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Home My WebLink AboutAgenda Item Summary Form,Ati. OF .4y �y AGENDA ITEM SUMMARY FORM "`°" °`""° File ID: #8526 „R`� Date: 01/22/2021 Requesting Department: Department of Police Commission Meeting Date: 03/11/2021 Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Metro Dade K9 Services Inc. and Police Service Dogs Inc Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to Invitation for Bid ("IFB") No. 1262387 to establish a Pre -qualified Pool for the purchase of Service Canines for the City of Miami's Police Department ("Police"), on an as needed basis, with Metro Dade K9 Services Inc. ("Metro Dade K9"), and Police Service Dogs, Inc. ("Police Service Dogs"), for an initial term of four (4) years, with the option to renew for two (2) additional one (1) year periods; allocating funds from Police's General Account number 00001.190101.664000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's procurement ordinance, anti -deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On November 4, 2020, the Department of Procurement ("Procurement") on behalf of the Police Department, issued IFB No. 1262387. As required by the Procurement Code, the IFB was advertised and issued on-line. On November 30, 2020, at the bid closing two (2) bids were received. All bid responses were evaluated and tabulated following the guidelines directed in the IFB. Procurement is recommending award for the Pre - qualified Pool to Metro Dade K9 and Police Service Dogs, whom were deemed responsive and responsible Bidders, which met all requirements, per bid specifications. The estimated contract amount is $28,000.00 annually (Approximately $168,000.00 for all six (6) years in the aggregate). Budget Impact Analysis Item has NO budget impact Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $28,000.00 annually (Approximately $168,000.00 for all six (6) years in the aggregate). Police Accounts No.: 00001.190101.664000 Reviewed By Department of Police Ronald Papier Police Chief Review Completed 01/28/2021 11:40 AM Department of Police Ronald Papier Department Head Review Completed 01/28/2021 11:40 AM Department of Procurement Annie Perez Procurement Review Completed 02/18/2021 9:57 AM Office of Management and Budget Luis Hernandez -Torres Budget Analyst Review Completed 02/18/2021 5:44 PM Office of Management and Budget Leon P Michel Budget Review Completed 02/18/2021 9:20 PM City Manager's Office Arthur Noriega V City Manager Review Completed 02/18/2021 9:55 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 02/19/2021 9:16 AM Office of the City Attorney Pablo Velez ACA Review Completed 02/24/2021 10:58 AM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 02/24/2021 11:09 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 03/01/2021 4:12 PM City Commission Nicole Ewan Meeting Completed 03/11/2021 9:00AM Office of the City Clerk City Clerk's Office Rendered Completed 03/16/2021 7:25 PM �tzY,°v City of Miami City Hall " * `IIL111 IIATtA k ' „ 11 Legislation 3500 Pan American Drive Miami, FL 33133 r R % www.miamigov.com Resolution Enactment Number: R-21-0095 File Number: 8526 Final Action Date:3/11/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED ON NOVEMBER 30, 2020 PURSUANT TO INVITATION FOR BID NO. 1262387 TO ESTABLISH A PRE -QUALIFIED POOL OF VENDORS FOR THE PURCHASE OF SERVICE CANINES, ON AN AS NEEDED BASIS, FROM THE RESPONSIVE AND RESPONSIBLE BIDDERS, METRO DADE K9 SERVICES INC., A FLORIDA PROFIT CORPORATION, AND POLICE SERVICE DOGS, INC., A FLORIDA PROFIT CORPORATION, FOR THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT ("POLICE") FOR AN INITIAL TERM OF FOUR (4) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM POLICE GENERAL ACCOUNT NO. 00001.190101.664000 AND SUCH OTHER LEGALLY AVAILABLE SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Police Department ("Police") has a continued need for the purchase of service canines; and WHEREAS, on November 4, 2020, the City's Department of Procurement ("Procurement"), on behalf of Police, issued Invitation for Bid ("IFB") No. 1262387 to establish a pre -qualified pool of vendors for the purchase of service canines on an as needed basis; and WHEREAS, on November 30, 2020, bids in response to this IFB were received from the responsive and responsible bidders, Metro Dade K9 Services Inc., a Florida profit corporation ("Metro Dade K9"), and Police Service Dogs, Inc., a Florida profit corporation ("Police Service Dogs"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on November 30, 2020 pursuant to IFB No. 1262387 to establish a pre -qualified pool of vendors for the purchase of service canines on an as needed basis from the responsive and responsible bidders, Metro Dade K9 and Police Service Dogs, for Police for an initial term of four (4) years with the option to renew for two (2) additional one (1) year periods are hereby accepted. Section 3. Funds are allocated from Police General Account No. 00001.190101.664000 and such other legally available sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: \�J 1 ,Afr--�N,C? 'L� i ria i "ndez, Cify Attor iey 3/1/2021 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.