HomeMy WebLinkAboutR-22-0103City of Miami
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Resolution: R-22-0103
File Number: 11375
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 3/10/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING THE
ACCESSING OF THE BERNALILLO COUNTY, NEW MEXICO CONTRACT NO.
RFP-18-20-EM FOR CUSTOMER PORTAL AND MERCHANT SERVICES, FOR
THE CITY OF MIAMI ("CITY") DEPARTMENT OF FINANCE ("FINANCE"),
PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED ("CITY CODE"), WITH POINT AND PAY, LLC, A
FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT
BUSINESS IN FLORIDA ("POINT AND PAY"), WHICH WAS COMPETITIVELY
SOLICITED FOR AN INITIAL TERM OF FOUR (4) YEARS WITH THE OPTION
TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AND IS
EFFECTIVE THROUGH SEPTEMBER 15, 2024, SUBJECT TO ANY
RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY
BERNALILLO COUNTY; ALLOCATING FUNDS FROM FINANCE PROJECT
NO. 40-13223103 AND AWARD NO. 1426, AND SUCH OTHER SOURCES OF
FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
EXECUTE A SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT
TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE
CITY CODE INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO
THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE
LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY
FOR SAID PURPOSE.
WHEREAS, City of Miami ("City") Department of Finance ("Finance") has a need for a
payment processing solution that consolidates a variety of payment methods and interfaces with
existing Finance applications and systems; and
WHEREAS, the Bernalillo County, New Mexico Contract No. RFP-18-20-EM for
Customer Portal and Merchant Services with Point and Pay, LLC, a foreign limited liability
company authorized to conduct business in Florida ("Point and Pay"), will enable the City to
simplify the payments operation, efficiently reconcile the City Department transactions, and
provide effective accountability and control of all receivables; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer determined that said Bernalillo County
City of Miami Page 1 of 2 File ID: 11375 (Revision:) Printed On: 312112022
File ID: 11375 Enactment Number: R-22-0103
Contract was entered into pursuant to a competitive process in compliance with the City's laws,
policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The accessing of the Bernalillo County, New Mexico Contract No. RFP-18-
20-EM for Customer Portal and Merchant Services, for Finance, pursuant to Section 18-111 of
the City Code, with Point and Pay, which was competitively solicited for an initial term of four (4)
years with the option to renew for two (2) additional one (1) year periods and is effective through
September 15, 2024, subject to any renewals, extensions, and/or replacement contracts by
Bernalillo County, New Mexico is authorized.'
Section 3. Funds shall be allocated from Finance Project No. 40-13223103 and Award
No. 1426, and such other sources of funds, subject to the availability of funds and budgetary
approval at the time of need.
Section 4. The City Manager is further authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i � 4aindez, City Attor iey 2/28/2022
The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 11375 (Revision:) Printed on: 312112022