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HomeMy WebLinkAboutAgenda Item Summary Forml AGENDA ITEM SUMMARY FORM File ID: #9120 Date: 05/24/2021 Requesting Department: Office of Capital Improvements Commission Meeting Date: 06/10/2021 Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Increase - Atkins North America, Inc. Puraose of Item: The purpose of this item is to approve a resolution from the Miami City Commission, authorizing Amendment No. 2 to Contract No. 15-16-032 with Atkins North America, Inc. ("Atkins"), for the provision of capital program support services, for additional work in the amount of $1,600,000.00 for the Second Option to Renew period, thereby increasing the total compensation limit for said option from $1,250,000.00 to a not -to -exceed amount of $2,850,000.00; adding a Time Extension clause and other required contract language; allocating funds from the appropriate capital improvements projects and departmental budgets, subject to budgetary approval at the time of need; authorizing the City Manager to execute Amendment No.2 with Atkins, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Backaround of Item: On January 3, 2017, the Department of Procurement ("Procurement") issued RFQ No. 15-16-032 - Capital Support Services, under full and open competition for capital program support services. On February 13, 2017, the RFQ closing date, three (3) proposals from Parsons Brinckerhoff, Inc., CH2M Hill Engineers, Inc., and Atkins were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. On April 7, 2017, the Evaluation Committee completed the evaluation of the proposals and recommended Atkins, the top -ranked responsive and responsible Proposer, for award. On July 27, 2017, the Miami City Commission adopted Resolution No.R-17-0386 authorizing the City Manager to execute the Agreement negotiated with Atkins. On October 24, 2019, the Miami City Commission adopted Resolution No. R-19-0411 authorizing an increase to the Agreement with Atkins through the execution of Amendment No. 1. On May 4, 2021, the Office of Capital Improvements ("OCI") recommended a capacity increase of $1,600,000.00 to the Second Option to Renew period, thereby increasing the total compensation limit for the Second Option to Renew period from $1,250,000.00 to an amount not -to -exceed $2,850,000.00. Budget Impact Analysis Item has NO budget impact Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,600,000.00 Reviewed By Department of Procurement Annie Perez Procurement Review Completed 05/24/2021 5:18 PM Office of Capital Improvements Hector L Badia Department Head Review Completed 05/25/2021 1:37 PM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 05/26/2021 9:11 AM Office of Management and Budget Denise Lee Budget Analyst Review Skipped 05/26/2021 10:51 AM Office of Management and Budget Lai -wan McGinnis Budget Analyst Review Completed 06/01/2021 9:07 AM Office of Management and Budget Leon P Michel Budget Review Completed 06/01/2021 10:25 AM City Manager's Office Nzeribe Ihekwaba Assistant City Manager Review Completed 06/01/2021 2:51 PM City Manager's Office Arthur Noriega V City Manager Review Completed 06/01/2021 3:30 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 06/01/2021 3:43 PM Office of the City Attorney Pablo Velez ACA Review Completed 06/01/2021 8:06 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 06/01/2021 8:20 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 06/01/2021 8:22 PM City Commission Nicole Ewan Meeting Completed 06/10/2021 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 06/11/2021 5:47 PM City of Miami City Hall Le islation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-21-0227 File Number: 9120 Final Action Date:6/10/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH ATKINS NORTH AMERICA, INC., A FLORIDA PROFIT CORPORATION ("ATKINS"), FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 15-16-032, AS APPROVED BY RESOLUTION NO. R-17-0386 ADOPTED BY THE CITY COMMISSION ON JULY 27, 2017, FOR ADDITIONAL WORK FOR A NOT -TO -EXCEED AMOUNT OF ONE MILLION SIX HUNDRED THOUSAND DOLLARS ($1,600,000.00) FOR THE AGREEMENT'S SECOND OPTION TO RENEW, THEREBY INCREASING THE TOTAL COMPENSATION AMOUNT FOR THE SECOND OPTION TO RENEW FROM ONE MILLION TWO HUNDRED FIFTY THOUSAND DOLLARS ($1,250,000.00) TO A NOT - TO -EXCEED AMOUNT OF TWO MILLION EIGHT HUNDRED FIFTY THOUSAND DOLLARS ($2,850,000.00); ALLOCATING FUNDS FROM THE APPROPRIATE OFFICE OF CAPITAL IMPROVEMENTS PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT FOR THE SECOND OPTION TO RENEW WITH ATKINS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 15-16-032 as approved by Resolution No. R-17-0386 adopted by the City Commission on July 27, 2017 for the provision of capital program support services, the City Manager executed a Professional Services Agreement ("Agreement") with Atkins North America, Inc., a Florida profit corporation ("Atkins"), with a not -to -exceed amount of One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) for the Second Option to Renew; and WHEREAS, pursuant to Resolution No. R-19-0411 adopted by the City Commission on October 24, 2019, the City of Miami ("City") exercised the First Option to Renew, thereby increasing the total not -to -exceed amount from One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) to the total not -to -exceed amount of Three Million Dollars ($3,000,000.00); and WHEREAS, the current Agreement compensation amount for the Second Option to Renew is insufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, it is in the best interest of the City to increase the Agreement's compensation amount for the Second Option to Renew to accommodate said outstanding and foreseeable future design and construction administration assignments; and WHEREAS, the Second Option to Renew, in a form acceptable to the City Attorney, proposes a not -to -exceed increase of One Million Six Hundred Thousand Dollars ($1,600,000.00) to the current compensation amount of One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00), thereby increasing said compensation amount to the not -to - exceed amount of Two Million Eight Hundred Fifty Thousand Dollars ($2,850,000.00); and WHEREAS, funds are allocated from the appropriate Office of Capital Improvements ("OCI") projects and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The increase to the Agreement with Atkins for the provision of capital program support services pursuant to RFQ No. 15-16-032 as approved by Resolution No. R-17- 0386 adopted by the City Commission on July 27, 2017 for additional work for a not to exceed amount One Million Six Hundred Thousand Dollars ($1,600,000.00) for the Agreement's Second Option to Renew, thereby increasing the total compensation amount for the Second Option to Renew from One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) to the not -to - exceed amount of Two Million Eight Hundred Fifty Thousand Dollars ($2,850,000.00), is authorized. Section 3. Funds are allocated from the appropriate OCI projects and departmental budgets, subject to budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute an Agreement Amendment for the Second Option to Renew with Atkins, in a form acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. ' The herein authorization is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: I i • ria i ndez, ity Httor ey 6/1/2021 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.