HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
3 AGENDA ITEM SUMMARY FORM
File ID: #10979
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Date: 10/22/2021 Requesting Department: Department of
Procurement
Commission Meeting Date: 01/13/2022 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - ("IFB") No. 1254386 Bio-Hazardous Waste, Spills, and
Decontamination Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on February 18, 2021 pursuant to Invitation for Bid (IFB")
1254386 from responsive and responsible Bidders, Bioresponse Corp. ("Bioresponse"),
JRP & Sons Corp dba, FL Cleanup ("FL Cleanup"), and Muma SA, LLC ("Muma"), for
Group 5, a pre -qualified pool of vendor's list, for the provision of Bio-Hazardous Waste,
Spills, and Decontamination Services, on an as needed basis. For an initial contract
term of two (2) years, with the option to renew for two (2) additional two (2) year
periods; allocating funds from the end user department, and other sources of funds;
subject to the availability of funds and budgetary approval, at the time of need. Further
authorizing the City Manager to negotiate and execute any and all documents, including
any amendments, renewals, and extensions, subject to all allocations, appropriations,
prior budgetary approvals, compliance with all applicable provisions of the Code of the
City of Miami, Florida, as amended, ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Background of Item:
On January 14, 2021, the Department of Procurement ("Procurement") issued IFB No.
1254386 under full and open competition, to obtain bids from experienced and qualified
firms for the provision of Bio-Hazardous Waste, Spills and Decontamination Services,
Citywide. As required by the Procurement Code, the IFB was advertised and issued on-
line. On February 18, 2021, at the bid closing, five (5) bids were received. All Bidders
were deemed non -responsive for Groups 1-4, and only three (3) Bidders were deemed
responsive and responsible for Group 5. Procurement is recommending award to
Bioresponse, FL Cleanup, and Muma, for Group 5, all three (3) met the minimum
qualifications per the bid specifications. In 2020, during the Covid-19 pandemic the City
spent an estimated amount of approximately $300,000 for said services. Should there
be another Force Majure such as the Covid Pandemic the City will spend accordingly,
on an as needed basis.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
Reviewed By
Department of Procurement
Annie Perez
Department Head Review
Completed
10/25/2021 9:58 AM
Office of Management and Budget
Calvin Fifer
Budget Analyst Review
Completed
10/25/2021 10:36 AM
Office of Management and Budget
Marie Gouin
Budget Review
Completed
10/27/2021 5:04 PM
Department of Procurement
Annie Perez
Procurement Review
Completed
11/01/2021 11:57 AM
City Manager's Office
Fernando Casamayor
Assistant City Manager Review
Completed
11/03/2021 11:52 AM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
11/03/2021 3:19 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
11/10/2021 10:29 AM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
11/17/2021 11:34 PM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
11/18/2021 7:56 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
12/17/2021 11:15 AM
City Commission
Nicole Ewan
Meeting
Completed
01/13/2022 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
01/18/2022 2:52 PM
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City of Miami
City Hall
I1f 111 111T11 X'
„ 11 3500 Pan American Drive
Legislation Miami, FL 33133
r R % www.miamigov.com
Resolution
Enactment Number: R-22-0001
File Number: 10979 Final Action Date:1/13/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON FEBRUARY 18, 2021 PURSUANT TO INVITATION FOR BID ("IFB")
NO. 1254386 FROM RESPONSIVE AND RESPONSIBLE BIDDERS BIORESPONSE,
CORP., A FLORIDA PROFIT CORPORATION, JRP & SONS CORPORATION D/B/A
FL CLEANUP, A FLORIDA PROFIT CORPORATION, AND MUMA SA LLC, A
FLORIDA LIMITED LIABILITY COMPANY, FOR THE IFB GROUP 5 PRE -QUALIFIED
POOL OF VENDORS FOR THE PROVISION OF BIO-HAZARDOUS WASTE, SPILLS,
AND DECONTAMINATION SERVICES, ON AN AS NEEDED BASIS, CITYWIDE FOR
AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE END
USER DEPARTMENTS AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need for the provision of bio-hazardous
waste, spills, and decontamination services (collectively, "Services"); and
WHEREAS, on January 14, 2021, the City's Department of Procurement
("Procurement") issued Invitation for Bid ("IFB") No. 1254386 to obtain bids from experienced
and qualified firms for the Services on an as needed basis Citywide; and
WHEREAS, the IFB was advertised and issued on-line under full and open competition
as required by the City's Procurement Ordinance; and
WHEREAS, on February 18, 2021, at the IFB bid closing, five (5) bids were received, all
of which were deemed non -responsive for IFB Groups 1-4, with three (3) of the same deemed
responsive and responsible for IFB Group 5 pre -qualified pool of vendors; and
WHEREAS, Procurement is recommending to award three (3) responsive and
responsible bids received from BioResponse, Corp., a Florida profit corporation
("BioResponse"), JRP & Sons Corporation d/b/a FL Cleanup, a Florida profit corporation (I'FL
Cleanup"), and Muma SA LLC, a Florida limited liability company ("Muma");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on February 18, 2021 pursuant to IFB No. 1254386 from
responsive and responsible bidders BioResponse, FL Cleanup, and Muma for the IFB Group 5
pre -qualified pool of vendors for the Services on an as needed basis Citywide for an initial term
of two (2) years with the option to renew for two (2) additional two (2) year periods are accepted.
Section 3. Funds are allocated from the end user departments and such other sources
of funds, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, CiFy Attor iey 12/1T2021
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.