HomeMy WebLinkAboutExhibitOPERATION STONEGARDEN
MIAMI-DADE COUNTY AND THE CITY OF MIAMI
Contract Number: R0078
FAIN: EMW-2019-SS-00049
WHEREAS, the Miami -Dade Police Department (MDPD) and the City of Miami
Police Department (MPD) have a long history of partnering on a joint effort to secure the
United States borders along routes of ingress from international borders to include travel
corridors, in states bordering Mexico and Canada, as well as states and territories with
international water borders-, and
and
WHEREAS, this collaborative initiative is called Operation Stonegarden (OPSG);
WHEREAS, On September 1, 2019, the Miami -Dade County (the County), by and
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--th-rough-ugh -M-D-PD, received OP -SG Program--g"rant fundsin Ta t 5 . Ga- to .. . ....... .
continue OPSG efforts in the County; and
WHEREAS, this Agreement is entered into by the County, by and through its police
department, the MDPD, and the City of Miami (the City), by and through its police
department, the MPD, to share funding for the continuation of the OPSG Program, and
NOW, THEREFORE, BE IT KNOWN that the County and the City, in consideration
for mutual promises and covenants contained herein, agree to fully and faithfully abide
by, and be bound by the following terms and conditions:
The goal of the OPSG Program is to provide funding to enhance cooperation
and coordination among state, local, tribal, territorial, and federal law
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enforcement agencies to jointly enhance security along the United States land
and water borders.
SCOPE
This Agreement delineates the responsibilities and scope of work expected for
participation in FYI 9 OPSG Program, Contract Number R0078. Funds have
been provided to the County by the State of Florida, Division of Emergency
Management Division (FDEM). The Division serves as the pass -through entity
for a Federal award, and the County is the sub -recipient. The County shall
sub -award funds to the City in the amount of $54,137.63 for its participation in
FYI 9 OPSG Program.
RESPONSIBILITIES OF THE COUNTY
The County, by and through the MDPD, agrees to:
A. Authorize its Fiscal Administration Bureau to administer this Agreement as
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outlined herein.
B. Review submitted reimbursement requests and Deliverable Reports in
accordance with Attachments Division of Emergency Management,
Financial History and Performance Tracking (Form 1A); Quarterly Status
Report (Form 1B); Reimbursement Request (Form 2); Detail of Claim
(Form 3); Reimbursement Budget Breakdown (Form 4) and Procurement
Method Report (Form 5) to MDPD Fiscal Administration Bureau.
C. Follow grant agreement requirements and/or State Financial Assistance
Standard Conditions as stipulated in Attachment A.
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D. Make payment within 30 calendar days after receipt of the City
reimbursement request, unless there is reason to believe that the request
is improper. If the request is found to be improper, it will be returned to the
City for revision. Upon submission of a revised reimbursement request, a
new 30 day calendar period will begin.
IV. RESPONSIBILITIES OF THE, CITY
The City, by and through the MPD, agrees to:
A. Provide an administrative liaison to coordinate financial and programmatic
compliance.
B. Abide by all grant requirements including but not limited to budget
authorizations, required accounting and reporting expenditures, proper use
of funds, and tracking of assets as stipulated in Attachment A.
C. Submit quarterly reports to the MIDPID detailing the services provided as
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stipulated in Attachment A.
D. Participate as a member of the OPSG Program, to include coordinating
with and assisting the MDPD in conducting all police operations.
E. Comply with the requirements and operational objectives of the OP,SG
Program as stipulated in Attachment A.
F. Ensure satisfactory progress toward the goals or objectives as stipulated
in Attachment A.
G. Submit monthly reimbursement requests by the 5th day of the following
month, for amounts not to exceed $54,137.63, using the Reimbursement
Request (Form 2, 3 and 4) if an expense has occurred.
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H. Provide quarterly deliverables using Miami -Dade Police Department Sub
Award Agreement to Miami Police Department Monthly Deliverables for
Financial and Programmatic, Financial History and Performance Tracking
(Form 1 A); and Quarterly Status Report (Form 1 B).
V. THE COUNTY AND CITY AGREE:
A. The funding acquired and identified for the OPSG Program will be
administered solely by the MDPD.
B. The MPD will provide financial and performance reports to the MDPD in a
timely fashion. The MDPD will prepare consolidated reports for submission
to the State of Florida as stipulated in Attachment A.
C. The County is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the MPD personnel.
D. This is a reimbursement grant that requires the MPD to purchase, receive,
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and pay invoices in full for equipment, services, and allowable personnel
cost PRIOR to submitting the same for reimbursement to the MDPD.
E. Grant award recipients that expend a total amount of state financial
assistance equal to or in excess of $750,000 or more in any fiscal year
must have a State single or project -specific audit for such fiscal year in
accordance with Florida Statutes Section 215.97.
F. All records received or created shall be made available at all reasonable
times for inspection, review, copying, or audit by MDPD, FDEM, or other
persons as required by Florida law.
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G. All financial commitments herein are made subject to the availability of
funds and the continued mutual agreements of the parties as identified in
Attachment A.
V1. INDEMNIFICATION
Each party to this Agreement agrees to assume responsibility for the acts,
omissions, or conduct of such party's own employees while participating herein
and pursuant to this Agreement, subject to the provisions of Section 768.28,
Florida Statutes, where applicable. "Assume Responsibility" shall mean
incurring any and all costs associated with any suit, action, or claim for
damages arising from the performance of this Agreement.
V11. NON -ASSIGNABILITY
Neither party shall assign any of the obligations or benefits of this Agreement.
This Agreement shall become effective on the date of execution by all parties,
and unless terminated or cancelled on an earlier date, will continue through
August 31, 2021, the date on which all reporting requirements as detailed
herein are due to the MDPD. This deadline may be extended if authorized via
a grant extension and executed in compliance with Section X. below.
IX NOTICES
All notices to include invoices required or permitted under this Agreement shall
be in writing and delivered by personal service, mailing the same by United
States mail, or via electronic mail, addressed as follows:
If to the County.- Alfredo Ramirez III, Director
Miami -Dade Police Department
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9105 NW 25 Street
Doral, Florida 33172
With a copy to: Sergeant Randall Rossman
Fiscal Administration Bureau
Miami -Dade Police Department
9105 NW 25 Street
Doral, Florida 33172
If to the City: Art Acevedo, Chief
Miami Police Department
400 NW 2 Avenue
Miami, Florida 33128
With a copy to: Name
Address
Address
Address
X. AMENDMENTS
This Agreement may be amended as may be necessary, including to remain
consistent with Operation Stonegarden requirements, amendments or
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only when signed by all parties.
X1. CANCELLATION
This Agreement may be cancelled by either party upon providing ninety days
written notice to the other party. Cancellation will be at the discretion of the
parties; in the case of Miami -Dade County, the Police Director and County
Mayor or the Mayor's designee are authorized to cancel this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed by their respective and duly authorized officers on the day and year
written below.
AGREED TO AND ACKNOWLEDGED BY.-
Daniella Levine Cava, Mayor Date
Alfredo Ramirez III, Director Date
Miami -Dade Police Department
FOR THE CITY OF MIAMI:
Arthur Noriega, City Manager Date
Art Acevedo, Chief Date
Miami Police Department
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Miami -Dade County
Subaward Agreement
Operation Stonegarden
CITY OF MIAMI, a Florida Municipal Corporation
IC
Date:
Arthur Noriega V, City Manager
Attest:
Date:
Todd B. Hannon, City Clerk
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In
Date:
Victoria Mendez, City Attorney
Approved as to Insurance Requirements -
Date:
Ann -Marie Sharpe, Director of
Risk Management