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HomeMy WebLinkAboutAgenda Item Summary FormG1�Y OF "v AGENDA ITEM SUMMARY FORM File ID: #11502 Date: 02/11/2022 Requesting Department: Office of Management and Budget Commission Meeting Date: 02/24/2022 Sponsored By: District Impacted: Type: Resolution Subject: Amending FY 2021-22 Adopted Budget Purpose of Item: To propose amendments to the FY 2021-22 Adopted Budget to reallocate funding as per Resolution R-22-«pending» adopted and passed by the City commission February 10, 2022, from the Department of Human Services ($400,000 - District 2 organization 450007 and $600,000 - District 5 organization 450008), and reallocate funding from the NDA/ Budget reserve for uncollectable revenues ($400,000) to the new District 5 Office ($700,000) and new District 2 Office ($700,000). Background of Item: See the attached memorandum following the proposed legislation. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: 400.000 From General Fund (NDA) General Account No: Various Accounts Reviewed By Office of Management and Budget Marie Gouin City Manager's Office Fernando Casamayor City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Richard Appleton Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Department Head Review Completed 02/14/2022 5:02 PM Assistant City Manager Review Completed 02/14/2022 8:38 PM Meeting Completed 02/24/2022 9:00 AM Unsigned by the Mayor Completed 03/07/2022 3:27 PM Signed and Attested by the City Clerk Completed 03/07/2022 3:33 PM City Manager Review Completed 02/14/2022 9:39 PM Legislative Division Review Completed 02/25/2022 12:21 PM ACA Review Completed 03/24/2022 7:02 PM Deputy City Attorney Review Completed 03/25/2022 8:55 AM Approved Form and Correctness with Modification(s) Completed Rendered Completed 03/30/2022 7:59 AM �tzY,°v City of Miami City Hall " * `IIL111 IIATtA k ' „ 11 Legislation 3500 Pan American Drive Miami, FL 33133 r R % www.miamigov.com Resolution Enactment Number: R-22-0079 File Number: 11502 Final Action Date:2/24/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING THE 2021-2022 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23, 2021, AS AMENDED ("ADOPTED OPERATING BUDGET"), TO RE -ALLOCATE FUNDING FROM HUMAN SERVICES IN THE AMOUNT OF ONE MILLION DOLLARS ($1,000,000.00) AND RE- ALLOCATE FUNDING FROM THE NON -DEPARTMENTAL ACCOUNT/BUDGET RESERVE FOR UNCOLLECTABLE REVENUES IN THE AMOUNT OF FOUR HUNDRED THOUSAND DOLLARS ($400,000.00) TO THE DISTRICT 5 OFFICE IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) AND THE DISTRICT 2 OFFICE IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00); AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. R-21-0402, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, during a special meeting, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16, in order for the creation of or change in temporary or permanent positions in the Department of Police and the Department of Fire -Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts adopted on September 13, 2021 for the Capital Plan and adopted on September 23, 2021 for Resolution No. R-21-0402 for the departmental budgets of the Department of Police ("Police") and the Department of Fire -Rescue ("Fire -Rescue"), provided that such requirements shall not apply to the Department of Fire -Rescue for Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) Eliminating three (3) current vacant positions in of Police, which are two (2) major positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions ("Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 1"); and WHEREAS, on November 18, 2021, pursuant to Resolution No. R-21-0462, the City Commission amended the City's Operating Fiscal Year 2021-22 Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 2 by adding $100,000 to the New Year's Eve events; and WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0512, the City Commission amended the City's Fiscal Year 2021-22 Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 3 by adding three (3) major positions in Police with no fiscal impact in Police's budget; and WHEREAS, on December 9, 2021, pursuant to Resolution No. R-21-0514, the City Commission amended the City's Fiscal Year 2021-22 Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 3 by allocating and appropriating an amount not to exceed one hundred fifty thousand dollars ($150,000.00) ("Funds") from the Mayor's Anti -Poverty Initiative Fund Account to the special revenue project fund titled "Emergency Hotel/Motel Placement Program" for the provision of temporary emergency hotel/motel accommodations for homeless families; and WHEREAS, on January 13, 2022, pursuant to Resolution No. R-22-0025, the City Commission amended the City's Fiscal Year 2021-22 Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 4 by adding one (1) Sergeant at Arms position in Police with no fiscal impact in Police's budget; and WHEREAS, on February 10, 2022, pursuant to Ordinance No. 14046, the City Commission amended the City's Fiscal Year 2021-22 Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 5 by adding three (3) Assistant City Attorney positions in the Office of the City Attorney ("OCA") with no fiscal impact in the OCA's budget; and WHEREAS, the City's Administration recommends this Fiscal Year 2021-2022 Adopted Operating Budget Amendment No. 6 ("Amendment No. 6") in which the Adopted Operating Budget, the General Fund appropriation $877,301,000, and the total Adopted Budget for all non - capital funds in the amount of $1,368,302,000 remain unchanged; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, the total Special Revenue Fund appropriation of $334,853,000 remains unchanged; and WHEREAS, the total Debt Service Fund appropriation of $67,769,000 remains unchanged; and WHEREAS, the total Internal Service Fund appropriation of $88,379,000 remains unchanged; and WHEREAS, it is necessary to adjust the funding within different City departments in the General Fund to re -allocate funding from the Department of Human Services in the amount of $400,000.00 (District 2 organization 450007) and in the amount of $600,000.00 (District 5 organization 450008) and to re -allocate funding from the Non -Departmental Account/Budget Reserve for uncollectable revenues in the amount of $400,000.00 to the District 5 Office in the amount of $700,000.00 and the District 2 Office in the amount of $700,000.00; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND Adopted Amendment Appropriation value Departments, Boards and Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget Procurement Human Services Building Planning $ 2,636,000 $ 2,636,000 7,858,000 1,400,000 9,258,000 5,804,000 5,804,000 409,000 409,000 1,602,000 1,602,000 11,221,000 11,221,000 2,067,000 2,067,000 574,000 574,000 9,413,000 9,413,000 1,778,000 1,778,000 572,000 572,000 11,757,000 11,757,000 1,786,000 1,786,000 5,634,000 5,634,000 15,051,000 15,051,000 3,315,000 3,315,000 3,215,000 3,215,000 8,824,000 (1,000,000) 7,824,000 22,962,000 22,962,000 5,912,000 5,912,000 Zoning 4,977,000 4,977,000 Housing and Community Development 1,847,000 1,847,000 General Services Administration 28,949,000 28,949,000 Resilience and Public Works 29,987,000 29,987,000 Solid Waste 41,657,000 41,657,000 Capital Improvements 4,296,000 4,296,000 Fire -Rescue 178,956,000 178,956,000 Police 277,787,000 277,787,000 Real Estate and Asset Management 16,064,000 16,064,000 Parks and Recreation 53,953,000 53,953,000 Risk Management 3,830,000 3,830,000 Non -Departmental Accounts (NDA) 44,279,000 (400,000) 43,879,000 Transfers - Out 68,329,000 68,329,000 Total $ 877,301,000 $ - $ 877,301,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues (Inflows) Charges for Services TOTAL GENERAL FUND REVENUES $ 453,802,000 117,795,000 3,061,000 24,541,000 7,189, 000 75,757,000 66,500,000 12,870,000 115,786,000 $ 877,301,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATONS $ 23,428,000 48,106,000 $ 71,534,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS $ 19,367,000 52,167,000 $ 71,534,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 604,000 Sport Facilities and Activities 13,000 Planning Services 20,510,000 Planning and Zoning Tree Trust Fund 4,554,000 Public Art Fund 3,138,000 Historic Preservation Trust Fund 40,000 Fire Rescue Services 4,955,000 UASI-Fire Rescue 31,630,000 Parks and Recreation Services 879,000 Police Services 9,404,000 Law Enforcement Trust Fund 923,000 Public Works Services 6,622,000 Solid Waste Recycling Trust 163,000 City Clerk Services 1,708,000 Community and Economic Development 64,347,000 Homeless Program 2,407,000 Human Services 647,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,860,000 Miami Ballpark Parking Facilities 8,764,000 Departmental Improvement Initiatives 12,150,000 Transportation and Transit 21,795,000 Emergency Funds 100,000 American Rescue Plan Act 137,640,000 TOTAL SPECIAL REVENUE FUNDS $ 334,853,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 334, 853, 000 $ 334, 853, 000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND REVENUES $ 88, 379, 000 $ 88, 379, 000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget, Strategic Plan, and Multi -Year Capital Plan as amended by Amendment No. 6 to the Adopted Operating Budget. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-2022 has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 24. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 26. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.