HomeMy WebLinkAboutExhibitATTACHMENT "A"
TO: Arthur Noriega V
City Manager
4& 11 N P&dl?i
FROM: Alan M. Dodd, P.E.
Chief Resilience Officer/Director
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: 3/16/2021
SUBJECT: Emergency purchases
REFERENCES:
ENCLOSURES: Background Information - Trolley
Plexi Glass Dividers
The Department of Resilience and Public Works respectfully requests your approval of the following emergency
purchase(s) acrylic plexiglass dividers to protect drivers and passengers boarding the Miami Trolley system.
The goods and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to
waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
Please see attached enclosure "Background Information - Trolley Plexiglass Purchase".
CITY MAN R:
Arthu Norieg
DIRECTOR DEPARTMENT OF PROCUREMENT:
4�
Annie Perez, CPPO
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APPROVED ❑ DISAPPROVED
Date:
QX APPROVED
Date: 3/16/2021
DISAPPROVED
Additional certification reauired for emeraencv purchases greater than $25.000:
DIRECTOR, OFFICE OF vtl I certify the funds to cover this emergency purchase are available
MANAGEMENT AND
BUDGET:
-^� Date: 03-16-2021
Background Information — Trolley Plexiglass Purchase
The Miami Trolley system is comprised of thirteen (13) routes that provide extensive transit
coverage to the major population and employment cores of the City while intersecting with County
and other municipal transit services. All routes operate on Monday through Friday, with twelve
(12) operating on Saturdays, and seven (7) operating on Sunday. The City's routes cover
approximately 112 route miles and operate up to 16.5 hours per day. Given the high frequency of
use and the extent of coverage, both passengers and operators utilizing and servicing the City's
transit system risk higher exposure to contracting or transmitting coronavirus.
In order to continue to effectively mitigate against adverse health and safety factors arising out of
the ongoing COVID-19 pandemic, the City's Transit and Mobility Division, under the Department
of Resilience and Public works, is seeking to retrofit its city -owned trolley fleet with acrylic dividers
that would essentially encase trolley operators from onboarding passengers. While social
distancing and mandatory mask requirements remain in effect onboard vehicles, installation of
the dividers would offer an additional level of protection and aid in reducing the contact and
potential spread of COVID-19 from passengers to operators and vice -versa.
Although Miami -Dade County and several other municipal transit services have succeeded in
upfitting their current fleets with dividers the increase in demand for acrylic material and
installation has further led to a difficulty in procuring these services. City staff were able to
successfully obtain two quotes out of four vendors that were originally contacted. Vendor "Yotta
Sky Group" provided the lowest quote at an aggregate amount of $114,000 to obtain and install
custom'/4" acrylic dividers for the City's existing 54 vehicle fleet.