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Home My WebLink AboutR-21-0318City of Miami tn�l6_OF Fa. V Legislation *tliti fill! IiRl 11 +*� Resolution: R-21-0318 File Number: 9316 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: 7/22/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AWARDING A PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") TO EXP U.S. SERVICES INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("EXP U.S."), THE TOP RANKED RESPONSIVE AND RESPONSIBLE PROPOSER TO REQUEST FOR QUALIFICATIONS NO. 19-20- 031 FOR THE PROVISION OF PROFESSIONAL ENGINEERING SERVICES FOR THE INTERSTATE 395 PEDESTRIAN BAYWALK AND BIKEWAY BRIDGE PROJECT — DISTRICT 2 ("PROJECT"), FOR A TOTAL NOT -TO -EXCEED AMOUNT OF FOUR MILLION THREE HUNDRED THIRTY TWO THOUSAND FIFTY THREE DOLLARS AND FORTY ONE CENTS ($4,332,053.41) COMPRISED OF THE FOLLOWING NOT - TO -EXCEED AMOUNTS: FIVE HUNDRED ONE THOUSAND TWO HUNDRED SIXTY EIGHT DOLLARS AND NINETY SIX CENTS ($501,268.96) FOR PHASE 1 OF THE PROJECT, THREE MILLION FOUR HUNDRED FORTY ONE THOUSAND SIX HUNDRED TWENTY TWO DOLLARS AND TWENTY THREE CENTS ($3,441,622.23) FOR PHASE 2 OF THE PROJECT, FORTY FIVE THOUSAND DOLLARS ($45,000.00) FOR REIMBURSABLE EXPENSES, AND THREE HUNDRED FORTY FOUR THOUSAND ONE HUNDRED SIXTY TWO DOLLARS AND TWENTY TWO CENTS ($344,162.22) FOR THE OWNER'S CONTINGENCY ALLOWANCE, ALL AS DETAILED IN EXHIBIT "A," ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE APPROPRIATE CITY OF MIAMI OFFICE OF CAPITAL IMPROVEMENTS PROJECT AND DEPARTMENTAL BUDGETS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE AGREEMENT WITH EXP U.S., IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; AUTHORIZING THE ISSUANCE TO EXP U.S. OF THE APPROPRIATE NOTICES TO PROCEED, PARTICULARLY WHEN PROCEEDING FROM ONE PHASE TO ANOTHER OF THE PROJECT, SUBJECT TO THE FULL AND SATISFACTORY COMPLETION OF EACH PRIOR PHASE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. SPONSOR(S): Commissioner Ken Russell WHEREAS, on July 15, 2020, the City of Miami's ("City") Department of Procurement ("Procurement") issued Request for Qualifications ("RFQ") No. 19-20-031 for the provision of professional engineering services for the Interstate 395 Pedestrian Baywalk and Bikeway Bridge Project — District 2 ("Project"); and City of Miami Page 1 of 3 File ID: 9316 (Revision:) Printed On: 81312021 File ID: 9316 Enactment Number: R-21-0318 WHEREAS, on August 28, 2020, eight (8) proposals were received by the City's Office of the City Clerk in response to the RFQ, with two (2) of those proposals subsequently deemed non -responsive; and WHEREAS, on December 16, 2020, the Evaluation Committee met and completed the evaluation of the remaining six (6) proposals following the guidelines in the RFQ; and WHEREAS, on January 14, 2021, a Negotiation Committee appointed by the City Manager met and conducted negotiations through April 22, 2021, finding EXP U.S. Services Inc., a foreign profit corporation authorized to conduct business in Florida ("EXP U.S."), the top ranked responsive and responsible proposer; and WHEREAS, on or about May 25, 2021, the Professional Services Agreement ("Agreement") that was negotiated and agreed upon by EXP U.S. was formally accepted by the City; and WHEREAS, the City Manager requests authorization to execute the Agreement with EXP U.S. for a total not -to -exceed amount of Four Million Three Hundred Thirty Two Thousand Fifty Three Dollars and Forty One Cents ($4,332,053.41), comprised of the following not -to - exceed amounts: Five Hundred One Thousand Two Hundred Sixty Eight Dollars and Ninety Six Cents ($501,268.96) for Phase 1 of the Project, Three Million Four Hundred Forty One Thousand Six Hundred Twenty Two Dollars and Twenty Three Cents ($3,441,622.23) for Phase 2 of the Project, Forty Five Thousand Dollars ($45,000.00) for Reimbursable Expenses, and Three Hundred Forty Four Thousand One Hundred Sixty Two Dollars and Twenty Two Cents ($344,162.22) for the Owner's Contingency Allowance, all as detailed in Exhibit "A," attached and incorporated, on a phased basis; and WHEREAS, due to the Project being executed in phases, the City Manager seeks authority to issue EXP U.S. the appropriate Notices to Proceed, particularly when proceeding from for one phase to another of the Project, subject to the full and satisfactory completion of each prior phase; and WHEREAS, funds are to be allocated from the appropriate City Office of Capital Improvements ("OCI") Project and departmental budgets, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The recommendation to Award the Agreement to EXP U.S., the top ranked responsive and responsible proposer to RFQ No. 19-20-031 for the provision of professional engineering services for the Project for a total not -to -exceed amount of Four Million Three Hundred Thirty Two Thousand Fifty Three Dollars and Forty One Cents ($4,332,053.41), comprised of the following not -to -exceed amounts: Five Hundred One Thousand Two Hundred Sixty Eight Dollars and Ninety Six Cents ($501,268.96) for Phase 1 of the Project, Three Million Four Hundred Forty One Thousand Six Hundred Twenty Two Dollars and Twenty Three Cents ($3,441,622.23) for Phase 2 of the Project, Forty Five Thousand Dollars ($45,000.00) for Reimbursable Expenses, and Three Hundred Forty Four Thousand One Hundred Sixty Two City of Miami Page 2 of 3 File ID: 9316 (Revision:) Printed on: 8/3/2021 File ID: 9316 Enactment Number: R-21-0318 Dollars and Twenty Two Cents ($344,162.22) for the Owner's Contingency Allowance, all as detailed in Exhibit 'A" attached and incorporated, on a phased basis is approved. Section 3. Funding shall be allocated from the appropriate OCI Project and departmental budgets, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute the Agreement with EXP U.S., in a form acceptable to the City Attorney, for said purpose. Section 5. The issuance to EXP U.S. of the appropriate Notices to Proceed, particularly when proceeding from one phase to another of the Project, subject to the full and satisfactory completion of each prior phase, is authorized. Section 6. The City Manager is further authorized' to negotiate and execute any and all other necessary documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 7. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ` 4naindez, City Attor iey 7/1212021 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 3 of 3 File ID: 9316 (Revision:) Printed on: 8/3/2021