HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
FROM: Arthur Noriega V.
City Manager
DATE: June 11, 2021
SUBJECT: Information for the
FY 2020-21 Mid -Year
Budget Amendment, No. 4
Information for the Proposed Mid -Year Budget Amendment
This proposed Mid -Year Budget Amendment describes the operational budget changes that are needed
for FY 2020-21. The proposed net changes for the General Fund is $872,000 which is less than one
percent of the Adopted General Fund Budget ($861.000 million). It includes the transfer of $1.000 million
from Special Revenue Fund to Capital Projects to fund the Computer Aided Dispatch (CAD) system, the
transfer of $2.500 million to Debt Service for the payment of the Vehicle Lease Purchase Program and
other recommended changes as stipulated below.
These recommended changes to the budget do not include the rollover of prior year. This is due to the
Financial Integrity Principal #4 (Ordinance 11890) which states that "the total amount of budget surplus to
be added to designated reserves and special revenue funds pursuant to this section (together, the
"rollover amounts") is limited to city-wide surplus for any fiscal year". In FY 2019-20, as reported in the
CAFR, there is the deficit of $3.400 million.
Given that the City Commission has the final authority in approving such changes, the accompanying
proposed Budget Resolution is brought to the Commission for consideration.
Recommended Adiustments to the General Fund Revenue and Expenditures Line Items (figures detailed
in Attachment A)
Revenues
The FY 2020-21 Adopted Budget is $861.000 million. It is recommended that the budget be increased by
$135,000 (Charges for Services category) to include the projected revenues from the management of the
Olympia Theater and Tower by the Department of Real Estate and Asset Management and also increased
by $737,000 (Other miscellaneous settlement) from the Marlin's settlement related to the non- relocation
agreement.
Expenditures
DREAM
The FY 2020-21 Budget for the Department of Real Estate and Asset Management is $13.754 million. It is
recommended that the budget be increased an additional $929,000 due to an increase of $389,000 to
Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4
June 10, 2021
Page 2 of 6
cover security costs at the Marine Stadium and Ft. Dallas Park that are no longer part of the Police
Department's budget, and the expenses associated with the management of the Olympia Theater and
Tower Theater of $540,000.
Innovation and Technologv
The FY 2020-21 Budget for the Office of Innovation and Technology is $14.332 million. It is recommended
that the budget be increased by $802,000 to cover salary increases primarily due to the labor settlement
agreement of $1.100 million.
Solid Waste
The FY 2020-21 Budget for the Department of Solid Waste is $37.665 million. It is recommended that the
budget be increased by $718,000 to cover personnel cost ($553,000), equipment rental ($120,000), and
advertising/education costs ($45,000) related to the Anti- Litter Program. Additionally, it is recommended
to transfer -out funds to the Capital Project fund in the amount of $480,000 for the purchase of heavy
equipment (3 Hawk Cranes). Thus, the total start-up cost recommended for the Anti -Litter Program is
$1.198 million.
Non -Departmental Accounts (NDA)
• It is recommended that the Aids to Government Agencies line item be decreased by $426,000 to
account for the prior year fund balance of the Civilian Investigative Panel, as reported in the City's
FY 2019-20 CAFR page 47.
• It is recommended that the Aids to Government Agencies line item be increased $250,000 to DDA
to administer a City-wide Program New -to -Market Businesses
• It is recommended that the Aids to Government Agencies line item be increased $250,000 to the
College Football Program National Championship through its recipient South Florida CFPNCG Host
Committee for championship hospitality.
• A decrease of $6.777 million from the Budget Reserve for an uncollectible line item to offset the
increased costs in other sections of the budget as noted in this memorandum.
Transfers -Out
The FY 2020-21 Budget for Transfers -Out is $87.341 million. It is recommended that the budget be
increased by $4.828 million, as noted below:
Transfers -out to Capital Project Fund ($2.328 million)
• The amount of $66,000 to complete project 40-1317315 for the Risk Management Information
System.
• The amount of $545,000 to the Miami Convention Center project 40-B183403 for the cost of the
Fight Elevator and Riverfront Carpet.
• The amount of $500,000 for the College Football Entities Projects at Moor Parks 40-13213512.
• The amount of $737,000 to Marlins Garage Project 40-4203408 from the settlement mentioned in
the revenue section of this memo.
• The amount of $480,000 for the purchase of heavy equipment (3 Hawk Cranes) for the Ani-Litter
Program.
Transfers -out to Debt Service
Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4
June 10, 2021
Page 3 of 6
• The amount of $2.500 million from the current Transfers- out to Fund 24028 (Santander 2019
Vehicle lease purchase)- as per Resolution No. R-20-0315, adopted October 8, 2020
("Supplemental Resolution").
Changes in Special Revenue Funds (figures detailed in Attachment B)
It is recommended that Special Revenue Funds be amended to appropriate the sum of grants accepted by
the City Commission that were not captured in the Adopted Budget, as of October 2020. These grants
include actual cash awards, as well as reimbursement grants for various Special Revenue Funds which
include Fire -Rescue Services, Police Services, and Departmental Improvement Initiatives. Other changes
to Special Revenue Funds are needed to allocate the remaining prior year fund balance based upon the
reconciliation of year-end revenues and expenditures.
The Special Revenue Fund Budget was approved by the City Commission on September 24, 2020 and
totaled $197.087 million. This Budget Amendment, if approved, adds $16.551 million for a revised total
Special Revenue Fund Budget of $213.638 million. Attachment B includes a list of the various Special
Revenue Funds and the amounts by which they changed as a result of the activity described above and
detailed as follows:
General Special Revenue
The FY 2020-21 Budget for General Special Revenue is $2.193 million. It is recommended that the budget
be increased by $3.142 million to include a higher than anticipated prior year fund balance carryover.
Planning Services
The FY 2020-21 Special Revenue Budget for Planning Services is $19.896 million. It is recommended that
the budget be increased by $1.014 million to include a higher than anticipated prior year fund balance
carryover. It is also recommended a Transfer -Out to Capital in the amount of $854,876 from the
Downtown Development Regional Impact Master Plan Recovery Fee, as per Capital Budget Appropriation
on June 101h, 2021; Resolution No. 21-0224.
Historic Preservation Trust Fund
The FY 2020-21 Special Revenue Budget for the Historic Preservation Trust Fund is $50,000. It is
recommended that the budget be increased by $40,000 to include higher than anticipated prior year fund
balance carryover.
Public Art Fund
The FY 2020-21 Special Revenue Budget for the Public Art Fund is $758,000. It is recommended that the
budget be increased by $1.277 million to include a higher than anticipated prior year fund balance
carryover.
Planning and Zoning Tree Trust Fund
The FY 2020-21 Special Revenue Budget for the Planning and Zoning Tree Trust Fund is $3.343 million. It is
recommended that the budget be increased by $379,000 to include a higher than anticipated prior year
fund balance carryover. It is also recommended a Transfer -Out to Capital $456,000 to the Shenandoah
New Pool and Park Enhancements - Tree Canopy, Project Number 40-1340563.
Fire -Rescue Services
Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4
June 10, 2021
Page 4 of 6
The FY 2020-21 Special Revenue Budget for Fire -Rescue Services is $4.738 million. It is recommended that
the budget be increased by $4.466 million to include a higher than anticipated prior year fund balance
carryover ($1.592 million) and grant funds accepted pursuant to City Resolutions R-20-0263 for the
Assistance to Firefighter's grant ($1.734 million), R-20-0368 for the Federal Emergency Management,
Urban Search and Rescue Fiscal Year 2019 Supplemental Agreement ($13,000), R-20-0347 for the
Assistance to Firefighters grant ($1.104 million), and R-20-0346 additional funds above budgeted amount
for the Federal Emergency Management, Urban Search and Rescue Supplemental Fiscal Year 2020
Agreement ($23,000).
UASI-Fire Rescue
The FY 2020-21 Special Revenue Budget for the UASI-Fire Rescue is $26.519 million. It is recommended
that the budget be decreased by $11.368 million due to a lower than anticipated prior year fund balance
carryover.
Parks and Recreation Services
The FY 2020-21 Special Revenue Budget for Parks and Recreation Services is $1.031 million. It is
recommended that the budget be increased by $2.730 million to include a higher than anticipated prior
year fund balance carryover.
Police Services
The FY 2020-21 Special Revenue Budget for Police Services is $9.418 million. It is recommended that the
budget be increased by $3.238 million to include a higher than anticipated prior year fund balance
carryover ($1.986 million), a grant accepted pursuant to City Resolution R-20-0247 for the Miami FL
Incident -Based Reporting System ($192,000), a grant accepted pursuant to City Resolution R-20-0370 for
the City of Miami Police FY20 JAG program ($235,000), a grant accepted pursuant to City Resolution R-20-
0246 for the High Intensity Drug Trafficking Area (HIDTA) CSI program ($98,000), a grant accepted
pursuant to City Resolution R-20-0400 for the FY21 Bicycle & Pedestrian Focused program ($93,000), a
grant accepted pursuant to City Resolution R-21-0007 for the BJA FY20 Miami Crime Gun Intelligence
Center program ($654,000), a reduction of $52,000 in previously loaded budget of the VOCA FY 21 grant
accepted pursuant to City Resolution R-20-0191,and three MOUs with the Monroe County Sheriff's Office
accepted pursuant to City Code Section 18-115 for the High Intensity Drug Trafficking Area: Operation "
Peace Fighter" ($9,000), Operation " Self -Made" ($9,000), and Operation "Worldwide Prestige" ($14,000).
It is also recommended that a Transfer -Out to Capital from an expired City Contribution award to fund the
implementation of a new CAD System ($1.000 million), Project Number 40-13203215.
Law Enforcement Trust Fund
The FY 2020-21 Special Revenue Budget for the Law Enforcement Trust Fund is $822,000. It is
recommended that the budget be decreased by $148,000 due to a lower than anticipated prior year fund
balance carryover.
Public Works Services
The FY 2020-21 Special Revenue Budget for Public Works Services is $6.835 million. It is recommended
that the budget be increased by $275,000 due to a higher than anticipated prior year fund balance
carryover. It is also recommended that $1.000 million of micromobility fees in this fund be transferred to a
Capital Project, pursuant to Miami City Commission Resolution R-20-0388 and the Joint Participation
Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4
June 10, 2021
Page 5 of 6
Micromobility Network Agreement between the City of Miami and Miami Dade County, Project Number
40-13213604.
Solid Waste Recycling Trust
The FY 2020-21 Special Revenue Budget for the Solid Waste Recycling Trust is $163,000. It is
recommended that the budget be decreased by $49,000 due to a lower than anticipated prior year fund
balance carryover.
City Clerk Services
The FY 2020-21 Special Revenue Budget for City Clerk Services is $1.578 million. It is recommended that
the budget be increased by $49,000 to include a higher than anticipated prior year fund balance
carryover. The Department will be transferring $155,000 from Lobbyists' Registration Fee Program Award
to the City Clerk Miscellaneous Special Revenue Award to cover the additional salary and Internal Service
Fund cost for the Legislative Services Representative that is partially funded by the CRAB.
Human Services
The FY 2020-21 Special Revenue Budget for the Human Services is $497,000. It is recommended that the
budget be increased by $30,000 to include higher than anticipated prior year fund balance carryover.
Bayfront/Riverfront Land Acquisition Rouse Trust
The FY 2020-21 Special Revenue Budget for Bayfront/Riverfront Land Acquisition Rouse Trust is $1.777
million. It is recommended that the budget be increased by $119,000 to include a higher than anticipated
prior year fund balance carryover.
Miami Ballpark Parking Facilities
The FY 2020-21 Special Revenue Budget for the Miami Ballpark Parking Facilities is $13.095 million. It is
recommended that the budget be decreased by $6.174 million due to a lower than anticipated prior year
fund balance carryover.
Departmental Improvement Initiatives
The FY 2020-21 Special Revenue Budget for Departmental Improvement Initiatives is $9.361 million. It is
recommended that the budget be increased by $10.815 million to include a higher than anticipated prior
year fund balance carryover ($10.765 million) and a donation accepted pursuant to City Code Section 18-
115 from Knight Foundation center ($50,000). It is also recommended to include a transfer out from
DREAM'S rollover Award to Capital for repairs at the James L Knight, Project Number 40-13183403
($86,000) and at the Olympia Theater, Project Number 40-6213416 ($22,291)
Transportation and Transit
The FY 2020-21 Special Revenue Budget for Transportation and Transit is $18.879 million. It is
recommended that the budget be increased by $6.409 million due to a higher than anticipated prior year
fund balance carryover.
NET Offices and Code Enforcement
The FY 2020-21 Special Revenue Budget for the NET Offices and Code Enforcement is zero dollar. It is
recommended that the budget be increased by $11,000 to include higher than anticipated prior year fund
balance carryover.
Information forth e FY 2020-21 Mid -Year Budget Amendment, No. 4
June 10, 2021
Page 6 of 6
Revised Position Counts by Department (figures detailed in Attachment Q
The changes noted in attachment C caused the position counts in various Departments to change- with no
fiscal impact.
Debt Service Fund Amendment
The FY 2020-21 Debt Service Fund Budget is $66.230 million It is recommended that the Special Obligation
budget be increased by $5.304 million to allocate to Fund 24028 (Santander 2019 Vehicle Lease Purchase
Program) to pay the current year lease obligation where $2.804 million is from the prior year fund balance
of the said fund and the additional $2.500 million is from the current Transfers- out from the General
fund.
General Fund Budget
Amendment R-21-0175 Attachment A
Amended Budget # 3 Amendment Amended Budget # 4
General Fund Revenues
FY 2020-21
Value
FY 2020-21
Property Taxes
$424,609,000
$424,609,000
Franchise Fees and Other Taxes
$117,566,000
$117,566,000
Interest
$4,814,000
$4,814,000
Transfers -In
$4,211,000
$4,211,000
Fines and Forfeitures
$7,644,000
$7,644,000
Intergovernmental Revenues
$67,210,000
$67,210,000
Licenses and Permits
$66,587,000
$66,587,000
Other Revenues (Inflows)
$52,521,000
737,000
$53,258,000
Charges for Services
$116,799,000
135,000
$116,934,000
Total Revenues
$861,961,000
$872,000
$862,833,000
$0
Amended Budget # 3
Amendment
Amended Budget # 3
General Fund Expenditures
FY 2020-21
Value
FY 2020-21
Mayor
$2,355,000
$2,355,000
Commissioners
$7,447,000
$7,447,000
City Manager
$2,857,000
$2,857,000
Agenda Coordination
$388,000
$388,000
Independent Auditor General
$1,371,000
$1,371,000
City Attorney
$10,652,000
$10,652,000
City Clerk
$2,060,000
$2,060,000
Civil Service
$561,000
$561,000
Code Compliance
$8,941,000
$8,941,000
Communications
$1,746,000
$1,746,000
Equal Opportunity and Diversity Programs
$551,000
$551,000
Finance
$11,256,000
$11,256,000
Grants Administration
$1,666,000
$1,666,000
Human Resources
$5,212,000
$5,212,000
Innovation and Technology
$14,332,000
1,100,000
$15,432,000
Management and Budget
$3,409,000
$3,409,000
Neighborhood Enhancement Teams (NET)
$620,000
$620,000
Procurement
$3,028,000
$3,028,000
Human Services
$6,878,000
$6,878,000
Building
$17,877,000
$17,877,000
Planning
$5,404,000
$5,404,000
Zoning
$4,567,000
$4,567,000
Housing and Community Development
$1,096,000
$1,096,000
General Services Administration
$28,172,000
$28,172,000
Resilience and Public Works
$28,938,000
$28,938,000
Solid Waste
$37,665,000
718,000
$38,383,000
Capital Improvements
$4,593,000
$4,593,000
Fire -Rescue
$175,857,000
$175,857,000
Police
$271,321,000
$271,321,000
Real Estate and Asset Management
$13,754,000
929,000
$14,683,000
Parks and Recreation
$52,516,000
$52,516,000
Risk Management
$3,354,000
$3,354,000
Non -Departmental Accounts (NDA)
$44,176,033
(6,703,000)
$38,150,000
Transfers - Out
$87,340,967
4,828,000
$91,492,000
TOTAL GENERAL FUND
$861,961,000
872,000
$862,833,000
Attachment B
FY 2020-21
FY 2020-21
Transfer -OUT
Special Revenue Funds
Adopted Budget
Total Adjustment
Amended Budget
General Special Revenues
$ 2,193,000
3,142,000
5,335,000
Sport Facilities and Activities
13,000
-
13,000
Planning Services
19,946,000
1,054,000
21,000,000
855,000
Planning and Zoning Tree Trust Fund
3,343,000
379,000
3,722,000
456,000
Public Art Fund
758,000
1,277,000
2,035,000
Fire Rescue Services
31,257,000
(6,902,000)
24,355,000
Parks and Recreation Services
1,031,000
2,730,000
3,761,000
Police Services
9,418,000
3,238,000
12,656,000
1,000,000
Law Enforcement Trust Fund
822,000
148,000
970,000
Public Works Services
6,835,000
275,000
7,110,000
1,000,000
Solid Waste Recycling Trust
163,000
(49,000)
114,000
City Clerk Services
1,578,000
49,000
1,627,000
Community and Economic Development
73,306,000
-
73,306,000
Homeless Program
2,715,000
-
2,715,000
Human Services
497,000
30,000
527,000
Bayfront/Riverfront Land Acquisition Rouse Trust
1,777,000
119,000
1,896,000
Miami Ballpark Parking Facilities
13,095,000
(6,174,000)
6,921,000
Departmental Improvement Initiatives
9,361,000
10,815,000
20,176,000
109,000
Transportation and Transit
18,879,000
6,409,000
25,288,000
Emergency Funds
100,000
-
100,000
NET Offices and Code Enforcement
0
11,000
11,000
TOTAL SPECIAL REVENUE FUNDS
$ 197,087,000
$ 16,551,000
$ 213,638,000
$ 3,420,000
FY 2020-21 Position Summary Schedule
Attachment C
City of Miami
Departments, Offices, and Boards
Adopted Budget
FY 2020-21
September 24, 2020
Budget
Amendment
Reso R-
January 28, 2021
Amended Budget
FY 2020-21
January 28, 2021
Mid -Year ii4
Proposed
Changes
g
Budget
Amendment
FTE's
Mayor
18
18
18
Commissioners
89
89
89
City Manager
13
13
(1)
12
Agenda Coordination
3
3
3
Building
128
128
1
129
Capital Improvements
52
52
52
City Attorney
60
60
60
City Clerk
12
12
12
Civil Service
3
3
3
Code Compliance
71
71
71
Communications
11
11
11
Equal Opportunity and Diversity
3
3
3
Finance
68
68
68
Fire -Rescue
884
884
2
886
General Services Administration
140
140
140
Grants Administration
9
9
9
Housing and Community Development
35
35
35
Human Resources
35
35
1
36
Human Services
88
88
88
Independent Auditor General
9
9
9
Innovation and Technology
82
82
82
Management and Budget
19
19
1
20
Neighborhood Enhancement Team
0
0
0
Parks and Recreation
288
288
288
Planning
40
40
1
41
Police
1,672
63
1,735
1,735
Procurement
20
20
20
Real Estate and Asset Management
50
50
50
Resilience and Public Works
154
154
154
Resilience and Sustainability
0
0
0
Risk Management
24
24
24
Solid Waste
263
263
263
Zoning
28
28
28
Non -Departmental Accounts
11
11
11
TOTAL
4,382
63
4,445
5
4,450