HomeMy WebLinkAboutMemo from City ManagerCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members of DATE: February 22, 2422
City Commission
SUBJECT: Substitution of Item RE 4
11502 Budget Amendment
FROM: ArthurNoriegaV° REFERENCES:
City Manager
ENCLOSURES: Revised item RE 4
11502 Budget Amendment
The Office of Management and Budget respectfully requests that item RE 4 amending the FY
2021-22 budget to allocate funding to District 2 and District 5 District offices, be substituted in the
February 24, 2022 City Commission Meeting, to reflect the changes and add prior resolution and
ordinance numbers associated with this item.
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File Number: llir ;:r',i Final Action gate:
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AND
DIRECTING THE CITY MANAGER TO AMEND THE 2021-2022 FISCAL YEAR
OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO
RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23, 2021, AS
AMENDED ("ADOPTED OPERATING BUDGET"), TO RE -ALLOCATE
FUNDING FROM HUMAN SERVICES IN THE AMOUNT OF ONE MILLION
DOLLARS ($1,000,000.00) AND RE -ALLOCATE FUNDING FROM THE NDAI
BUDGET RESERVE FOR UNCOLLECTABLE REVENUES IN THE AMOUNT
OF FOUR HUNDRED THOUSAND DOLLARS ($400,000.00) TO THE NEW
DISTRICT OFFICE NO. 5 IN THE AMOUNT OF SEVEN HUNDRED
THOUSAND DOLLARS ($700,000.00) AND THE NEW DISTRICT OFFICE NO.
2 IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS
($700,000.00); AUTHORIZING THE CITY MANAGER TO MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE
ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC
PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI
SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER
FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED
DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE
EFFECTIVE DATES.
WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No.
21-0402 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami
("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal
Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in
the amount of $1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No.
R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital plan ("Capital Plan"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, during a special
meeting, the City Commission modified and amended on the floor the City's Adopted Budget
and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in
Resolution No. 21-0402, including but not limited to the language in Resolution No. 21-0402's
Section 16, in order for the creation of or change in temporary or permanent positions in the
Police Department and in the Department of Fire Rescue (collectively, "Positions") to be
City of Miami Page 1 of 8 Pile ID: 11502 (Revision;) Printed On: 2122/2022
File ID: 11502 Enactment Number:
effective, the City Commission must first confirm the creation or modification of such Positions
by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. 21-0402 or
the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to
any and all movements of monies that are different from the line item -budgets' approved
amounts, as adopted on September 13, 2021 for the Capital Plan and as adopted on
September 23, 2021 for Resolution No. 21-0402, for the departmental budgets of the Police
Department and the Department of Fire_ Rescue, -provided _that_such-r-equir-ements-shall-not
apply to the Department- of= Fire -Rescue =for-Urban=Se- arch -and -=Rescue CUSAR")=funds; Urban
Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event,
(iii) Eliminating three (3) current vacant positions in the Police Department, which are two (2)
major's positions and one (1) executive assistant position, and adding ten (10) new police patrol
officer positions ("Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 1 "); and
WHEREAS, on November 18, 2021, pursuant to Resolution No. R-21-0462, the City
Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021-
2022 Adopted Operating Budget Amendment No. 2, by adding $100,000 to the New Year's Eve
events; and
WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0512, the City
Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021-
2022 Adopted Operating Budget Amendment No. 3, by adding three (3) major's position in the
Police Department with no fiscal impact in the Police's budget; and
WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0514, the City
Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021-
2022 Adopted Operating Budget Amendment No. 3, by allocating and appropriating an amount
not to exceed one hundred fifty thousand dollars ($150,000.00) ("Funds") from the Mayor's API
Fund Account to the special revenue project fund titled "Emergency Hotel/Motel Placement
Program" for the provision of temporary emergency hotel/motel accommodations for homeless
families; and
WHEREAS, on January 13, 2022, pursuant to Resolution No. R-22-0025, the City
Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021-
2022 Adopted Operating Budget Amendment No. 4, by adding one (1) Sergeant at Arms
position in the Police Department with no fiscal impact in the Police's budget; and
WHEREAS, on February 10, 2022, pursuant to Ordinance No. 14046, the City
Commission amended, for Fiscal Year 2021-2022, the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with Fiscal Year 2021-
2022 Adopted Operating Budget Amendment No. 5, by adding three (3) Assistant City Attorney
positions in the Office of the City Attorney with no fiscal impact in the Office of the City
Attorney's budget; and
WHEREAS, the City Administration recommends this Fiscal Year 2021-2022 Adopted
Operating Budget Amendment No. 6 ("Amendment No, 6"), in which the Adopted Operating
Budget, the General Fund appropriation $877,301,000, and the total Adopted Budget for all non -
capital funds in the amount of $1,368,302,000 remain unchanged; and
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File ID: 11502 Enactment Number:
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $453,802,000; and
WHEREAS, the total Special Revenue Fund appropriation of $334,853,000 remains
unchanged; and
WHEREAS, the total -Debt Service-F-und-appr-opr-iation-of-$677-69;000-remains
-_ -unchanged, and- -- - - -
WHEREAS, the total Internal Service Fund appropriation of $88,379,000 remains
unchanged; and
WHEREAS, it is necessary to adjust the funding within different City departments in the
General Fund to re -allocate funding from the Department of Human Services in the amount of
$400,000.00 (District 2 organization 450007) and in the amount of $600,000.00 (District 5
organization 450008), and to re -allocate funding from the NDA/ Budget reserve for uncollectable
revenues in the amount of $400,000.00, to the new District Office No. 5 in the amount of
$700,000.00 and the new District Office No. 2 in the amount of $700,000.00; and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City officials and departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems in
connection herewith and for grants and other funding sources in progress, and for necessary
related document negotiations and executions, all in forms acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2021-22:
GENERAL FUND Adopted Amendment Appropriation
value
Departments, Boards and Offices:
Mayor
Commissioners
City Manager
Agenda Coordination
Independent Auditor General
City Attorney
City Clerk
Civil Service
Code Compliance
Communications
Equal Opportunity and Diversity
2,636,000
7,858,000
5,804,000
409,000
1,602, 000
11,221,000
2,067,000
574,000
9,413,000
1,778,000
572,000
1,400,000
2,636,000
9,258,000
5,804,000
409,000
1,602,000
11,221,000
2,067,000
574,000
9,413,000
1,778,000
572,000
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Programs
Finance
11,757,000
11,757,000
Grants Administration
1,786,000
1,786,000
Human Resources
5,634,000
5,634,000
Innovation and Technology
15,051,000
15,051,000
Management and Budget
3,315,000
3,315,000
- Procuremen _ _ - --
-3 215,000-
_ _ --- 3,215,000
Human Services
8,824,000
1, ( 000,000) 7,824,000
Building
22,962,000
22,962,000
Planning
5,912,000
5,912,000
Zoning
4,977,000
4,977,000
Housing and Community Development
1,847,000
1,847,000
General Services Administration
28,949,000
28,949,000
Resilience and Public Works
29,987,000
29,987,000
Solid Waste
41,657,000
41,657,000
Capital Improvements
4,296,000
4,296,000
Fire -Rescue
178,956,000
178,956,000
Police
277,787,000
277,787,000
Real Estate and Asset Management
16,064,000
16,064,000
Parks and Recreation
53,953,000
53,953,000
Risk Management
3,830,000
3,830,000
Non -Departmental Accounts (NDA)
44,279,000
(400,000) 43,879,000
Transfers - Out
68,329,000
68,329,000
Total $
877,301,000
$ - $ 877,301,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2021-22:
GENERAL FUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -In
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues (Inflows)
Charges for Services
TOTAL GENERAL FUND
REVENUES
$ 453,802,000
117,795,000
3,061,000
24, 541, 000
7,189, 000
75,757,000
66, 500, 000
12, 870, 000
115,786,000
$ 877, 301, 000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2021-22:
DEBT SERVICE FUNDS
General Obligation Bonds
Special Obligation Bonds
TOTAL DEBT SERVICE FUNDS
APPROPRIATONS
$ 23,428,000
48,106,000
$ 71,534,000
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File ID: 11502 Enactment Number:
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2021-22:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 19,367,000
T-ransfers-In-and-Other-Revenues - -_ _ - _52,167;000
TOTAL-DEBTSERVICE FUNDS - $ - 71;534,000 - - - -
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2021-22:
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenues $ 604,000
Sport Facilities and Activities 13,000
Planning Services 20,510,000
Planning and Zoning Tree Trust Fund
Public Art Fund
Historic Preservation Trust Fund
Fire Rescue Services
UASI-Fire Rescue
Parks and Recreation Services
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community and Economic Development
Homeless Program
Human Services
Bayfront/Riverfront Land Acquisition Rouse Trust
Miami Ballpark Parking Facilities
Departmental Improvement Initiatives
Transportation and Transit
Emergency Funds
American Rescue Plan Act
TOTAL SPECIAL REVENUE FUNDS
4,554,000
3,138,000
40,000
4,955,000
31,630,000
879,000
9,404,000
923,000
6,622,000
163,000
1,708,000
64,347,000
2,407,000
647,000
1,860,000
8,764,000
12,150,000
21,795,000
100,000
137,640,000
$ 334,853,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2021-22:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
REVENUES
$ 334,853,000
$ 334,853,000
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File ID: 11502 Enactment Number:
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2021-22:
INTERNAL SERVICE FUND
Life and Health Insurance
APPROPRIATIONS
43,194, 000
Workers' Compensation 18,369,000
----
- - -TOTAL INTERNAL SERVICE FUND-- -- - - - $ - --_- -----88,379,000 -
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2021-22:
INTERNAL SERVICE FUND REVENUES
All Sources $ 88,379,000
TOTAL INTERNAL SERVICE FUND $ 88,379,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City departments and boards or
altered economic conditions indicate that a curtailment in certain expenditures is necessary or
desirable for the general welfare of the City. The City Manager is specifically authorized' to
create awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized' to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified purpose
Section 11. The City Manager is authorized' to make any changes to adjust, amend,
and appropriate the City's Adopted Operating Budget, Strategic Plan, and Multi -Year Capital
Plan as amended by Amendment No. 6 to the Adopted Operating Budget.
Section 12. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 13. The City Manager is authorized' to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized' to establish the salaries of
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 6 of 8 File ID: 11502 (Revision:) Printed on: 2/22/2022
File ID: 11502 Enactment Number:
those employees in executive and staff positions in accordance with the executive and staff pay
plan. These employees may receive any salary increases given in this Resolution.
Section 14. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
- S-ectcon=1'�Nothmg-contain- ed=in=thrs-Resoluttorrshall=be�o�s#rrre=d a��o=prohrf7t=o
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower
salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever
it has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority' contained in this Section shall
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.
Section 16. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2021-2022 has proved insufficient.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 18. To effect salary adjustments, the City Manager is further authorized' to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized' to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
Section 19. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 20. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 21. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 22. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
City of Miami Page 7 of 8 File ID: 11502 (Revision:) Printed on: 2/22/2022
File ID: 11502 Enactment Number:
aforementioned appropriations or which may be provided for in accordance with Chapter 18 of
the City Code for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with Charter and City Code provisions.
Section 23. Expenditure of the herein appropriated funds is authorized' in the
procurement of goods and services by award or contract for the same by the City Commission
folLowing the uae,_if_applicable, of_competiti_ve_negotiation_ sunless the_awar_d-o-f-such-contract-by
na he ClWMager-is= cpres I"Ilowe�l=u= n�I� C rter nd Uty9Cod"r ovis 6n
Section 24. Certain necessary actions by the City Manager and the designated City
officials and departments to update the relevant financial controls, project close-outs,
accounting entries, and computer systems in connection herewith and for grants in progress are
hereby ratified, approved, and confirmed.
Section 25. The City Manager is hereby further authorized' to undertake certain
necessary related document negotiations and executions, all in forms acceptable to the City
Attorney, in connection herewith.
Section 26. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 8 of 8 File ID: 11502 (Revision:) Printed on: 212212022
City of Miam
Legislation
Resolution:
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11502 Final Action Date:
= RED O L U-T=-I GN-0 F T=H E M-IAM 1-GIT G0 M NI 1��10 "- MEN D__LN -
-APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RL`
APPROPRIATIONS RELATING TO THE GENERAL FUND FOR THE 2021-2022
FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED
PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23,
2021 ("ADOPTED OPERATING BUDGET'), AND AS PREVIOUSLY AMENDED
PURSUANT TO RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021
("AMENDMENT #1 TO ADOPTED OPERATING BUDGET'), AND AS
PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-21-0462
ADOPTED NOVEMBER 18, 2021 ("AMENDMENT #2 TO ADOPTED
OPERATING BUDGET'), AND AS PREVIOUSLY AMENDED PURSUANT TO
RESOLUTION NO. R-21-0512 ADOPTED DECEMBER 9, 2021 ("AMENDMENT
#3 TO ADOPTED OPERATING BUDGET'), AND AS PREVIOUSLY AMENDED
PURSUANT TO RESOLUTION NO. R-22-0025 ADOPTED ON JANUARY 13,
2022 ("AMENDMENT #4 TO ADOPTED OPERATING BUDGET'), AND AS
PREVIOUSLY AMENDED PURSUANT TO ADOPTED ON
FEBRUARY 10, 2022 ("AMENDMENT #5 TO ADOPTED OPERATING
BUDGET'), ALL AS SET FORTH IN THE ATTACHMENT "A" THERETO, ALL
AS ATTACHED AND INCORPORATED (COLLECTIVELY, "COMPOSITE
ATTACHMENT A" AND WHICH CONSTITUTE "OPERATING BUDGET
AMENDMENT #6"); AUTHORIZING THE CITY MANAGER TO MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE
ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC
PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI
SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER
FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED
DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE
EFFECTIVE DATES.
WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No.
21-0402 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami
("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal
Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in
the amount of $1,368,052,000 (collectively, "Adopted Budget"); and
City of Miami Page 1 of 8 File ID: 11502 (Revision:) Printed On; 212212022
File ID: 11502 Enactment Dumber:
WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No.
R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, during a special
meeting, the City Commission modified and amended on the floor the City's Adopted Budget
and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in
Resolution No. 21-0402, including but not limited to the language in Resolution No. 21-0402's
Section 16, in order for the creation of or change in temporary or permanent positions in the
Police Department and in the Department of Fire Rescue (collectively, "Positions") to be
effective, the City Commission must first confirm the creation or modification of such Positions
by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. 21-0402 or
the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to
any and all movements of monies that are different from the line item -budgets' approved
amounts, as adopted on September 13, 2021 for the Capital Plan and as adopted on
September 23, 2021 for Resolution No. 21-0402, for the departmental budgets of the Police
Department and the Department of Fire Rescue, provided that such requirements shall not
apply to the Department of Fire Rescue for Urban Search and Rescue ("USAR") funds, Urban
Security Initiative ("'UASI") funds, or for movements of money pursuant to a catastrophic event,
(iii) Eliminating three (3) current vacant positions in the Police Department, which are two (2)
major's positions and one (1) executive assistant position, and adding ten (10) new police patrol
officer positions (collectively, "Floor Modifications"); and
WHEREAS, on November 18, 2021, pursuant to Resolution No. R-21-0462, the City
Commission amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year
Financial 'Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year
2021-2022 Adopted Operating Budget Amendment #2 adding $100,000 to the New Year's Eve
events; and
WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0512, the City
Commission amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year
2021-2022 Adopted Operating Budget Amendment #3 adding three (3) major's position in the
Police Department with no fiscal impact in the Police's budget; and
WHEREAS, on December 9, 2021, pursuant to Resolution. No. R-21-0514, the City
Commission amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year
2021-2022 Adopted Operating Budget Amendment #3 allocating and appropriating an amount
not to exceed one hundred fifty thousand dollars ($150,000.00) ("Funds") from the Mayor's API
Fund Account to the special revenue project fund titled "Emergency Hotel/Motel Placement
Program" for the provision of temporary emergency hotel/motel accommodations for homeless
families; and
WHEREAS, on January 13, 2021, pursuant to Resolution No. R-22-0025, the City
Commission amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year
202.1-2022 Adopted Operating Budget Amendment #4 adding one (1) Sergeant at Arms position
in the Police Department with no fiscal impact in the Police's budget; and
WHEREAS, on February 10, 2021, pursuant to , the City Commission
amended for Fiscal Year 2021-2022 the City's Operating Budget, Five -Year Financial Plan,
Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2021-2022
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Adopted Operating Budget Amendment #5 adding three (3) Assistant City Attorney positions in
the Office of the City Attorney with no fiscal impact in the Office of the City Attorney's budget;
and
WHEREAS, the City Administration recommends Amendment #6 in which the Adopted
Operating Budget, the General Fund appropriation $877,301,000 remains unchanged and the
total Adopted Budget for all non -capital funds in the amount of $1,368,302,000 remains
unchanged; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $453,802,000; and
WHEREAS, the total Special Revenue Fund appropriation of $334,853,000 remains
unchanged; and
WHEREAS, the total Debt Service Fund appropriation of $67,769,000 remains
unchanged; and
WHEREAS, the total Internal Service Fund appropriation of $88,379,000 remains
unchanged; and
WHEREAS, it is necessary to adjust the funding within different Departments in the
General Fund to reallocate funding as per Resolution R- adopted and passed by the
City commission February 10, 2022, from the Department of Human Services ($400,000 -
❑istrict 2 organization 450007 and $600,000 District 5 organization 450008), and reallocate
funding from the NDA/ Budget reserve for uncollectable revenues ($400,000) to the new District
Office #5 ($700,000) and new District Office #2 ($700,000); and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City officials and departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems in
connection herewith and for grants and ether funding sources in progress, and for necessary
related document negotiations and executions, all in forms acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. In accordance with Composite Attachment "A", the following appropriations
are made for the municipal operations of the General Fund for Fiscal Year 2021-22:
GENERALFUND
Departments, Boards and Offices:
Mayor
Commissioners
City Manager
Adopted Amendment Appropriation
value
2,636,000 $ 2,636,000
7,858,000 1,400,000 9,258,000
5,804,000 5,804,000
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Agenda Coordination
Independent Auditor General
City Attorney
City Clerk
Civil Service
Code Compliance
Communications
Equal Opportunity and Diversity
Programs
Finance
Grants Administration
Human Resources
Innovation and Technology
Management and Budget
Procurement
Human Services
Building
Planning
Zoning
Housing and Community Development
General Services Administration
Resilience and Public Works
Solid Waste
Capital Improvements
Fire -Rescue
Police
Real Estate and Asset Management
Parks and Recreation
Risk Management
Non -Departmental Accounts (NDA)
Transfers - Out
Total
409,000
1,602,000
11,221,000
2,067,000
574,000
9,413,000
1,778,000
572,000
11,757,000
1,786,000
5,634,000
15,051,000
3,315,000
3,215,000
8,824,000
22,962,000
5,912,000
4,977,000
1,847,000
28,949,000
29,987,000
41.657,000
4,296,000
178,956,000
277,787,000
16,064,000
53,953,000
3,830,000
44,279,000
68,329,000
(1,000,000)
(400,000)
409,000
1,602,000
11,221,000
2,067,000
574,000
9,413,000
1,778,000
572,000
11,757,000
1,786,000
5,634,000
15,051,000
3,315,000
3,215,000
7,824,000
22,962,000
5,912,000
4,977,000
1,847,000
28,949,000
29,987,000
41,657,000
4,296,000
178,956,000
277,787,000
16,064,000
53,953,000
3,830,000
43,879,000
68,329,000
$ 877,301,000 $ - $ 877,301,000
Section 3. In accordance with Composite Attachment "A the above appropriations for
the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22:
GENERALFUND
REVENUES
Property Taxes
$ 453,802,000
Franchise Fees and Other Taxes
117,795,000
Interest
3„061,000
Transfers -In
24,541,000
Fines and Forfeitures
7,189,000
Intergovernmental Revenues
75,757,000
Licenses and Permits
66,500,000
Other Revenues (Inflows)
12,870,000
Charges for Services
115,786,000
TOTAL GENERAL FUND
$ 877,301,000
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Enactment Humber:
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2021-22:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 23,428,000
Special Obligation Bonds 48,106,000
TOTAL DEBT SERVICE FUNDS $ 71,534,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2021-22:
DEBT SERVICE FUNDS REVENUES
Property Taxes
Transfers -In and Other Revenues
TOTAL DEBT SERVICE FUNDS
$ 19, 367, 000
52.167, 000
$ 71,634,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2021-22:
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenues
Sport Facilities and Activities
Planning Services
Planning and Zoning Tree Trust Fund
Public Art Fund
Historic Preservation Trust Fund
Fire Rescue Services
UASI-Fire Rescue
Parks and Recreation Services
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community and Economic Development
Homeless Program
Human Services
BayfrontlRiverfront Land Acquisition Rouse Trust
Miami Ballpark Parking Facilities
Departmental Improvement Initiatives
Transportation and Transit
Emergency Funds
American Rescue Plan Act
TOTAL SPECIAL REVENUE FUNDS
604,000
13,000
20,510,000
4,554,000
3,138,000
40,000
4,955,000
31,630,000
879,000
9,404,000
923,000
6,622,000
163,000
1,708, 000
64, 347, 000
2,407,000
647,000
1,860,000
8,764,000
12,150,000
21,795,000
100,000
137,640,000
334.853,000
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Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2021-22:
SPECIAL REVENUE FUNDS REVENUES
Ali Sources $ 334,853,000
TOTAL SPECIAL REVENUE FUNDS $ 334,853,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2021-22:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 43,194,000
Workers' Compensation 18,369,000
Others 26,816,000
TOTAL INTERNAL SERVICE FUND $ 88,379,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2021-22:
INTERNAL SERVICE FUND
REVENUES
All Sources $ 88, 379, 000
TOTAL INTERNAL SERVICE FUND $ 88,379,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City departments and boards or
altered economic conditions indicate that a curtailment in certain expenditures is necessary or
desirable for the general welfare of the City. The City Manager is specifically authorized' to
create awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City, The City Manager is also authorized' to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified ,purpose
Section 11. The City Manager is authorized' to make any changes to adjust, amend,
and appropriate the City's Adopted Operating Budget, Strategic Plan, and Multi -Year Capital
Plan as amended by Amendment #6 to the Adopted Operating Budget, Operating Budget.
Section 12. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
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approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 13. The City Manager is authorized to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized' to establish the salaries of
those employees in executive and staff positions in accordance with the executive and staff pay
plan. These employees may receive any salary increases given in this Resolution.
Section 14. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager,
Section 15. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower
salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever
it has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority' contained in this Section shall
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.
Section 16. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2021-2022 has proved insufficient.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 18. To effect salary adjustments, the City Manager is further authorized' to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized' to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
Section 19. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
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Section 20. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 21. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 22. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with Chapter 18 of
the City Code for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with Charter and City Code provisions.
Section 23. Expenditure of the herein appropriated funds is authorized' in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under Charter and City Code provisions.
Section 24. Certain necessary actions by the City Manager and the designated City
officials and departments to update the relevant financial controls, project close-outs,
accounting entries, and computer systems in connection herewith and for grants in progress are
hereby ratified, approved, and confirmed.
Section 25. The City Manager is hereby further authorized' to undertake certain
necessary related document negotiations and executions, all in forms acceptable to the City
Attorney, in connection herewith.
Section 26. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.z
APPROVED AS TO FORM AND CORRECTNESS:
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. if the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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