HomeMy WebLinkAboutR-22-0134°xCity of Miami
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Resolution R-22-0134
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Legislation
File Number: 11545
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 4/14/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE
ACCESSING OF THE CITY OF FORT LAUDERDALE'S ("FORT
LAUDERDALE") REQUEST FOR PROPOSALS CONTRACT NO. RFP-12307-
795 FOR HOLIDAY LIGHTING AND DECORATION SERVICES, ON AN AS
NEEDED BASIS CITYWIDE, PURSUANT TO SECTION 18-111 OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH THE
SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS, A
FLORIDA LIMITED LIABILITY COMPANY, WHICH WAS COMPETITIVELY
SOLICITED FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION
TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS AND IS
EFFECTIVE THROUGH OCTOBER 1, 2022, SUBJECT TO ANY RENEWALS,
EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY FORT
LAUDERDALE; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF
FUNDS FROM CITY OF MIAMI USER DEPARTMENTS AND AGENCIES,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL
AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A SUPPLEMENTAL AGREEMENT WITH MIAMI
CHRISTMAS LIGHTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY
ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN
CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES,
AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID
PURPOSE.
WHEREAS, the City of Miami ("City") has a need for the provision of holiday lighting and
decoration services on an as needed basis Citywide; and
WHEREAS, the City of Fort Lauderdale's ("Fort Lauderdale") Request for Proposals
("RFP") Contract No. RFP-12307-795 for Holiday Lighting and Decoration Services ("Services")
will enable the City to have an experienced and licensed company for the installation,
maintenance, removal, cleaning, refurbishment, transport, and storage of professionally themed
holiday decorations for various City user departments and agencies; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer determined that the Fort Lauderdale RFP
City of Miami Page 1 of 2 File ID: 11545 (Revision:) Printed On: 412012022
File ID: 11545 Enactment Number: R-22-0134
Contract No. RFP-12307-795 was entered into pursuant to a competitive solicitation process in
compliance with City laws, policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The accessing of the Fort Lauderdale RFP Contract No. RFP-12307-795 for
the Services on an as needed basis Citywide pursuant to Section 18-111 of the City Code with
Miami Christmas Lights, which was competitively solicited for an initial term of two (2) years with
the option to renew for three (3) additional one (1) year periods and is effective through October
1, 2022, subject to any renewals, extensions, and/or replacement contracts by Fort Lauderdale,
is approved.
Section 3. Funds are allocated from the various sources of funds from City user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized' to negotiate and execute a Supplemental
Agreement with Miami Christmas Lights, in a form acceptable to the City Attorney, for said
purpose.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
r
i t6ria i nd" ez, City Attor iey 3/28/2022
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed including, but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 11545 (Revision:) Printed on: 412012022