HomeMy WebLinkAboutExhibit ACITY OF MIAMI
INTER -OFFICE MEMORANDUM
TO: Honorable Members of the
City Commission
FROM: Art V. Noriega
City Manager
9
V
DATE: August 31, 2021
SUBJECT: Information for the First
Budget Hearing - FY 2021-22
Proposed Budget
The preparation of the FY 2021-22 Operating and Capital Budgets for the City of Miami
continues to be a dynamic process that involves changes in information and policy, both of
which ultimately affect the budget as proposed. This memorandum is prepared to provide the
City Commission with the most up-to-date information, to offer proposed changes for
Commission consideration of both revenues and expenditures since the issuance of the
FY 2021-22 Proposed Budget on July 12, 2021, to present attachments that reflect these
changes, and to provide updates to the Proposed Capital Plan.
General Fund Revenues Recommended Changes (Summary values in Attachment A)
The FY 2021-22 Proposed Budget for the General Fund revenue as of July 12, 2021 is $866.130
million. It is recommended that the budget be revised to $869.244 million to include the
following changes:
The FY 2021-22 Proposed Budget of $16.020 million as of July 12, 2021 for the
"Transfer -in" category includes $10.410 million of anticipated revenue loss from the
American Rescue Plan Act of 2021. It is recommended that the budget be revised to
include an additional $1.214 million to cover additional positions as mentioned below in
this memo.
• The Other Revenues category increased by $1.900 million from Building Reserve to cover
the transfer to capital cost for the Enterprise Permitting Solution.
General Fund Departmental Changes (Summary values in Attachment A)
Human Resources
The FY 2021-22 Proposed Budget as of July 12, 2021 is $5.427 million. It is recommended that
the budget be revised to $5.592 million to include funding for four Human Resources
Generalists. The total cost of $165,000 includes computer cost ($5,000), and four months of
attrition (-$80,000).
Planning
The FY 2021-22 Proposed Budget as of July 12, 2021 is $5.414 million. It is recommended that
the budget be revised to $5.818 million to include seven new positions (GIS Specialist, Project
Manager, Legislative/Policy Coordinator, (3) Planner II, and Planner III). The total cost of
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Information for the First Budget Hearing - FY 2021-22 Proposed Budget
August 31, 2021
$404,000 includes communications and computer cost ($43,000), and four months of attrition
(-$181,000).
Zoning
The FY 2021-22 Proposed Budget as of July 12, 2021 is $4.709 million. It is recommended that
the budget be revised to $4.889 million to include four new positions: (2) Zoning Information
Specialist, and (2) Zoning Plans Examiner. The total cost of $180,000 includes computer cost
($3,000), and four months of attrition (-$89,000).
Resilience and Public Works
The FY 2021-22 Proposed Budget as of July 12, 2021 is $29.095 million. It is recommended that
the budget be revised to $29.560 million to include seven new positions: Resilience Programs
Manager, (2) Engineer I, Engineer II, (2) Engineering Technician III, a Professional Engineer I, and
a Deputy Chief Resilience Officer. The total cost of $465,000 includes computers and equipment
cost ($74,000), and four months of attrition (-$195,000).
Police
The FY 2021-22 Proposed Budget as of July 12, 2021 is $276.072 million. It is recommended
that the budget be revised to $276.843 million to reflect the revised Pension required
contribution ($771,000).
Fire -Rescue
The FY 2021-22 Proposed Budget as of July 12, 2021 is $178.206 million. It is recommended
that the budget be revised to $178.650 million to reflect the revised Pension required
contribution ($444,000).
Non -Departmental Accounts (NDA)
The FY 2021-22 Proposed Budget as of July 12, 2021 is $44.768 million. It is recommended that
the budget be revised to $42.641 million to reflect the reduction of the Reserve for
Uncollectable from $11.050 million to $8.923 million to account for the following changes:
Increase in retirement cost due to the reduction of the actuarial rate of assumption
from 7.34 percent to 7.0 percent for a net amount of $627,000 ($1.215 million for an
additional cost and a reduction of $588,000 for the Pension Stabilization); and
• to cover the other increase in the Transfers- out section ($912,000)
Transfers -Out
The FY 2021-22 Proposed Budget as of July 12, 2021 is $64.592 million. It is recommended that
the budget be revised to $67.404 million to reflect the following changes ($2.812 million):
• Increase "Transfers -Out" to the Capital Project Fund in the amount of $1.900 for the
Enterprise Permitting Solution.
• Increase "Transfers -Out" to the Capital Project Fund in the amount of $500,000 for the
MRC Garage Access Plan, further detailed below in the Capital Section
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Information for the First Budget Hearing - FY 2021-22 Proposed Budget
August 31, 2021
• Increase "Transfers -Out" to the Capital Project Fund in the amount of $1.000 million for
the Oracle Cloud startup cost.
• Decrease "Transfers -Out" for Pension Stabilization Fund in the amount of $588,000 due
to the revised actuarial rate assumption.
Proposed Capital Plan
The FY 2021-22 Proposed Capital Plan as of July 12, 2021, has been subsequently updated to
properly reflect current statuses, completion dates of projects, and minor aesthetic changes.
It is also recommended that the capital budget be revised to reflect the following:
• Newly appropriated capital project number 40-13223120 entitled "Enterprise Permitting
Solution" ($1.900 million).
• An additional contribution of $1.000 million (from $2.000 million to $3.000 million) to
the City from the Omni Community Redevelopment Agency to be placed in Project 40-
B183510 Museum Park Improvement pursuant to the "Global Agreement" between the
City, the Community Redevelopment Agencies, and Miami -Dade County.
• An appropriation of $500,000 for the "MRC Garage Access Plan" capital project number
40-13223118 as per adopted Resolution No. 21-0221.
• An appropriation of $1.000 million for the "Oracle Cloud Startup" capital project number
40-13223119.
All these updates will have changed the overall funded amount and projects reflected in the
Proposed Capital Plan due to the appropriation of new capital projects.
Attachments:
Summary of Values in Attachment A
Updated Full -Time Equivalent (FTE) Count in Attachment B
Attachment A
General Fund Revenue
Proposed Budget FY 2021-22
July 12th 2021
Changes to
proposed Budget #1
Preliminary Budget
FY 2021-22
September 13th 2021
Property Taxes
$ 453,802,000
$453,802,000
Franchise Fees and Other Taxes
117,795,000
117,795,000
Interest
3,061,000
3,061,000
Transfers -In
16,020,000
$1,214,000
17,234,000
Fines and Forfeitures
7,189,000
7,189,000
Intergovernmental Revenues
75.757,000
75,757,000
Licenses and Permits
66,500,000
66,500,000
Other Revenues Inflows
10,220,000
1,900,000
12,120,000
Charges for Services
115,786,000
115,786,000
Total Revenues
$866,130,000
$3,114,000
$869,244,000
General Fund Expenditures
Mayor
$ 2,636,000
2,636,000
Commissioners
7,858,000
7,858,000
City Manager
5,802,000
5,802,000
Agenda Coordination
404,000
404,000
Independent Auditor General
1,602,000
1,602,000
City Attorney
11,050,000
11,050,000
City Clerk
2,031,000
2,031,000
Civil Service
571,000
571,000
Code Compliance
9,190,000
9,190,000
Communications
1,750,000
1,750,000
Equal Opportunity and Diversit Pro rams
572,000
572,000
Finance
11,535,000
11,535,000
Grants Administration
1,761,000
1,761,000
Human Resources
5,427,000
165,000
5,592,000
Innovation and Technology
14,635,000
14,635,000
Management and Budget
3,293,000
3,293,000
Procurement
3,161,000
3,161,000
Human Services
8,660,000
8,660,000
Building
22,568,000
22,568,000
Planning
5,414,000
404,000
5,818,000
Zoning
4,709,000
180,000
4,889,000
Housing and Community Development
1,734,000
1,734,000
General Services Administration
28,485,000
28,485,000
Resilience and Public Works
29,095,000
465,000
29,560,000
Solid Waste
41,528,000
41,528,000
Capital Improvements
4,115, 000
4,115,000
Fire -Rescue
178,206,000
444,000
178,650,000
Police
276,072,000
771,000
276,843,000
Real Estate and Asset Management
15,956,000
15,956,000
Parks and Recreation
53,177,000
53,177,000
Risk Management
3,773,000
3,773,000
Non -Departmental Accounts NDA
44,768,000
2,127,000)
42,641,000
Transfers - Out
64,592,000
2,812,000
67,404,000
TOTAL GENERAL FUND
$866,130,000
$3,114,000
$869,244,000
FY 2021-22 Position Summary Schedule
Attachment B
City of Miami
Departments, Offices, and Boards
Adopted Budget
FY 2020-21
September 24, 2020
Budget Amendment
No.i
January 28, 2021
Budget Amendment
No.4
June 24, 2021
Amended Budget
FY 2020.21
Addition
FY 2021-22
Proposed
Changes
Final Proposed
FY 2021-22
Change Memo 1 FY
2021.22
Addition/Deletion
Final Adopted
Budget
FY 2021-22
Mayor
18
18
18
18
Commissioners
89
89
89
89
City Manager
13
(1)
12
12
24
24
Agenda Coordination
3
3
3
3
Building
128
1
129
41
170
170
Capital Improvements
52
52
1
53
53
City Attorney
60
60
60
60
City Clerk
12
12
12
12
Civil Service
3
3
3
3
Code Compliance
71
71
4
75
75
Communications
11
11
11
11
Equal Opportunity and Diversity
3
3
3
3
Finance
68
68
68
68
Fire -Rescue
884
2
886
14
900
900
General Services Administration
140
140
140
140
Grants Administration
9
9
9
9
Housing and Community Development
35
35
35
35
Human Resources
34
1
35
35
4
39
Human Services
88
88
(1)
87
87
Independent Auditor General
9
9
9
9
Innovation and Technology
82
82
82
82
Management and Budget
19
1
20
20
20
Neighborhood Enhancement Team
0
0
0
0
Parks and Recreation
288
288
288
288
Planning
40
1
41
41
7
48
Police
1,672
63
1,735
17
1752
1752
Procurement
20
20
20
20
Real Estate and Asset Management
50
50
50
50
Resilience and Public Works
154
154
154
8
162
Resilience and Sustainability
0
0
0
0
Risk Management
24
24
24
24
Solid Waste
263
263
13
276
276
Zoning
28
28
28
4
32
Non -Departmental Accounts
11
11
11
11
TOTAL
4,381
63
5
4,449
101
4550
23
4573