HomeMy WebLinkAboutAgenda Item Summary FormC of p"
�* AGENDA ITEM SUMMARY FORM
File ID: #9316
Date: 06/30/2021 Requesting Department: Office of Capital
Improvements
Commission Meeting Date: 07/22/2021 Sponsored By: Ken Russell
District Impacted: District 2
Type: Resolution
Subject: Approve Recommendation - EXP US Services, Inc.
Purpose of Item:
The purpose of this item is to authorize a resolution from the Miami City Commission,
approving a recommendation to award a professional services agreement to EXP U.S.
Services, Inc. ("EXP U.S."), the top ranked and responsible proposer, pursuant to
Request for Qualifications ("RFQ") No. 19-20-031, to provide professional engineering
services for 1-395 Pedestrian Baywalk and Bikeway Bridge Project - D2 (Project), with a
not -to -exceed amount of $4,332,053.41, including a not -to -exceed amount of
$501,268.96 for Phase 1, a not -to -exceed amount of $3,441,622.23 for Phase 2, a not -
to -exceed amount of $45,000 for Reimbursable Expenses, and a not -to -exceed amount
of $344,162.22 for Owner's Contingency Allowance, as shown below, on a phased
basis; consultant will proceed to Phase 2 at the sole discretion of the City, and subject
to availability of funds; allocating funds from the appropriate Capital Improvements
project and Departmental budgets, subject to budgetary approval at the time of need;
authorizing the City Manager to execute the agreement with EXP U.S. in a form
acceptable to the City Attorney, and to issue EXP U.S. the appropriate Notices to
Proceed for each phase, once the previous phase has been completed to the full
satisfaction of the City, and subject to availability of funds; further authorizing the City
Manager to negotiate and execute all other documents, including any amendments,
renewals, and extensions, subject to all allocations, appropriations, and prior budgetary
approvals, and in compliance with all applicable provisions of the Code of the City of
Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement
Ordinance, Anti -deficiency Act, and financial integrity principles, all as set forth in
Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in
compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Background of Item:
On July 15, 2020, the Department of Procurement ("Procurement") issued RFQ No. 19-
20-031 to provide professional engineering services for the Project, under full and open
competition. On August 28, 2020, eight (8) proposals were received by the Office of the
City Clerk in response to the RFQ. Subsequently, two (2) proposals were found to be
non -responsive to the Minimum Requirements of the RFQ, after Procurement
completed its due diligence effort. Later, on December 16, 2020, an Evaluation
Committee met and completed the evaluation of the remaining six (6) proposals
submitted by responsive and responsible proposers, following the guidelines stipulated
in the RFQ. On January 14, 2021, a Negotiation Committee appointed by the City
Manager met and conducted negotiations through April 22, 2021, finding EXP U.S. to
be the top ranked responsive and responsible Proposer. Therefore, the City Manager
requests authorization to execute an Agreement with EXP U.S. for a not -to -exceed
amount of $4,332,053.41 including a not -to -exceed amount of $501,268.96 for Phase 1,
a not -to -exceed amount of $3,441,622.23 for Phase 2, a not -to -exceed amount of
$45,000 for reimbursable expenses, and a not -to -exceed amount of $344,162.22 for the
Owner's Contingency Allowance, on a phased basis. Funds are to be allocated from the
appropriate Capital Improvements projects and Departmental budgets.
Concept 1 "Connector"
Phase 1
Phase 2
Task 2.1
Task 2.2
Task 2.3
Task 2.4
Subtotal Phase 2
Reimbursable
Expenses
Owner's Contingency
Grand Total
Concept 2 "Enhanced
Connector/Destination"
$ 501,268.96 $ 501,268.96
Concept 3 "Iconic Destination"
$ 501,268.96
$ 144,757.30
$ 406,761.31
$ 572,105.00
$ 663,971.13
$ 1,865,728.13
$ 2,624,124.70
$ 8,286.75
$ 23,285.38
$ 32,750.62
$ 53,803.88
$ 151,186.41
$ 212,641.91
$ 870,819.06
$ 2,446,961.23
$ 3,441,622.23
$ 24,309.33
$ 35,000.00
$ 45,000.00
$ 87,081.91
$ 244,696.12
$ 344,162.22
$ 1,483,479.26
$ 3,227,926.31
$ 4,332,053.41
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Variable between $1,483,479.26 and $4,332,053.41
OCI Project No.: B-193623
Reviewed By
Office of Capital Improvements
Hector L Badia
Department Head Review
Completed
07/06/2021 10:22 AM
Department of Procurement
Annie Perez
Procurement Review
Completed
07/06/2021 12:41 PM
Department of Risk Management
Ann -Marie Sharpe
Risk Review
Completed
07/06/2021 4:49 PM
Office of Management and Budget
Lai -wan McGinnis
Budget Analyst Review
Completed
07/07/2021 11:40 AM
Office of Management and Budget
Leon P Michel
Budget Review
Completed
07/07/2021 12:16 PM
City Manager's Office
Nzeribe Ihekwaba
Assistant City Manager Review
Completed
07/07/2021 12:36 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
07/07/2021 12:37 PM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
07/07/2021 10:07 PM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
07/09/2021 11:41 AM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
07/09/2021 12:41 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
07/12/2021 10:24 AM
City Commission
Nicole Ewan
Meeting
Completed
07/22/2021 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
07/23/2021 5:44 PM
GSY v
City of Miami
*'y IS°1°1 f1 A'fto
Legislation
Resolution
Enactment Number: R-21-0318
File Number: 9316
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:7/22/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AWARDING A PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") TO EXP
U.S. SERVICES INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO
CONDUCT BUSINESS IN FLORIDA ("EXP U.S."), THE TOP RANKED RESPONSIVE
AND RESPONSIBLE PROPOSER TO REQUEST FOR QUALIFICATIONS NO. 19-20-
031 FOR THE PROVISION OF PROFESSIONAL ENGINEERING SERVICES FOR THE
INTERSTATE 395 PEDESTRIAN BAYWALK AND BIKEWAY BRIDGE PROJECT —
DISTRICT 2 ("PROJECT"), FOR A TOTAL NOT -TO -EXCEED AMOUNT OF FOUR
MILLION THREE HUNDRED THIRTY TWO THOUSAND FIFTY THREE DOLLARS
AND FORTY ONE CENTS ($4,332,053.41) COMPRISED OF THE FOLLOWING NOT -
TO -EXCEED AMOUNTS: FIVE HUNDRED ONE THOUSAND TWO HUNDRED SIXTY
EIGHT DOLLARS AND NINETY SIX CENTS ($501,268.96) FOR PHASE 1 OF THE
PROJECT, THREE MILLION FOUR HUNDRED FORTY ONE THOUSAND SIX
HUNDRED TWENTY TWO DOLLARS AND TWENTY THREE CENTS ($3,441,622.23)
FOR PHASE 2 OF THE PROJECT, FORTY FIVE THOUSAND DOLLARS ($45,000.00)
FOR REIMBURSABLE EXPENSES, AND THREE HUNDRED FORTY FOUR
THOUSAND ONE HUNDRED SIXTY TWO DOLLARS AND TWENTY TWO CENTS
($344,162.22) FOR THE OWNER'S CONTINGENCY ALLOWANCE, ALL AS DETAILED
IN EXHIBIT "A," ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM
THE APPROPRIATE CITY OF MIAMI OFFICE OF CAPITAL IMPROVEMENTS
PROJECT AND DEPARTMENTAL BUDGETS, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE THE AGREEMENT WITH EXP U.S.,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE;
AUTHORIZING THE ISSUANCE TO EXP U.S. OF THE APPROPRIATE NOTICES TO
PROCEED, PARTICULARLY WHEN PROCEEDING FROM ONE PHASE TO
ANOTHER OF THE PROJECT, SUBJECT TO THE FULL AND SATISFACTORY
COMPLETION OF EACH PRIOR PHASE; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE,
IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH
ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on July 15, 2020, the City of Miami's ("City") Department of Procurement
("Procurement") issued Request for Qualifications ("RFQ") No. 19-20-031 for the provision of
professional engineering services for the Interstate 395 Pedestrian Baywalk and Bikeway Bridge
Project — District 2 ("Project"); and
WHEREAS, on August 28, 2020, eight (8) proposals were received by the City's Office
of the City Clerk in response to the RFQ, with two (2) of those proposals subsequently deemed
non -responsive; and
WHEREAS, on December 16, 2020, the Evaluation Committee met and completed the
evaluation of the remaining six (6) proposals following the guidelines in the RFQ; and
WHEREAS, on January 14, 2021, a Negotiation Committee appointed by the City
Manager met and conducted negotiations through April 22, 2021, finding EXP U.S. Services
Inc., a foreign profit corporation authorized to conduct business in Florida ("EXP U.S."), the top
ranked responsive and responsible proposer; and
WHEREAS, on or about May 25, 2021, the Professional Services Agreement
("Agreement") that was negotiated and agreed upon by EXP U.S. was formally accepted by the
City; and
WHEREAS, the City Manager requests authorization to execute the Agreement with
EXP U.S. for a total not -to -exceed amount of Four Million Three Hundred Thirty Two Thousand
Fifty Three Dollars and Forty One Cents ($4,332,053.41), comprised of the following not -to -
exceed amounts: Five Hundred One Thousand Two Hundred Sixty Eight Dollars and Ninety Six
Cents ($501,268.96) for Phase 1 of the Project, Three Million Four Hundred Forty One
Thousand Six Hundred Twenty Two Dollars and Twenty Three Cents ($3,441,622.23) for Phase
2 of the Project, Forty Five Thousand Dollars ($45,000.00) for Reimbursable Expenses, and
Three Hundred Forty Four Thousand One Hundred Sixty Two Dollars and Twenty Two Cents
($344,162.22) for the Owner's Contingency Allowance, all as detailed in Exhibit "A," attached
and incorporated, on a phased basis; and
WHEREAS, due to the Project being executed in phases, the City Manager seeks
authority to issue EXP U.S. the appropriate Notices to Proceed, particularly when proceeding
from for one phase to another of the Project, subject to the full and satisfactory completion of
each prior phase; and
WHEREAS, funds are to be allocated from the appropriate City Office of Capital
Improvements ("OCI") Project and departmental budgets, subject to the availability of funds and
budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The recommendation to Award the Agreement to EXP U.S., the top ranked
responsive and responsible proposer to RFQ No. 19-20-031 for the provision of professional
engineering services for the Project for a total not -to -exceed amount of Four Million Three
Hundred Thirty Two Thousand Fifty Three Dollars and Forty One Cents ($4,332,053.41),
comprised of the following not -to -exceed amounts: Five Hundred One Thousand Two Hundred
Sixty Eight Dollars and Ninety Six Cents ($501,268.96) for Phase 1 of the Project, Three Million
Four Hundred Forty One Thousand Six Hundred Twenty Two Dollars and Twenty Three Cents
($3,441,622.23) for Phase 2 of the Project, Forty Five Thousand Dollars ($45,000.00) for
Reimbursable Expenses, and Three Hundred Forty Four Thousand One Hundred Sixty Two
Dollars and Twenty Two Cents ($344,162.22) for the Owner's Contingency Allowance, all as
detailed in Exhibit 'A" attached and incorporated, on a phased basis is approved.
Section 3. Funding shall be allocated from the appropriate OCI Project and
departmental budgets, subject to the availability of funds and budgetary approval at the time of
need.
Section 4. The City Manager is authorized' to execute the Agreement with EXP U.S., in
a form acceptable to the City Attorney, for said purpose.
Section 5. The issuance to EXP U.S. of the appropriate Notices to Proceed, particularly
when proceeding from one phase to another of the Project, subject to the full and satisfactory
completion of each prior phase, is authorized.
Section 6. The City Manager is further authorized' to negotiate and execute any and all
other necessary documents, including any amendments, renewals, and extensions, subject to
all allocations, appropriations, prior budgetary approvals, compliance with all applicable
provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the
City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set
forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance
with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 7. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
r
i t6ria i "ndez, Ci[y Attor iey 7/12/2021
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.