HomeMy WebLinkAboutAgenda Item Summary FormC of p"
�* AGENDA ITEM SUMMARY FORM
File ID: #9559
Date: 08/26/2021 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 10/14/2021 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Emergency Finding — Elevators at Olympia Theater Residential Tower
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission with
attachment(s), by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and
approving the City Manager's emergency finding, that it is most advantageous for the
City of Miami ("City") to waive the competitive sealed bidding procedures, pursuant to
Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code") and
retroactively approving the selection of Brouss Elevators Inc. ("Brouss"), for the
provision of emergency renovation of the elevators housed at Olympia Theater
Residential Tower for the Department of Real Estate and Asset Management
("DREAM") for an estimated expenditure amount of $698,700-1 Further authorizing the
City Manager to negotiate and execute any and all documents, including any
amendments, renewals, and extensions, subject to all allocations, appropriations, prior
budgetary approvals, compliance with all applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including the City's Procurement Ordinance,
Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of
the City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
DREAM is respectfully requesting a retroactive approval for the selection of Brouss
Elevators Inc. ("Brouss"), for the provision of emergency renovation to the elevators
housed at Olympia Theater Residential Tower
("Olympia Tower"). The Olympia Tower is a ten -story 80-unit affordable housing
structure located at 8 SE 2nd Avenue, Miami, FL 33131, which is owned by the City of
Miami ("City"). The elevators are required to operate seven (7) days a week, twenty-
four (24) hours a day as they are vital to the ongoing operations in providing daily in -out
service to the residential tenants as well as the facility's maintenance employees. The
emergency renovation of the two (2) elevators housed at the Olympia Tower was
necessary because it could have potentially become a life and safety liability issue to
the City.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Approximately $698,700.
Reviewed By
Department of Real Estate and Asset Management
Review Completed
09/01/2021 3:52 PM
Office of Management and Budget
Pedro Lacret
Office of Management and Budget
Leon P Michel
Department of Risk Management
Ann -Marie Sharpe
Department of Procurement
Annie Perez
City Manager's Office
Fernando Casamayor
Legislative Division
Valentin J Alvarez
City Manager's Office
Arthur Noriega V
Office of the City Attorney
Pablo Velez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the City Clerk
City Clerk's Office
Yvonne Hernandez Department Head
Budget Analyst Review
Completed
09/02/2021 11:49 AM
Budget Review
Completed
09/16/2021 12:08 PM
Risk Review
Completed
09/16/2021 1:07 PM
Procurement Review
Completed
09/21/2021 10:27 AM
Assistant City Manager Review
Completed
09/21/2021 2:23 PM
Legislative Division Review
Completed
09/21/2021 2:49 PM
City Manager Review
Completed
09/22/2021 1:51 PM
ACA Review
Completed
10/02/2021 12:58 AM
Deputy City Attorney Review
Completed
10/02/2021 8:07 AM
Approved Form and Correctness
Completed
10/04/2021 4:32 PM
Meeting
Completed
10/14/2021 9:00 AM
Rendered
Completed
10/19/2021 4:42 PM
GSY v
City of Miami
City Hall
LeLegislation
3500 Pan American Drive
g Miami, FL 33133
R Resolution www.miamigov.com
Enactment Number: R-21-0410
File Number: 9559 Final Action Date:10/14/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND
APPROVING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND
INCORPORATED AS EXHIBIT "A", THAT IT IS MOST ADVANTAGEOUS OR
PRACTICABLE FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE
SEALED BIDDING REQUIREMENTS PURSUANT TO SECTION 18-90 OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AND
RETROACTIVELY APPROVING THE SELECTION OF BROUSS ELEVATORS INC., A
FLORIDA PROFIT CORPORATION, FOR THE PROVISION OF EMERGENCY
RENOVATION OF THE ELEVATORS HOUSED AT THE CITY'S OLYMPIA THEATER
RESIDENTIAL TOWER FOR THE CITY'S DEPARTMENT OF REAL ESTATE AND
ASSET MANAGEMENT FOR AN ESTIMATED EXPENDITURE AMOUNT OF SIX
HUNDRED NINETY EIGHT THOUSAND SEVEN HUNDRED DOLLARS ($698,700.00);
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY
CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY
ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER
18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND
IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") owns the Olympia Theater Residential Tower
("Olympia Tower"), a ten (10) story, eighty (80) unit, affordable housing complex located at 8
Southeast 2nd Avenue, Miami, Florida 33131; and
WHEREAS, the two (2) elevators housed at the Olympia Tower are required to operate
twenty-four (24) hours a day, seven (7) days a week and are vital to ongoing operations in
providing daily service to the residential tenants as well as the facility's maintenance employees;
and
WHEREAS, the emergency renovation of the Olympia Tower's elevators was essential
to life, health, welfare, and safety for the City and its residents; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of
Miami, Florida, as amended ("City Code"), approved an emergency purchase for procurement of
services from Brouss Elevators Inc., a Florida profit corporation ("Brouss"), for the emergency
renovations of the Olympia Tower's elevators for the City's Department of Real Estate and
Asset Management ("DREAM");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's emergency
finding, attached and incorporated as Exhibit "A", that it is most advantageous or practicable for
the City to waive competitive sealed bidding requirements pursuant to Section 18-90 of the City
Code, and retroactively approving the selection of Brouss for the emergency renovations of the
elevators housed at the City's Olympia Tower for DREAM for an estimated expenditure amount
of Six Hundred Ninety Eight Thousand Seven Hundred Dollars ($698,700.00) is hereby ratified,
confirmed, and approved.
Section 3. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
i 4naindez, City Httor t
ey 10/4/2021
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.