HomeMy WebLinkAboutBack-Up DocumentsJune 7, 2021
Board of Trustees Meeting Minutes
4020 Virginia Beach Drive, Miami, FL 33149
Trust (Exhibit Area) 6pm — 8pm
Items may be heard in the numbered sequence or as announced by the
Virginia Key Beach Park Trust Chairperson of Meeting.
1. CALL TO ORDER/ANNOUNCEMENT OF DULY NOTICED MEETING
• Disclosure Requirement — Associate City Attorney or Trust Secretary
The Board of Trustees Meeting of the Virginia Key Beach Park Trust was called to order by
Chairman Patrick Range at 6:12pm; the City of Miami disclosure requirement was
acknowledged at the start of the meeting.
Attendees: Trustee Patrick Range, Chairman, Trustee Richard Townsend, Vice -Chairman;
Trustee Gene Tinnie, Trustee Harold Braynon, Treasurer; Trustee James Jackson; Trustee
Rev. Gaston Smith; Xavier E. Alban, Esq. Asst. City Attorney; Guy Forchion, VKBPT
Executive Director.
2. APPROVAL OF BOARD MINUTES
Board minutes for April 5t", 2021 and April 19, 2021 were not completed and tabled until the
next Board of Trustees Meeting.
3. PUBLIC HEARINGS
• None
4. REPORTS
• None
5. REPORT FROM THE VKBPT SECRETARY
• None
6. REPORT FROM THE VKBPT TREASURER
• None
1
7. RESOLUTIONS
A resolution regarding a recommendation from the Virginia Key Beach Park Trust Executive
Director and Finance staff of the Trust FY 2021-2022 Operating Budget was presented.
The recommendation for $2,255,000 was moved by Trustees Tinnie and seconded by
Trustee and Treasurer Braynon. The item passed unanimously 6-0.
A resolution for the Executive Director, Finance Staff and Special Events Liaison Consultant
to authorize the Executive Director to execute all contracts and agreements under $75,000
was presented.
Discussion surrounding the item begin and it was determined that further discussion was
needed on the item before a vote could take place. The item was tabled for the next Board
of Trustees' meeting.
8. PRESENTATION
• None
9. DISCUSSION ITEMS
Director Forchion gave a short presentation of the UFO Live Arena Proposal entertainment
venue. UFO Live is a modular/portable event "dome" being made available to the Trust for
use as a non -solicited proposal. It features state of the art amenities, modern appearance
and potential for medium to large size entertainment activations rain or shine.
The had some discussion and asked for the proposal and venue creators to give a
presentation to the Board. Dusty Milton is the contact for UFO Live Arena
10. TRUST REPORTS
TR1 — Museum Planning and HVKBMP Capital Improvements
The board held discussion regarding the Historic Virginia Key Beach Museum Park project
request for qualification (RFQ) being developed by the City of Miami administration focused
on the need for identified timelines, deadlines, benchmark reporting and source of funding
for the RFQ and museum consultant that will be selected.
Discussion moved to suggested revenue generating projects on the island of Virginia Key
that would assist the Trust in funding the future museum project such a rumored hotel or
luxury golf course. It was decided to continue further discussion during the July meeting
dates.
TR2 — Events and Marketing
Director Forchion gave a brief synopsis of the Friendship Baptist Church Baptism Event
scheduled for June 27t" at HVKBP. Rev. Gaston Smith would be hosting the event at the
park for approx. 100-200 guests. The event would use the Dance Pavilion and Concession
stand building.
Also, July 10, 2021 is the Virginia Key Volunteer Challenge — a fun competition between
Virginia Key organizations and locations engaging local volunteer clean-up and
environmental organizations. HVKBP would be participating.
TR3 — Nature and Environment
• No Report
TR4 — Audit & Budget
Virginia Key Beach Park Trust Monthly Financial Reports were presented by Director
Forchion and reviewed.
TR5 — Development
• No Report
11. EXECUTIVE DIRECTOR
Director Forchion ask the Board of Trustee members to engage in closer conversation and
interaction with their City of Miami officials and begin to focus on the museum project
monthly meeting date.
12. PUBLIC COMMENT
• No public comments.
12. MEETING ADJOURNED
Meeting adjourned at 8.00 PM
Next Board Meeting — Monday, July 5, 2021