HomeMy WebLinkAboutR-21-0263City of Miami
Legislation
Resolution: R-21-0263
File Number: 9032
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 6/24/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON MARCH 23, 2021, PURSUANT TO INVITATION FOR BID NO.
1259386, FOR HEATING, VENTILATION, AND AIR-CONDITIONING REPAIR
AND MAINTENANCE SERVICES AT VARIOUS CITY OF MIAMI ("CITY")
POLICE DEPARTMENT ("POLICE") FACILITIES, INCLUDING EMERGENCY
ON -CALL SERVICES, ON AN AS NEEDED BASIS, FROM THE SOLE
RESPONSIVE AND RESPONSIBLE BIDDER, SOUTHERN COMFORT
SOLUTIONS, INC., A FLORIDA PROFIT CORPORATION, FOR POLICE FOR
AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM
POLICE REPAIR/MAINTENANCE/SUPPLIES FUND ACCOUNT NOS.
00001.191501.546000, 00001.191508.546000, OR SUCH OTHER SOURCES
OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE
CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY,
AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Police Department ("Police") has a need for
heating, ventilation, and air-conditioning repair and maintenance services at various Police
facilities, including emergency on -call services, on an as needed basis ("Services"); and
WHEREAS, on January 4, 2021, the City's Department of Procurement ("Procurement")
issued Invitation for Bid ("IFB") No. 1259386 to establish a contract for the provision of the
Services for an initial term of three (3) years with the option to renew for two (2) additional one
(1) year periods; and
WHEREAS, on March 23, 2021, Procurement received a bid from Southern Comfort
Solutions, Inc., a Florida profit corporation ("Southern Comfort"), the sole responsive and
responsible bidder pursuant to IFB No. 1259386;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
City of Miami Page 1 of 2 File ID: 9032 (Revision:) Printed On: 711212021
File ID: 9032
Enactment Number: R-21-0263
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on March 23, 2021 pursuant to IFB No. 1259386 for the
Services from the sole responsive and responsible bidder, Southern Comfort, for Police for an
initial term of three (3) years with the option to renew for two (2) additional one (1) year periods
is accepted.
Section 3. Funds are allocated from Police Repair/Maintenance/Supplies Fund Account
Nos. 00001.191501.546000, 00001.191508.546000, or such other sources of funds, subject to
the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i t6ria i ndez, Cify Attor iey 6/14/2021
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 9032 (Revision:) Printed on: 711212021