HomeMy WebLinkAboutAgenda Item Summary FormC of p"
�* AGENDA ITEM SUMMARY FORM
File ID: #9151
Date: 06/01/2021 Requesting Department: Department of
General Services Administration
Commission Meeting Date: 07/08/2021 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Municipal Vehicle Equipment
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on April 30, 2021, pursuant to Invitation for Bid ("IFB") No.
1301386, from the responsive and responsible Bidders, Dana Safety Supply, Inc.
("Dana Safety Supply"), Public Safety Supply, LLC ("Public Safety Supply"), and The
Shyft Group Upfit Services, Inc. D/B/A Strobes-r-us (" Strobes- r-us") for the purchase
and installation of municipal vehicle equipment, on an as needed basis, for the City of
Miami General Services Administration Department, to be utilized citywide, for an initial
term of three (3) years, with the option to renew for one (1) additional two (2) year
period; allocating funds from City of Miami Police ("Police") General Account number
00001.191501.531000, and other sources of funds, subject to the availability of funds
and budgetary approval at the time of need. Authorizing the City Manager to negotiate
and execute all other documents, including any amendments, renewals, and
extensions, subject to all allocations, appropriations, and prior budgetary approvals, and
in compliance with all applicable provisions of the Code of the City of Miami, Florida, as
amended ("City Code"), including the City of Miami's procurement ordinance, anti -
deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City
Code, all in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On April 7, 2021, Procurement on behalf of the General Services Administration ("GSA")
issued IFB No. 1301386, under full and open competition. As required by the
Procurement Code, the IFB was advertised and issued online. On April 30, 2021, at the
bid closing four (4) bids were received. All bid responses were evaluated and tabulated
following the guidelines directed in the IFB. The bid received from ProLogic ITS, LLC
was deemed non -responsive as the company failed to provide a local
service/equipment installation facility address in the Certification Section, as required by
the IFB. Procurement is recommending award to Dana Safety Supply, Public Safety
Supply, and Strobes-r-us, the responsive and responsible Bidders, per bid
specifications. The estimated contract amount is $1,830,000.00 annually
(Approximately $9,150,000.00 for all five (5) years in the aggregate).
Budget Impact Analysis
Item has NO budget impact
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,830,000.00 annually (Approximately $9,150,000.00 in the aggregate).
Police General Accounts No.: 00001.191501.531000 and other sources of funds.
Reviewed By
Department of General Services Administration
Review Completed
06/04/2021 1:06 PM
Department of Procurement
Annie Perez
Office of Management and Budget
Jacques Joseph
Office of Management and Budget
Leon P Michel
City Manager's Office
Natasha Colebrook -Williams
City Manager's Office
Arthur Noriega V
Legislative Division
Marta Gomez
Office of the City Attorney
Pablo Velez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the City Clerk
City Clerk's Office
Jennifer Ramirez Department Head
Procurement Review
Completed
06/07/2021 5:48 PM
Budget Analyst Review
Completed
06/09/2021 1:04 PM
Budget Review
Completed
06/10/2021 9:01 AM
Assistant City Manager Review
Completed
06/11/2021 12:21 AM
City Manager Review
Completed
06/11/2021 4:04 PM
Legislative Division Review
Completed
06/17/2021 11:33 AM
ACA Review
Completed
06/22/2021 1:39 AM
Deputy City Attorney Review
Completed
06/22/2021 7:30 AM
Approved Form and Correctness
Completed
06/28/2021 7:04 PM
Meeting
Completed
07/08/2021 9:00 AM
Rendered
Completed
07/12/2021 5:28 PM
GSY v
City of Miami
City Hall
LeLegislation
3500 Pan American Drive
g Miami, FL 33133
R Resolution www.miamigov.com
Enactment Number: R-21-0284
File Number: 9151 Final Action Date:7/8/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON APRIL 30, 2021 PURSUANT TO INVITATION FOR BID NO. 1301386
FROM THE RESPONSIVE AND RESPONSIBLE BIDDER DANA SAFETY SUPPLY,
INC., A FLORIDA PROFIT CORPORATION, PUBLIC SAFETY SUPPLY, LLC, A
FLORIDA LIMITED LIABILITY COMPANY, AND THE SITYFT GROUP UPFIT
SERVICES, INC. D/B/A STROBES-R-US, A FOREIGN PROFIT CORPORATION
AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR THE PURCHASE AND
INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT, ON AN AS -NEEDED BASIS,
FOR THE CITY OF MIAMI'S ("CITY") GENERAL SERVICES ADMINISTRATION TO
BE UTILIZED CITYWIDE FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE
OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD;
ALLOCATING FUNDS FROM THE CITY'S POLICE DEPARTMENT'S GENERAL
ACCOUNT NO. 00001.191501.531000 AND SUCH OTHER SOURCES OF FUNDS AS
MAY BE IDENTIFIED, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") General Services Administration ("GSA") has a
need for the purchase and installation of municipal vehicle equipment to be utilized by various
City departments on an as -needed basis; and
WHEREAS, on April 7, 2021, the City's Department of Procurement ("Procurement"), on
behalf of GSA, issued Invitation for Bid ("IFB") No. 1301386 for the purchase and installation of
municipal vehicle equipment, to be utilized Citywide, for an initial term of three (3) years with the
option to renew for one (1) additional two (2) year period; and
WHEREAS, on April 30, 2021, bids in response to the IFB were received from
responsive and responsible bidders Dana Safety Supply, Inc., a Florida profit corporation
("Dana Safety Supply"), Public Safety Supply, LLC, a Florida limited liability company ("Public
Safety Supply"), and Shyft Group Upfit Services, Inc. d/b/a Strobes-R-Us, a foreign corporation
authorized to conduct business in Florida ("Strobes-R-Us");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received April 30, 2021 pursuant to IFB No. 1301386 from
responsive and responsible bidders Dana Safety Supply, Public Safety Supply, and Strobes-R-
Us for the purchase and installation of municipal vehicle equipment, on an as -needed basis, for
GSA, to be utilized Citywide, for an initial term of three (3) years with the option to renew for one
(1) additional two (2) year period are accepted.
Section 3. Fund are allocated from the City's Police Department's General Account No.
00001.191501.531000 and such other sources of funds as may be identified, subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
. -\� 'A(T�P-r-?
i ria i "ndez, CiFy Attor iey 6/2812021
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.