The URL can be used to link to this page

Home My WebLink AboutBack-Up DocumentsWynwood Business Imorovement District "BID" Budget 2021- 2022: INCOME,: Approved 2021 luconhe 10-1.20 Pro acted Income Total Proieeted Prim ed ZOZZ Cp nnicutte 5_,Z.20 w 9.30.21: 2020.2021 Budget: Ruditet to SA 21 Income: BID Assessments:. FY'22: 71he Wyawood BID will use Mimni Dade County for the collection of assessments, with a 1%charge to the BID for collections. Approximately 9('%of to the amount billed and is based on current rates. The following rates apply Adj. Ground Floor Rate (u) S0.24 sq. ft, Upper Floor Rate ci& 0.12 sq. ft. There was SS20K S182,000 $ 456,739 $ 160,850 $ 611,589 S 766,CW billed -$24K net discountslpenalties) x 95 % expected collections, and Collected $617,589 for current assessments as of 5.27 21, The County lax roll will enable the BID to collect up to 50%of assessments within 60 days of release, and also alleve [lie City of Miami from the tedious liening process for years 2013-2021. FY'21: The BID are expected to collect $617,589 by dre end of fiscal year. The BID also facilitated an effort to collect old assessments firm 2013 to die present, which account for $350,403 for this year. Deterred Collections: FY'22: Tile W nweod BID me expected to u to collect dre remaining y P y g assessments from 2013-2021, now that Miami Dade County will be collecting via Ad Valorem S50,000 $ 95,514 $ 127,242 $ 222,796 $ 175,000 tax rolls, Based on previous- annual trends, the Wynwood BID expects to conservatively collect up to $100.000, via liens placed by City of Miami Legal Department, FY11: The Wyawood BID has collected $350,403 in past due assessments, which is the largest collection ofpau assessments due to initiative by BID, City of Miami Legal and Bookkeeping office. The assessment funds are held at the City of Miami and expected to he deposited in June 2021. Tree Trust Fund $V $ 18,000 $ 48,000 $ 66,000 $ 24,000 FY'22: The Wynwood BID is expecting to collect a cuntervaiivn estimate of$24,000, which equates for (i total trees, that equal $3,000 per contribution. FY'Z 1: We collected $18,000 far Tice Trust Funds prior to May 2021, and have billed S4&000 to the City of Miami for two projects located at 86 NW 25 St. and 65 NW 24 St Restriclad - Parking Waivers: FY'22: The Wynwood BID has conservatively projects $360K for parking waivers this coming year, we are expected to bill up to $1,000,000 tot potential parking waivers, as per projects in process now. FY'2I: The Wynwood BID has collected (2) invoices totaling $468K. We have invoices for $276,000 and S456K pending and $296,579 $ 468,000 $ 456000 $ 924,000 S 360,000 processing at the City through [he department gauntlet Due to delays we are attempting to collect now, but need die city's help in facilitating, which was requested 7,28.21. Please note: budgeted Parking Waiver tees reflect net of 10 %contribution to dre Parking Waiver Trust fund as required by City Ordinance 13.556. Each apace is currently priced at $12,000 per space. Parking waiver expense uses are restricted el nature.. Interest Income - FY'22:The Wynwood is collecting nominal interest on the Parking Trust Fund and Tree Trust Fund batik accounts currently held at Bank OZK FY'21: The Wynwood NEW $25,000 $ - $ _ $ _ $ _ BID has also requested for the City of Miami to allow us to collect interest on our Parking Benefit Trust Fund account, as of 202o and are waiting for an answer tivm Legal department as of T28.21. We would then create a money market ed account that will allow us to gain interest, The BID will only scek to use interest only Public Benefit - Trusl: $ - $ - $ _ $ _ FY'22: The Wynwood 131D has placed $0.00 funding for next under Public Benefit Trust Fund, since the funds are being heldat the City of Miami and cannot be used by the BID until a Committee has been established. Total Income: $1,153,579 $ 1,038,293 S 792,092 S 1,830,385 S 1,325,000 FXPENSES: Approved 20Z I Expenses Proieeted 'total Protected Proposed 2022 Conuneuts: Budget 1012U fo 5. 1.21 Ex en gN 5,221 to 2020-2021 Budget, 2i- Expenses: Sanitation: days a week. The Wynwood BID will work with the City of Miami Purple Shin team that the Omni CRA uses, to check Awe can transfer our team into that prograrn t hnaximize efficiency. The BID will committee to pay for any fees associated with the transfer, if approved by the Board and City of Miami. FY'21: Due tc the $ 199,979 $ 91,762 $ 77,814 $ 169,576 $ 1 H,000 pandemic, hours were cut minimally for team members, to ensure [he safety of fie clean team, thus why we are under budget for the year by $20,803. We also last twe employees mid -year to emergency hospitalizations and are currently still out of work, until healthy enough to comeback Marketing & kdvertising: FY'22: The Wynwood BID will seek am increase in expenditures for next fiscal year, for the bundling of PR y g agency, social media and photography '1'Irere is an ItFP $ 337,000 $ 156,765 $ 124,618 IF 281,383 $ 362,000 that is currently be released to the public as of 8.2.21. Services are to help promote and assist the businesses. The BID will also release special event small grants to assis[ our businesses with pemiiued events that contribute to the District FY'21: The Wynwood BID has been paying $6,000 for PR services and expect to be under h„A„yr fh„r e.,.6 ,,--x ,;me ...,.'., � I � tree,.... 1- ,.. a.- ........:..........a..._:.. Office Staffing FY'22: Please note" Wynwood s[affconsists of (3) full-time personnel for the maintenance of a 47 block District, which happens to be the busiest neighborhood within die City of Mimni, when it comes to visitors, events and tourism. The Wynwood BID has reflected increases for promoted Marketing and Prajeut Manager for $ 221,500 S 135,855 $ 135,.%5 S 271220 $ 251,500 Wynwood. PY'2l: The Wynwood BID is over budget on Executive Director line ilem due to increase in salary, that was facilitated after the budget was submitted to Lite City of Miami in August 2020. Project Manager and Marketing Manager were also given raises for the year for excellent work during pandemic in April 202I, m per budget prognostications the prior year. Office Operation Expenses: FY'22: The Wynwood BID's list of expenses are for effice utilities, equipment mid supplies, rent, furniture, D&O insurance, FICA. Health care Licenses, $ 193,200 $ 113,635 $ 71,214 $ 184844 $ I95,700 Bookkeeping and annual audit dues. i'he BID will budget an extra in rem since it will raise from $3.500 to $4,000 September 2021. FY'21 -The Wynwood BID is expected to be under budget for office operations due to office equipment and supplies not being utilized to its capacity, in addition to cheaper office utilities in the current office space due to smaller footprint, thus less electricity per month by almost $100 dollars. FY'22: The Wynwood BID are expecting to procure signage infrastructure planting and installation in 2022, once PR campaign is hired for graphics acid interlocal agreement signed by County mid City ofMiami, ifappioved by the Board. We are also scheduled to donate $ I I9,000 to the Police Dep limen[ for additional cameras and license plate readers, which was tabled due to antenna not being stalled this fiscal yea' by PD on 545 Wyn. The BID will also release small grans to the business community to assist in repairs of infrastructure, via a matching grant agreement. FY'21: The Wynwood BID is currently working with City of Miwli and Miami Dade S 212,000 $ 160,362 S 150,000 S 315,363 $ 247,800 County to attain a memorandum of understanding to allow for the installation of custom street signs, as per correspondence with Miami Dade County and Miami Public Works. The BID also spent S95.000 in urtbudgeted funds toy She donation of rental of water barricades mid creation of banners for 20 reslaurams in the Dishict. Wynwood was the first BID to employ outdoor seating during the pandemic. 'file BID also funded an wnbudgeted donation for $33,000 to the City of Miami for the Streetseape initiative, in addition to $50,000 contribution to [he City of Mimni Planning department for die initiation streetscape project and various donated reports and initiatives that were done for die City of Miami that are Woonerfrelated. Streetscape FY'22: The Wynwood BID has proposed and budgeted S5,W0 for the City of Miami Code Enforcemem sound melees and recording cameras, as per comminnent by $ - $ - $ - S - $ 80,000 the Wynwood BID, i.e. Wynwood Noise Pilot Program that passed first reading on 7.21.21. We also will uy to introduce $30,000 Cat small grants to be handed out to Total Expenses: tno Wynwood Businesses, as per aµpiica[ion process to begin in FY'22 ton facade, window and general repairs [c store items, via matching program agreement, $ 1,153,579 5 G58,379 $ S59,UI1 5 1,Z22,39Q $ I,325,000 NET OPERATI NC INCOM R: At the conclusion of FY'21, the Wynwood BID anticipates a surplus of $607,995 due u, the efficient collection of 2013-2020 pas[ due assessments, in random with the Total: $ - $ 179,914 $ 233,081 S 6117,995 $ _ City of Miami, in addition to parking waiver dues, that have been collected by the BID, via tracking WahTard Notices, and following up with developers before invoicing them. The BID will follow in on the creation of the Public Benefit dollars to be used once the City of Miami Committee, consisting of Commissioner's representatives our District II and District V, in addition to members ofd a Wynwood BID are created to oversee expenditures. -•� a® Wynwood Business Ira ro►►ement District "BID" Marketing Budget 2022: Pro-ected Expenses Total Projected Proposed 2022 Expense: Approved Expenses 5.2.21 to 9.30.21: Budeet: 2021 Budget 10.1.20 to 5.1.21 2020-2021 Expenses: Comments: PR + FY'22: The Wynwood BID will bundle services For PR agency, social media, photography and desigm. There is an RFP that is Communications Services, Social currently be released to the public as of 8.2.21. Services are to help promote and assist the businesses. FY'21: Includes monthly $ 125,000 $ 30,982 $ 65,018 $ 96,000 $ 105,000 retainers for PR agency, website developers, email communications and social media services. Combines previous categories of Media, Photography Social Media Services, Website Maintenance, hosting and PR Agency Agreement into this line item. Kivvit professional services agreement the fee associated with PR services is $6,000 per month, totaling $72,000, per year, in addition to the inclusion of social media services into this line item. Website/Email Dues: S - $ - $ 15,000 1313 Marketing Materials FY'22: The BID will continue to print promotional materials such as annual report, Maps and other wayfinding materials have $ 10,000 $ 1,444 $ 2,701 $ 4,145 $ 5a000 been moved to wayfinding fine items. New pole banners will need to be printed in FY22. FY'21: The BID has been able to use parking waiver allowable funds to continue to provide parking and wayfinding intorinaiion in the light of way and within printed maps. We will print out additional annual reports and begin producing the 2022 Annual report this summer. Advertising FY'22: Continuation of recovery efforts while focusing on new campaigns focused on businesses, residential developments and $ [00,000 $ 25,550 $ 50,000 $ 75,550 $ 75,000 office space. FY'21: Increasing advertisement budget to allow for additional ad buys to promote the neighborhood and to amplify all recovery eflbrts. Budget item is under budget for FY'21 due to pausing advertising efforts during COV ID guidelines. Programming FY'22: In FY'22 the BID plans on bringing back neighborhood -wide programming, such as the Wynwood Film Series, once safe to $ 50,000 $ 94,000 $ $ 94,000 $ 50,000 do so. FY'21: The Wynwood BID executed two different programming initiatives to assist the Wynwood Arts District during the pandemic. Museum of Graffiti and the Wynwood Walls initiatives were all participants to kick stall the economy. City of Miami Partnership FY'22 - The Wynwood BID will seek minimal Funds for community oriented initiatives such as the City of Miami Police Initiatives for $ 2,000 $ $ $ 2,000 Department Christmas elderly food donation, Roberto Clemente Sate Halloween Night, National Night Out, if they will still occur Community next fiscal year, with the exception of the annual gala sponsorship due to uncertainty with Covid in the next current year. FY'21: Funds unused due to the cancellation of all events due to pandemic. Small Grants Marketing Events initiatives - NEW $ $ $, $ $ 100,000 FY'22: The Wynwood BID wishes to introduce small grant program for the District members, that would call for matching pants to assist with the repairs of facades, painting, murals, installation of glass and other improvements. Photography FY'22: The Wynwood BID will continue to provide phoio&raphy services for website and of special events and have allocated up $ $ 2,088 $ 1,000 $ 3,088 $ - to $5,000 in PR agency line item totaling $105K for the next coming fiscal year. FY'21: The Wynwood BID had not budgeted this line item in FY'21. Creative Services FY'22: The BID will commission new videography and creative media for promotional use, FY121: Wayfinding banners change $ 50,000 $ 2,701 $ 5,899 $ 8,600 $ 10,000 outs were facilitated via this line item. The Wynwood Newsletter was also in this line item but was not completed, thus monies was not used, Videography and other services were scheduled for this item but have not been used due to pandemic. Total: $ 3371000 $ 156,765 $ 124,618 F $281,383 $ 362,000 ~We°e Wynwood Business Improvement District "BID" Streetscape Budget 2022• Expense: Approved 2021 Expenses 10.1.20 Projected 'Total Proiecled Proposed 2022 CUILHIJUits: Budget to 5.1,21 F.x euses 5.2.21 to 2020-2021 Budeet: 9.30.21, Expenses: Sma6 Scale Grant Program - FY'22: The Wynwood BID wishes to Wroduce s"iall scale grants, that will call for matching NEW $ $ $ $ $ 50,000.00 funds front applicant for the repair of facades, painting, windows, doors and outer applicable initiatives allowed by program. Robert Gibbs Retail Analysis $ $ $ S $ 25,000:00 Code Enforcement Cameras & $ $ $ S 5,O0U.00 FY'22: As per the Wynwood's BID pilot noise ordinance program for FY'22, the Wynwood BID Sound Meters - NEW has committed to buying cameras and sound madvnes for The Code enrorcetnent teant. TOTAL: $ 80,000.00 \~� m W nwood Business Improvement District "BID" Staffing Budget 2022: Wynwood BID Staff Salaries: Approved 2021 Expenses 10.1.20 to Proieewd Ex pemes 5.2.21 to Total Projected Proposed 2022 Budpet: C"mments. Budoet 5.121 2020-2021 9.30,21: Expenses: Manny Gonzalez, Executive Director was hired May 15, 2017 and reeck Executive Director $ 117,500 $ 75,870 $ 86,630 $ 157,500 $ 137,500 was not reflected in the budget due to the delay from the Pandeinic, thus 1 for this current year. Executive Director package includes (2) week v Coconut Grove in 2013 and car/phone allowance totaling $500, per montl Project Manager $ 45,000 $ 25,950 $ 21.653 $ 47,603 $ 50,000 1' Y,21 - Project Coordinator currently earns $50K, as per increase due 1 bonus every December. V Project Coordinator previously earned: Marketing/PR Manager $ 59,000 $ 34,035 $ 27,082 $ 61,117 $ 64,000 FY'21 - Marketing Coordinator earns $64,000, after exceptional evaluati. fiscal year. Marketing/PR Manager Coor Total: $ 221,500 $ 13S,855 $ 135,365 $ 271,220 $ 251,500 ed an increase in salary to $132,500, in August 2020, which acililated in August 2020, thus wby it reflects as over budget tcation, same as former package when hired as director in 1$6,000 per year. The Executive Director is in his 12th year 3 exceptional evaluation in April 2021 and receives a $500 ;45K, and had an evaluation conducted in April 2020. >n in April 2021, Previous salary was $59K during previous finator was hired May 2018. Wynwood Business Improvement District "BID" Office Onpratiens Budt:pt 7n77• Expenses: Approved 2021 Expenses Projected Total Proposed 2022 Coumhentsu Budget L'odeet: 10.1.20 to F-punses Pro'ected 202U ZU21 5.1_21 5.2.21 to 9,30,21: Expenses: FY'22: The Wynwood BID's Conheas[ monthly services total $253 per month ($3,036 yearly). FPL totals have dropped to $60 to $70 Office Utilities $ 5,800 $ 2,146 $ 1,600 $ 3,746 $ 4,500 dollars per month at the new office space, Crystal Springs water averages $300 yearly. FY'21: Comcast monthly services total $225 per month ($2,700 yearly), FPL was $200 monthly ($2,400 yearly), Crystal Springs water $300 yearly. In light of the utility savings were are forecasting being under budget for this current fiscal year. Office Equipment FY122: Line item is for Office Depot weekly orders, Adobe Acrobat yearly membership, copier services, printing, which is about 2,000 Supplies S 6,000 $ 5,176 $ 2,000 $ 7,176 $ 7,200 pages a months, office supplies and meeting materials and binders for Board Members, FY'21: Line items is used for weekly office supplies and office equipment are expected to total $5,455 by the end or the fiscal year. FY'22: As of September 1, 2021 the Wynwood BID will incur an annual increase to $4,000 per month increase from previous total of Office Rent $ 42,000 $ 25,412 $ 18,631 $ 44,047 $ 48,000 $3,500 per month, as per 2nd year agreement with landlord. FY'21; The Wynwood BID moved to the new office space located at 50 NW 24 St., wiill lower monthly rent, which was almost $5,500 a month in the old location versus $3,500 for Elie first year, as of September 1, 2020. FY'22: The Wynwood BID will have a surplus on line item due to staff cleaning the office ourselves on a weekly basis during 2020- Office Cleaning S 1,20() S - S _ $ _ $ _ 2021 and will not apply any funding for the upcoming fiscal year. FY'21: The Wynwood BID hired Snow Cleaning Son ices for bi- weekly cleanings of the office due to Elie overwhelming construction occurring within our space but the allocates funding for FY'22 was not needed. Office FY'22: The Wynwood BID will allocate funding for new equipment in the office, and the creation of a network for the office, so start Furniture/Equipment: $ 10,000 $ 4,666 $ 3,000 $ 7,666 $ 7,000 can share material efficiently. FY'21: The Wynwood BID item was increased to $20,000 to preemptively prepare for tie proposed moving of office in May 2020. We also purchased a podium that is the same one that the City of Miami uses, at addition to wall an . FY'22: Wynwood BID will budget $13,500 for new fiscal year, as required by Wynwood BID Ordinance since we have increased the Office/D&O Insurance $ 11,500 S 12,972 $ - $ 12,972 $ 13,500 number of Board Menhbers in FY'21. FY'21: The annual D&O Insurance Liability Monthly Prennium totaled $12,972 for this current fiscal year, thus the BID will increase budget aunouht, since we have now added two additional Wynwood Board of Directors. Wynwood BID renews policy in January 2022 and will pay the entire year upfront versus monthly. FY'22: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) clean team staff members , FY'2 k Average Payroll Taxes, FICA $ 35,OOD $ 14,822 S 10,870 $ 25,02 $ 28,000 payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, due to being fast year of additional in-house staff working at BID office. Health Insurance $ 13,500 $ 8,305 $ 6,120 S 14,425 $ 14,500 FY'22: The average healthcare invoice for United Health total is $1,038 per month. FY'21: Average Healthcare for full-time office staff averages $1,038 monthly versus the year before that was at $1,014 per month,. Licensing, Fees, Dues, FY121: In light of totals from previous fiscal year, the BID will budget $5,000 versus the $6,200 that was budgeted for PayChcx fees, Parking $ 6,200 $ 2,785 $ 1,989 $ 4,774 $ 5,000 CU and Adobe. FY'21 - The Wynwood BID currently pays for parking for clean team members, in addition to City County Reimbursemeuts: annual and dues. We are expected to be mnderhudget due to lower City and County fees, due to smaller space size. Contracted Dues, $ _ $ 2,500 $ 2,000 $ 4,500 $ 6,000 FY122: As of December 2020, the Wynwood BID has hired Shunts and Bowen as a lobbyist group for the Wynwood BID. The dues are Lobbyist: NEW $500 per month totaling $6,000. FY'22 - The Wynwood BID currently has a professional services agreement with CCSG totaling $4,000 a month for the atmuai collection of i ssessmeihts and bookkeeping services for the Wynwood BID. Ant Annual Tax Report and Monthly Financials are also Bookkeeping $ 48,000 $ 24,000 $ 24,000 $ 48,000 $ 48,000 provided to the BID for the Board of Director's to review. FY'21: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ 01-202019 released in 1st quarter of 2019 and evaluated July 2019. FY' i9: The monthly costs for bookkeeping, assessment, parking waiver services totaled $3,000 monthly. FY'22 - The BID will request the same amount as the previous fiscal year for our amnuat Director retreat that requires Elie rental of Meeting Spaces/Retreat $ 2,500 $ 1,351 $ 1,000 $ 2,351 $ 2,500 equipuent and potential tweeting space during the Spring of every year. FY'21: The Wynwood BID forecasted $2,500 for annual Wynwoud Director Board of Director's retreat that occurred on April 28tn, 2021. FY122 - The BID will request $11,500 for our annual auditing services and subsequent event audit that is conducted every November, as Annual Audit $ 11,500 $ 9,500 $ - $ 9,500 $ 11,500 Per City of Miami Ordinance regulation requirements. FY'21.- The Wynwood BID's annual and subsequent audits totaled $9,500 but can be augmented if the City of Miami requests any additional information, thus why we have surplus. The annual audit came back clean for the All year in a row, $ 193,200 S 113,635 S 71,214 $ 184,849 5 195,700 ~1I Wynwood Business Improvement District "BID" Clean Team Budget 2022: Total Proposed 2022 Expense: Approved 2021 Expenses Proiected Comments: Budget Budget: 10.1.20 to Expenses Proiected 5.1.21 5.2.21 to 2020-2021 Wynwood Clean Team FY'22: The Wynwood BID currently contracts (7) clean team members totaling approximately 200 weekly hours, $ 104,379 $ 41,112 $ 45,000 $ 86,112 $ 100,000 seven days a week, and are in charge of cleaning the District's 47 block District, without the help of any City of Miami department. FY'21: During this fiscal year, the Wynwood BID cut the hours of the staff during the pandemic to ensure there safety, however we increased their hours as the months progressed, thus why we had a surplus in this line item. Clean Team Supervisor FY'22: Clean team supervisor's hour] total will remain the same for the next current year, due to the Wynwood BID's y P initiative to transfer the BID clean team service to the Purple Shirt team being used by the CRA, as per the request of $ 42,000 $ 26,346 $ 16,154 $ 42,500 $ 42,500 the City of Miami Legal Department in May 2021. FY'21- Clean team supervisor makes S 19.00 hourly, $760 weekly and $39,520 yearly and was applied a $1.00 hourly increase this fiscal year, now totaling $41,580. They also receive a $500 bonus for the holidays. Art Basel Portable Toilet Rentals Y FY'22- The Wynwood BID will assume that there will be an Art Basel Week and Halloween night in December 2021, $ 1,000 $ - S $ 3,000 thus we will commit to providing toilet rentals during Basel week, to assist the City of Miami. FY'21: The Wynwood BID did not use the funds for this City of Miami contribution for portable toilet rentals along NW 2nd Avenue during Basel week due to pandemic. Clean Team Assistant 1 FY'22 - Clean team assistant is currently making 15.00 per hour, as per annual raise in June 2020. FY'21 -The $ 3 1,000 $ 19,572 $ 11,928 $ 31,500 $ 31,000 Wynwood BID keeps both full time clean learn members employed throughout pandemic to ensure the a ment during turbulent times. The were all Sven safe equipment b the BID and asked to stay separated since the PY g y g� h'Y y'p garbage was minimal due to everything being closed for a large portion of this year. Sanitation Supplies & City of Miami Trash Bin FY'22 - The Wynwood BID will seek to request the same total as previous year, 2020-2021, in light of the Covid Wrappings equipment and materials that our staff needs, daily cleaning equipment and materials for the continuation of the parking (including uniforms, $ 11,500 $ 4,732 $ 4,732 $ 9,464 $ 11,500 expansion initiative with the City of Miami, continued for 2021-2022. FY'21 - The Wynwood BID used funds for COVID, Safety Covid protection equipment, mosquito dunks, and safety materials that our staff needs, in addition to daily cleaning Equipment) equipment and materials to pick up. Wynwood BID also pays for new uniforms at the beginning of every fiscal year. Total: $ 189,879 1 $ 91,762 $ 77,814 $ 169,576 S 188,000 wo Wynwood Business Improvement District "BID Budget 2022: Prup-w 2U'-: Esir,-: Approved Exovoses Protected Towl Praiiet=d ('uatatenls; 2021 Budget 200-2U21 la. ud>'atm 10.t.2U to Expgptlin 5.2.21 to 9.39_24. 5--_I.21 Eswenas: Neighborhood SignagelWayr ding $ 11V'22: The Wynwood BID are expecting to procure and begin the installation of street signage installations for the District, due to our growing need to help visitors Study: �0,0V0 a - $ ''_gtnl $ 10,000 traverse the District. City of Miano PW and Miami Dade County need to sign an inlerlocal agreement in order for the project to begin. FY'21: The Wynwood BID hired Merje to provide a report on the proposed signage locations and types of signs we would need for the directional portion of Ste project. Parking Marketing, Initiatives and & Paudemic Restaurant Initiatives: Line Item was not budgeted for [his current $ _ $ 60,000 $ 30,000 $ 90,000 $ 12,000 FY'21: Line item was for additional marketing banners, initiatives and rental of water filled barricades, totaling ahnosi 30 restaurants since the program was opened in -this year - NEW SEPT30th the Stammer of 2020. was an unbudgeted line item due to the Pandemic's unexpected appearance.. Wynwood BID Donation P2 - camera FY'22; The Wynwood BID will seek to re -donate the second donation ofour carnera initiative with the City of Miani PD Department, totaling $118,000. FY'21: The iuitialivelLPR's: $ 120,000 S - $ - $ - $ 1 l8 000 Wynwood BID organized the donation of $ 118,000 in FY'21 and $157,000 in FY'20. The BID will not contribute in FY'2l for tine $120K budgeted due to the antenna agreement between Miatni PD and 545 Wyn not being ready. We expect the repeater agreement to he finalized prior to the end ofthis current fiscal year and the BID will then send over the check to PD for inunediate install. All donations have to be approved by the City of Miarni Commission. Wynwood Streetscape AreGeo donatiun to City of Miami $ $ 33 U00 $ - $ 33,00p .$ 50,000 FV'21: Asper agreement with the City o£Miami, the Wynwood BID agreed to donate $33,000 to the City of Miami for a streetscape master plan repots conducted by Arquitectonica and the City of Miami Planning Deparment. Streetscape Project Contribution to City of Miami; Not budgeted for S - $ - $ 50,000 $ 50.000 $ FY'22: No funding expected on this line item. FV'21: The Wynwood BID will contribute $50K contribution was only for fiscal year 2021 10 the City of Miaini Zoning current fiscal year Department as per agreement and partnership for the creation of the Wynwood Streetscape Master Plan initiative spearheading by the Planning Department, FY'21: Item was not budgeted far current fiscal year and deals with the Wynwood BID's attempt to submit a proposal to the Miami Dade County TPO for the FY'21: Train Station Transif Studies- $ - $ 20,669 S 5,000 $ 25,669 $ 15,800 analyzation Ufa train station on North Miami and NW 27 St., which was submitted as a possible station location. The Wynwood BID allocated funding mid -year for approval of a Tri-Rail station feasibility study that was conducted to look at current demographics, number ofschools, residents, projected development and other statistics that were requested by the TPO. Public Sidewalk Rubber Mulch $ 12,000 S - $ I U,000 $ 14,000 $ r2,u00 FY'22: Tile Wynwood BID has requested funding to assist in preventing trip and falls along major thoroughfares ou N W 2 Ave and North Miami Ave, as needed. P g p 6 J 6 Initiative to prevent trip & fans FY'21; Requested funds for This current fiscal year will focus on North Miami Avenue, now that the street is finished before the end ofthis fiscal year. Parking Demaml Study» NEW S - S 16.5U0 $ - S I6.500 $ - FY'21: The Wynwood BID conducted a parking demand study for the City of Miami Zoning Department totaling $16,500 for an analysis Of-Wynwood parking within the District boundaries. Wynwood Land Use Study - NEW $ - $ 1,150 $ - S 1,150 $ _ FY'21: The Wynwood BID conducted a land use study on behalf of the City of Miami Zoning Department totaling $I, 150 for an analysis of Wynwood land uses within the District boundaries. Affordable Housing Analysis -project f43267001 -NEW $ _ $ 1,500 $ - $ 1.5g0 $ - Y FY'21: The W nwood BID conducted an aftbrdabie housing. analysis $1,500 an analysis of Wynwood housing within the District boundaries. NRD Revision Study -NEW $ - S - S 2u.0110 $ 20,U00 $ _ FY121: The Wynwood BID contracted Plusurbia in July for general design services for building configurations, right of way improvements, fee in lieu ofcontributions, small scale development, parking, pedestrian oriented development and WDRC Memberships. Route Survey 1st Avc between 25St $ _ S 6,523 S - $ 6.523 $ - FY'21: The Wynwood BID contracted Leiter, Perez and Associates for a survey of I st avenue and NW 25st and NW 29 St. for a general field update, collection of and 29 St. -NEW elevations to be included in survey. FY:22 The Wynwood BID will budget saalte amount as last year for different banner initiatives for the new fiscal year. FY'21: - The Wynwood BID has used funds for Wynwood Way Finding Bonnet$ $ 30,000 $ 21,020 $ i0,000 $ 31.020 $ 30,000 temporary banners for the application ofsidewalk cafe pertttft holders, totaling $20,573, The Musco Vault banner, pole and trash bin logo faceplates totaled $10,447. The Wynwood 131D currently has 184 total water barricades, via BID donation, to Wynwood restaurants during the pandemic. 'lbtat: $ 2t2,000 $ 16U,362 $ 150,000 $ 310,362 11 247,800 NNh BUSINESS IMPROVEMENT IDISTRICT WYNWODD Wynwood BID Board of Directors Meeting Maps Backlot- 342 NW 24 St, Miami, FL 33127 August 4, 2021 from 11:14 a.m. to 1:41 p.m. "Meeting Minutes are not verbatim" Board Members in Attendance: Albert Garcia, Wynwood BID Irving Lerner, Wynwood BID Marlo Courtney, Wynwood BID Bruce Fischman, Wynwood BID Sven Vogtland, Wynwood BID Jennifer Frehling, Wynwood BID Members Absent: Jon Paul Perez, Wynwood BID Glenn Orgin, Wynwood BID Gabriele Braha Izsak, Wynwood BID Others in Attendance: Domini Gibbs, City of Miami City Attorney's Office Commander Daniel Kerr, City of Miami Police Department Sergeant Michael Valladares, City of Miami Police Department Angel Diaz, Miami Parking Authority Loren Navarrete, Miami Parking Authority Taylor Cavazos, Kivvit PR Elias Mitrani Asi Ackerman, Goldman Properties Amro Zakarni - Related Group David Lerner, Lerner Family Properties Jonathan Treysten, More Development Kate Kavanagh, More Development Andy Charry, Metro 1 Joseph Ruiz, Wernick & Co Calex Guimaraes, WeTrek Fernando Brandt, Wetrek/ Big Bus Tours Henry Bedoya, Dogfish Head Miami Alan Ket, Museum of Graffiti Allison Freidman, Museum of Graffiti Manny Gonzalez, Wynwood BID Aleksander Sanchez, Wynwood BID Christopher Hoffman, Wynwood BID 1 Wynwood Business Improvement District (BID) Chairman, Albert Garcia, called the meeting to order at 11:14 a.m. PUBLIC COMMENTS: ■ At commencement of the meeting, Albert Garcia opened the public comments portion for the BID Board of Director's meeting. ■ Alan Ket, on behalf of the Museum of Graffiti, expressed concern over the perceived disappearance of art in Wynwood and claims the neighborhood has changed from an arts district to a "party neighborhood". ■ Alan Ket also expressed disappointment for the Wynwood BID declining a sponsorship request due to budgetary constraints for the current fiscal year (FY 2020-2021). ■ Albert Garcia advised Alan Ket that the Wynwood BID had donated $24,000 to the Museum of Graffiti during the first quarter of the fiscal year for their programing. ■ Albert Garcia also advised Alan Ket that the BID will be discussing implementation of a grant program for the next fiscal that can assist the community in facade improvements such as murals. ■ Manny Gonzalez advised Alan Ket that the Wynwood BID created a mural report to gauge progress of the neighborhood since creation of the BID in 2013. ■ As per the mural report, it was noted that the numbers of murals in Wynwood have almost tripled (68 in 2013 vs 190 in 2021). Additionally, the images in the report illustrated that the quality of the murals in Wynwood have dramatically improved when compared to 2013. ■ Albert Garcia closed the public comments portion of the BID Board of Director's meeting. EXECUTIVE DIRECTOR REPORT: • Wynwood BID Executive Director, Manny Gonzalez, provided an overview of the Executive Director Report for June & July 2021. ■ Manny Gonzalez provided an update on the Wynwood Flood Lamp Initiative. ■ It was noted that the Wynwood BID has been in discussion with the City of Miami Department of Human Services & Economic Initiatives and the Department of Resilience & Public Works for the implementation of flood lamps on the SE quadrant of Wynwood. ■ The BID believes that improving environmental factors (e.g., installing flood lights to address poorly lit streets) will dissuade criminal elements in the area. 2 ■ Manny Gonzalez referred to the broken windows theory, a criminological theory that states that visible signs of crime, anti -social behavior, and civil disorder create an urban environment that encourages further crime and disorder, including serious crimes. • It was noted that the Wynwood BID has also been in discussion with the Omni Community Redevelopment Agency (CRA) and have confirmed that have they funds available to allocate in support of the flood lamp initiative. • It was noted that the City of Miami provided the BID a list of different style flood lamps used by Florida Power & Light (FPL), ■ As per request from the Wynwood BID, the City of Miami is currently drafting a language revision of Notice of Violation (NOV) letter for property owners that have been cited for illegal mural. ■ It was noted that revised NOV letter will state that property owners have 24 hours to remove the illegal mural from their building facade. • Due to the touristic nature of Miami and the propensity of opportunistic car break ins, the Wynwood BID developed Park Smart signs for the Miami Parking Authority (MPA) to deploy City wide. • The Wynwood BID further developed said signs in order to assist with wayfinding and the signs contain a QR code which visitors can utilize to open a map of Wynwood. ■ It was noted that the initial release of the Park Smart signs had incorrectly ordered their instructions and the BID subsequently corrected said issue. ■ It was noted the MPA began installation of Wynwood Park Smart signs along NW 2" d Avenue on July 13th 2021. • Marlo Courtney commended the BID for the development of the Park Smart signs and urged property owners and business owners to pick up spare signs that are available at the BID office. • The BID noted that the bus shelters in Wynwood have "Visit Tampa Bay" advertisements and consequently contacted the City of Miami to inquire on regulations for advertisements. • As per the City of Miami agreement with OutFront Media, there is no language that would prohibit a competing municipality, like Tampa Bay, from utilizing ad space on bus shelters within the City. • It was noted that Wynwood will inquire as to the possibility of placing "Visit Wynwood" advertisements in Tampa Bay. 3 • It was noted that Miami Dade County Mayor Daniella Levine Cava released a memorandum on June 15, 2021 addressed the Board of County Commissioners regarding the Miami International Airport (MIA) Retroactive Relief Report. • As per a comparative analysis of passenger traffic level included on the memorandum, it was noted that MIA experienced a 63.5 % increase of domestic arrivals when comparing March 2020 (553,356 passengers) to March 2021 (904,974 passengers). • It was also noted that the number of domestic departures also increased by 35.4% from 653,142 to 884,122 passengers. • On a cumulative basis, analysis that includes the months of March 2019 through March 2020, as compared to the months of March 2020 through March 2021, shows an average decline in passenger flows (arrivals and departures) of 65.9% with the total number of domestic and international passengers falling from 48,400,513 to 16,507,861 passengers. • It was also noted that the number of international arrivals decreased by 77.8% from 11,898,534 to 2,642,545. Action Item • Marlo Courtney requested the BID modify the Wynwood mural notification system on BID website, https://vrynwoodmiami.com/learn/mural-notification/, so that the MPA and the City of Miami Police Department may be better informed. • The mural notification modifications requested include: o How many artists and/or team members will be involved on said mural? o What will be the active hours for said mural installations? What will be the impact to pedestrian and vehicular traffic (I.e., will there be scissor lift, etc.)? • The BID will contact and the MPA & City of Miami Police department for input and implement the changes accordingly. • It was noted that the Wynwood BID has finalized the Miami -Dade County assessment Tax Roll initiative for this November as of July 12, 2021. • Irving Lerner expressed concern about the lack of flashing beacons for the recently installed crosswalks on North Miami Avenue. • Manny Gonzalez advised Irving Lerner that the BID continue to request updates from the Miami -Dade County Department of Transportation and Public Works on the intended installation of the flashing beacons. • As per Manny Gonzalez, it was also noted that there is still pending addressment from the County for a half missing crosswalk on the intersection on NW 25 Street and NW 2 Avenue, and there is also a pending crosswalk request from 545 Wyn for NW 5 Avenue. 4 • Wynwood BID Operations Manager, Aleksander Sanchez, provided a BID operations update. • It was noted that on April 2021 the City of Miami Commission unanimously authorized the City to ramp up "homeless cleanup response" sweeps to twice a week. ■ Consequently, the City of Miami staged a Homeless Outreach and Clean Up on May 19th and June 25th to address the growing homeless population in Wynwood. • It was noted that the Department of Human Services has contacted Public Works concerning the swales along the South side of NW 20 Street between NE 2 Avenue and NW 2 Avenue due to tents and the accumulation of "homeless articles" that while they do not impede the pedestrian traffic on the sidewalks, are negatively affecting the surrounding communities. • They have requested Public Works to consider the immediate implementation of a swale beautification and water conservation initiative where the department will plant specific trees and shrubbery in said swales and in doing so, constrain their use to their intended purpose. ■ It was noted that The Wynwood BID has been in communication with FDOT for participation in the Statewide Non -Motorized Traffic Monitoring Program. • As per Aleksander Sanchez, the BID participated in a site walkthrough on July 2nd of potential locations for deployment of infrared counters. • It was noted that the BID facilitated connection of IKE Smart City with the City of Miami Police Department for usage of their built-in cameras to bolster their security capabilities. • The BID also coordinated multiple meetings with City of Miami PD and various companies for integration of pedestrian counting software into the Real Time Crime Center. ■ As per the July 23rd Wynwood BID Restaurant Recovery Program/ Temporary Outdoor Cafe Summary, the Wynwood BID has spent $77,000 for rental of water barricades and anticipate a total amount of $95,000 spent by the end of the current fiscal year. • It was noted that the BID Public Relations Request for Proposal (RFP) #05-172021 did not meet the required amount of applicant submittals to proceed with the selection process. • Consequently, the BID has modified the scope of services and rereleased the RFP for integrated marketing communication services. 5 • RFP 908022021 was made available to the public as of Monday, August 2nd, 2021 at 9:00 a.m. and the RFP deadline date is Monday, September 13th, 2021 at 5:00 PM. ■ Additional project information and submittal requirements can be found at https://wynwoodmiami.com/RFQ. • It was noted the City of Miami Department of Solid Waste is working to reintroduce public space recycle bins. ■ As per request from the BID, the Miami Parking Authority repainted the curbs of the designated rideshare pickup/drop-off locations on July 15cn • It was noted that the BID has contracted Easy Grass for reinstallation of Rubber mulch on 38 tree pits in Wynwood. SECURITY UPDATE: ■ City of Miami Police Commander Daniel Kerr provided a June & July 2021 security update to the Wynwood BID Board of Directors. ■ It was noted that the Wynwood area was staffed with additional police during the weekend of July 23 to July 25 due to overflow of visitors for the Rolling Loud rap festival hosted in Miami Gardens ■ It was noted that Commander Kerr is anticipating an increase in visitation numbers as the calendar year progresses. ■ Commander Kerr expressed concern about scissor lifts being left on the public right of way by graffiti artists working on large murals and their impact on pedestrian safety. ■ As per Commander Kerr, the City of Miami Police Department created the Bicycle Response Team (BRT) into order to better response to the public demonstrations for the Black Lives Matter movement and has consequently several Wynwood beat officers ■ It was noted that the Wynwood NET Police was assigned new officers for the night shift and will work under the supervision of Sergeant Reyes. ■ It was noted that the Wynwood NET police staff was reduced in order to staff the BRT. ■ As per Commander Kerr, it was noted that Wynwood had an increase of car break-ins but the most frequently occurring crime at the moment is retail theft. ■ Commander Daniel Kerr advised the public to please reach out to the BID if there are any issues pertaining to repeated instances of theft. 11 ■ It was noted that the City of Miami Police Department created a HEAT unit to assist the City of Miami Homeless Assistance Program with the homeless outreach efforts and will begin operating in SE Overtown area. ■ Commander Daniel Kerr advised the public to email him issues concerns homelessness in Wynwood and he will forward the matter to the HEAT unit. • It was noted that Commander Kerr has been requesting additional officers due to the increase of pedestrian activity as more development projects come online. Action Item: ■ The Wynwood BID will issue a letter of support for Wynwood NET Commander Daniel Kerr for the provision of additional police staffing. FINANCE UPDATE: ■ Manny Gonzalez provided an overview of the Wynwood BID budget for the 2021-2022 fiscal year. ■ It was noted that the Wynwood BID anticipates a surplus of $607,995 at the conclusion of FY 2021-2021 due to the efficient collection of outstanding BID assessments from the previous fiscal years. ■ It was noted that there are no staff raises budgeted for the next fiscal year due to uncertainty from the pandemic. ■ As per Manny Gonzalez, the County tax roll will enable the BID to collect up to 50% of assessments within 60 days of release, and relieve the City of Miami from the tedious process of removing liens for payment of outstanding BID assessments from fiscal years 2013 through 2021. ■ It was noted that the discount incentive for early payment of the yearly Wynwood BID special assessment will remain intact as Miami -Dade County assumes the responsibility of the assessment collection. ■ The Wynwood BID is expected to collect the remaining assessments from 2013-2021, now that Miami Dade County will be collecting via Ad Valorem tax rolls. Based on previous annual trends, the Wynwood BID expects to conservatively collect up to $100,000, via liens placed by City of Miami Legal Department. ■ It was noted that the Wynwood BID conservatively projects $360,000 in parking waivers contributions for the coming year and are expected to bill up to $1,000,000 for potential parking waivers, as per projects currently in the pipeline. ■ It was noted that the Wynwood is collecting nominal interest on the Parking Trust Fund and Tree Trust Fund bank accounts currently held at Bank OZK. 7 ■ It was noted that the Wynwood BID submitted a legal services request (LSR) to open an interest generating account for the $10,000,000 in Public Benefit Trust Fund contributions currently being held at the City. ■ It was noted that the BID will create a special committee, consisting of Commissioner's representatives from City of Miami District II and District V, in addition to members of the Wynwood BID, in order to oversee proper expenditure of Public Benefit Trust Fund dollars. ■ It was noted that the BID is scheduled to donate $118,000 to the City of Miami Police Department for additional cameras and license plate readers, which was tabled due to delays on the repeater installation on 545 Wyn. ■ It was noted that Wynwood BID, in support of the Wynwood Noise Pilot Program, has proposed and budgeted $5,000 for the City of Miami Code Compliance sound meters and recording cameras, as per commitment by the Wynwood BID. ■ It was noted that the Wynwood BID budgeted $362,000 in marketing expenses. ■ It was noted that the Wynwood BID will bundle services for PR agency, social media, photography and design and has allocated $105,000 for the 2021-2022 fiscal year. ■ It was noted that the Wynwood BID proposed to allocate $100,000 for the creation of Special Event Grant and $50,000 for the Fagade Improvement Grant. ■ It was noted that Wynwood BID will create an evaluation committee that will review applicants for the Special Event & Fagade Improvement Grants. ■ See motion #2 ■ Wynwood BID FY 2021-2022 Budget on file Action Item: ■ Marlo Courtney requested the BID inquire the possibly of procuring pressure cleaning services for the sidewalks in Wynwood. Action Item: ■ Sven Vogtland requested the Wynwood BID explore possible pest control solutions due to concerns from puddles of stagnant water along certain sidewalk curbs in Wynwood. ■ It was noted that the Wynwood BID will procure custom windbreakers for the board members and staff. MARKETING & ECONOMIC DEVELOPMENT UPDATE: ■ Wynwood BID Marketing Manager, Chris Hoffman, provided the Marketing Report and the various initiatives that are currently in progress. ■ It was noted that social media audience continues to grow with a total audience of more than 218, 805 and social media posts received over 33,000 engagements combined. ■ It was noted that the BID has facilitated a partnership between the IKE Smart City creative team and the Wynwood Walls, along with Miami's Best Graffiti Guide, for implementation of local artists work into the digital kiosks. ■ It was noted that Wynwood Pride was success and the main events were from June 18tn through June 20tn ■ It was noted that numerous businesses in Wynwood placed promotions in support of Pride and there were events from venues including the Oasis, 1-800 Lucky, Coyo Taco, Wynwood Walls, Freehold Miami, R House, Pizza & Beer, and Veza Sur. ■ Albert Garcia provided an update on The Greater Miami Convention & Visitors Bureau (GMCVB) and noted that William Talbert will step down as President and CEO of the GMCVB on August 16th ■ As per Albert Garcia, it was noted that William D. Talbert & Rolando Aedo will be attending the next meeting BID Board of Directors meeting. ■ Taylor Cavazos provided a recap of public relations initiatives that Kivvit has managed for the Wynwood BID for June & July. CAPITAL & REGULATORY AFFAIRS UPDATE: • Albert Garcia provided an updated engagement proposal from Plusurbia Design for the provision of consulting services to proposed updates to the current Wynwood NRD-1 zoning overlay. ■ Plusurbia Proposal is on file. • Albert Garcia provided an updated on the Wynwood/Midtown/Edgewater Commuter Rail Station. • As per Albert Garcia, it was noted that Miami Dade County is awaiting a Senate vote for a $1 trillion bipartisan infrastructure bill that, if passed, will release federal funds for the implementation of the commuter rail service for the Northeast Corridor portion of the Strategic Miami Area Rail Transit (SMART) Plan. • It was noted that Perkins Eastman was contracted to develop the train station master plan for the NE 27 St location. • The remainder of the Capital & Regulatory Affairs update was postponed to the next BID Board of Directors meeting due to time constraints. NEW BUSINESS: ■ Wynwood BID Board Chairman, Albert Garcia, reopened Public Comments. ■ Allison Freidman, on behalf of the Museum of Graffiti, advised the BID that they lost eight (8) murals to nearby developments and have expressed disappointment that there are not funds being allocated for the development of murals in Wynwood. ■ Albert Garcia advised Allision Freidman that Wynwood BID, in approving budget for the 2021-2022 fiscal year, allocated $50,000 for the implementation of a Fagade Improvement Matching Grant Program. ■ As per Albert Garcia, the program will consist of assisting tenants and property owners with the costs of upgrading building facades, that qualify for improvements. The program will offer 50150 matching grants with a maximum grant from the BID of up to $3,000 per applicant. ■ Meeting adjourned at 1:41pm. 10 MEETING MOTION SUMMARY: MOTION #1: June 3, 2021 Board of Director's Meeting Minutes: ■ Upon a properly made and seconded motion, it was unanimously resolved to approve the June 3, 2021 Wynwood BID Board of Directors meeting minutes. First motion provided & seconded Motion Passed Unanimously MOTION #2: Wynwood Business Improvement District Budget FY 2021-2022: ■ Upon a properly made and seconded motion, it was unanimously resolved to approve the Wynwood Business Improvement District 2021-2022 BID Budget totaling $1,325,000. First motion provided & seconded Motion Passed Unanimously 11