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HomeMy WebLinkAboutLegislation-SUBTHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. ,A C� City of Miami ..... ifi±'YIII Legislation ill n! fl I, 0 Resolution: City Hall 3500 Pan American Drive Miami. FL 33133 www.miamigov.com Gfir� - File Number: 4496zr ;: r',i Final Action gate: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AND DIRECTING THE CITY MANAGER TO AMEND THE 2021-2022 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23, 2021, AS AMENDED ("ADOPTED OPERATING BUDGET"), TO RE -ALLOCATE FUNDING FROM HUMAN SERVICES IN THE AMOUNT OF ONE MILLION DOLLARS ($1,000,000.00) AND RE -ALLOCATE FUNDING FROM THE NDAI BUDGET RESERVE FOR UNCOLLECTABLE REVENUES IN THE AMOUNT OF FOUR HUNDRED THOUSAND DOLLARS ($400,000.00) TO THE NEW DISTRICT OFFICE NO. 5 IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) AND THE NEW DISTRICT OFFICE NO. 2 IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00); AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. 21-0402 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital plan ("Capital Plan"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, during a special meeting, the City Commission modified and amended on the floor the City's Adopted Budget and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in Resolution No. 21-0402, including but not limited to the language in Resolution No. 21-0402's Section 16, in order for the creation of or change in temporary or permanent positions in the Police Department and in the Department of Fire Rescue (collectively, "Positions") to be City of Miami Page 1 of 8 Pile ID: 11502 (Revision;) Printed On: 2122/2022 11502 Legislation -SUB THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. 11502 Enactment Number: effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. 21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts, as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. 21-0402, for the departmental budgets of the Police Department and the Department of Fire_ Rescue, -provided _that_such-r-equir-ements-shall-not apply to the Department of= Fire -Rescue =for-Urban=Se- arch -and -=Rescue CUSAR")=funds; Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) Eliminating three (3) current vacant positions in the Police Department, which are two (2) major's positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions ("Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 1 "); and WHEREAS, on November 18, 2021, pursuant to Resolution No. R-21-0462, the City Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021- 2022 Adopted Operating Budget Amendment No. 2, by adding $100,000 to the New Year's Eve events; and WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0512, the City Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021- 2022 Adopted Operating Budget Amendment No. 3, by adding three (3) major's position in the Police Department with no fiscal impact in the Police's budget; and WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0514, the City Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021- 2022 Adopted Operating Budget Amendment No. 3, by allocating and appropriating an amount not to exceed one hundred fifty thousand dollars ($150,000.00) ("Funds") from the Mayor's API Fund Account to the special revenue project fund titled "Emergency Hotel/Motel Placement Program" for the provision of temporary emergency hotel/motel accommodations for homeless families; and WHEREAS, on January 13, 2022, pursuant to Resolution No. R-22-0025, the City Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021- 2022 Adopted Operating Budget Amendment No. 4, by adding one (1) Sergeant at Arms position in the Police Department with no fiscal impact in the Police's budget; and WHEREAS, on February 10, 2022, pursuant to Ordinance No. 14046, the City Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021- 2022 Adopted Operating Budget Amendment No. 5, by adding three (3) Assistant City Attorney positions in the Office of the City Attorney with no fiscal impact in the Office of the City Attorney's budget; and WHEREAS, the City Administration recommends this Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 6 ("Amendment No, 6"), in which the Adopted Operating Budget, the General Fund appropriation $877,301,000, and the total Adopted Budget for all non - capital funds in the amount of $1,368,302,000 remain unchanged; and City of Miami Page 2 of 8 File ID: 11502 (Revision:) Printed on: 212212022 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. File Enactment Number: WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, the total Special Revenue Fund appropriation of $334,853,000 remains unchanged; and WHEREAS, the total -Debt Service-F-und-appr-opr-iation-of-$677-69;000-remains -_ -unchanged, and- -- - - - WHEREAS, the total Internal Service Fund appropriation of $88,379,000 remains unchanged; and WHEREAS, it is necessary to adjust the funding within different City departments in the General Fund to re -allocate funding from the Department of Human Services in the amount of $400,000.00 (District 2 organization 450007) and in the amount of $600,000.00 (District 5 organization 450008), and to re -allocate funding from the NDA/ Budget reserve for uncollectable revenues in the amount of $400,000.00, to the new District Office No. 5 in the amount of $700,000.00 and the new District Office No. 2 in the amount of $700,000.00; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND Adopted Amendment Appropriation value Departments, Boards and Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity 2,636,000 7,858,000 5,804,000 409,000 1,602, 000 11,221,000 2,067,000 574,000 9,413,000 1,778,000 572,000 1,400,000 2,636,000 9,258,000 5,804,000 409,000 1,602,000 11,221,000 2,067,000 574,000 9,413,000 1,778,000 572,000 City of Miami Page 3 of 8 File ID: 11502 (Revision:) Printed on: 212212022 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN File ID: 11502 1 BE SEEN AT END OF THIS DOCUMENT. Enactment Number: - Programs Finance 11,757,000 11,757,000 Grants Administration 1,786,000 1,786,000 Human Resources 5,634,000 5,634,000 Innovation and Technology 15,051,000 15,051,000 Management and Budget 3,315,000 3,315,000 - Procuremen _ _ - -- -3 215,000- _ _ --- 3,215,000 Human Services 8,824,000 1, ( 000,000) 7,824,000 Building 22,962,000 22,962,000 Planning 5,912,000 5,912,000 Zoning 4,977,000 4,977,000 Housing and Community Development 1,847,000 1,847,000 General Services Administration 28,949,000 28,949,000 Resilience and Public Works 29,987,000 29,987,000 Solid Waste 41,657,000 41,657,000 Capital Improvements 4,296,000 4,296,000 Fire -Rescue 178,956,000 178,956,000 Police 277,787,000 277,787,000 Real Estate and Asset Management 16,064,000 16,064,000 Parks and Recreation 53,953,000 53,953,000 Risk Management 3,830,000 3,830,000 Non -Departmental Accounts (NDA) 44,279,000 (400,000) 43,879,000 Transfers - Out 68,329,000 68,329,000 Total $ 877,301,000 $ - $ 877,301,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues (Inflows) Charges for Services TOTAL GENERAL FUND REVENUES $ 453,802,000 117,795,000 3,061,000 24, 541, 000 7,189, 000 75,757,000 66, 500, 000 12, 870, 000 115,786,000 $ 877, 301, 000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATONS $ 23,428,000 48,106,000 $ 71,534,000 City of Miami Page 4 of 8 File ID: 11502 (Revision:) Printed on: 212212022 11502 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. Enactment Number: Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes $ 19,367,000 T-ransfers-In-and-Other-Revenues - -_ _ - _52,167;000 TOTAL-DEBTSERVICE FUNDS - $ - 71;534,000 -- - - - Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 604,000 Sport Facilities and Activities 13,000 Planning Services 20,510,000 Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront/Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS 4,554,000 3,138,000 40,000 4,955,000 31,630,000 879,000 9,404,000 923,000 6,622,000 163,000 1,708,000 64,347,000 2,407,000 647,000 1,860,000 8,764,000 12,150,000 21,795,000 100,000 137,640,000 $ 334,853,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 334,853,000 $ 334,853,000 City of Miami Page 5 of 8 File ID: 11502 (Revision:) Printed on: 2/22/2022 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. File ID: 11502 Enactment Number: Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND Life and Health Insurance APPROPRIATIONS 43,194, 000 Workers' Compensation 18,369,000 ---- - - -TOTAL INTERNAL SERVICE FUND-- -- - - - $ - --_- -----88,379,000 - Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose Section 11. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget, Strategic Plan, and Multi -Year Capital Plan as amended by Amendment No. 6 to the Adopted Operating Budget. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 6 of 8 File ID: 11502 (Revision:) Printed on: 2/22/2022 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. - - those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. - S-ectcon=1'�Nothmg-contain- ed=in=thrs-Resoluttorrshall=be�o�s#rrre=d a��o=prohrf7t=o prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-2022 has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the City of Miami Page 7 of 8 File ID: 11502 (Revision:) Printed on: 2/22/2022 File ID: 11502 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. Enactment Number: aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission fo iowing the uae,_if_applicable, of_competiti_ve_negotiation_ sunless the_awar_d-o-f-such-contract-by na he ClWMager-is= cpres I"Ilowe�l=u= n�I� C rter nd Uty9Cod"r ovis 6n Section 24. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 26. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 8 of 8 File ID: 11502 (Revision:) Printed on: 212212022 City of Miam Legislation Resolution: File Number: 11502 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com/ Final Actio APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND F APPROPRIATIONS RELATING TO THE GENERAL FUND FOR T FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHO 2021-2022 D PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEP MBER 23, 2021 ("ADOPTED OPERATING BUDGET"), AND AS PREVIO SLY AMENDED PURSUANT TO RESOLUTION NO. R-21-0408 ADOPTED CTOBER 1, 2021 ("AMENDMENT #1 TO ADOPTED OPERATING BUDGET' , AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTI NO. R-21-0462 ADOPTED NOVEMBER 18, 2021 ("AMENDMENT #2 O ADOPTED OPERATING BUDGET"), AND AS PREVIOUSLY A NDED PURSUANT TO RESOLUTION NO. R-21-0512 ADOPTED DECE ER 9, 2021 ("AMENDMENT #3 TO ADOPTED OPERATING BUDGET"), AN AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-22-002 ADOPTED ON JANUARY 13, 2022 ("AMENDMENT #4 TO ADOPTED OP ATING BUDGET"), AND AS PREVIOUSLY AMENDED PURSUANT T ADOPTED ON FEBRUARY 10, 2022 ("AMENDMENT # TO ADOPTED OPERATING BUDGET"), ALL AS SET FORTH IN T E ATTACHMENT "A" THERETO, ALL AS ATTACHED AND INCORPORAT D (COLLECTIVELY, "COMPOSITE ATTACHMENT A" AND WHICH C NSTITUTE "OPERATING BUDGET AMENDMENT #6"); AUTHORIZ G THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO JUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BU GET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR APITAL PLAN REGARDING CITY OF MIAMI SERVICES AND RESO CES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROV G, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE Y MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLO -OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN ONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING S URCES IN PROGRESS AND FOR NECESSARY RELATED DOCUME NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPT BLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFE IVE DATES. EREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. 21-040 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami ("Cit ' for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Ye r 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in t e amount of $1,368,052,000 (collectively, "Adopted Budget"); and City of Miami Page 1 of 8 File ID: 11502 (Revision:) Printed On; 212212022 File ID: 11502 Enactment Dumber: WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, during a speci meeting, the City Commission modified and amended on the floor the City's Adopted Budge and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the langu ge in Resolution No. 21-0402, including but not limited to the language in Resolution No. 21-0 2's Section 16, in order for the creation of or change in temporary or permanent positions J the Police Department and in the Department of Fire Rescue (collectively, "Positions"} t e effective, the City Commission must first confirm the creation or modification of sun Positions by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution o. 21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is quired prior to any and all movements of monies that are different from the line item -budge approved amounts, as adopted on September 13, 2021 for the Capital Plan and as opted on September 23, 2021 for Resolution No. 21-0402, for the departmental b dgets of the Police Department and the Department of Fire Rescue, provided that such r uirements shall not apply to the Department of Fire Rescue for Urban Search and Resc "USAR"] funds, Urban Security Initiative ("UASI") funds, or for movements of money pur ant to a catastrophic event, (iii) Eliminating three (3) current vacant positions in the Police D artment, which are two (2) major's positions and one (1) executive assistant position, an adding ten (10) new police patrol officer positions (collectively, "Floor Modifications"); and WHEREAS, on November 18, 2021, pursuant to esolution No. R-21-0462, the City Commission amended for Fiscal Year 2021-2022 the ity's Operating Budget, Five -Year Financial 'Plan, Strategic Plan, Multi -Year Capital PI n, and in connection with this Fiscal Year 2021-2022 Adopted Operating Budget Amendme #2 adding $100,000 to the New Year's Eve events; and WHEREAS, on December 9, 2021, rsuant to Resolution No. R-21-0512, the City Commission amended for Fiscal Year 20 -2022 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Ye Capital Plan, and in connection with this Fiscal Year 2021-2022 Adopted Operating Budg Amendment #3 adding three (3) major's position in the Police Department with no fiscal im act in the Police's budget; and WHEREAS, on Decem r 0, 2021, pursuant to Resolution. No. R-21-0514, the City Commission amended for Fi al Year 2021-2022 the City's Operating Budget, Five -Year Financial Plan, Strategic PI , Multi -Year Capital Plan, and in connection with this Fiscal Year 2021-2022 Adapted Oper ting Budget Amendment #3 allocating and appropriating an amount not to exceed one hun ed fifty thousand dollars ($150,000.00) ("Funds") from the Mayor's API Fund Account to the ecial revenue project fund titled "Emergency Hotel/Motel Placement Program" for the p vision of temporary emergency hotel/motel accommodations for homeless families; and �HE AS, on fanuary 13, 2021, pursuant to Resolution No. R-22-0025, the City Commiia amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year Financial lan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 202.1-2 2 Adopted Operating Budget Amendment #4 adding one (1) Sergeant at Arms position in th olice Department with no fiscal impact in the Police's budget; and WHEREAS, on February 10, 2021, pursuant to , the City Commission amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2021-2022 City of Miami Page 2 of 8 File ID: 11502 (Revision:) Printed on: 2122/2022 File to: 11502 Enactment Number: Adopted Operating Budget Amendment #5 adding three (3) Assistant City Attorney positions in the Office of the City Attorney with no fiscal impact in the Office of the City Attorney's budget; and WHEREAS, the City Administration recommends Amendment #6 in which the Adop c Operating Budget, the General Fund appropriation $877,301,000 remains unchanged an the total Adopted Budget for all non -capital funds in the amount of $1,368,302,000 remain unchanged; and WHEREAS, the major source of revenue for the General Fund is derivedyom the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, the total Special Revenue Fund appropriation of $334,V3,000 remains unchanged; and WHEREAS, the total Debt Service Fund appropriation of $67, 9,000 remains unchanged; and WHEREAS, the total Internal Service Fund appropriatio of $88,379,000 remains unchanged; and WHEREAS, it is necessary to adjust the funding X hin different Departments in the General Fund to reallocate funding as per Resolution - adopted and passed by the City commission February 10, 2022, from the Depart nt of Human Services ($400,000 - ❑istrict 2 organization 450007 and $600,000 Distric organization 450008), and reallocate funding from the NDA/ Budget reserve for uncolle able revenues ($400,000) to the new District Office #5 ($700,000) and new District Office # $700,000); and WHEREAS, it is also in the best inte st of the City to ratify, approve, and confirm certain necessary actions of the City Manager an designated City officials and departments to update the relevant financial controls, project cl se -outs, accounting entries, and computer systems in connection herewith and for grants an other funding sources in progress, and for necessary related document negotiations and ecutions, all in forms acceptable to the City Attorney; NOW, THEREFORE, 7T RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The reXals and findings contained in the Preamble to this Resolution are adopted by reference a incorporated as if fully set forth in this Section. Section 2. InAccorclance with Composite Attachment "A", the following appropriations are made for the nicipaI operations of the General Fund for Fiscal Year 2021-22: GENERAL FUNVds Adopted Amendment Appropriation value Departments, BondOffices: Mayor $ 2,636,000 $ 2,636,000 Commissio ers 7,858,000 1,400,000 9,258,000 City Man ger 5,804,000 5,804,000 City of Miami Page 3 of 8 File ID: 11502 (Revision:) Printed on: 2/2212022 File Id: 11502 Enactment Number: Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget Procurement Human Services Building Planning Zoning Housing and Community Development General Services Administration Resilience and Public Works Solid Waste Capital Improvements Fire -Rescue Police Real Estate and Asset Management Parks and Recreation Risk Management Non -Departmental Accounts (NDA) Transfers - Out Total 409,000 1,602,000 11,221,000 2,067,000 574,000 9,413,000 1,778,000 572,000 11,757,000 1,786,000 5,634,000 15,051,000 3,315,000 3,215,000 8,824,000 22,962,000 5,912,000 4,977,00 1,847,0 0 28 , 94 , {l0 29,9 7,0. 4 57,000 41296,000 178,956,000 277,787,000 16,064,000 53,953,000 3,830,000 44,279,000 68,329,000 ,000) (400,000) 409,000 1,602,000 11,221,0 2,067 00 57 ,000 9 13,000 778,000 572,000 11,757,000 1,786,000 5,634,000 15,051,000 3,315,000 3,215,000 7,824,000 22,962,000 5,912,000 4,977,000 1,847,000 28,949,000 29,987,000 41,657,000 4,296,000 178,956,000 277,787,000 16,064,000 53,953,000 3,830,000 43,879,000 68,329,000 $ 877,301,000 $ - $ 877,301,000 Section 3. In acco546nee with Composite Attachment "A the above appropriations for the General Fund are magre based on the following sources of revenue for Fiscal Year 2021-22: GENERALFUND REVENUES Property Taxes $ 453,802,000 Franchise Fees nd Other Taxes 117,795,000 Interest 3„061,000 Transfers -I 24,541,000 Fines an orFeitures 7,189,000 Intergo rnmental Revenues 75,757,000 Lice es and Permits 66,500 000 Ot r Revenues (Inflows) 12,870,000 arges far Services 115,786,000 GTAL GENERAL FUND $ 877,301,000 City of Miami Page 4 of 9 File ID: 11502 (Revision:) Printed on: 212212022 File ID: 11502 Enactment Humber: Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 23,428,000 Special Obligation Bonds 48,106,000 TOTAL DEBT SERVICE FUNDS $ 71,534,000/ Section 5. The above appropriations for the Debt Service Fund areZENUES based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS R Property Taxes $ 19,367,000 Transfers -In and Other Revenues 52,167,000 TOTAL DEBT SERVICE FUNDS $ 71,634,000 Section 6. The following appropriations are made for t e municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE: FUNDS APPROPRIATIONS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Sery es Police Services Law Enforcement Tru Fund Public Works Servic s Solid Waste Recy ing Trust City Clerk Servi s Communitya. d Economic Development Homeless ogram Human rvices Bayfro Riverfront Land Acquisition Rouse Trust Mia Ballpark Parking Facilities D artmental Improvement Initiatives ransportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL. REVENUE FUNDS 604,000 13,000 20,510,000 4,554,000 3,138,000 40,000 4,955,000 31,630,000 879,000 9,404,000 923,000 6,622,000 163,000 1,708, 000 64, 347, 000 2,407,000 647,000 1,860,000 8,764,000 12,150,000 21,795,000 100,000 137,640,000 334.853,000 City of Miami Page 5 of 8 Fife 1D: 11502 (Revision:) Printed on: 2/2212022 File to: 11502 Enactment Number: Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES Ali Sources TOTAL SPECIAL REVENUE FUNDS $ 334, 853, 000 $ 334, 853, OOQ Section 8. The following appropriations are made for the municipal o7LATIOINS of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPRO Life and Health Insurance Z26,816,000 3,194,000 Workers' Compensation 8,369,000 Others TOTAL INTERNAL SERVICE FUND $ 88.379.000 Section 9. The above appropriations for the Internal Se ce Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88, 379, 000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. This Resolution is a resoluti❑ of precedent and all other resolutions in conflict with it are h/legally ull and void insofar as ey pertain to these appropriations; however, no provision containedis Resolution shall b construed to violate the Anti -Deficiency Act, as set forth in Sections00 through 18-50 of the Code of the City of Miami, Florida, as amended ("City CodThe appropriati s are the anticipated expenditure requirements for the City but are not datory should icient administration of City departments and boards or altered economic coons indicate at a curtailment in certain expenditures is necessary or desirable for the gel welfare of e City. The City Manager is specifically authorized' to create awards and tfer fund etween accounts and awards and withhold any of these appropriated funds encu rance or expenditure should such action appear advantageous to the economic ancien peration of the City, The City Manager is also authorized' to transfer any excessst i ted moneys from other funds to the General Fund provided that those are appropriahies which are no longer needed to implement the original purpose of the appropriation, ware legally available at the time of such transfer, and whose expenditure is not li to use for any other specified ,purpose Section 1 The City Manager is authorized' to make any changes to adjust, amend, and appropriat the City's Adopted Operating Budget, Strategic Plan, and Multi -Year Capital Plan as ame ded by Amendment #6 to the Adopted Operating Budget, Operating Budget. S ction 12. All departments and the number of employees designated therein provided for in t s budget either by position summary or by the organizational chart are deemed e herein authorization is further subject to compliance with all legal requirements that may be posed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 6 of 9 Fife W: 11502 (Revision:) Printed on: 2/22/2022 File ID: 11502 Enactment Number: approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner e deems appropriate. The City Manager is also authorized' to administer and disburse the ity Commission benefit package. Except for those positions in which the salary is establis d by City Commission action, the City Manager is further authorized' to establish the salari s of those employees in executive and staff positions in accordance with the executive d staff pay plan. These employees may receive any salary increases given in this Resolutio . Section 14. The City Manager is authorized' to disburse any funds th may be designated by the City Commission as cost -of -living or other pay adjustmen to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be con ued as to prohibit or prevent the City Manager, the administrative head of the City, who i responsible for the efficient administration of all departments, from exercising the power gran d to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Chart "), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, r permanent positions whenever it has been determined by the City Manager to be in the be interest of efficient and economical administration of the City and all its departments. The au ority' contained in this Section shall also be applicable whenever the City Manager shall ca e a department to reorganize itself to perform its services more efficiently. Such reorganiz on may include reduction of budgeted positions, reclassification of positions, and/or altera i n of the number of budgeted positions in any given classification. Section 16. The transfer of funds betty en the detailed accounts comprising any separate amount appropriated by the abov ections hereof is approved and authorized when such transfer shall have been made at th request of the City Manager and when such transfer shall have been made of any part of an nencumbered balance of an appropriation to or for a purpose or object for which the appro riation for Fiscal Year 2021-2022 has proved insufficient. Section 17. The transfer funds between the detailed accounts comprising any separate amount appropriated the above Sections hereof is approved and authorized' when such transfer of funds is mad at the request of the City Manager and when such transfer is to be made between the detai d accounts appropriated to the same office, department, or division. Section 18. T effect salary adjustments, the City Manager is further authorized' to m/eentartmental nd other transfers from any reserve accounts established in the General Fs auth /zed' to approve transfers for any unforeseen requirements of all ad fu s as may be required so long as such transfer is consistent with the provisions cin apter 18, Article l7C of the City Code. tion 19. To facilitate effective budgetary control and sound fiscal management, the Cger is further authorized' to transfer funds from departmental budget reserve accounts torgency Account of Non -Departmental Accounts to other Funds and to departmental berve accounts from the Emergency Account of Non -Departmental Accounts to other F City of Miami Page 7 or 8 File ID: 11502 (Revision: ) Printed on: 2/22/2022 File ID: 11502 Enactment Number: Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between item/ha priated shall b authorized by resolution amendatory hereto except that transfers fromn-Departme I Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or adverbids for he purchase of any material, equipment, physical improvement, or serviced b the aforementioned appropriations or which may be provided for in accordith hapter 18 of the City Code for which formal bidding is required. Such bids to be ree the CityCommission or City Manager in accordance with Charter and City Co' ions.Section 23. Expenditure of the herein appropriated funds is aud' in theprocurement of goods and services by award or contract for the sameCity Commission following the use, if applicable, of competitive negotiations unless th award of such contract by the City Manager is expressly allowed under Charter and City Cod provisions. Section 24. Certain necessary actions by the City Man ger and the designated City officials and departments to update the relevant financial co ols, project close-outs, accounting entries, and computer systems in connection h ewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. The City Manager is hereby furt r authorized' to undertake certain necessary related document negotiations and exe tions, all in forms acceptable to the City Attorney, in connection herewith. Section 26. This Resolution shall bec me effective immediately upon its adoption and signature of the Mayor.z APPROVED AS TO FORM AND COR CTNESS: %If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 8 of 8 File Ili: 11602 (Revision: ) Printed on: 212212022