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HomeMy WebLinkAboutBack-Up DocumentsDocuSign Envelope ID: 02F3D312-B17C-4A34-A913-2DA3806BE220 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V City Manager FROM: Annie Perez, CPPO Director/ Chief Procurement Officer Department of Procurement DATE: January 4, 2022 SUBJECT: Sole Source Finding for Research Electronics International, L.L.C. ("REI"), Manufacturer of ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN. REFERENCES: SS 20-21-024 ENCLOSURES: Sole Source Request & Market Research Market Research was conducted to determine whether Research Electronics International, L.L.C. ("REI"), a non -local vendor, located at 455 Security Drive, Cookeville, TN 38506, is the sole source provider of Advanced Nearfield Detector Receiver ("ANDRE"), Mobility Enhanced Spectrum Analyzer ("MESA"), OSCOR Green Spectrum Analyzer ("OSCOR Green"), ORION 2.4 Non -Linear Junction Detector ("ORION 2.4"), and Telephone and Line Analyzer ("TALAN"), a specialized line of Technical Surveillance Countermeasure Development System ("TSCM") equipment for the City of Miami ("City") Department of Police ("Police"). Police has a need for electronic surveillance devices with accessories and training to assist the Special Investigations Section to detect any audio/video transmitting or recording equipment to include, but not limited to, eavesdropping signals, hidden cameras, and interfering transmissions. The ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN have features that will help the Special Investigations Section in a broad range of criminal investigations. The ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN are specifically built for providing the tools necessary for law enforcement, and the government's TSCM operations. The ANDRE, MESA, OSCOR Green are unique Radio Frequency (RF) Detection and have the capability of detecting known, unknown, illegal, disruptive, or interfering transmissions. The ORION 2.4 is made to detect and locate hidden cameras, microphones, and other electronic devices regardless of whether the surveillance device is radiating, hard -wired, or turned off. The TALAN has advanced technology with the capability to detect and locate illicit tampering and security vulnerabilities on digital, analog, and VoIP telephone systems. These specialized line of TSCM devices are currently used by US Agencies/Departments and municipalities including Department of Energy, D.C., Department of State, D.C., Broward County Sheriffs Office, FL, Department of Justice: Federal Bureau of Investigation, D.C, City of Atlanta, GA, Hartsfield-Jackson Atlanta International Airport, GA, and Fairfax County, VA, National Geospatial- Intelligence Agency ("NGA"), Department of Homeland Security, D.C., Nuclear Regulatory Commission, TN. DocuSign Envelope ID: 02F3D312-B17C-4A34-A913-2DA3806BE220 According to REI, it is the sole source manufacturer and distributor of ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN. Accordingly, pursuant to Section 18-92 (a) (1) of the Code of the City of Miami, it is recommended that the requirements for competitive bidding be waived, and these findings be approved: REI a non -local vendor, located at 455 Security Drive, Cookeville, TN 38506, is the sole source provider of the ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN, and approving the purchase of these TSCM devices, with accessories, licenses and training for Police, on an as needed basis, allocating funds from Police General Fund Account Code No. 00001.191001.664000.0.0, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. D Sxg..d by: APPROVED BY: CAur wig Arthur Noriega V City Manager AP/cl PR22027 January 8, 2022 1 12:39:02 EST Date TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Annie Perez Director Procurement Department A A�vedo ���AZ_ZOZJ Chief of Police DATE: FILE : LEG 7-2 SUBJECT: Finding of Sole Source REFERENCES, Purchase of Surveillance Devices ENCLOSURES: w/Accessories & Training The police department is requesting a sole source finding for the purchase of electronic surveillance devices to include accessories and training, from Research Electronics International, LLC, to equip the Special Investigations Section's officers, in the amount of $110,815.00, allocating funds from the Police General Fund Account Code No. 00001.191001.664000.0.0. Based upon the attached, please take the necessary steps to verify that Research Electronics International, LLC, located at 455 Security Drive, Cookeville, TN 38506, is the sole provider of this purchase. The Special Investigations Section will utilize these electronic surveillance devices to detect any audio/video transmitting or recording equipment to include, but not limited to, eavesdropping signals, hidden cameras and interfering transmissions. Research Electronics International, LLC affirms that they are the sole producer, manufacturer, distributor and/or developer of these devices. The police department strongly feels that this purchase will equip the Special Investigations Section's officers with added resources to further assist them in detecting hidden electronic audio/video recording devices. Your attention to this matter is greatly appreciated. AA/CGG/JAB/jms Attachments FINDING OF SOLE SOURCE APPROVED: Annie Perez, Procurement Director Quote 123993 Research Electronics International LLC 455 Security Drive Cookeville, TN 38506 USA Effective Date: 11/10/2021 Expire Date: 01/28/2022 Account: MIAMI POLICE DEPT 400 NW 2ND AVE MIAMI, FL 33128 UNITED STATES Quote Detail Acct Mgr: Michelle Gaw michelle@reiusa.net lug/] www.reiusa.net sales@reiusa.net Ph: +1 931-537-6032 Fax: +1 931-537-6089 Ship To: MIAMI POLICE DEPT 400 NW 2ND AVE MIAMI, FL 33128 UNITED STATES Ship Via: FedEx Ground Incoterms: FOB - ORIGIN Pay Terms: Net 30 Lead Time: 4 As 'Value of 0 indicates "ready to ship". Lead times may change without notice. Description: OSCOR, ORION, MESA, ANDRE, TRAINING Specs: Remit Payment in US Dollars to Research Electronics International ( US Tax ID# 62-1597816 ) ACH Bank Transfer (US Only) Financial Institution: Bank of America Acct Name: Research Electronics International, LLC Account Number: 445 136 0803 RTN: 111000012 International Wire Transfer Financial Institution: Bank of America Account Name: Research Electronics International, LLC Account Number: 445 136 0816 SWIFT: BOFAUS3N REI products are designed and intended for legal commercial applications. Because laws and regulations vary from state to state and country to country, it is the sole responsibility of the purchaser and user to understand and comply with all applicable laws and regulations for the possession and operation of this equipment before and after making a purchase. The REI products, components, and technology provided to you are subject to U.S. Export Administration Regulations, Trade Sanctions, and Embargoes, and may be subject to similar laws, regulations, or requirements in other countries. Any export, re-export, or transfer of any REI products, components, or technology must be conducted in compliance with such applicable laws and regulations. REI products may NOT be exported, re-exported or transferred to a Military End User or intended for Military End Use in the People's Republic of China, Russia, or Venezuela. Diversion contrary to U.S. law is strictly prohibited. The US Foreign Corrupt Practices Act of 1977, as amended (the "FCPA" or the "Act"), makes it illegal for U.S. citizens and companies, their officers, directors, employees and agents, and any stockholders acting on their behalf, as well as foreign companies and persons acting in the United States, to make payments to foreign government officials to assist in obtaining or retaining business. REI acts in accordance to the FCPA, and REI resellers and sales partners must also comply with the FCPA. Please see the United States Department of Justice website for more information: http://www.justice.gov/ Please note: The purchaser is responsible for all import duties, customs clearing fees, and/or taxes (VAT) that may be due when shipment reaches the country of import, including training equipment duties, customs clearing fees, and/or taxes that may apply to training equipment for temporary import. Lead times may change without notice and indicate the estimated time when products will be available for shipment from receipt and acknowledgement of purchase order and verification of acceptable payment terms. REI is not responsible for customs/shipping delays. Page 1 of 3 Line Items LN PART ID DESCRIPTION Unit Price QTY EXT PRICE 1 OGR-24/8-00078 OSCOR Green 24 GHz 35,000.00 1 35,000.00 ECCN#: 3A992a LICENSE TYPE: NLR(C33) / CCATS: G138442 / DDTC: CJ 375-11 ..""" Contains Lithium Ion Battery """" Not Restricted: UN3481 PI 966 Section II 2 ORION 2.4/8-00087 ORION 2.4 HX Tch-Scrn 3.3W FCC 16,650.00 1 16,650.00 ECCN#: 3A992 LICENSE TYPE: NLR(C33) / CCATS: G149465 """" Contains Lithium Ion Battery """" Not Restricted: UN3481 PI 966 Section II 3 8-00128 MESA DELUXE 16,450.00 1 16,450.00 ECCN#: 3A992a License Type: NLR(33) / DDTC: CJ 0697-14 ".."" Contains Lithium Ion Battery "".... Not Restricted: UN3481 PI 966 Section II 4 8-00103 ANDRE DELUXE 6,995.00 1 6,995.00 ECCN#: 3A992a ECCN: 3A992a License Type: NLR(33) CCATS: G166846 ..""" Contains Lithium Ion Battery """" Not Restricted: UN3481 PI 966 Section II 5 T-00019 PKG15-LV2 Pkg 15 Days Level 1&2 Training 3,395.00 2 6,790.00 LEVEL 1 CORE CONCEPTS LEVEL 2 RF OSCOR LEVLE 2 MESA 6 8-00106 TALAN 3.0 with ACCESSORIES 21,950.00 1 21,950.00 Remit Payment in US Dollars to Research Electronics International ( US Tax ID# 62-1597816 ) ACH Bank Transfer (US Only) Financial Institution: Bank of America Acct Name: Research Electronics International, LLC Account Number: 445 136 0803 RTN: 111000012 International Wire Transfer Financial Institution: Bank of America Account Name: Research Electronics International, LLC Account Number: 445 136 0816 SWIFT: BOFAUS3N REI products are designed and intended for legal commercial applications. Because laws and regulations vary from state to state and country to country, it is the sole responsibility of the purchaser and user to understand and comply with all applicable laws and regulations for the possession and operation of this equipment before and after making a purchase. The REI products, components, and technology provided to you are subject to U.S. Export Administration Regulations, Trade Sanctions, and Embargoes, and may be subject to similar laws, regulations, or requirements in other countries. Any export, re-export, or transfer of any REI products, components, or technology must be conducted in compliance with such applicable laws and regulations. REI products may NOT be exported, re-exported or transferred to a Military End User or intended for Military End Use in the People's Republic of China, Russia, or Venezuela. Diversion contrary to U.S. law is strictly prohibited. The US Foreign Corrupt Practices Act of 1977, as amended (the "FCPA" or the "Act"), makes it illegal for U.S. citizens and companies, their officers, directors, employees and agents, and any stockholders acting on their behalf, as well as foreign companies and persons acting in the United States, to make payments to foreign government officials to assist in obtaining or retaining business. REI acts in accordance to the FCPA, and REI resellers and sales partners must also comply with the FCPA. Please see the United States Department of Justice website for more information: http://www.justice.gov/ Please note: The purchaser is responsible for all import duties, customs clearing fees, and/or taxes (VAT) that may be due when shipment reaches the country of import, including training equipment duties, customs clearing fees, and/or taxes that may apply to training equipment for temporary import. Lead times may change without notice and indicate the estimated time when products will be available for shipment from receipt and acknowledgement of purchase order and verification of acceptable payment terms. REI is not responsible for customs/shipping delays. Page 2 of 3 LICENSE TYPE:NLR(C33) / CCATS: G160856 "'"""""" Contains Lithium Ion Battery """""'"" Not Restricted: UN3481 PI 966 Section II 7 T-00017 DPA-LV2 TALAN Tel Countermeasures Course 1,895.00 2 3,790.00 8 T-00023 VOIP-LV3 VOIP Course 1,495.00 2 2,990.00 Freight: $200.00 Quote Total: $110,815.00 All values $USD Remit Payment in US Dollars to Research Electronics International ( US Tax ID# 62-1597816 ) ACH Bank Transfer (US Only) Financial Institution: Bank of America Acct Name: Research Electronics International, LLC Account Number: 445 136 0803 RTN: 1110000 12 International Wire Transfer Financial Institution: Bank ofAmerica Account Name: Research Electronics International, LLC Account Number: 445 136 0816 SWIFT: BOFAUS3N REI products are designed and intended for legal commercial applications. Because laws and regulations vary from state to state and country to country, it is the sole responsibility of the purchaser and user to understand and comply with all applicable laws and regulations for the possession and operation of this equipment before and after making a purchase. The REI products, components, and technology provided to you are subject to U.S. Export Administration Regulations, Trade Sanctions, and Embargoes, and may be subject to similar laws, regulations, or requirements in other countries. Any export, re-export, or transfer of any REI products, components, or technology must be conducted in compliance with such applicable laws and regulations. REI products may NOT be exported, re-exported or transferred to a Military End User or intended for Military End Use in the People's Republic of China, Russia, or Venezuela. Diversion contrary to U.S. law is strictly prohibited. The US Foreign Corrupt Practices Act of 1977, as amended (the "FCPA" or the "Act"), makes it illegal for U.S. citizens and companies, their officers, directors, employees and agents, and any stockholders acting on their behalf, as well as foreign companies and persons acting in the United States, to make payments to foreign government officials to assist in obtaining or retaining business. REI acts in accordance to the FCPA, and REI resellers and sales partners must also comply with the FCPA. Please see the United States Department of Justice website for more information: http://www.justice.gov/ Please note: The purchaser is responsible for all import duties, customs clearing fees, and/or taxes (VAT) that may be due when shipment reaches the country of import, including training equipment duties, customs clearing fees, and/or taxes that may apply to training equipment for temporary import. Lead times may change without notice and indicate the estimated time when products will be available for shipment from receipt and acknowledgement of purchase order and verification of acceptable payment terms. REI is not responsible for customs/shipping delays. Page 3 of 3 Research Electronics International, LLC 455 Security Drive, Algood, TN 38506 USA July 1, 2021 Dear Sir or Madam, Research Electronics International is the sole producer, manufacturer and distributor of the ANDRE Advanced Nearfield Detector Receiver. As the developer and manufacturer of this product, our company provides direct technical support and warranty service. The ANDRE BASIC Kit is a broadband receiver that receives signals from 10K to 6 GHz including Carrier Current, as well as Infrared and Visible Light. It is used to detect known, unknown, illegal, disruptive, or interfering transmissions. The ANDRE BASIC Kit incorporates the following features and probes in to a single, portable unique kit of the following specifications and features: • Whip Antenna (30MHz — 6GHz) • VLF Loop (10kHz — 30MHz) • Carrier Current Probe (100kHz — 60MHz) • Infrared/Visible Light Probe (built-in) 1 kHz — 50MHz) • Built in analog demodulation (RF, infrared, and visible light) • Displays incoming signal level in a time chart from 5 seconds to 24 hours • Audible and Haptic (vibration) alerts for signals exceeding threshold level • Frequency counter for strongest signals • Frequency list of strong signals • Built in touch screen display • Screen shots and signal lists can be saved and exported for reporting • Auto -detects probes Again, REI is the sole producer, manufacturer, and distributor of the ANDRE Advanced Nearfield Detector Receiver (ANDRE Kit); REI is unaware of any other broadband detector with the same specifications and features listed above. Respectfully, �"k . - Thomas H. Jones General Manager Phone: +1 (931) 537-6032 • Fax +1 (931) 537-6089 www.reiusa.net �W:pxWxwuw 4 16 July 2021 Dear Sir or Madam, Research Electronics International, LLC 455 Security Drive, Cookeville, TN 38506 USA MESA Mobility Enhanced Spectrum Analyzer Research Electronics International is the sole producer, manufacturer and distributor of the MESA Mobility Enhanced Spectrum Analyzer (MESA Basic and MESA Deluxe Kits). As the developer and manufacturer of this product, our company provides direct technical support and warranty service. The MESA is a specialized portable hand-held spectrum analyzer with a rapid sweep speed and functionality suited for detecting unknown, illegal, disruptive, and anomalous rogue transmissions across a wide frequency range. This capability makes the MESA an ideal product for Site Surveys for communications systems, RF emissions analysis, wireless service providers and installers, investigating misuse of the crowded RF spectrum, and security surveys for eavesdropping detection. The MESA incorporates the following features into a single, portable unique package of specifications and features: • Handheld Spectrum Analyzer • Sweeps 200OHz per second • Persistence, Live Raster Waterfall Display, RSSI mode • Patent Pending Cached Peak Function • Patent Pending Smart Bars Mode to quickly identify new signals • Mobile Bands Mode showing RF levels of customizable spans • Wifi and Bluetooth modes to identify access points • Interchangeable antennas and probes including (varies depending on kit): • Whip Antenna 30MHz to 6GHz • Fixed Dipole Antenna 85MHz to 6GHz • VLF Loop Antenna 10kHz to 30MHz • Carrier Current Probe 100kHz to 60MHz • Log Periodic Down Converter 500MHz to 12GHz (Deluxe Kit) • Directional Antenna 70MHz to 500MHz (Deluxe Kit) • Locator Probe 20MHz to 6GHz (Deluxe Kit) • Visible Light / Infrared Probe (Deluxe Kit) • Ultrasonic Probe 15kHz to 80kHz (Deluxe Kit) • Audio Transformer 300Hz to 20kHz (Deluxe Kit) Acoustic Leakage Detector 300Hz to 20kHz (Deluxe Kit) • VNC capable • Small and Portable (2.5lbs and 5"x8"x2" not including antenna) • Touch Screen as well as Haptic Vibration Alerts, Audible Alerts, and Visible Alerts • Runs on rechargeable battery Again, REI is the sole producer, manufacturer, and distributor of the MESA Spectrum Analyzer and REI is unaware of any other spectrum analyzer with the same specifications, features, and capabilities Respectfully, �"k . Thomas H. Jones General Manager Phone: +1 (931) 537-6032 • Fax +1 (931) 537-6089 www.reiusa.net Research Electronics International, LLC 455 Security Drive, Cookeville, TN 38506 USA 12 July 2021 Proprietary Article Certificate OSCOR Green Spectrum Analyzer (8GHz & 24GHz) Dear Sir or Madam, Research Electronics International is the sole producer, manufacturer and distributor of the OSCOR GREEN Spectrum Analyzer (OGR-24 and OGR-8). As the developer and manufacturer of this product, our company provides direct technical support and warranty service. The OSCOR Green is a specialized hand-held spectrum analyzer with a rapid sweep speed and functionality suited for detecting unknown, illegal, disruptive, and anomalous rogue transmissions across a wide frequency range. This capability makes the OSCOR Green an ideal product for Site Surveys for communications systems, RF emissions analysis, wireless service providers and installers, investigating misuse of the crowded RF spectrum, and security surveys for eavesdropping detection. The OSCOR Green incorporates the following features into a single, portable unique package of specifications and features: • Built-in Auto Switching Antenna System to from 10kHz to 24GHz or (8GHz depending on Model) • Built-in Antenna Pre -amps for improved sensitivity • Portable (10lbs) including built in Antenna system • Runs on rechargeable battery • Sweeps from 10kHz to 24 GHz (depending on model), switching through 5 integrated antennas, in 1 second at 12.2kHz steps • Generates Signal List in seconds • Built-in Trace Analysis, including trace math and ability to generate signal list from math trace • Stores Signal and Trace data for historical analysis and comparison via USB device and Compact Flash for use in legal proceedings Again, REI is the sole producer, manufacturer, and distributor of the OSCOR Green Spectrum Analyzer and REI is unaware of any other spectrum analyzer (other than the OSCOR Blue) with the same specifications and features. Respectfully, Thomas H. Jones General Manager Phone: +1 (931) 537-6032 • Fax +1 (931) 537-6089 www.reiusa.net Research Electronics International, LLC 455 IkL� Security Drive, Cookeville; TN 38506 USA 12 July 2021 Proprietary Article Certificate ORION 2.4 (NLJD) Dear Sir or Madam: Research Electronics International is the sole developer, producer, manufacturer and distributor of the ORION Non -Linear Junction Detector (ORION 2.4). As the developer and manufacturer of this product, our company provides direct technical support and warranty service. Research Electronics International has developed and utilized patented NLJD technology in the ORION 2.4. The ORION 2.4 Non -Linear Junction Detector has many unique features that are not duplicated in any other product in the world. Furthermore, I am not currently aware of any other product that has incorporated all of the following features, which are built-in to the ORION 2.4 unit: • Wide transmit signal (1.25MHz) in the 2.4GHz range. • Digitally modulated transmit signal and digitally correlated 2nd and V harmonic signals (we are not aware of any other NLJD product with this capability), minimizing false responses. • Agile frequency functionality. The ORION automatically searches for quiet channels for improved operation. • Manual and automatic transmit power control up to 3.0 wafts. • Pulsing technology with Digital Signal Processing, • Integrated transceiver, antenna, and telescopic pole. Supports rapid deployment, ergonomic design, • Integrated Cable. Does not have cumbersome cables interfering with the physical utility of the unit. • Modern antenna head with antenna mounted line of sight display providing complete information about transmit power level as well as both 2nd and 3rd harmonic levels, and operating modes. • Lightweight design (operationally weight less than 31bs including battery), folds up to fit in a case slightly larger than standard briefcase. • Camcorder style batteries for easy charging and replacement. • Minimum setup time: less than 30 seconds. • Water resistant design. Because of the features described above, there is no other single product on the market that provides the complete and unique capability of the ORION 2.4. Respectfully, Thomas H. Jones General Manager Phone: +1 (931) 537-6032 • Fax +1 (931) 537-6089 www.reiusa.net ......, U �:) 23 July 2021 Dear Sir or Madam: Research Electronics International, LLC 455 Security Place, Algood, TN 38506 USA Research Electronics International is the sole developer, producer, manufacturer and distributor of the TALAN Telephone and Line Analyzer (DPA-7000). As the developer and manufacturer of this product, our company provides direct technical support and warranty service. The TALAN Telephone and Line Analyzer (DPA-7000) has many unique features and capabilities (with patents pending) that do not exist in any other single product in the world for effectively evaluating digital and analog telephone systems for eavesdropping threats, including the following: • Digital Demodulation to confirm that a telephone line is not passing audio, • Frequency Domain Reflectometer, • Line Non Linear Junction Detector (NLJD), • NLJD Line Trace Probe, • Automatic Internal Pair Switching Matrix to automatically perform tests on all pair combinations, • Automated Digital Multimeter tests, automatically performs common multimeter tests on all pairs and stores test results, • Audio Oscilloscope, • RF Broadband Detector (up to 8GHz), • Spectrum Analyzer (up to 85MHz), • Multi -Test Database System to perform multiple tests at once, on all pair combinations, and compare against historical results. There is no other single product on the market that provides the complete and unique capability of the TALAN Telephone and Line Analyzer (DPA-7000), and REI is the sole manufacturer and provider of the TALAN. Respectfully, �"k . Thomas H. Jones General Manager Phone: +1 (931) 537-6032 • Fax +1 (931) 537-6089 www.reiusa.net Please provide the following information in order to document the sole source request: 1. Explain why the product/service requested is the only product/service that can satisfy your requirements, and explain why alternatives are unacceptable. Be specific with regard to specifications, features, characteristics, requirements, capabilities, and compatibility. Describe what steps have been undertaken to make this determination. REI is the only manufacturer in the world that offers this complete line of electronic test equipment for Technical Surveillance Countermeasure ( TSCM) security applications. Their equipment is considered the world standard and no other equipment has the same capabilities. See sole source letters, as provided for unique capabilities and specifications for each product. We know of no other equipment or provider available with these same capabilities, specifications, and characteristics. 2. Explain why this services provider, supplier or manufacturer is the only practicably available source from which to obtain this product or service, and describe the efforts that were made to verify and confirm whether, or not, this is so. (Obtain and include a letter from the manufacturer confirming claims made by distributors or exclusive distributorships regarding the product or service, if that is cited as a reason for this Sole Source.) REI is the only manufacturer in the world that offers this highly specialized line of Technical Surveillance Countermeasure security equipment. REI has been designing and manufacturing TSCM equipment for more than 35 years and is recognized as the world leader. REI, located in Cookeville Tennessee USA, is the developer, designer, and manufacturer and can provide repair service on this specialized equipment. Moreover, REI operates the largest commercially available TSCM training center in the world. No other provider can provide this equipment, service, and training. 3. Will this product obligate us to a particular vendor for future purchases (either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more "like" items in the future to match this one)? a. REI equipment can be used with other test equipment and purchasing REI equipment does not limit or obligate future purchases from REI. There are no required maintenance or calibration services or schedules. b. However, as REI is the designer and manufacturer, any required repairs, including warranty repairs, should be performed at the REI facility in Cookeville, Tennessee. Software and firmware updates are available on the REI web site for download at no additional cost. 4. Explain why the price for this product or service is considered to be fair and reasonable. REI's pricing structure is established and consistent across the market, regardless of agency or industry. The prices offered are the same prices that would be offered to the any U.S. Federal Government Agency, State and Local Government Agency, Law Enforcement Agency, or Fortune 500 Company. 5. Describe the negotiation efforts, if any, that have been made with the supplier to obtain the best possible price. REI's pricing structure is established and the prices offered are the same prices that would be offered to the any U.S. Federal Government Agency, State and Local Government Agency, Law Enforcement Agency, or Fortune 500 Company. 6. Explain the consequences(s) to the City, including the dollar estimate of the financial impact, if this Sole Source is not approved. Since REI is the sole manufacturer and provider of this TSCM Security equipment, if SoleSource is not approved, a tender process would delay the purchase and ultimately result in a purchase of the same equipment from the same provider. This delay would affect the capabilities and effectiveness of the security of information and people, leaving vulnerabilities during the delay. Moreover, depending on the length of the delay, prices could increase (possibly 10% or more) and availability of equipment could also be jeopardized due to the current electronic supply chain issues caused by the COVID-19 pandemic (scarcity of raw electronic components is already impacting all electronic manufacturing, increasing prices and limiting availability) . MARKET RESEARCH Contract No.: 20-21-024 Current Term: N/A Expiration Date: N/A Title: Surveillance Devices w/Accessories & Training Recommendation: ® Sole Source Contract ❑ Solicit Competition Procurement Contracting Officer: ❑ Access Contract Cristiane Lima ❑ Other Background: The City of Miami's ("City") Police Department ("Police") is seeking to procure electronic surveillance devices with accessories and training to assist the Special Investigations Section to detect any audio/video transmitting or recording equipment to include, but not limited to, eavesdropping signals, hidden cameras, and interfering transmissions. The Advanced Nearfield Detector Receiver ("ANDRE"), Mobility Enhanced Spectrum Analyzer ("MESA"), OSCOR Green Spectrum Analyzer ("OSCOR Green"), ORION 2.4 Non -Linear Junction Detector ("ORION 2.4"), and Telephone and Line Analyzer ("TALAN") have features that will help the Special Investigations Section in a broad range of criminal investigations. The ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN are specifically built for providing the tools necessary for law enforcement, and the government's technical surveillance countermeasure (TSCM) operations. Research Conducted: This specialized line of TSCM is solely manufactured and distributed by Research Electronics International, L.L.C. ("REI"), which is located in Cookeville, TN. Also, REI offers training and one (1) year warranty from the date of equipment purchase. The City of Miami's Department of Procurement ("Procurement") received REI's letter verifying that it is the sole provider. Also, Procurement was able to obtain a list of US Agencies/Departments that utilize those devices. The US agencies and municipalities are Department of Energy, D.C., Department of State, D.C., Broward County Sheriffs Office, FL, Department of Justice: Federal Bureau of Investigation, D.C, City of Atlanta, GA, Hartsfield-Jackson Atlanta International Airport, GA, and Fairfax County, VA. Comparable Contracts: National Geospatial-Intelligence Agency ("NGA") - Sole Source - OSCOR GREEN Spectrum Analyzer (OGR-24 and OGR-8). Department of Justice - Sole Source - ORION trackers. Department of Homeland Security, D.C. — Sole Source - one (1) OSCOR Blue and one (1) ORION 2.4 Hx. Nuclear Regulatory Commission, TN - Sole Source Award for Security Survey Training. Recommendation: The US Agencies mentioned above purchased the REI's Technical Surveillance Countermeasure (TSCM) devices as a Sole Source and did not procure the services through a competitive solicitation process. It is recommended that the City enter into a sole source agreement Research Electronics International, L.L.C. to allow for the purchase of ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN, with accessories, licenses and training, on an as -needed basis and it will assist Police in solidifying evidence and expediting the investigation process conducted by Police's Special Investigations Section. Procurement Contracting Officer: Procurement Manager: Date: 01 /05/2022 Date: 01 /05/2022 Director/Asst. Director: Date: 01/04/2022 Detail by Entity Name Page 1 of 2 Florida Department of State r! rg i Jrvt;lr�r� �j DL;j, -f'fD! f m official 31we of Fluri&j websile Department of State / Division of Corporations / Search Records / Search by Entity Name / DIVISION OF CORPORATIONS https:Hsearch. sunbiz. org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Ent... 11 / 10/2021 Detail by Entity Name Page 2 of 2 Title MGR JONES, THOMAS H, JR. 455 SECURITY PL. COOKVILLE. TN 38506-4941 Annual Reports No Annual Reports Filed Document Images No images are available for this filing. Florida Department of State, Division of Corporations https:Hsearch. sunbiz. org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Ent... 11 / 10/2021