Loading...
HomeMy WebLinkAboutAgenda Item Summary FormG1�Y OF "v AGENDA ITEM SUMMARY FORM File ID: #9464 Date: 08/03/2021 Requesting Department: Office of Management and Budget Commission Meeting Date: 09/13/2021 Sponsored By: District Impacted: Type: Resolution Subject: Approve Tentative Budget FY '22 - City of Miami PURPOSE OF ITEM: FY 2021-22 budget appropriations ordinance providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund. BACKGROUND INFORMATION: See attached Change Memo No. 1. Budget Impact Analysis Total Fiscal Impact: $1,354,678,000 General Account No: Various Special Revenue Account No: Various Reviewed By Office of Management and Budget Leon P Michel City Manager's Office Fernando Casamayor Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Richard Appleton Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Legislative Division Valentin J Alvarez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Attorney Richard Appleton Office of the City Attorney Barnaby L. Min Office of the City Attorney Barnaby L. Min Office of the City Clerk City Clerk's Office Department Head Review Completed 08/06/2021 10:24 AM Assistant City Manager Review Completed 08/06/2021 11:53 AM Legislative Division Review Completed 08/08/2021 12:28 PM City Manager Review Completed 08/11/2021 10:39 AM ACA Review Completed 09/01/2021 4:24 PM Deputy City Attorney Review Skipped 09/01/2021 4:25 PM Approved Form and Correctness Completed 09/01/2021 8:45 PM Meeting Completed 09/13/2021 5:05 PM Legislative Division Review Completed 09/14/2021 10:25 AM Signed by the Mayor Completed 09/23/2021 3:52 PM Signed and Attested by the City Clerk Completed 09/23/2021 4:07 PM ACA Review Completed 09/24/2021 3:11 PM Deputy Attorney Review Completed 09/27/2021 10:20 AM Approved Form and Correctness with Modification(s) Completed Rendered Completed 09/29/2021 11:35 AM �tzY,°v City of Miami Legislation r=f Resolution Enactment Number: R-21-0354 File Number: 9464 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:9/13/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A TENTATIVE BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, COMPLETED PROJECTS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Proposed Budget"); and WHEREAS, a copy of the Proposed Budget was delivered to City's elected officials, posted on the City's website, placed on file with the Office of the City Clerk on July 12, 2021, and is incorporated herein by reference; and WHEREAS, the General Fund Budget for Fiscal Year 2021-22 is $866,130,000 and the total Proposed Budget for all non -capital funds is $1,354,678,000; and WHEREAS, the City's tentative general operating ad valorem millage rate is 7.6665 and the City's millage to provide for payment of maturing principal and interest, and charges and requirements related thereto, of voter approved indebtedness is 0.3235 mills, which millage rates have been adopted as the now final overall total millage rate of 7.9900 mills on the dollar of taxable value of all real and personal property in the City; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed Tentative Budget before the City Commission as a Committee of the Whole and Public Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes; and WHEREAS, this Resolution is adopted as amended by incorporating the applicable changes listed in the memorandum dated August 31, 2021 and signed by the City Manager, attached and incorporated as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Proposed Budget that was delivered to City's elected officials, posted on the City's website, and placed on file with the Office of the City Clerk on July 12, 2021 is incorporated herein by reference. Section 3. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 7,858,000 City Manager 5,802,000 Agenda Coordination 404,000 Independent Auditor General 1,602,000 City Attorney 11,050,000 City Clerk 2,031,000 Civil Service 571,000 Code Compliance 9,190,000 Communications 1,750,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,535,000 Grants Administration 1,761,000 Human Resources 5,427,000 Innovation and Technology 14,635,000 Management and Budget 3,293,000 Procurement 3,161,000 Human Services 8,660,000 Building 22,568,000 Planning 5,414,000 Zoning 4,709,000 Housing and Community Development 1,734,000 General Services Administration 28,485,000 Resilience and Public Works 29,095,000 Solid Waste 41,528,000 Capital Improvements 4,115,000 Fire -Rescue 178,206,000 Police 276, 072, 000 Real Estate and Asset Management 15,956,000 Parks and Recreation 53,177,000 Risk Management 3,773,000 Non -Departmental Accounts (NDA) 44,768,000 Transfers - Out 64,592,000 Total $ 866,130,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA): Contingency Reserves Undesignated Reserves TOTAL RESERVES $ 5,000,000 $ 5,000,000 Section 4. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2021-22: GENERALFUND REVENUES Property Taxes $ 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 16,020,000 Fines and Forfeitures 7,189,000 Intergovernmental Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 10,220,000 Charges for Services 115,786,000 TOTAL GENERAL FUND $ 866,130,000 Section 5. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2021-22: DEBT SERVICE FUNDS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATONS $ 25,118,000 42,651,000 $ 67, 769, 000 Section 6. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: DEBT SERVICE FUNDS Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS REVENUES $ 20,236,000 47, 533, 000 $ 67, 769, 000 Section 7. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 604,000 Sport Facilities and Activities 13,000 Planning Services 20,510,000 Planning and Zoning Tree Trust Fund 4,554,000 Public Art Fund 3,138,000 Historic Preservation Trust Fund 40,000 Fire Rescue Services 4,955,000 UASI-Fire Rescue 31,630,000 Parks and Recreation Services 879,000 Police Services 9,404,000 Law Enforcement Trust Fund 923,000 Public Works Services 6,622,000 Solid Waste Recycling Trust 163,000 City Clerk Services 1,708,000 Community and Economic Development 62,259,000 Homeless Program 2,407,000 Human Services 497,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,860,000 Miami Ballpark Parking Facilities 8,764,000 Departmental Improvement Initiatives 11,935,000 Transportation and Transit 21,795,000 Emergency Funds 100,000 American Rescue Plan Act 137,640,000 TOTAL SPECIAL REVENUE FUNDS $ 332,400,000 Section 8. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES All Sources $ 332,400,000 TOTAL SPECIAL REVENUE FUNDS $ 332,400,000 Section 9. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 11. This Resolution is a resolution of precedent and all other resolutions and ordinances in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti - Deficiency Act as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City and are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and to transfer funds between accounts and awards and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission authorization. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 15. Section 15. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-22 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. All Emergency Accounts are declared to be appropriated to meet emergency expenses and are subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution(s) or ordinance(s) amendatory hereto except that transfers from the Non - Departmental Accounts may be made by resolution and any mid -year budget amendment(s) that do not involve any changes of City Departments may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code for which formal bidding is required. Such bids are to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, completed projects, project close- outs, accounting entries, and computer systems in connection therewith and for grants and other funding sources in progress and for necessary related document negotiations and executions, are hereby ratified, approved, and confirmed. Section 26. The City Manager is authorized' to negotiate and execute any necessary agreements, all in forms acceptable to the City Attorney, in order to accomplish any of the appropriations and allocations stated herein. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: -\� I t-Afr--�Nr-? ;_� i ria i ndez, Cify Nttor iey 9/1/2021 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.