HomeMy WebLinkAboutExhibit AREVOCABLE LICENSE AGREEMENT
THIS REVOCABLE LICENSEAGREEMENT hereinafter referred to as this "Agreement," made
this day of 2021, by and between the Bayfront Park Management Trust, located at 301
Biscayne Boulevard., Miami, FL 33130, hereinafter referred to as the "Trust," a limited agency and
instrumentality of the CITY OF MIAMI, a municipal corporation, with offices at 3500 Pan American Drive,
Miami, Florida 33133, hereinafter referred to as the "City," and Yachting Promotions, Inc., a Florida for -
profit corporation, with offices located at 1650 SW 17 Street, Suite 412 Fort Lauderdale, Florida 33316,
hereinafter referred to as "Licensee" (collectively, the "Parties").
RECITALS
WHEREAS, the City is the owner of certain real property throughout Downtown Miami, including
but not limited to 801 Biscayne Boulevard, Miami, FL 33132; and
WHEREAS, the Bayfront Park Management Trust is a limited agency and instrumentality of the
City with responsibility to oversee and manage the F.E.C. Slip and Bayfront Park, located at 301 Biscayne
Boulevard, Miami, FL 33132, subject to City Commission approval ("Trust"); and
WHEREAS, Licensee hosts an annual boat show ("Boat Show") and has previously staged the
Boat Show at Genting, a submerged land lying between Macarthur Causeway and Venetian Cause in 2019;
and
WHEREAS, Licensor desires to have Licensee stage the Boat Show at the Property (as defined in
Section 2.13) commencing in 2022 and Licensee is desirous of using the Property; and
WHEREAS, formal action by the City of Miami City Commission is required to authorize and
accept this Agreement, and is a condition precedent to this Agreement's legal efficacy and validity;
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter set forth, the
receipt and sufficiency of which is acknowledged by the parties, the City hereby grants unto Licensee the
privilege of entry upon and use of the Property, for the production of the Event and for uses incidental
thereto, on the terms and conditions set forth in this Agreement.
1. RECITALS:
The above Recitals are true and correct and hereby incorporated into and made a part of this Agreement.
2. DEFINITIONS:
When used in this Agreement, the following terms shall have the specified meanings:
2.1 ADDITIONAL CHARGES means such expenses related to the category of services set forth on
Exhibit F, attached and incorporated hereto, or such other service categories mutually agreed upon
in writing by the parties, each during the course normal business operations.
2.2 AGREEMENT has the meaning given to such term in the preamble to this Agreement.
2.3 F.E. C. SLIP means the Property.
2.4 CITY means the City of Miami.
2.5 CITY COMMISSION is the local legislative body of the City of Miami who has ultimate control
of the PROPERTY and the events held therein.
2.6 EFFECTIVE DATE has the meaning given to it in Section 3.3.
2.7 EVENT means the Miami International Boat Show, to take place annually at the Property over
President's Day weekend of February during the Term as described herein with operating hours of
no earlier than 10:00 a.m. to no later than 12:00 a.m. on the six (6) day Wednesday to Monday
period leading up to and including President's Day. The hours described herein are firm unless an
amendment thereto is mutually agreed upon by the Parties, and subject to any applicable laws,
rules, and regulations.
2.8 INDEMNITEES mean the City, the Bayfront Park Management Trust, and all the City's and the
Bayfront Park Management Trust's respective members, officials, officers, agents, assigns,
successors, personnel, and employees.
2.9 LIABILITIES means all losses, costs, penalties, fines, damages, claims, expenses (including
attorney's fees, interest, and costs), and liabilities.
2.10 LICENSEE has the meaning given to such term in the preamble to this Agreement.
2.11 PERMITTED USES has the meaning given to it in Section 3.1.
2.12 PREMISES means the entire Property, as defined in Section 2.11 and depicted in Exhibit B-1, and
such open spaces that may be required by the Licensee for the Event, and other such facilities of
the Property as may be authorized by the Executive Director in writing.
2.13 PROPERTY collectively refers to the event space, and specifically includes the F.E.C. Slip located
generally at 801 Biscayne Boulevard, Miami, FL 33132, as shown on the attached Exhibit B-1.
2.14 TICKET SURCHARGE means the fees to be paid in accordance with the ticket surcharge rates
expressly provided in Section 53-1 of the Code of the City of Miami, Florida, as amended.
2.15 USE FEE means the funds that the Licensee shall pay the Trust for each yearly Event produced at
the Property and Premises. Such Use Fee is more particularly described in Section 7 herein.
2.16 USE PERIOD means the twenty-one (21) day period inclusive of load in and load out and ancillary
preparations and removals. In no event will the Bayfront Kid's Park, the Tina Hills Pavilion, or the
dog park located at Bayfront Park, be closed to the public for more than eleven (11) days (including
Event days). These dates are subject to mutual agreement of the parties on an annual basis, as more
particularly set forth in Section 3.2.
3. EVENT AND USE PERIOD:
3.1 Purpose:
The Property shall be used and occupied by the Licensee solely for the purposes of producing the
Event and for undertaking any and all uses ancillary and incidental thereto, selling, using or
displaying any goods and/or products related to the Event, and to grant to third parties the right to
sell, use or display any goods or products on, to, or from the Property (collectively the "Permitted
Uses"). Licensee may request written consent from the Executive Director or their designee to use
the Property for other allowed uses but shall not be authorized until Licensee has received the
written consent of the Executive Director, which consent may not be unreasonably conditioned,
2
withheld or delayed. Unless otherwise expressly and specifically provided hereunder, Licensee
shall be solely responsible for the production, coordination and management of the Event, at its
sole cost and expense.
This Agreement solely authorizes Licensee to the temporary use of the Property for the limited
purposes set forth herein and for no other purpose. The Parties hereby agree that, the provisions of
this Agreement do not constitute a lease or confer any leasehold rights or estate. The rights of
Licensee hereunder are not those of a tenant, but merely authorization to do certain acts of a
temporary character on the Property and to use the Property, subject to the terms of this Agreement.
The City retains dominion, possession and control of the Property. Licensee does not and shall not
claim at any time any interest or estate of any kind or extent whatsoever in the Property by virtue
of this Agreement, its use of the Property, or by virtue of any expenditure of funds by the Licensee
for improvements, construction, repairs, partitions, or alterations to the Property which may be
authorized by the Executive Director of the Trust or his/her designee.
3.2 Event Use Period:
The Event will, at the option of Licensee, take place annually at the Property on the Wednesday
through Monday over President's Day weekend of February, or other date mutually agreed upon
by the Licensee and City Manager, for each Event year. The specific weekend for the Event shall
be designated by Licensee and City in conjunction with the notice Licensee is required to deliver
to the City pursuant to Section 9.4 described herein. The operating hours for the Event days shall
be no earlier than 10:00 a.m. to no later than 12:00 a.m. on the six (6) day Wednesday to Monday
period leading up to and including President's Day. The aforementioned times shall be fixed and
apply to the Event throughout the Term of this Agreement. Licensee will occupy the Property for
no more than twenty-one (21) days including load in to load out. Set-up for the Event will begin
at the commencement of the Use Period and tear -down will terminate no later than the end of the
Use Period each year. In no event will the FEC Slip located on the Premises, as shown on the
attached Exhibit A, be closed to the public for more than twenty-one (21) days (including event
days). Any use of the word "day" or "days" throughout this Agreement shall mean calendar days,
unless specifically stated otherwise. Notwithstanding the foregoing, the Use Period shall not
constitute a violation of Section 38-113 of the City of Miami Code of Ordinances. The City hereby
waives any application of any limitations to the contrary as set forth in Section 38-113.
3.3 Term
There is no stated or expressed term for this Agreement. As a revocable license, it may be
terminated or revoked for convenience at the will of the Executive Director of the Trust and as
otherwise provided in this Agreement. The Effective Date of this Agreement is the execution date
of the Agreement by the last of the Parties and shall continue until terminated by any means
available in this Agreement. Licensee acknowledges that this is a revocable license agreement
authorizing a specific use for a limited time per year, subject to various other limitations specified
herein; and that it does not convey, pledge, hypothecate, or confer any right, title or interest in any
City -owned real property.
3.4 Termination
3.4.1 With Cause: Each party agrees to abide by every term and condition of this Agreement.
If either party materially breaches the terms, restrictions or conditions of this Agreement,
then the non -breaching party shall give the breaching party twenty (20) days written notice
within which to cease such violation or correct such deficiencies. Upon the breaching
party's failure to do so, the non -breaching party may cancel this Agreement upon giving
ten (10) days written notice to the breaching party and thereafter the Agreement shall be
automatically canceled without the necessity for further action by the non -breaching party.
Termination for cause shall include, without limitation, any one of the following acts or
omissions: (a) Failure to pay any payment or any portion thereof within ten (10) days of
due date; (b) Failure to carry insurance as required in this Agreement; or (c) Failure to
comply with any material terms or conditions of this Agreement, including, but not limited
to, conditions expressly set forth in Sections 5, 6, and 13.
3.4.2 Without Cause: Licensee or Trust may, at their respective option and without the other
party's consent, terminate this Agreement upon at least three hundred and five (305) days'
notice prior to the next subsequent Event.
3.5 Reasonable Efforts:
For purposes of this Agreement, the Parties shall use commercially reasonable efforts to assist and
facilitate future productions of the Event to take place on the Property.
4. PREMISES:
4.1 Parking:
Licensee shall be required to pay any additional amount to the Trust for the use of the parking lot
as depicted in Exhibit B-2, attached hereto and incorporated herein by reference ("Parking Lot").
The Trust shall cause the Parking Lot to be available to Licensee during the Use Period not to
exceed twenty-one (21) days as described below, at an additional cost in the amount of
$16,0000.00, commencing 2022 and each calendar year thereafter shall have a three percent (3%)
increase over the preceding calendar years thereafter, to be paid by the Licensee to the Trust,
beyond the Use Fee described in Section 7.1. The Use Period for the Parking Lot for each calendar
year shall be determined by Licensee giving the Trust written notice by April 1 of each calendar
year during the term, of the twenty-one (21) consecutive days during the following February during
which Licensee will utilize as its Use Period for the Parking Lot for the following calendar year.
The election of the dates for the Use Period for the Parking Lot shall be made six (6) months prior
to the intended Use Period. The Trust shall confirm or deny such desired dates, at its sole discretion,
within five (5) days of the Trust's receipt of Licensee's notice.
4.2 Restroom Facilities:
Licensee hereby agrees to provide adequate portable restroom facilities, which shall be open and
operational during the Use Period.
4.3 Control of Access:
Licensee hereby agrees that the staff and management of the City and Trust, in consultation with
the Miami Police Department and Licensee, have complete control as to when gates to Events are
opened. Licensee hereby agrees to respond to any reasonable Trust request during the Use Period
of the Event.
4.4 Light Checks:
Licensee hereby agrees that there will be no light checks before the Tuesday of the Event week.
Light checks may occur only on the following dates and times: (1) Tuesday of the Event week
between the hours of 5:00 p.m. and 11:00 p.m.; (2) Wednesday of the Event week between the
hours of 5:00 p.m. and 11:00 p.m.; (3) Thursday of the Event week between the hours of 5:00 p.m.
and 2:00 a.m. Friday; (4) Saturday and Sunday of the Event week between 12:00 a.m. and 2:00
a.m.
4.5 Sound Level:
Licensee's Event may not exceed a maximum level of one hundred two (100) decibels measured
4
sixty (60) feet away from the east end of the Event boundaries. Failure to cure each incident of
sound level non-compliance within five (5) minutes of notification by a Trust designee will result
in a fee of $1,000.00 per each incident. Each incident shall constitute a separate event of non-
compliance. Licensee shall tune each stage at the Event to reduce the signature of low and very
low frequency bass.
4.6 Time of Event:
Licensee hereby agrees the Event must end by 12:00 a.m. each night of the Event. Licensee shall
pay a time overage fee of $1,000.00 for every single minute, or a fraction thereof, if the Event
continues beyond the time designated each Event day. This overage fee is in addition to all other
fees and costs for which Licensee is responsible under this Agreement. Each minute shall constitute
a separate event of non-compliance.
4.7 Alcohol ID Policy:
Licensee hereby agrees that if alcoholic beverages are vended at the Event, Licensee will ensure
consumers of alcohol are of the appropriate legal drinking age. Licensee or Licensee's
concessionaire shall obtain all required permits required by law. Failure to comply with this rule,
whether by the concessionaire or their representative, may result in the immediate cancellation of
alcohol sales and breach of this Agreement, as determined by the Executive Director of the Trust
or their designee.
4.8 Dispensing of Alcoholic and Non-alcoholic Beverages:
4.8.1 Licensee shall not sell beverages, alcoholic or non-alcoholic, in glass or polystyrene foam
containers of any size.
4.8.2 Licensee hereby agrees to dispense a maximum of two (2) alcoholic beverages per person
at time of purchase.
4.8.3 Licensee hereby agrees that sales of alcoholic beverages will stop sixty (60) minutes prior
to the end of the Event, on each Event day. Sales of non-alcoholic beverages shall not be
subject to this restriction.
4.8.4 Licensee is responsible to secure all governmental permits and approvals required by
applicable laws and regulations for the sale and dispensation of alcoholic beverages. All
required liquor permits shall be filed with the Executive Director of the Trust at least ten
(10) days before the commencement of the Event.
4.9 Sponsor's Signage and Banner Placement:
Trust hereby agrees that Licensee may place signage and banners in the Property during the Use
Period subject to the approval of the Executive Director of the Bayfront Park Management Trust,
and such approval may not be unreasonably withheld, delayed or conditioned. Licensee shall
ensure that all signage and banners are permitted and comply with City and County Sign and
Zoning Regulations. Licensee shall secure all required permits and approvals for such signage and
banners and shall remove all signage and banners prior to the end of the Use Period.
4.10 Non -Exclusivity:
This Agreement confers no exclusive possession of the Property, provided however, the City agrees
not to enter into another License or Use Agreement on this Property that would interfere with
Licensee's ability to operate for the Permitted Uses on the Property according to the terms of this
Agreement. The Trust agrees not to use or permit others to use the Property under the control of
the Trust during the Use Period except as mutually agreed by the Trust and Licensee. Licensee
recognizes and agrees that the Property is a public site and during the entirety of the Use Period,
the Licensee will cooperate with the Trust to maximize public access to the Property. This will not
be construed to prevent the Licensee from restricting access to the Event.
4.11 Improvements:
Licensee shall not make any permanent improvements or erect any permanent structures
whatsoever to or on the Property without the prior written approval of the Executive Director of
the Trust, which may be refused or conditioned in the Trust's sole discretion. As of the Effective
Date, all buildings and permanent improvements thereon are vested in the City. However, title to
any additional permanent improvements and all alterations made in or to the Property, approved
by the Executive Director of the Trust in writing, by the Licensee during the Term of this
Agreement, whether or not by or at the expense of Licensee, shall, unless otherwise provided by
written agreement, immediately become the property of the City and shall remain with the Property,
upon the expiration or termination of this Agreement. Licensee shall leave the Premises in a
condition equal to or better than provided prior to each Event, as further detailed in Section 5 below.
The Licensee shall not knowingly suffer or permit any liens to be filed against the title to the
Property by any reason whatsoever, including but not limited to, work, labor, services or materials
supplied to the Licensee or anyone having a right to possession of the Property as a result of an
agreement with or without the consent of the Licensee or Internal Revenue Service (IRS). Nothing
in this License shall be construed as constituting the consent or request of the City, expressed or
implied, by inference or otherwise, to any contractor, subcontractor, laborer or material man for
the performance of any labor or the furnishing of any materials, for any specific work on the
Property nor as giving the Licensee the right, power or authority to contract for or permit the
rendering of any services or the furnishing of any materials that would give rise to the filing of any
construction liens against the City's interest in the Property. If any liens shall at any time be filed
against the Property, the Licensee shall cause it to be discharged of record within thirty (30) days
after the date that the Licensee has notice of its filing.
If the Licensee shall fail to discharge a lien within that period, then in addition to any other
right or remedy, the City may, but shall not be obligated to, discharge the lien either by paying the
amount claimed to be due or by procuring the discharge of the lien by deposit in court or bonding.
The City shall be entitled, if it so elects, to compel the prosecution of any action for the foreclosure
of the construction lien by the lienor and to pay the amount of the judgment, if any, in favor of the
lienor with interest, costs and allowances with the understanding that all amounts paid by the City
shall be repaid to the City by the Licensee immediately upon rendition of any invoice or bill. The
Licensee shall not be required to pay or discharge any construction lien so long as the Licensee
shall in good faith proceed to contest the lien by appropriate proceedings and if the Licensee shall
have given notice in writing to the City of its intention to contest the validity of the lien and shall
furnish reasonably satisfactory evidence that funds are or will be available to pay the amount of
the contested lien claim with all interest on it and costs and expenses, including reasonable
attorneys' fees to be incurred in connection with it. The City shall be entitled to pay the lien or
compel the prosecution of any action with respect thereto during any time that the Licensee is
contesting such lien.
Trust and Licensee understand and agree that Licensee must install temporary electrical equipment
such as switch gear, transformers, feeder lines, and/or portable generators in order to provide
electrical service for the Boat Show. Licensee and Trust agree to cooperate in all material respects
regarding permitting and installation of temporary electrical equipment necessary to provide
Cel
electrical service. In the event Licensee installs electrical equipment such as transformers and
switch gear, upon request of the Trust Licensee shall provide electrical services to the Trust through
the process outlined in Exhibit C.
4.12 Traffic Manaeement Plan:
In conjunction with the event permit application(s) for the Miami International Boat Show, Licensee
shall prepare and submit to the City Manager (or the applicable event permitting designee) for City's
review, consideration and preliminary approval, a preliminary or proposed maintenance of traffic
plan setting forth the proposed operational strategies for managing Event -generated and background
traffic on the day(s) of the Event within the Property and general region to ensure safe means of
access to the applicable Premises and/or Property and to minimize traffic disruptions on Biscayne
Boulevard ("Maintenance of Traffic Plan"). Licensee shall prepare and submit to the City Manager
(or the applicable event permitting designee) for City's review, consideration and final approval a
final Maintenance of Traffic Plan the later of (1) Licensee's receipt of any and all final third -party
approvals required for each scheduled Event or (ii) thirty (30) days prior to each scheduled Event,
setting forth the operational strategies for managing Event -generated and background traffic on the
day(s) of the Event within the Property and general region to ensure safe means of access to the
applicable Premises and/or Property and to minimize traffic disruptions on Biscayne Boulevard.
The City shall not unreasonably delay, condition and/or deny such approval. The Licensee shall
work with the City in good faith to ensure that the Maintenance of Traffic Plan meets the City's
needs and shall provide the latest draft of the Maintenance of Traffic Plan to the City within twenty-
four (24) hours of the City's request, with such plan subject to any remaining third party regulatory
approvals; Licensee shall pursue such regulatory approvals diligently and in good faith.
4.13 Safety and Security Plan:
In conjunction with the event permit application(s) for the Miami International Boat Show,
Licensee shall prepare and make available to the City Manager (or the applicable event permitting
designee) for City's review and written approval, a preliminary or proposed safety and security plan
setting forth the various efforts to be undertaken by Licensee to ensure the safety and security of
the patrons of the Event ("Safety and Security Plan"). A final Safety and Security Plan shall be
submitted to the City the later of (1) Licensee's receipt of any and all final third -party approvals
required for each scheduled Event or (ii) thirty (30) days prior to each scheduled Event. The City
shall not unreasonably delay, condition and/or deny such approval. The Licensee shall work with
the City in good faith to ensure that the Safety and Security Plan meets the City's needs and shall
provide the latest draft of the Safety and Security Plan to the City within twenty-four (24) hours of
the City's request, with such plan subject to any remaining third party regulatory approvals;
Licensee shall pursue such regulatory approvals diligently and in good faith. The Safety and
Security Plan shall include, without limitation: (1) dock locations, (2) fencing locations, (3)
emergency vehicle access routes, (4) any other necessary safety and security components required
by the City's Police and Fire departments.
4.14 Local Businesses
Licensee shall use reasonable good faith efforts to use vendors that are local to the City of Miami.
4.15 Other Trust Facilities
In the event Trust develops permanent marina facilities within the F.E.C. Slip during the Term of
this Agreement, Licensee agrees to stage the Boat Show in such a manner as to minimize disruption
to the permanent marina facilities and any tenants thereof.
7
5. CONDITION OF PREMISES AND REQUIRED RENOVATIONS:
5.1 Licensee and Executive Director of the Trust, or their designee, shall inspect and document the
condition of the Property and Premises prior to set up for the Event each year. Photographs of the
Property may be taken to document conditions. Within two (2) business days after the completion
of the Event and/or upon the expiration of the Use Period, the Trust and the Licensee shall schedule
an additional joint inspection of the Property, and Licensee shall restore the Property to a condition
equal to that existing on the date of inspection. Licensee shall pay all costs for the repair and
replacement of Trust Property within the Property which is damaged during the Event or related to
the operation of the Event. Specifically, Licensee agrees that it shall replace or restore to their
original condition, any and all components of the Property, including but not limited to
infrastructure, electrical or fiber-optic cables/lines, grass or trees, including necessary irrigation, if
any, and decorative and play structures, which are damaged due to the Event or Licensee's actions
during the Use Period. All replacement or restoration shall be in a manner satisfactory to the Trust,
in the Trust's sole discretion. The Trust shall maintain the Property on a year-round basis and shall
be responsible for replacing and restoring elements on the Property which are damaged (unrelated
to Licensee's use).
5.2 Licensee shall make the Property available for public use immediately after the Use Period and
shall complete all repairs (including, but not limited to, installation of sod and other physical repairs
to the Property) no later than the last day of the Use Period for each Event, annually. For the purpose
of computing the aforementioned days, the amount of time required to complete restoration shall
not include days or periods in which Licensee is unable to perform such obligations due to: (1)
Force Majeure; (2) inclement weather, or the conditions resulting therefrom, that would reasonably
prevent a third party vendor from installation of sod or other landscaping repairs; or (3) the
production of other events on the Property outside of Licensee's control to the extent that such
events prevent Licensee from continuing and/or finalizing such restoration work. Licensee
understands that if the Property is not cleared of any and all production equipment, including
electronics, supplies, and personal property by the expiration of the Use Period following
notification to Licensee and, unless it has made other written arrangements with the City Manager
or designee, a per day fee may be imposed until the Premises has been cleared, on a pro-rata basis
based on the daily amount of Use Fee required for that year's Event.
5.3 Licensee shall have the option to either elect to (1) pay the cost of re -installing damaged sod based
on the square footage of sod requiring replacement or (ii) undertake to re -install the damaged sod.
Licensee shall also have the option to either elect to (1) pay the costs and expenses of mulch removal
based on the square footage of mulch required or (ii) undertake to directly remove mulch.
5.4 The Parties acknowledge that Licensee upon occasion shall have the right, but not the obligation,
to make certain temporary renovations to the Property in order to produce the Event, with such
temporary renovations occurring at Licensee's sole cost and expense. The City and Trust shall not
have any obligation to Licensee, financial, contractual or otherwise, arising out of temporary
renovations. Any temporary renovations shall be performed in a manner acceptable to the Trust
and shall minimize impacts to visitors of the Property.
5.5 Licensee will use reasonable efforts to maintain the Property and surrounding areas clean from any
waste during the Use Period.
6. COMPLIANCE WITH PERMITS AND LAWS:
6.1 Licensee represents and warrants that during the term of this Agreement, in connection with the
N.
Event, it will obtain and maintain all required permits and approvals. The City and Trust will assist
Licensee in obtaining permit(s) from governmental agencies including the Police and Fire
Departments of the City of Miami. Police Department and Fire Department manpower
requirements shall be determined by the respective Department and presented to Licensee at least
ten (10) business days prior to the Event.
6.2 Licensee, at its sole cost and expense, at all times and in all respects comply with all federal, state
and local laws, statutes, ordinances and regulations, rules, rulings, policies, orders, administrative
actions and administrative orders, including, without limitation, any Hazardous Material Laws
("Hazardous Materials Laws") relating to industrial hygiene, environmental protection or the use,
storage, disposal or transportation of any flammable explosives, toxic substances or other
hazardous, contaminated or polluting materials, substances or wastes, including, without limitation,
any "Hazardous Substances", "Hazardous Wastes", "Hazardous Materials" or "Toxic Substances,
under any such laws, ordinances or regulations (collectively "Hazardous Materials"). The Licensee
shall, at its sole cost and expense, procure, maintain in effect, and comply with all conditions of
any and all permits, agreements and other governmental and regulatory approvals relating to the
presence of Hazardous Materials within, on, under or about the Premises, including any upland or
submerged land, required for the Licensee's use, or storage of, any Hazardous Materials in or about
the Premises in conformity with all applicable Hazardous Materials Laws and prudent industry
practices regarding management of such Hazardous Materials. Upon revocation of this License,
the Licensee shall, at its sole cost and expense, cause all Hazardous Materials, including their
storage devices, placed, or inadvertently released, in or about the Premises, in, on, or around any
upland or submerged land, by the Licensee or at the Licensee's direction, to be removed from the
Premises and transported for use, storage or disposal in accordance and compliance with all
applicable Hazardous Materials Laws. The City acknowledges that it is not the intent of this
Section to prohibit the Licensee from operating in the Premises for the Permitted Uses. The
Licensee may operate according to the custom of the industry so long as the use or presence of
Hazardous Materials is strictly and properly monitored, and/or mitigated according to, and in
compliance with, all applicable governmental requirements. The requirements of this Section shall
survive the expiration/termination of this Agreement.
6.3 Licensee represents and covenants that it will comply, and require its concessionaires to comply,
with all applicable laws, codes and ordinances, including, but not limited to, the Americans with
Disabilities Act ("ADA"), the Florida Building Code, all laws prohibiting discrimination, planning,
zoning, traffic, environmental laws, and regulations.
6.4 Licensee represents and warrants that it is aware of the restrictions contained in Sections 22-180
through 22-185 of the Code of the City of Miami entitled "Handbills" and that it will comply with
all of the requirements therein with respect to the distribution of commercial handbills. Should
Licensee fail to comply, it shall be responsible for the payment of any fine the City may impose
upon the Licensee. Payment for fines imposed must be made within ten (10) days of receipt thereof.
6.5 Licensee accepts this Agreement and hereby acknowledges that Licensee's strict compliance with
all applicable federal, state and local laws, permits, approvals, ordinances, rules, and regulations
(collectively sometimes referred to as: "law" or "laws") is a condition of this Agreement, and
Licensee, and any of its employees, agents or performers, shall comply therewith as the same
presently exist and as they may be amended hereafter. This Agreement shall be construed and
enforced according to the laws of the State of Florida.
M
7. USE FEE:
7.1 The Use Fee that is hereby agreed to by Licensee, to be paid by Licensee to the Trust in accordance
with the Use Fee Schedule attached hereto as Exhibit A, incorporated and made a part of this
Agreement by reference for each Event that occurs on the Property under the terms of this
Agreement. Year 1 shall commence in the calendar year of 2022, Year 2 shall be in the calendar
year of 2023, and so forth.
7.2 The Use Fee includes the Ticket Surcharge as defined in Section 2 of this Agreement. The Use Fee
is an unconditional and absolute payment due the Trust regardless of any ticket shortfalls,
reductions in ticket sales, ticket price or sale fluctuations, or the number of tickets sold by the
Licensee for the Event. The Use Fee is due as a net payment to the Trust without any deductions
made for service charges, utilities, taxes, allowable offsets, Additional Charges as described herein,
and any similar credits. The Ticket Surcharge as described herein and outlined in Section 53-1 of
the Code of the City of Miami, as amended, shall not be applicable to all Event tickets sold.
7.3 In consideration of the use of the Property, Licensee shall be responsible for all costs and
expenditures associated with the production of the Event, and Licensee shall compensate the Trust
by payment of the Use Fee as defined in this Agreement. The Use Fee shall include fees for use of
the Premises on load -in and load -out days and Event Days, the Ticket Surcharge and fees for use
of the Property.
7.4 The Use Fee shall cover all fees associated with the use of the Property by Licensee. The Use Fee
is for the temporary use of the Property, as specified in this Agreement, and does not include any
services provided by the City or Trust, and specifically excludes Additional Charges, Atypical
Expenses, or Extraordinary Expenses, as defined herein. The estimated cost of any Additional
Charges shall be determined by the City and Trust based upon service levels required by the Event
at F.E.C. Slip, and reasonably agreed upon in good faith by Licensee following the presentation of
a written estimate and appropriate supporting documentation by the Trust to the Licensee
respecting the applicable Additional Charges. Any and all costs and expenses that are unusual
and/or non -customary (when taking into account the costs and expenses paid by Licensee in
connection with the Event at F.E.C. Slip) including, but not limited to: (i) unusual or atypical
equipment purchases and/or rentals; (ii) unusual or atypical police services; (iii) unusual or atypical
Fire -Rescue services; and (iv) unusual or atypical solid waste services, (the "Atypical Expenses")
shall only be due and payable to the extent reasonably required and/or caused by Licensee, and
Licensee will pay these costs directly to the City as part of its Special Event Permit approval.
Licensee shall further be responsible for all reasonable costs incurred in extraordinary
circumstances whereby the life safety/security of any individual or multiple individuals are
involved (the "Extraordinary Expenses"). For the avoidance of doubt, any unusual or atypical costs
incurred by the Trust for capital equipment purchases or costs, labor costs, orientation costs and/or
training costs (each as compared to the service and equipment levels provided in connection with
the prior productions of the Event) shall require reasonable pre -approval in writing by Licensee,
unless, as provided above, such augmented service or equipment levels are reasonably required
due to an unanticipated life safety/security event. To the extent that any capital equipment is
purchased by the Trust in order to provide services to the Event, then Licensee shall only be
obligated to pay the Trust the pro rata portion of such capital expense (calculated based on the
portion of the useful life of such capital equipment that the Trust is reasonably likely to use during
events sponsored by the Licensee). Any charges related to Atypical Expenses or Extraordinary
Expenses shall be finalized and reasonably agreed -upon in good faith by the Parties and paid by
Licensee in the manner contemplated by Section 8.2 below.
10
7.5 Under no circumstances will the City nor Trust be liable for any costs or expenses incurred by
Licensee under this Agreement or as a result of its operations or related activities beyond those that
are expressly and specifically set forth in this Agreement. Licensee shall be responsible for all costs
involved in the production of the Event, including without limitation: all BMI and ASCAP
copyright and license fees, any intellectual property fees, all staffing and all charges for police, fire
rescue, inspectors, building and/or assembly permits, security, insurance, all utilities, supplies,
equipment rental, ticket surcharge, all applicable taxes, including State of Florida Sales and Use
Tax, any other governmental levies and impositions imposed by law, and other services. Licensee
may engage any vendor(s) it elects to contract with, and Licensee is not required to use City -
approved vendors, except as otherwise specifically provided by law or in this Agreement. The
immediately preceding sentence does not apply to service furnished by City employees.
7.6 The Trust reserves the right to interrupt, curtail, or suspend the provision of any utility service,
including but not limited to, heating, ventilating and air conditioning systems and equipment
serving the Property, to which Licensee may be entitled hereunder, when necessary by reason of
accident or emergency, or for repairs, alterations or improvements in the judgment of the Executive
Director of the Trust desirable or necessary to be made or due to difficulty in obtaining supplies or
labor, or for any other cause beyond the reasonable control of the City or Trust. The work of such
repairs, alterations or improvements shall be prosecuted with reasonable diligence, and to the extent
that substantial repairs, alterations, improvements and/or construction is contemplated or scheduled
to occur during the Use Period, Licensee shall be promptly notified by the Trust of such scheduled
repairs, alterations, improvements and/or construction. The City nor Trust shall in no respect be
liable for any failure of the utility companies or governmental authorities to supply utility service
to Licensee or for any limitation of supply resulting from governmental orders or directives.
Licensee shall not claim any damages by reason of the City's or other individual's interruption,
curtailment or suspension of a utility service, nor shall this Agreement or any of Licensee's
obligations hereunder be affected or reduced thereby.
8. TERMS OF PAYMENT:
8.1 Licensee shall submit to the Trust, by wire transfer, cashier's check, or money order, and in any
event no later than January 10' each calendar year, the Use Fee for the next annual Event.
Additionally, Licensee shall have fully and timely replenished the Damage & Security Deposit on
or before January 10' each calendar year.
8.2 All amounts due to the City or Trust in excess of the Use Fee or in excess of the estimated
Additional Charges, including all pass -through costs, shall be remitted to the City or Trust no later
than seven (7) days prior to the commencement of the Use Period.
8.3 If any installment of the Use Fee or any other undisputed sum due from Licensee shall not be
received by the Trust on the date such undisputed sum is due, Licensee shall pay to the Trust an
interest rate equal to five percent (5%) per annum of such overdue amount. If the undisputed sum
due is not received by the Trust within fifteen (15) days after the date on which such undisputed
sum is due, the Five percent (5%) interest rate will be replaced with an interest rate equal to Eleven
and One Half (11.5%) per annum of such overdue amount. The Parties hereby agree that such late
charge represents a fair and reasonable estimate of the costs the Trust will incur by reason of late
payment by Licensee. Acceptance of such late charge by the Trust shall not constitute a waiver of
the Licensee's default with respect to such overdue amount, nor prevent the Trust from exercising
any of its other rights and remedies granted hereunder or at law or in equity. The terms of this
Section shall not apply to any charges which are the subject of a good faith dispute which are
controverted in writing, setting forth with reasonable specificity all pertinent details by the party
II
seeking to avoid payment, within ten (10) days of the due date.
9. DAMAGE & SECURITY DEPOSIT; DATE DESIGNATIONS:
9.1 The Damage & Security Deposit shall be in the amount of Fifty Thousand dollars ($50,000.00)
payable to the Bayfront Management Park Trust, and shall be subject to the applicable terms of
this Agreement. The Damage & Security Deposit is intended to secure performance of all of
Licensee's obligations hereunder, including but not limited to the repair and restoration of the
Property after the Event. In addition, the Damage & Security Deposit is intended to secure
Licensee's request for future dates through the end of the term of this Agreement. The Damage &
Security Deposit shall be due immediately prior to the Use Period in the manner specified by
Section 8.1 above.
9.2 A joint inspection of the Premises by the parties will be made within two (2) business days after
the completion of each Event and/or upon the expiration of the Use Period, wherein the short-term
and long-term repairs to the Property will be identified. The Damage & Security Deposit will be
held by the Trust until such time as all the repairs are completed or it is depleted by Licensee's
failure to complete the restoration within the allotted time. The Damage & Security Deposit shall
also be applied toward payment of any fees, liens, costs or other assessments against the Property
or the Trust for activities and operations of Licensee directly resulting from or related to the Event.
In the event the amount necessary to repair the damages or satisfy Licensee's obligations hereunder
exceeds the Damage & Security Deposit, then Licensee agrees to pay the balance to the Trust
within Ten (10) business days of the Trust's written request. Any portion of the Damage & Security
Deposit remaining after covering repairs, fees, liens, costs or other assessments, shall be refunded
to Licensee within 30 days of the completion of such repairs or payment of such fees, liens, costs
or other assessments. If the Damage & Security Deposit is not needed to cover repairs, fees, liens,
costs or other assessments, the Trust shall refund Licensee within 30 days of the Use Period.
9.3 Nothing in this Agreement shall be construed as constituting the consent or request of the Trust,
expressed or implied, by inference or otherwise, to any contractor, subcontractor, laborer or
materialman for the performance of any labor or the furnishing of any materials, for any specific
work on the Property nor as giving the Licensee the right, power or authority to contract for or
permit the rendering of any services or the furnishing of any materials that would give rise to the
filing of any liens against the City's interest in the Property. If any liens shall at any time be filed
against the Property, the Licensee shall initiate steps to cause it to be discharged of record within
thirty (30) days after the date that it has notice of its filing. Licensee's failure to comply with this
Section shall be a material breach of this Agreement by Licensee for cause.
9.4 Licensee further agrees to inform the Trust by end of the Use Period of the current year, of the
intention to use the Property for the subsequent year, or otherwise shall inform the Trust of its
intentions not to produce the Event during the Use Period for the subsequent dates for the
immediately following year. If Licensee does not affirm its intention of not holding the Event, the
Damage & Security Deposit will be held to secure performance of all Licensee's obligations.
Licensee's failure to inform the Trust of Licensee's intention to not hold the Event by the above -
stated deadlines, shall be deemed an affirmation by Licensee of its intention to continue to use the
Property so long as the License is in effect. Cancellation of the Event after Licensee's affirmation
to the Trust of its intention to use the Property shall result in forfeiture of the Damage & Security
Deposit.
9.5 Similarly, in the event the Damage & Security Deposit falls below $50,000.00 after Licensee
completes all necessary repairs to the Property, Licensee shall timely and fully replenish up to the
12
10.
11.
full amount of $50,000.00 in the manner set forth in Section 8.1 above.
9.6 If Licensee fails to remove any personal property, equipment and fixtures from the Property within
Twenty -Four (24) days following the close of the Use Period and notification by the Trust to
Licensee and following Licensee's failure to remove such personal property, equipment and
fixtures from the Property, then said property shall be deemed abandoned and thereupon shall
become the sole personal property of the City. The City, at its sole discretion and without liability
shall remove the same and Licensee shall reimburse the Trust for all costs associated with such
removal and disposal within Ten (10) business days following such removal. Licensee will be liable
for any costs, including removal and/or storage, incurred by the Trust for Licensee's failure to
timely remove personal property, equipment and fixtures from the Property.
9.7 Licensee shall not be entitled to receive any interest on the Damage & Security Deposit. As this
Agreement is a license, the Parties stipulate that Chapter 83, Florida Statutes, does not apply to the
Damage & Security Deposit, and this is not a lease agreement.
TICKETS:
10.1 Ticket Surcharge:
For purposes of this Agreement, the City and Trust acknowledge and agree that all applicable ticket
surcharges as stated in Section 53-1, of the Code of the City of Miami, as may be amended, that
are due to the Trust are inclusive in the Use Fee.
10.2 Complimentary Tickets:
Subject to those terms set forth in Section 7, Licensee shall have the right to distribute
complimentary tickets per each Event day for promotional use without payment of a ticket
surcharge.
10.3 Ticket Scanning:
In the event that Licensee employs a ticket scanning method (including barcode, RFID and other
scanning technologies), Trust ticket scanning personnel will not tear tickets in half and a drop count
will not be used. Additionally, Licensee shall provide sufficient back-up scanners in the event of
any scanner malfunction. In the event of a complete scanner failure, the Trust may use alternative
methods to maintain accurate counts of patrons attending the Event. Licensee will provide the Trust
with a laptop loaded with a ticketing program that will track the scanned tickets making it possible
to know how many patrons are in the facility at any time. In the event that the show's tickets are
sold out, the City, Trust, and Licensee agree that ticket counting staff will not be required.
Licensee will furnish any technicians, stagehands, ticket sellers, ticket takers, ushers, security
guards, or any other auxiliary personnel at its own cost.
10.4 Capacity:
The current capacity for the Event is 121 vessels, subject to any City permit restrictions. Licensee
may have the right to increase the capacity for the Event subject to the Trust's written approval.
The Trust agrees to use its best efforts to cooperate with Licensee in the event that Licensee elects
to increase the number of tickets that may be issued for, and the total attendance at, the Event.
ADVERTISING:
All advertising for Event must state (i) Miami, FL; Maurice Ferre Park managed by Bayfront Park
Management Trust; (ii) Bayfront Park, 801 Biscayne Boulevard, Miami, FL 33132, or some other
13
derivative specifically acknowledging the City of Miami and Bayfront Park. Licensee shall not permit any
signs or advertising matter to be placed upon the exterior of the Property without having first obtained the
written approval of the Executive Director of the Trust or their designee, which approval may not be
unreasonably withheld, delayed or conditioned. Licensee shall, at its sole cost and expense, install, provide,
maintain such sign, decoration, advertising matter or other things as may be permitted hereunder in good
condition and repair at all times. Licensee must further obtain approval from all governmental authorities
having jurisdiction and must comply with all applicable requirements set forth in the Sign Regulations in
the City of Miami Code and Zoning Ordinance and the Miami -Dade County Sign Code, as applicable.
Upon the end of each Use Period, Licensee shall, at its sole cost and expense, remove any sign, decoration,
advertising matter or other item permitted hereunder from the Property. Licensee hereby understands and
agrees that the Trust may, at its sole discretion, erect or place upon the Property an appropriate sign
indicating Trust's having entered into this Agreement.
12. FOOD & ARTS & MERCHANDISE LOCATIONS:
Not later than sixty (60) days prior to the Use Period, the Licensee shall make available to the Trust, for
the Executive Director of the Trust's approval, which approval shall not be unreasonably withheld, delayed
or conditioned, a preliminary site plan setting forth the location of Licensee's installations and equipment
on the Property, including, without restriction, the location of the Licensee's tents, ticket box office,
concession and food stands, and vans. Final Site Plan shall be due to the Trust not later than thirty (30) days
prior to the Use Period. The Executive Director of the Trust, or his designee, shall approve or disapprove,
which disapproval shall state the reasons within five (5) business days after its receipt. The Trust and the
City's Fire Department reserve the right to remove or revise the location of booths for the Event to the
extent necessary for public health, safety and security during the Event.
13. SECURITY:
Licensee shall provide, at Licensee's cost, all necessary perimeter/t-shirt event security and police officers
to be determined by the City of Miami Police Department and the City, including, but not limited to, an on -
site special response team on site throughout the duration of the Event. In addition, the City may require
extra fencing or security if it deems it necessary. The Licensee shall maintain access for City of Miami
emergency vehicles on the Property at all times.
14. INSURANCE;
Licensee shall obtain and maintain in force for the Use Period, insurance policies and coverages, as may
be reasonably amended from time to time by the City's Director of Risk Management or designee using
commercially reasonable standards, and as set forth on Exhibit D, which is attached hereto and made_a part
of this Agreement. The City and the Trust shall be named "Additional Insured" on all policies. Any
questions regarding insurance should be directed to the City. Licensee shall furnish all required insurance
certificates no later than ten (10) days prior to the commencement of the Use Period.
15. INDEMNIFICATION:
Licensee shall indemnify, defend at its own cost and expense and hold harmless the City, the Bayfront Park
Management Trust, and their respective officials, employees and agents (collectively referred to as
"Indemnitees") and each of them from and against all loss, costs, penalties, fines, damages, claims,
expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any
injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting
from, or in connection with (i) the performance or non-performance of the services contemplated by this
14
License which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission,
default or negligence (whether active or passive) of Licensee or its employees, agents or subcontractors
(collectively referred to as "Licensee"), regardless of whether such Liabilities are, or are alleged to be
directly or indirectly caused, in whole or part (whether joint, concurrent or contributing) by any act,
omission, default or negligence (whether active or passive) of the Indemnitees, or any of them or (ii) the
failure of the Licensee to comply with any of the Sections herein or the failure of the Licensee to conform
to applicable statutes, ordinances, permits, or other regulations or requirements of any governmental
authority, federal or state, in connection with the performance of this License, Licensee expressly agrees
to indemnify and hold harmless the Indemnitees, or any of them, from and against all liabilities which may
be asserted by an employee or former employee of Licensee, or any of its subcontractors, as provided
above, for which the Licensee's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation, Jones Act, Longshoreman's Act, or similar laws.
16. RISK OF LOSS:
Except as set forth in the following sentence, the Indemnitees as described above, assume no responsibility
whatsoever for any person or property that enters the Premises as a result of, or in connection with, the
Event. In consideration of the execution of this Agreement by the Trust, Licensee releases the Indemnitees
from any and all liability for any loss, injury, death, theft, damage or destruction to any persons or property
to include, without limitation, those described above in Section 15 Indemnification, which may occur in or
about the Premises and which loss, injury, theft, damage or destruction to any persons or property arises
from Licensee's negligent acts or omissions. To the extent allowed by Florida Statute 768.28, Licensee
does not release the City for any and all liability to the extent such liability is determined to be due to the
intentional or willful misconduct or gross negligence of the City.
17. DEFAULT PROVISION:
In the event Licensee shall fail to comply with any material term and condition of this Agreement or shall
fail to perform any of the material terms and conditions contained herein, then the Trust, at its sole option
and in addition to all other rights and legal remedies available to it by law, upon written notice to Licensee,
may cancel and terminate this Agreement [after providing Licensee with written notice of any material
breach by Licensee and after allowing Licensee an opportunity of Twenty (20) days to cure such material
breach or default] and all payments made by Licensee pursuant to this Agreement, shall be retained by the
Trust. Licensee shall have no recourse against the City or Bayfront Park Management Trust from the
provisions of this Section.
18. AWARD OF AGREEMENT:
Licensee represents and warrants to the City and Trust that it has not employed or retained any person or
company employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid,
or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent
upon the award of this Agreement.
19. PUBLIC RECORDS:
Licensee understands that the public shall have access, at all reasonable times, to all documents and
information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and
agrees to allow access by the City and the public to all documents subject to disclosure under applicable
laws. Licensee's failure or refusal to comply with the provisions of this section shall result in the City's
immediate cancelation of this Agreement. Licensee acknowledges that this termination is not subject to
cure provisions contained elsewhere in this Agreement.
15
IF THE LICENSEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE LICENSEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS BY PHONE AT 305-
416-1883; BY EMAIL AT PUBLICRECORDS&MIAMIGOV.COM; OR IN PERSON AT 444 SW 2ND
AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130.
20. NON-DISCRIMINATION:
Licensee shall not discriminate against any persons on account of race, color, sex, sexual orientation,
gender, religion, creed, ancestry, national origin, age, disability, or marital status in the use of the Premises.
21. AUTHORIZED PERSONNEL:
The City designates the Executive Director of the Trust as the authorized representative with decision
making authority, reasonably available at all reasonable times throughout the Use Period for consultation
with Licensee, as requested.
22. AUTHORITY TO EXECUTE AGREEMENT:
Each party represents to the other that it has the power to enter into this Agreement and that the consent of
no other person or entity is required in connection therewith, except as otherwise provided, and this
Agreement constitutes a valid and binding obligation of each party in accordance with the terms hereof.
This Agreement is subject to the separate review and approval of the Miami City Commission as an express
condition precedent to its validity.
23. RELATIONSHIP OF PARTIES:
This Agreement shall not be deemed or construed to create any landlord tenant relationship, leasehold
estate, rights of exclusive occupancy and possession of the Property and Premises during the Use Period,
or agency relationship, partnership, or joint venture between the City and Licensee. The City is not a
guarantor of any debt, default or miscarriage of the Licensee.
The City enters into this Agreement with Licensee to provide Licensee with a limited use of the Property
for the Event, and does so in a proprietary sense as landowner, not in its regulatory capacity. Any approvals
herein shall not be considered approvals or waivers of any applicable laws, or otherwise relieve Licensee
of any obligation it may have at law to submit applications with any department of the City or any other
governmental authority having jurisdiction.
24. NOTICES:
Notices required under this Agreement shall be deemed to be given when hand -delivered (with receipt
therefore) or mailed by registered or certified mail, postage prepaid, return receipt requested.
AS TO LICENSEE:
Yachting Promotions, Inc.
1650 SE 17 Street
Suite 412
Fort Lauderdale, Florida 33316
Attn: Andrew Doole, VP/GM
Ricardo Strul, VP/CFO
AS TO THE CITY:
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33133
WITH A COPY TO:
Akerman LLP
Attn: Spencer Crowley
98 SE 711' Street
Suite 1100
Miami, Florida 33131
WITH A COPY TO:
Executive Director
Bayfront Park Trust
301 Biscayne Blvd,
Miami, Florida 33130
ADDITIONAL COPY TO:
City Attorney
City of Miami
444 SW 2nd Avenue, Suite 945
Miami, FL 33130
25. GOVERNING LAW/VENUE; ATTORNEYS FEES:
This Agreement shall be construed according to the laws of the State of Florida and venue for any and all
claims or controversies that may arise as a result of this Agreement shall be heard in a court of competent
jurisdiction in Miami -Dade County, Florida. Each party shall bear their own respective attorney's fees and
costs.
26. CONFLICT OF INTEREST:
Licensee is aware of the conflict of interest laws of the City of Miami (Code of the City of Miami, Florida,
Chapter 2, Article V), of Miami -Dade County, Florida (Code of Miami -Dade County, Florida, Section 2-
11.1) and of the State of Florida (as set forth in Florida Statutes) and agrees it will fully comply in all
respects with the terms of said laws and any future amendments.
27. FORCE MAJEURE:
The Parties shall not be liable to the other nor be deemed to have defaulted hereunder, and shall excuse the
other from their respective obligations under this Agreement for any failure or delay in performing their
respective obligations where such failure or delay to perform is caused by a Force Majeure event, which is
defined herein as any event whereby the Property and/or Premises, or any respective portion thereof, shall
be destroyed, damaged, and/or otherwise not accessible for the uses contemplated under this Agreement,
and such destruction, damage, and/or inaccessibility of all or part of the respective Premises and/or Property
is a result of an event beyond the Parties' respective control including but not limited to acts of national
security, national emergency, acts of God, pandemic, war, act or threats of terrorism, domestic government
regulations, strikes (other than strikes of Licensee's employees), fire or other natural calamity, disorder,
civil disobedience, curtailment of transportation facilities or service, or any other occurrence which makes
it illegal or impossible for either of the Parties to perform their respective obligations under this Agreement.
28. ASSIGNMENT:
The City has relied on the extensive and unique reputation and experience of Licensee in granting this
License. Licensee shall not sell, grant, confer, or assign this License or any part thereof to any other party,
person, or entity. The License granted by this License is personal to the Licensee. Any attempted
assignment of this License contrary to the foregoing provision, whether voluntary or involuntary, shall be
void and shall confer no right upon such assignee, shall constitute a default under this License, and shall
result in an automatic revocation of the License and the forfeiture of the rights of Licensee hereunder
following notification to Licensee.
17
29. SEVERABILITY:
It is the express intent of the Parties that this Agreement constitutes a license and not a lease. To further
this intent, the Parties agree as follows: (i) if any provision of this Agreement, or the application thereof to
any circumstance, suggest that a lease, rather than a license, has been created, then such provision shall be
interpreted in the light most favorable to the creation of a license and (ii) if any provision of this Agreement,
or the application thereof to any circumstance, is determined by a court of competent jurisdiction to have
created a lease rather than a license, then such provision shall be stricken and, to the fullest extent possible,
the remaining provisions of this Agreement shall not be affected thereby and shall continue to operate and
remain in full force and effect.
With regard to those provisions which do not affect the Parties intent for this Agreement to serve as a
license, should any provision, section, paragraph, sentence, word or phrase contained in this Agreement be
determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the
laws of the State of Florida or the City of Miami, such provision, section, paragraph, sentence, word or
phrase shall be deemed modified to the minimum extent necessary to accomplish the intent of this
Agreement to the maximum extent allowable without violating any applicable laws; or if not modifiable,
then same shall be deemed severable, and in either event, the remaining terms and provisions of this
Agreement shall remain unmodified and in full force and effect or limitation of its use.
30. WAIVER:
Failure by either party to enforce any of the provisions of this Agreement or any rights with respect hereto,
or to exercise any election provided for herein, shall in no way be considered a waiver of such provisions,
rights, or elections, or in any way affect the validity of the applicable provision or Agreement nor shall
such failure to enforce prejudice either party from later enforcing or exercising the same or any other
provisions, rights or elections under this Agreement.
31. MERGER:
This Agreement sets forth the entire agreement regarding the Event respecting the substance of this
Agreement and supersedes all prior negotiations, understanding and agreements between or among the
parties.
32. AMENDMENTS:
No alterations, amendments or modifications hereof shall be valid unless executed by an instrument in
writing by the Parties with the same formality as this License. Neither this License, nor any term hereof,
can be changed, modified, or abandoned, in whole or in part, except by an instrument in writing, and no
prior or subsequent oral agreement shall have any validity whatsoever. Notwithstanding any language to
the contrary, the Executive Director of the Trust is authorized to administratively execute non -substantive
or operational amendments, not involving material terms, to this License without the necessity of further
action by the City Commission.
33. CITY ACCESS:
The City and Trust and its authorized representative(s) shall at all times have access to the Property. The
Trust will maintain a complete set of keys to the Property. Licensee, at its sole cost and expense, may
duplicate or change key locks to the Property but not until first receiving written approval from the
Executive Director of the Trust for such work. In the event Licensee changes key locks as approved by the
Executive Director, Licensee, at its sole cost and expense, must also provide to the Trust a copy or copies
18
of said keys, if more than one copy is required.
The City and Trust shall have access to and entry into the Property at any time to: (a) inspect the Property;
(b) to perform any obligations of Licensee hereunder which Licensee has failed to perform after written
notice thereof to Licensee, Licensee not having cured such matter within ten (10) days of such notice, and
without the City waiving any legal rights or remedies; (c) to assure Licensee's compliance with the terms
and provisions of this Agreement and all applicable laws, ordinances, rules and regulations; (d) to show the
Property to prospective purchasers, tenants or others; and (e) for other purposes as may be deemed
necessary by the Executive Director of the Trust or his/her authorized designee in the furtherance of the
City's corporate purpose. The City shall not be liable for any loss, cost or damage to the Licensee by reason
of the exercise by the City of the right of entry described herein for the purposes listed above. The making
of periodic inspections or the failure to do so shall not operate to impose upon the City any liability of any
kind whatsoever nor relieve the Licensee of any responsibility, obligations or liability assumed under this
Agreement.
34. INDEPENDENT AUDITOR GENERAL -ACCESS TO DOCUMENTS:
The City of Miami has established the Office of the Independent Auditor General ("IAG"), to provide the
City Commission with independent oversight of audit and analytical functions of the City. The IAG shall
have the power to audit, and to make copies of or extracts from all records (in whatever form they may be
kept, whether written, electronic, or other) relating to or pertaining to the Event, Use Period, and this
Agreement but only to the extent necessary to ensure compliance with the terms expressly set forth in this
Agreement. The IAG shall only have access to Licensee's records to the minimum extent required to ensure
such compliance, and such records shall not include Licensee's internal financial and accounting records
unrelated to the Event and this Agreement.
Any information deemed to be confidential, proprietary, or a trade secret under Florida law, but integral to
completing audit procedures, will be timely made available for review but will be excluded from the audit
work papers. Licensee shall, at all times during the term of this Agreement and for a period of five (5) years
after the termination of this Agreement, maintain such records, together with such supporting or underlying
documents and materials available in a location within Miami -Dade County, Florida as may be requested
by the City. Nothing in this Section shall impair any independent right of the City of Miami, pursuant to
applicable laws and regulations, to conduct audits or investigate its activities. The provisions of this Section
are neither intended nor shall they be construed to impose any liability on the City of Miami by the Licensee
or third parties.
35. INURE TO THE BENEFIT OF THE PARTIES:
The Licensee's rights and obligations pursuant to this Agreement shall be binding upon and inure to the
respective successors and assigns of the Parties hereto.
36. COUNTERPARTS:
This Amendment may be executed in any number of counterparts and by the separate parties
hereto in separate counterparts, each of which shall be deemed an original, but all of which shall
constitute one and the same instrument.
(SIGNATURE PAGE FOLLOWS)
Wt
IN WITNESS WHEREOF, the parties hereto have individually and through their proper
corporate official executed this Agreement, this the day and year first written.
"TRUST"
ATTEST: Bayfront Park Management Trust, a limited agency
and instrumentality of the City of Miami, a Florida
Municipal Corporation
Todd B. Hannon
City Clerk
Approved as to Legal Form
And Correctness by:
Victoria Mendez,
City Attorney
ATTEST:
Witness, sign above & print name below
Witness, sign above & print name below
Jose Solano, Executive Director
Approved as to Insurance
Requirements by:
Ann -Marie Sharpe
Director of Risk Management
"LICENSEE"
Yachting Promotions, Inc., a Florida corporation
[Insert Name]
President
20
EXHIBIT A
LICENSE PERIODS FOR MIAMI INTERNATIONAL BOAT SHOW
AND
USE FEE SCHEDULE
2022
2023
2024
2025
2026
2027
2028
Dock &
Piling
Jan 17
Jan 16
Jan 15
Jan 13
Jan 12
Jan 11
Jan 17
Installation
Move in
Feb
Feb
Feb
Feb
Feb
Feb
Feb
Boats/Tent
9-16
8-15
7-14
5-12
4-11
3-10
9-16
s
Show Days
Feb 16-
Feb 15-
Feb 14-
Feb 12-
Feb 11-16
Feb 10-15
Feb 16-
21
20
19
17
21
Move out
Feb 22-
Feb 21-
Feb 20-
Feb 19-
Feb 22-
Boats/Tent
26
25
24
23
Feb 17-21
Feb 16-20
26
s
Remove
Mar
Mar
Feb
Feb
Mar
Docks &
3
2
29
27
Feb 26
Feb 25
2
Pilings
Use Fee
$175,000
$175,000
$175,000
$175,000
$182,326
$191,442
$201,014
21
Proposed
I -Ramp
EXHIBIT B-1
SURVEY OF THE FEC SLIP
QIJIPMFN- :.F.CF.A-�
FEC
❑EECRIPTIOM1
is
o
Water Taxi
(Drop-off & Pick-up)
MUSEUM
Walkway PARK
(Brick)
Proposed
1-Ramp
FEC BOAT SLIP SITE North Arena Drive
AMERICAN AIRLINES ARENA
v f
Walkway
(Brick)
oil
0
0
0
0
6f
22
EXHIBIT B-2
PARKING LOT
23
EXHIBIT C
IMPROVEMENTS USE PROCESS
24
0K)' informamarkets
EXHIBIT C
IMPROVEMENT USE PROCESS
Electric Distribution Order Form
Order Date:
Company:
Bayfront Park Management Trust
Location:
Florida East Coast (FEC) Slip at Maurice Park
Contact Name:
Contact Tel No.
Vessel Name:
Contact Tel No.
Vessel Arrival Date:
Vessel Depart Date:
DOCK POWER AVAILABLE CONFIGURATIONS
Qty
Requirement
Configuration
20 AMP 115 Volt, 60Hz
(NEMA 5-20R)
� [�
30 AMP Twist lock 115 Volt, 60Hz
(NEMA 1-5-30R)
`Qo
50 AMP Twist lock 208 Volt, 60Hz
(NEMA CS6364)
yF
1) All listed configurations above will be charged at .20 per KW with a
$500.00 minimum.
2) Add'I charges will apply for vessels requiring a converter to 50 Hz.
3) Add'I labor charges for Special or Custom Electrical requests will be
billed at $75.00 per hour per electrician.
Oty
Requirement
Configuration
1 PH 100 AMP 208 Volt, 60Hz
(Pin & Sleeve 1 3P-4W)
(4 Pin, 2 Hot, 1 Neutral, 1 Ground)
3PH 100 AMP 208 Volt, 60Hz
(Pin & Sleeve 14P, 5W)
(5 Pin, 3 Hot, 1 Neutral, 1 Ground)
3PH 100 AMP 480 Volt, 60Hz
(Pin & Sleeve! 3P,5W)
(4 Pin, 3 Hot, 1 Ground)
3PH 200 AMP 480 Volt, 601-17
(Cam Lock)
BOAT LOCATION LAYOUT (Indicate boat location on drawing — 1 square = 20 feet.)
NORTH
Submit order form to Informa / Show Management Electric via email to Yemmy Gongora, Electric Dept. Coordinator at yemmy.gongora@informa.com.
By signing and submitting order, you acknowledge, understand and agree to the Informa Electric Department Policy Form.
Name: Signature:
Title: Date:
25
EXHIBIT C
IMPROVEMENT USE PROCESS
1 informa markets
Informa Electric Department Policy Form
Ordering Service
All orders and changes to orders must be made in writing via e-mail. (yemmy.gongora(ebinforma.com) No orders may be accepted over the phone.
Payment for Service
Electric by Show Management an Informa business, requires payment in full within 30 days after services are rendered. Failure to provide payment will
result in interruption electric services. We accept American Express, Discover, MasterCard, Visa, wire transfers and company checks made payable to
Yachting Promotions Inc. All payments are to be in U.S. funds drawn on a U.S. bank.
Wire Transfer
Wire transfer fees generally cost between $12.00 and $35.00. These are third party fees collected by the transferring bank. We cannot provide any receipt
for said fees; please contact your bank for documentation. If the correct fees are not included in the transfer, your payment may be short and your account
rendered past due.
Other Fees
A $35.00 service charge will be assessed for all returned checks and declined credit cards. A service charge of 1.5 % per month, at a minimum of $5.00,
will be applied to all sums which are not paid within 30 days from the date of the invoice
Service Provided
Client holds us harmless for any and all losses of power including but not limited to losses due to utility company failure, generated power distribution
failure, power failure caused by vandalism, faulty exhibitor equipment or overloads caused by exhibitor. All materials and equipment are furnished on a
service basis and remain under the control and possession of Electric by Show Management an Informa business. All equipment, regardless of source of
power, must comply with the National Electric Code, as well as Federal, State and Local Safety Codes. All electrical equipment must be properly tagged
and wired with complete information as to the type of current required for operation, voltage, phase, cycle, horsepower, etc. All electrical equipment shall
have provisions for grounding. No two conductor cords may be used; they must include a ground wire. Client is prohibited from tampering with or hard
wiring into any electric by Show Management an Informa business controlled equipment. Client understands that Electricity provided from Florida Power
and Light (FPL may have voltage irregularities Plus (+) or minus (-)10 %.
Client Vessels require a minimum 50' power cord for vessels less than 80' long and a minimum of 100' of cord for vessels larger than 81' long
Liability
It is the responsibility and in the best interest of the client to ensure the vessel has and maintains proper voltage loss, phase loss and voltage spike
protection for its equipment. The client agrees to indemnify, forever hold harmless and defend Electric by Show Management an Informa Markets business
and their employees, officers, and agents from any and all claims resulting in voltage irregularities.
Met
EXHIBIT D
INSURANCE REQUIREMENTS
Commercial General Liability (Primary and Non -Contributory)
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence
General Aggregate Limit
Products/Completed Operations
Personal and Advertising Injury
B. Endorsements Required
$1,000,000
$2,000,000
$1,000,000
$1,000,000
City of Miami and Bayfront Park Management Trust listed as additional
insured
Contingent Liability & Contractual
Premises/Operations Liability
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto, Owned, or Scheduled Autos
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 1,000,000
B. Endorsements Required
City of Miami and Bayfront Park Management Trust listed as additional
insured
III. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of subrogation
Employer's Liability
A. Limits of Liability
$1,000,000 for bodily injury caused by an accident, each accident.
$1,000,000 for bodily injury caused by disease, each employee
$1,000,000 for bodily injury caused by disease, policy limit
IV. Umbrella Policy (Excess Follow Form including liquor)
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $ 10,000,000
Aggregate $ 10,000,000
27
City of Miami and Bayfront Park Management Trust listed as additional insured
V. Marine Operator's Legal Liability and
Protection and Indemnity Liability $1,000,000
City of Miami and Bayfront Park Management Trust listed as additional insured
VI. Excess Marine Operators Legal Liability and
Protection and Indemnity
Jones Act, if applicable
Each Occurrence/Policy Aggregate
$10,000,000
City of Miami and Bayfront Park Management Trust listed as additional insured
VII. Liquor Liability $1,000,000
VIIL Hull and Machinery per declared value
The above policies shall provide the City of Miami with written notice of cancellation in accordance
with policy provisions.
Companies authorized to do business in the State of Florida, with the following qualifications, shall issue
all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class
X" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject
to review and verification by Risk Management prior to insurance approval.
The City reserves the right to request copies of all insurance policies associated with this agreement,
including, but not limited to all policy endorsements, and any and all coverage information.
28
EXHIBIT E
LETTER OF CREDIT CERTIFICATION AND DRAW REQUIREMENTS
As provided in Section 8 of this License, Licensee may, at its option, and in lieu of the cash Security
Deposit identified above, at any time during the term of this License, deliver to the City of Miami (the
"Licensor") the Letter of Credit described below. Licensor shall be permitted to draw upon the Letter of
Credit at any time Licensee is in default under this License or in the event that the expiration date of the
Letter of Credit at any time does not extend to the later of 60 days following the expiration date of this
License or any period of holdover by Licensee.
The letter of credit (the "Letter of Credit") shall be (1) in the amount of $100,000.00; (2) a clean,
irrevocable standby letter of credit issued to Licensor; (3) issued by a federally -insured commercial bank
organized under the laws of the United States of America or any state thereof, (4) payable in immediate
available funds in full or partial draws upon presentation of the written certification of Licensor as set forth
below, (5) by its terms automatically, for the remainder of the License term, renewed for successive one
(1) year periods unless the issuer provides no less than sixty (60) days written notice to Licensor that the
Letter of Credit shall not be renewed, in which event Licensor shall have the right to draw down the entire
amount of the Letter of Credit unless Licensee substitutes, prior to the expiration of the Letter of Credit, a
new Letter of Credit which shall meet the requirements hereof or a cash deposit in the amount of
$100,000.00.
If Licensee defaults in respect of any of the terms, conditions or provisions of this License and
Licensee fails to cure any such default after any required notice and within any applicable cure period
hereunder or if Licensor receives a notice that the Letter of Credit shall not be renewed or shall expire prior
earlier than required herein (i) Licensor shall have the right to require the issuer to make payment to
Licensor or its designee of the entire proceeds of the Letter of Credit, and (n) Licensor may, at the option
of Licensor (but Licensor shall not be required to) apply or retain the whole or any part of such sum so paid
to it by the issuer to the extent required for the payment of any Use Fee or any other sum as to which
Licensee is in default, and any damages to which Licensor is entitled pursuant to the License, whether such
damages accrue before or after summary proceedings or other reentry by Licensor, and (iii) Licensor shall
hold the remainder of such sum paid to it by the issuer or Licensee, if any, for Licensor's benefit, as security
for the faithful performance and observance by Licensee of the terms, covenants, and conditions of this
License on Licensee's part to be observed and performed, with the same rights as hereinabove set forth to
apply or retain the same in the event of any further default by Licensee under this License. If Licensor
applies or retains any part of the proceeds of the Letter of Credit, Licensee shall, after demand from
Licensor, restore the Letter of Credit to its original amount and deliver it to Licensor or its designee (or
deliver cash funds to the City in such amount) so that Licensor or its designee shall have the full Letter of
Credit on hand at all times during the Term of this License (and any extension). Licensee expressly waives
any right it might otherwise have to prevent Licensor from drawing on the Letter of Credit and agrees that
an action for damages and not injunctive or other equitable relief shall be Licensee's sole remedy in the
event Licensee disputes Licensor's claim to any such amounts.
The Letter of Credit shall contain the following language:
FUNDS HEREUNDER ARE AVAILABLE TO YOU AGAINST PRESENTATION OF YOUR SIGHT
DRAFT(S), DRAWN ON US, MENTIONING THEREON OUR LETTER OF CREDIT NUMBER
. NO OTHER DOCUMENTATION SHALL BE REQUIRED TO DRAW ON THIS
LETTER OF CREDIT.
DRAWINGS HEREUNDER MAY BE MADE BY PRESENTATION OF BENEFICIARY'S DRAFT(S)
TO THE OFFICE IN PERSON, BY MAIL, BY MESSENGER, BY OVERNIGHT COURIER OR BY
ut
ANY OTHERMEANS. ALTERNATIVELY, PRESENTATION OF BENEFICIARY'S DRAFT(S) MAY
BE MADE BY FAX TRANSMISSION TO [TEL. NUMBER], OR SUCH OTHER FAX NUMBER
IDENTIFIED BY I N.A. IN A WRITTEN NOTICE GIVEN TO YOU BY RECEIPTED
OVERNIGHT COURIER ("NEXT BUSINESS DAY DELIVERY") OR BY CERTIFIED OR
REGISTERED MAIL, RETURN RECEIPT REQUIRED.
IF THE REQUISITE DOCUMENTS ARE PRESENTED BY FAX OR BY ANY OF THE OTHER
MEANS PROVIDED FOR ABOVE AT THE OFFICE BEFORE THE THEN EXPIRATION OF THIS
LETTER OF CREDIT, WE WILL HONOR THE DRAFT(S) DRAWN UNDER AND IN COMPLIANCE
WITH THE TERMS OF THIS LETTER OF CREDIT UPON PRESENTATION, AND PAYMENT WILL
BE AFFECTED THE SAME DAY IF PRESENTATION IS MADE BEFORE 10:00 AM NEW YORK
CITY TIME THAT DAY. IF PRESENTATION IS MADE AFTER 10:00 AM NEW YORK CITY TIME,
THEN PAYMENT WILL BE AFFECTED BEFORE THE CLOSE OF BUSINESS OF THE
FOLLOWING DAY.
AS USED HEREIN `BUSINESS DAY" SHALL MEAN ANY DAY OTHER THAN A SATURDAY OR
SUNDAY OR A DAY ON WHICH BANKING INSTITUTIONS IN NEW YORK CITY ARE
AUTHORIZED OR REQUIRED TO CLOSE BY LAW.
WE HEREBY AGREE TO HONOR EACH DRAFT DRAWN UNDER AND IN COMPLIANCE WITH
THE TERMS AND CONDITIONS OF THIS LETTER OF CREDIT IF PRESENTED, AS SPECIFIED,
AT OUR OFFICE ON OR BEFORE THE THEN EXPIRATION DATE. WE HEREBY FURTHER
AGREE THAT ALL DRAFTS PRESENTED UNDER THIS LETTER OF CREDIT SHALL BE PAID
NOTWITHSTANDING ANY CLAIM BY ANY PERSON THAT THE SUM DEMANDED IS NOT DUE
OR THAT SAID DRAFT(S) ARE NOT TO BE HONORED FOR ANY OTHER REASON. IN
ADDITION, BENEFICIARY'S RIGHTS AND ABILITY TO DRAW ON THIS LETTER OF CREDIT,
TO RECEIVE ALL OR PORTIONS OF THE PROCEEDS HEREOF AND TO USE, APPLY, OR
RETAIN THE WHOLE OR ANY PART OF SUCH PROCEEDS, SHALL NOT TAKE INTO ACCOUNT,
OR OTHERWISE BE AFFECTED BY, ANY OF THE MODIFICATIONS, REDUCTIONS OR OTHER
LIMITATIONS OF OR ON THE APPLICANT'S OBLIGATIONS OR LIABILITIES RESULTING
FROM THE VOLUNTARY OR INVOLUNTARY LIQUIDATION, DISSOLUTION, SALE OR OTHER
DISPOSITION OF ALL OR SUBSTANTIALLY ALL THE ASSETS, MARSHALING OF ASSETS AND
LIABILITIES, RECEIVERSHIP, INSOLVENCY, BANKRUPTCY, ASSIGNMENT FOR THE
BENEFIT OF CREDITORS, REORGANIZATION, ARRANGEMENT OR READJUSTMENT OF, OR
OTHER SIMILAR PROCEEDING AFFECTING THE APPLICANT, OR THE APPLICANT'S
PREDECESSORS, OR THE APPLICANT'S SUCCESSORS OR ASSIGNS, OR ANY OF THEIR
ASSETS OR THE DISAFFIRMANCE, REJECTION OR POSTPONEMENT IN ANY SUCH
PROCEEDING OF ANY OF APPLICANT'S OBLIGATIONS OR UNDERTAKINGS.
SHOULD YOU HAVE OCCASION TO COMMUNICATE WITH US REGARDING THIS LETTER OF
CREDIT, PLEASE DIRECT YOUR CORRESPONDENCE TO OUR OFFICE, MAKING SPECIFIC
MENTION OF THE LETTER OF CREDIT NUMBER INDICATED ABOVE.
"Reference is made to your irrevocable standby letter of credit dated 201 in the amount of $
and assigned letter of credit number (the "Letter of Credit"). The undersigned
hereby certifies that it is entitled to draw upon the Letter of Credit in accordance with a certain Revocable
License between the City of Miami as Licensor, and , as Licensee, dated , 201.
Accordingly, we hereby draw upon the Letter of Credit in the amount of $ . Said funds should be
made available to the undersigned in immediately available funds in accordance with the following payment
terms: [insert payment instructions]."
30
EXHIBIT F
ADDITIONAL CHARGES
1. Fire Personnel for Event
2. Police Personnel for Event
3. Bayfront Personnel for Event
31