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Home My WebLink AboutAgenda Item Summary FormC of p" �* AGENDA ITEM SUMMARY FORM File ID: #11226 Date: 12/16/2021 Requesting Department: Department of Police Commission Meeting Date: 02/10/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Audit of Police Civilian Positions Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to approve the audit of three (3) vacant civilian positions to a classification that will better serve the needs of the police department, by auditing two (2) vacant typist clerk ii (OC #1021) positions and one (1) vacant Typist Clerk III (OC #1011) position to a conversion of two (2) Administrative Aide II (OC #1306) positions as required, pursuant to Resolution No. R-21-0408 adopted on October 1, 2021; further authorizing the City Manager to designate the Chief of Police or his designee to implement the change. Background of Item: Pursuant to Resolution No. R-21-0408, the City of Miami's ("City") Police Department ("MPD") requests an audit to convert three (3) vacant civilian positions, two (2) Typist Clerk II and one (1) Typist Clerk III position and reclassify them to two (2) Administrative Aide II positions. The functions and duties of Typist Clerk II and Typist Clerk III have transformed into administrative duties as technology has evolved and the needs of the department have shifted. The allocation of funds will be utilized to fill these positions on a promotional basis. Budget Impact Analysis Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: N/A Reviewed By Department of Police Jorge Blanco Department of Police Manuel Morales Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Marie Gouin Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Juan Carlos Perez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Initial Police Review Completed 01/06/2022 9:11 AM Department Head Review Completed 01/21/2022 10:06 AM Budget Analyst Review Completed 01/21/2022 3:50 PM Budget Review Completed 01/24/2022 9:31 AM Legislative Division Review Completed 01/24/2022 10:36 AM City Manager Review Completed 01/26/2022 9:12 PM ACA Review Completed 01/28/2022 5:35 PM Deputy City Attorney Review Completed 01/31/2022 2:07 PM Approved Form and Correctness Completed 02/01/2022 1:41 PM Meeting Completed 02/10/2022 9:00 AM Signed by the Mayor Completed 02/22/2022 3:51 PM Signed and Attested by the City Clerk Completed 02/22/2022 4:04 PM Rendered Completed 02/22/2022 4:04 PM GSY v City of Miami City Hall LeLegislation 3500 Pan American Drive g Miami, FL 33133 R Resolution www.miamigov.com Enactment Number: R-22-0034 File Number: 11226 Final Action Date:2/10/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE AUDIT OF THREE (3) VACANT CIVILIAN POSITIONS OF THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT ("DEPARTMENT") BY CONVERTING TWO (2) VACANT TYPIST CLERK II POSITIONS AND ONE (1) VACANT TYPIST CLERK III POSITION TO THE CLASSIFICATION OF TWO (2) ADMINISTRATIVE AIDE II POSITIONS INTENDED TO BETTER SERVE THE NEEDS OF THE DEPARTMENT, AS REQUIRED PURSUANT TO RESOLUTION NO. R-21- 0402 ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021; AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO AUDIT AND CREATE SAID POSITIONS FOR THE DEPARTMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R- 21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Miami Police Department ("MPD") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote and (ii) requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of MPD; and WHEREAS, pursuant to the City Commission's directives, MPD requested an audit to convert three (3) vacant civilian positions consisting of two (2) Typist Clerk II and one (1) Typist Clerk III position to be reclassified to two (2) Administrative Aide 11 positions; and WHEREAS, the functions and duties of Typist Clerk II and Typist Clerk III have transformed into administrative duties as technology has evolved and the needs of MPD have shifted; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to approve the audit of three (3) vacant MPD civilian positions by converting two (2) vacant Typist Clerk II positions and one (1) vacant Typist Clerk III position to the classification of two (2) Administrative Aide II positions as required pursuant to Resolution No. R-21-0402 adopted September 23, 2021 and Resolution No. R-21- 0408 adopted October 1, 2021. Section 3. The City Manager is authorized to make any necessary changes to adjust, amend, and appropriate to the Fiscal Year 2021-22 operating budget, five-year financial plan, strategic plan, and multi -year capital plan regarding city services and resources as necessary, legally allowed, and applicable in order to audit and create said positions for MPD. Section 4. Certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i , 4indez, CiFy Attor iey 2/112022 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions, and Resolution No. 21-0408. Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.