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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF 3 AGENDA ITEM SUMMARY FORM File ID: #8991 �) ;,moo x i 9 Date: 04/29/2021 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 05/27/2021 Sponsored By: Ken Russell District Impacted: All Type: Resolution Subject: Sole Source - Sop Technologies Storm Water Inlet Filters Purpose of Item: The nature of this item is to seek a resolution of the Miami City Commission, by a four - fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("city code"), after an advertised public hearing, ratifying, authorizing, and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and approving the purchase of SOP Technologies Storm Water Inlet filters, installation of said filters, storm drain marking services and annual reporting services from Eddie Lopez Technology, LLC d/b/a Stop Ocean Pollution ("SOP Technologies") for the Department of Resilience and Public Works ("Public Works"), for a purchase amount of $269,500.00 to be allocated from 40-13213800 Award 1431 plus a contingency in the amount of $10,000.00 for maintenance of traffic ("MOT") incidentals to be allocated from, other various sources of funds from Public Works, subject to the availability of funds and budgetary approvals, at time of need for a total amount of $279,500.00, authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Public Works has a continuous duty to mitigate the effects of pollution in the City's waterways. The department currently has twenty (20) SOP inlet filters installed around the City. Over the past fourteen (14) months, it has been found that the inlet filters remarkably reduced the volume of large and small contaminants into the storm water system while the smaller grove and lateral technology conveys the water flow into the inlets. The SOP Technologies inlet filter are produced solely by Eddie Lopez Technologies, LLC d/b/a SOP Technologies International ("SOP") and are uniquely designed to address the specifications of water quality protection needs. Filters are registered under US Patent No. 8,017,006. Public Works has received a quote for 1,000 SOP Technologies patented storm water inlet filters with installation, storm drain marker services at each filter site and an annual report showing the impact of the filters for the purchase price of $269,500.00 with an added contingency of $10,000.00 for maintenance of traffic ("MOT") incidentals for a total cost of $279,500.00 Budget Impact Analysis Item has NO budget impact Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $269,500.00 General Account No.: Project 40-13213800 Award 1431 Reviewed By Department of Resilience and Public Works Review Completed 04/29/2021 5:10 PM Department of Procurement Annie Perez Office of Management and Budget Donovan Dawson Office of Management and Budget Leon P Michel City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Juvenal Santana Department Head Procurement Review Completed 05/06/2021 11:46 AM Budget Analyst Review Completed 05/12/2021 11:29 AM Budget Review Completed 05/13/2021 10:47 AM Assistant City Manager Review Completed 05/13/2021 11:04 AM Legislative Division Review Completed 05/13/2021 3:58 PM City Manager Review Completed 05/18/2021 1:17 PM ACA Review Completed 05/18/2021 7:59 PM Deputy City Attorney Review Completed 05/18/2021 8:06 PM Approved Form and Correctness Completed 05/18/2021 8:22 PM Meeting Completed 05/27/2021 9:00 AM Rendered Completed 06/01/2021 6:28 PM �tzY,°v City of Miami City Hall " * `IIL111 IIATtA k ' „ 11 Legislation 3500 Pan American Drive Miami, FL 33133 r R % www.miamigov.com Resolution Enactment Number: R-21-0204 File Number: 8991 Final Action Date:5/27/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, AUTHORIZING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS, AND APPROVING THE PURCHASE OF SOP TECHNOLOGIES STORMWATER INLET FILTERS ("STORMWATER FILTERS"), INSTALLATION OF SAID FILTERS, STORM DRAIN MARKING SERVICES, AND ANNUAL REPORTING SERVICES FROM EDDIE LOPEZ TECHNOLOGIES, LLC D/B/A SOP TECHNOLOGIES INTERNATIONAL, A FLORIDA LIMITED LIABILITY COMPANY ("SOP TECHNOLOGIES"), FOR THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("PUBLIC WORKS") FOR A TOTAL AMOUNT OF TWO HUNDRED SEVENTY NINE THOUSAND FIVE HUNDRED DOLLARS ($279,500.00), COMPRISED OF A PURCHASE AMOUNT OF TWO HUNDRED SIXTY NINE THOUSAND FIVE HUNDRED DOLLARS ($269,500.00) TO BE ALLOCATED FROM PROJECT NO. 40-13213800 WITH AWARD 1431, PLUS A CONTINGENCY FOR MAINTENANCE OF TRAFFIC INCIDENTALS IN THE AMOUNT OF TEN THOUSAND DOLLARS ($10,000.00) TO BE ALLOCATED FROM OTHER VARIOUS SOURCES OF FUNDS FROM PUBLIC WORKS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that Eddie Lopez Technologies, LLC d/b/a SOP Technologies International, a Florida limited liability company ("SOP Technologies"), is the sole source developer and distributor of SOP Technologies Stormwater Filters ("Stormwater Filters"); and WHEREAS, the City of Miami's ("City") Department of Resilience and Public Works ("Public Works") requires improved technology for compliance with their efforts to control water pollution, which will continue to protect the City's residents and provide the City with cleaner waterways; and WHEREAS, the Stormwater Filters have been shown to prevent larger and smaller sized particle contaminants from entering the stormwater system due to its use of a smaller grove and lateral technology for conveyance of waterflow into the inlets; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding methods be waived and that the procurement of said Stormwater Filters, as specified, be approved; and WHEREAS, following the required published notice prior to award, the City Commission would be ratifying and approving, by a four -fifths (4/51") affirmative vote, the waiver of competitive sealed bidding methods as not being practicable for this sole source; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, waiving the requirements for competitive sealed bidding methods, and approving the purchase of the Stormwater Filters, installation of said filters, storm drain marking services, and annual reporting services from SOP Technologies for Public Works for a total amount of Two Hundred Seventy Nine Thousand Five Hundred Dollars ($279,500.00) is hereby ratified, authorized, and confirmed. Section 3. Funds shall be allocated in the amount of Two Hundred Sixty -Nine Thousand Five Hundred Dollars ($269,500.00) from Project No. 40-13213800 with Award 1431, plus a contingency for maintenance of traffic incidentals in the amount of Ten Thousand Dollars ($10,000.00) from other various sources of funds from Public Works, subject to the availability of funds and budgetary approval at time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: ryt6ri i dez, ity ttor ey 5/18/2021 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.