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HomeMy WebLinkAboutLegislation-SUBTHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. City of Miami 01. City Hall *��, '+ f-� - LegislationMiami, 3500 Pan American Drive FL 33133 - www.miamigov.com Resolution: R-21-0425 File Number: 10662 Final Action Date: 10/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S ("CITY'S") DEPARTMENT OF GRANTS ADMINISTRATION'S EDUCATION INITIATIVES THAT EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC., A FLORIDA FOR - PROFIT CORPORATION ("SERVICE PROVIDER"), IS THE MOST QUALIFIED ORGANIZATION TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE AN AGREEMENT IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000.00) WITH THE SERVICE PROVIDER, INCLUDING ANY AND ALL NECESSARY DOCUMENTS, AMENDMENTS, RENEWALS, EXTENSIONS AND MODIFICATIONS IN COMPLIANCE WITH THE RELATED CHILDREN'S TRUST CONTRACT, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR A PERIOD COMMENCING AUGUST 1, 2021 AND ENDING SEPTEMBER 30, 2022, WITH THE OPTION TO RENEW FOR UP TO ONE (1) ADDITIONAL SIMILAR PERIOD AT THE SAME NOT TO EXCEED AMOUNT, UNDER THE SAgE TERMS AND CONDITIONS FOR COMPLIANCE, WITH THE PROGRAr4 SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED. F:qe -- c> WHEREAS, the City of Miami's ("City's") Department of Grants Administratio�j ("Department's") Education Initiatives has been awarded one (1) reimbursement gra+fsom�he Children's Trust ("Trust") for the City's Families First Parenting Program ("Program"fin amount not to exceed two hundred two thousand thirty-two dollars ($202,032.00) ("G-t') o commencing August 1, 2021 and ending September 30, 2022 at various day care cengrs v&bin the City; and WHEREAS, the Trust has changed its fiscal year to commence on October 1, 2022 and in this transition year, the Trust has extended the term of the contract from August 1, 2021 through September 30, 2022 and allocated funds for the fourteen (14) month transition period; and City of Miami Pagel of 3 File ID: 10662 (Revision: A) Printed On: 111112021 10662 Legislation -SUB THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. File ID: 10662 Enactment Number: R-21-0425 WHEREAS, pursuant to Resolution No. R-21-0420 adopted on October 14, 2021, the City Commission accepted the Grant, authorized the negotiation and execution of the Trust Contract, and authorized related appropriations, allocations, and creation of the related Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2021-2022 Families First Parenting Program" to fund the Program; and WHEREAS, the Program is comprised of a cooperative effort between the City's Department and one (1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc. ("Service Provider"), for the Program's successful implementation; and WHEREAS, the goals of the Program are to improve literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application required that the City have established a relationship with the Service Provider identified in the application and this contract is a continuation of said services; and WHEREAS, the Service Provider was determined to be the most advantageous for -profit organization, in the City's best interest, to provide programmatic instruction at various day-care centers within the City; and WHEREAS, the City Manager has approved the recommendations and findings of the Department and has made findings pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive negotiation methods and procedures are not practicable or advantageous for obtaining the services and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager and the Department are requesting for the City Commission to authorize the City Manager to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider, including any and all necessary documents, amendments, renewals, extensions, and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022RvithAfte option to renew for one (1) additional similar period at the same not to exceed amourMunde the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE C )�jOF t 0 MIAMI, FLORIDA: :7. C' Section 1. The recitals and findings contained in the Preamble of this Res"n ax6 adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public-`I~iear ni g, the City Manager's finding and recommendations, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section18-85(a) of the City Code and waiving the requirements for said procedures is ratified, approved, and confirmed and the Department's recommendations and findings that the Service Provider is the most qualified firm to provide instruction, family activities, mentoring, community City of Miami Page 2 of 3 File ID: 10662 (Revision: A) Printed on: 111112021 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. File ID: 10662 Enactment Number: R-21-0425 workshops, and other such activities in conjunction with educational services at various day- care centers within the City for the Program are approved. Section 3. The City Manager is authorized' to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider including any and all necessary documents, amendments, renewals, extensions, and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022 with the option to renew for up to one (1) additional similar period at the same not to exceed amounts under the same terms and conditions with the Program subject to budgetary approval at the time of need. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: i i t ria i "ndez, ity ttor ey 11/1/2021 o r C r CD o r r� o %J ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 3 of 3 File iD: 10662 (Revision: A) Printed on: 111112021 City of Miami * IILIA/ IIII(1 Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 / www.miamigov.co File Number: 10662 Final Action A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT( , BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED P BLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MA AGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPOR ED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND P OCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO S TION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED, WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING TH RECOMMENDATIONS AND FINDINGS OF THE CITY OF MI I'S ("CITY'S") DEPARTMENT OF GRANTS ADMINISTRATION'S EDUCAT N INITIATIVES THAT EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS NC., A FLORIDA FOR - PROFIT CORPORATION ("SERVICE PROVIDER"), IS T MOST QUALIFIED ORGANIZATION TO PROVIDE INSTRUCTION, FAMI ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH A IVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHI CARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING P OGRAM ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NE G TIATE AND TO EXECUTE AR AGREEMENT IN AN AMOUNT NOT TO EXC ED EIGHTY THOUSAND DOLI4RS ($80,000.00) WITH THE SERVICE PROVI R, INCLUDING ANY AND ALL cl NECESSARY DOCUMENTS, AMENDM TS, RENEWALS, EXTENSIONS 4t MODIFICATIONS IN COMPLIANCE WI H THE RELATED CHILDREN'S TRW cO CONTRACT, ALL IN FORMS ACCEP ABLE TO THE CITY ATTORNEY, FORA PERIOD COMMENCING AUGUST 2021 AND ENDING SEPTEMBER 30, ; '=2, WITH THE OPTION TO RENEW OR UP TO ONE (1) ADDITIONAL SIMILAR'gRIFID AT THE SAME NOT TO EXCE AMOUNT, UNDER THE SAME TERMS ANDS CONDITIONS FOR COMPLI CE, WITH THE PROGRAM SUBJECT TO BUDGETARY APPROVAL THE TIME OF NEED. WHEREAS, the Ci of Miami's ("City's") Department of Grants Administration's ("Department's") Educat' n Initiatives has been awarded one (1) reimbursement grant from The Children's Trust ("Trus for the City's Families First Parenting Program ("Program") in an amount not to excee two hundred two thousand thirty-two dollars ($202,032.00) ("Grant') commencing Augu 1, 2021 and ending September 30, 2022 at various day care centers within the City; and WHE EAS, the Trust has changed its fiscal year to commence on October 1, 2022 and in this tran ion year, the Trust has extended the term of the contract from August 1, 2021 through eptember 30, 2022 and allocated funds for the fourteen (14) month transition period; and WHEREAS, pursuant to Resolution No. R- adopted on October 14, 2021, e City Commission has accepted the Grant, authorized the negotiation and execution of the rust Contract, and authorized related appropriations, allocations, and creation of the related IF rl 0 rn 0 Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2021-2022 Families First Parenting Program" for funding the Program; and WHEREAS, the Program is comprised of a cooperative effort between the City's Department and one (1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc. ("Service Provider"), for the Program's successful implementation; and WHEREAS, the goals of the Program is to improve literacy skills, parent -child activ' ies, strengthen oral language development, give parents a venue to share concerns, learn n behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application quired that the City have established a relationship with the Service Provider identified in th application and this contract is a continuation of said services; and WHEREAS, the Service Provider was determined to be the most a vantageous for -profit organization, in the City's best interest, to provide programmatic instruct' n at various day-care centers within the City; and WHEREAS, the City Manager has approved the recomme ations and findings of the Department and has made findings pursuant to Section 18-85(a of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive ne tiation methods and procedures are not practicable or advantageous for obtaining the servic and has recommended to the City Commission that the recommendations and findings adopted and that competitive bidding methods and procedures be waived for the Pro m; and WHEREAS, the City Manager and the Depa ent are requesting for the City Commission to authorize the City Manager to neg late and to execute an agreement in an amount not to exceed eighty thousand dollars ($ 0,000.00) with the Service Provider, including any and all necessary documents, amendmen renewals, extensions and modifications in compliance with the related Children's Trust ontract, all in forms acceptable to the City Attorney, for the period commencing Aug 1, 2021 and ending September 30, 2022 with the option to renew for one (1) additional si ar period at the same not to exceed amount, under the same terms and conditions; co NOW, THEREFORE, BE I RESOLVED BY THE COMMISION OF THE CITY ZF MIAMI, FLORIDA: C-1 CD Section 1. The recit and findings contained in the Preamble of this Reso@Sin arq ' adopted by reference and corporated as if fully set forth in this Section. -,Ii;; Co Section 2. By four -fifths (4/5ths) affirmative vote, after an advertised pub-ear'E§, `' the City Manager's fi ding and recommendations, attached and incorporated as ExT%it ",�'tha competitive negoti ion methods and procedures are not practicable or advantageo purant to Section18-85 of the City Code and waiving the requirements for said procedures is ra4?ified, approved, and onfirmed and the Department's recommendations and findings that the Service Provider is t most qualified firm to provide instruction, family activities, mentoring, community workshops and other such activities in conjunction with educational services at various day- care ce rs within the City for the Program are approved. Section 3. The City Manager is authorized' to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider including any and all necessary documents, amendments, renewals, extensions and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022 with the option to renew for up to one (1) additional similar period at the same not to exceed amounts, under the same terms and conditions, with the Program subject to budgetary a oval at the time of need. Section 4. This Resolution shall become effective immediately upon its ado APPROVED AS TO FORM AND CORRECTNESS: 0 71 -n t--') w' rar :;gco � "no wt 'The herein authorization is further subject to compliance with all legal requirements that may be Imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.