City of Miami's ("City") Fiscal Year
beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the
amount of $877,301,000 and the total budget for all non -capital funds in the amount of
$1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation or change in temporary or permanent positions in the Miami Police Department
("MPD") to be effective, the City Commission must first confirm the creation or modification of
any MPD positions by an affirmative vote and (ii) requiring that notwithstanding anything in
Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City
Commission is required prior to any and all movements of monies that are different from the line
item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and
as adopted on September 23, 2021 for Resolution No. R-21-0402 for the departmental budgets
of MPD; and
WHEREAS, pursuant to the City Commission's directives, MPD requested an audit of
eight (8) Victims Advocate grant -funded temporary positions, to be reclassified to eight (8) full
time grant -funded positions; and
WHEREAS, these positions are funded yearly by the State of Florida, Office of the
Attorney General, Division of Victim Services' Victims of Crime Act ("VOCA") grant; and
WHEREAS, due to the increasing population of the City and the steady increase in
caseloads, having the appropriate job classifications to maintain services provided to victims of
crimes is strategically important; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary and legally allowed; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to approve the audit of eight (8) Victims
Advocate grant -funded temporary positions at MPD and reclassify said temporary positions to
eight (8) full-time grant funded positions as required pursuant to Resolution No. R-21-0402
adopted September 23, 2021 and Resolution No. R-21-0408 adopted October 1, 2021.
Section 3. The City Manager is authorized' to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2021-22 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding City services and resources as necessary,
legally allowed, and applicable in order to audit and create said full-time positions for MPD.
Section 4. Certain necessary actions by the City Manager and the designated City
Departments to update the relevant financial controls, project close-outs, accounting entries,
and computer systems are hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
rft6riai dez,City Attor iey 4/10/2022