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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF Hw `93 AGENDA ITEM SUMMARY FORM File ID: #11664 o..Ryl. Date: 03/14/2022 Requesting Department: Office of Capital Improvements Commission Meeting Date: 03/24/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Auth Increase - PSA - Atkins North America, Inc. Purpose of Item: The purpose of this item is to approve a resolution from the Miami City Commission, authorizing Amendment No. 3 to Contract No. 15-16-032 with Atkins North America, Inc. ("Atkins"), for the provision of Capital Program Support Services, for additional work in the amount of $1,463,000.00 for the Second Option to Renew period, thereby increasing the total compensation limit for said option from $2,850,000.00 to a not -to - exceed amount of $4,313,000.00; amending the Contract Term clause; allocating funds from the appropriate capital improvements projects and departmental budgets, subject to budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 3 with Atkins, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On January 3, 2017, the Department of Procurement ("Procurement") issued RFQ No. 15-16-032 for Capital Program Support Services, under full and open competition. On February 13, 2017, the RFQ closing date, three (3) proposals from Parsons Brinckerhoff, Inc., CH2M Hill Engineers, Inc., and Atkins were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. On April 7, 2017, the Evaluation Committee completed the evaluation of the proposals and recommended Atkins, the top -ranked responsive and responsible Proposer, for award. On July 27, 2017, the Miami City Commission adopted Resolution No. R-17-0386 authorizing the City Manager to execute the Agreement negotiated with Atkins. On October 24, 2019, the Miami City Commission adopted Resolution No. R-19-0411 authorizing an increase to the Agreement with Atkins in the amount of $1,750,000.00 through the execution of Amendment No. 1. On June 10, 2021, the Miami City Commission adopted Resolution No. R-21-0227 authorizing an increase to the Agreement with Atkins in the amount of $1,600,000.00 through the execution of Amendment No. 2. On March 3, 2022, the Office of Capital Improvements ("OCI") recommended a capacity increase of $1,463,000.00 to the Second Option to Renew period, thereby increasing the total compensation limit for the Second Option to Renew period from $2,850,000.00 to an amount not -to -exceed $4,313,000.00. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $1,463,000.00 Reviewed By Office of Capital Improvements Hector L Badia Department Head Review Completed 03/15/2022 3:38 PM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 03/15/2022 4:38 PM Office of Management and Budget Lai -wan McGinnis Budget Analyst Review Completed 03/15/2022 4:49 PM Department of Procurement Yadissa Calderon Procurement Review Completed 03/15/2022 5:04 PM Office of Management and Budget Marie Gouin Budget Review Completed 03/15/2022 5:37 PM City Manager's Office Nzeribe Ihekwaba Assistant City Manager Review Completed 03/15/2022 7:06 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 03/15/2022 7:26 PM City Manager's Office Arthur Noriega V City Manager Review Completed 03/15/2022 8:17 PM Office of the City Attorney Pablo Velez ACA Review Completed 03/15/2022 9:12 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 03/15/2022 9:16 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 03/15/2022 9:19 PM City Commission Maricarmen Lopez Meeting Completed 03/24/2022 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 03/30/2022 12:46 PM of .�f City of Miami CityHall * iM°nr °°°TE° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-22-0125 File Number: 11664 Final Action Date:3/24/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH ATKINS NORTH AMERICA, INC., A FLORIDA PROFIT CORPORATION ("ATKINS"), FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 15-16-032 AND AS APPROVED BY RESOLUTION NO. R-17-0386 ADOPTED ON JULY 27, 2017 FOR ADDITIONAL WORK FOR A NOT -TO -EXCEED AMOUNT OF ONE MILLION FOUR HUNDRED SIXTY THREE THOUSAND DOLLARS ($1,463,000.00), THEREBY INCREASING THE TOTAL COMPENSATION AMOUNT FOR THE AGREEMENT'S SECOND OPTION TO RENEW TERM FROM TWO MILLION EIGHT HUNDRED FIFTY THOUSAND DOLLARS ($2,850,000.00) TO A TOTAL NOT -TO -EXCEED AMOUNT OF FOUR MILLION THREE HUNDRED THIRTEEN THOUSAND DOLLARS ($4,313,000.00); ALLOCATING FUNDS FROM THE APPROPRIATE CITY OF MIAMI ("CITY") OFFICE OF CAPITAL IMPROVEMENTS PROJECT AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 WITH ATKINS FOR SAID PURPOSE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 15-16-032 approved by Resolution No. R-17-0386 adopted on July 27, 2017 for the provision of Capital Program Support Services, the City Manager executed a Professional Services Agreement ("Agreement") with Atkins North America, Inc., a Florida profit corporation ("Atkins"), for a two (2) year initial term with two (2) one (1) year option to renew terms with a not -to -exceed compensation amount of Two Million Five Hundred Thousand Dollars for the Agreement's initial term and One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) for each of the Agreement's two (2) one (1) year option to renew terms; and WHEREAS, pursuant to Amendment No. 1 as approved by Resolution No. R-19-0411 on October 24, 2019, the compensation for the first option to renew term was increased by One Million Seven Hundred Fifty Thousand Dollars ($1,750,000.00), thereby increasing the total not - to -exceed value for this term to Three Million Dollars ($3,000,000.00); and WHEREAS, pursuant to Amendment No. 2 as approved by Resolution No. R-21-0227 adopted on June 10, 2021, the compensation for the second option to renew term was increased by One Million Six Hundred Thousand Dollars ($1,600,000.00), thereby increasing the total not -to -exceed value for this term to Two Million Eight Hundred Fifty Thousand Dollars ($2,850,000.00); and WHEREAS, the current compensation limit is insufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, it is in the best interest of the City to further increase the compensation limit under the Agreement to accommodate outstanding and foreseeable future assignments; and WHEREAS, Amendment No. 3 proposes said further compensation increase for the second option to renew term by a not -to -exceed amount of One Million Four Hundred Sixty Three Thousand Dollars ($1,463,000.00), thereby increasing the total not -to -exceed value for this term from Two Million Eight Hundred Fifty Thousand Dollars ($2,850,000.00) to Four Million Three Hundred Thirteen Thousand Dollars ($4,313,000.00); and WHEREAS, pursuant to Section 18-87 of the City Code, any increase in the compensation limit above the City Manager's delegated authority of Five Hundred Thousand Dollars ($500,000.00) requires City Commission approval; and WHEREAS, the contract term shall end on December 31, 2022; and WHEREAS, funds are to be allocated from the appropriate Office of Capital Improvements ("OCI") project and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the Agreement with Atkins for the provision of Capital Program Support Services pursuant to RFQ No. 15-16-032 and Resolution No. R-17-0386 adopted on July 27, 2017 for additional work for a not -to -exceed amount of One Million Four Hundred Sixty Three Thousand Dollars ($1,463,000.00), thereby increasing the total compensation amount for the Agreement's second option to renew term from Two Million Eight Hundred Fifty Thousand Dollars ($2,850,000.00) to a total not -to -exceed amount of Four Million Three Hundred Thirteen Thousand Dollars ($4,313,000.00), is authorized.' Section 3. Funds shall be allocated from the appropriate OCI project and departmental budgets, subject to budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute Amendment No. 3 with Atkins for said purpose, in a form acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions The herein authorization is further subject to compliance with all legal regulations that may be imposed including, but not limited to, those prescribed by applicable City Charter and City Code provisions. of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: -\� 1 'A(T­�P-r-? i ria i "ndez, ity Attor iey 3/15/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.