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CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V City Manager Annie Perez, CPPO, Director Department of Procurement 4— RECOMMENDATION: DATE: November 23, 2020 SUBJECT: Recommendation of Award for Pavement Resurfacing Services REFERENCES: IFB No. 1115382 ENCLOSURES: Bid Tabulation; Award Recommendation Dated 10/29/20; Rescission of Award Memo dated 10/29/20; Best and Final Offer Letter ("BAFO") Based on the findings below, the Procurement Department ("Procurement") hereby recommends the award of Invitation for Bid ("IFB") No. 1115382 to H&R Paving, Inc. ("H&R Paving") the apparent responsive and responsible Bidder, for the provision of pavement resurfacing services for the Department of Resilience and Public Works ("Public Works"), on an as needed basis. The awarded vendor, contract terms, and amount are shown below. Contract Number/Title: IFB No. 1115382, Pavement Resurfacing Services Contract Amount: The estimated contract amount is approximately $200,176.35 annually for Group 1 — Non -Federally Funded Projects and $200,181.33 annually for Group — 2 Federally Funded Projects (approximately $1,401,234.45 and $1,401,269.31 respectively for all seven (7) years). Contract Term: Initial term of three (3) years, with the option to renew for two (2) additional two (2) year periods. Recommended Vendors: H&R Paving, Inc. ("H&R Paving") BACKGROUND: On September 11, 2020, Procurement issued IFB No. 1115382 for the provision of Pavement Resurfacing Services, under full and open competition. On October 9, 2020 at bid closing three (3) bids were received. The bids were evaluated following the guidelines published in the soliciation. Two (2) bids were found to be non -responsive. H&R was the responsive and responsible Bidder. On October 29, 2020,an award was recommended and approved (please see attached), however after further discussion with Public Works, on November 16, 2020, a BAFO letter (please see attached) was issued to H&R to request additional savings on their original bid pricing submittal. H&R returned the BAFO providing a savings of $36.05 for each group over the course of the contract. Public Works has approved the BAFO. Consequently, approval of this recommendation indicate approval of this recommendation. AApproved: � Arthur Noriega V. City Manager to award is requested. Your signature below will Date: /_�/'v/ -o AP:tg c: Fernando Casamayor, Assistant City Manager/Chief Financial Officer Nzeribe Ihekwaba, Ph.D, P.E., Assistant City Manager, Chief of Infrastructure Alan Dodd, P.E., Director/Chief Resilience Officer, Resilience and Public Works Yadissa A. Calderon, CPPB, Assistant Director, Procurement CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager G�GZC t 4ca+ ei FROM:v//Annie Perez, CPPO, Directo Department of Procurement RECOMMENDATION: DATE: October 23, 2020 SUBJECT: Recommendation of Award for Pavement Resurfacing Services REFERENCES: Invitation for Bid ("IFB") No. 1115382 ENCLOSURES: Bid Tabulation Based on the findings below, the Department of Procurement ("Procurement') hereby recommends award ofIFB No. 1115382 to H&R Paving, Inc. ("H&R Paving") the apparent responsive and responsible Bidder, for the provision of pavement resurfacing services for the Department of Resilience and Public Works ("Public Works"), on an as needed basis. The warded vendor, contract terms, and amount are shown below. Contract Number/Title: IFB No. 1115382, Pavement Resurfacing Services Contract Amount: The estimated contract amount is approximately $200,181.50 annually for Group 1 — Non -Federally Funded Projects and $200,186.48 annually for Group — 2 Federally Funded Projects (approximately $1,401,270.50 for Group 1; and $1,401,305.36 for Group 2 for all seven (7) years). Contract Term: Initial term for a period of three (3) years, with the option to renew for two (2) additional two (2) year periods. Recommended Vendors: H&R Paving, Inc. BACKGROUND: On September 11, 2020, Procurement on behalf of Public Works issued IFB No. 1115382, Pavement Resurfacing Services, under full and open competition. On October 9, 2020 at bid closing three (3) bids were received. The bids were evaluated and tabulated following the guidelines published in the bid. Two (2) bids were found to be non -responsive. H&R was the responsive and responsible Bidder. Consequently, approval of this recommendation to award indicate approval of th' r commendation. Approved: Arthur No�iega V. City Manager AP:tg c: is requested. Your signature below will Date: h Nzeribe Ihekwaba, Ph.D, P.E., Assistant City Manager, Chief of Infrastructure Juvenal Santana, P.E., Director, Public Works Yadissa A. Calderon, CPPB, Assistant Director, Procurement PR21015 GROUP 1- NON -FEDERALLY FUNDED PROJECTS H&R Paving Line Item Description Unit Quantity Unit Cost BAFO Total Item 1 MOBILIZATION, ROADWAY COMPLETE - Mobilization cost for task orders consisting of complete LS 1 $ 5,000.00 N/A $ 5,000.00 roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & 2 MOBILIZATION, ASPHALT - Mobilization cost for task orders mainly consiting of milling & LS 1 $ 1.00 N/A $ 1.00 resurfacing/overlay/etc. with associated utility adjustments and striping work only (1 mobilization per task order). 3 MOBILIZATION, PATCHING - Mobilization cost for task orders mainly consisting of utility trench and/or LS 1 $ 1.00 N/A $ 1.00 pothole patching requests and/or requests for roadway base soil condition investigations (1 mobilization er task order - 1 block of trench or 10 potholes per task order t 4 MOBILIZATION, SIDEWALKS/CURBING - Mobilization cost for task orders mainly consisting of concrete LS 1 $ 1,500.00 N/A $ 1,500.00 sidewalks, ADA ramps, and/or curb & gutter work only, includes associated minor asphalt patching where necessary 1 mobilization per task order). 5 MOBILIZATION, STRIPING - Mobilization cost for task orders mainly consisting of paint/thermoplastic LS 1 $ 300.00 N/A $ 300.00 striping,messages, symbols, and/or bike bus lane coating work only 1 mobilization per task order). 6 MOBILIZATION, ASPHALT STAMPING/PAINTING - Mobilization cost for task orders mainly consisting of LS 1 $ 1.00 N/A $ 1.00 thermal stamping and/or colorized coating of specialty asphalt treatment areas 1 mobilization per task 7 RE -MOBILIZATION - For use only if paving equipment and/or sidewalk/conctete crews already de- LS 1 $ 1.00 N/A $ 1.00 mobilized from site, to address additional milling & resurfacing and/or ADA ramps as requested by Public Works Staff 1 mobilization per task order amendment 8 NIGHTTIME/SUNDAY WORK ADD -ON -This is a lump sum, cost -per -day, add -on, to be paid when a EA/DAY 1 $ 5,000.00 N/A $ 5,000.00 contractor is required to work, per permitting requirements or as directed by Public Works Staff, on Sundays or at night. This pay item is to help compensate for increased costs associated with overtime labor and enhanced MOT requirements in order to carry out work during non-standard working hours. 9 ROADWAY BASE SOIL ASSESSMENT, CONDITION A -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found suitable to the City of Miami's Public Works Staff, clean loose material, recompact, and replace removed asphalt with Type SP-9.5 hot mix ;inh;;Itic concrete up to the level of the surround4ne surface. 10 ROADWAY BASE SOIL ASSESSMENT, CONDITION B -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found unsuitable to the City of Miami's Public Works Staff, remove base material and replace with a minimum of 8" of compacted limerock (LBR 100) and 2" of Type SP-9.5 hot mix asphaltic concrete, or 6" of SP-9.5 hot mix asphaltic 11 BARRICADES CONES/DRUMS - Temporary, the first 50 cones and/or drums are considered incidental to EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 all required work under each task order and not compensated for, drums incl. lights when required, includes installation maintenance and removal. 12 BARRICADES TYPE II -Temporary, 2'-3', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 13 BARRICADES TYPE III -Temporary, 6'-8', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 14 WORK ZONE SIGNAGE - Includes all message and detour signage required per approved MOT plans, the EA/DAY 1 $ 100.00 N/A $ 100.00 first 10 signs are considered incidental to all required work under each task order and not compensated for includes installation maintenance and removal. 15 FLASHING ARROW BOARD -Temporary, multi -mode, includes installation, maintenance, and removal. EA/DAY 1 $ 10.00 N/A $ 10.00 16 VARIABLE MESSAGE SIGN (VMS) - Message text to be as approved by City Staff or as required by FDOT EA/DAY 1 $ 25.00 N/A $ 25.00 and County ermitting, includes installation maintenance and removal. 17 RE -GRADE EXISTING SWALE - Includes removal and disposal of excess material if necessary. SY 1 $ 50.00 N/A $ 50.00 18 BAHIA GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 19 ST AUGUSTINE FLORATAM GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 20 ASPHALT REMOVAL 0-2" - Removal and disposal of asphalt averaging 2" thick or less, includes sawcutting SY 1 $ 25.00 N/A $ 25.00 edges of existing asphalt to remain. 21 ASPHALT REMOVAL 2"-4" - Removal and disposal of asphalt averaging over 2" up to 4" thick, includes SY 1 $ 25.00 N/A $ 25.00 sawcutting edges of existing asphalt to remain. 22 ASPHALT REMOVAL >4" - Removal and disposal of asphalt over 4" thick, includes sawcutting edges of SY 1 $ 25.00 N/A $ 25.00 existing asphalt to remain. 23 CONCRETE REMOVAL 0-6" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 2.79 N/A $ 2.79 avera in 6" thick or less includes sawcutting edges of existing ad sidewalk road section to remain. 24 CONCRETE REMOVAL 6"-12" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 5.00 N/A $ 5.00 averaging over 6" up to 12" thick includes sawcutting edges of existing ad sidewalk road section to 25 EXCAVATION - Excavation and removal of excess soils as shown on design plans or directed by Public Cy 1 $ 30.00 N/A $ 30.00 Works Staff. 26 STABILIZED SUBGRADE - F&I Type "B" stabilized backfill to the thickness shown on design plans or Cy 1 $ 20.00 N/A $ 20.00 directed by Public Works Staff, installed and compacted in lifts per City Standards (LBR 40 min. - com action and testiniz re uired and included). 27 LIMEROCK BASE - F&I limerock base course to the thickness shown on design plans or as directed by Cy 1 $ 30.00 N/A $ 30.00 Public Works Staff, installed and compacted in lifts per City Standards (LBR 100 - compaction and testing required and included). 28 MILL AND DISPOSE EXISTING ASPHALT - 1" average thickness, includes sawcutting edges of existing SY 1 $ 5.00 N/A $ 5.00 asphalt surfaces to remain. 29 MILL AND DISPOSE EXISTING ASPHALT, ADD -ON - Additive pricing for each 1/4" of additional thickness SY 1 $ 1.00 N/A $ 1.00 of milling to be used when milling more than 1" average thickness). 30 1" SUPERPAVE ASPHALT, TYPE SP-9.5 - Traffic C, includes tack coat where necessary. SY 1 $ 7.00 N/A $ 7.00 31 1.5" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5- Traffic C, includes tack coat where necessary. SY 1 $ 10.41 N/A $ 10.41 32 2" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5 - Traffic C, includes tack coat where necessary. SY 1 $ 14.00 N/A $ 14.00 33 1" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 - Traffic C, PG 76-22, includes tack coat where SY 1 $ 8.00 N/A $ 8.00 necessar . 34 1.5" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, PG 76-22, includes tack SY 1 $ 12.00 N/A $ 12.00 coat where necessary. 35 2" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, PG 76-22, includes tack SY 1 $ 16.00 N/A $ 16.00 coat where necessary. 36 POTHOLE REPAIRS - Placement of crushed and compacted limerock and hot mix asphalt to patch SF 1 $ 5.00 N/A $ 5.00 potholes, 10 sq.ft. max surface area, and no deeper than 1.5' deep (asphalt to be a minimum of 2" thick, Type SP-9.5 compacted hot mix). 37 CRACK SEAL - Sealing of asphalt roadway cracks less than 2" wide by application of a bituminous asphalt LF 1 $ 5.00 N/A $ 5.00 sealants e ifically designed for crack sealing. 38 UTILITY ADJUSTMENT, STORMWATER INLET - Raise or lower stormwater inlet frame and grate, includes EA 1 $ 250.00 N/A $ 250.00 brick and concrete morter as necessary. 39 UTILITY ADJUSTMENT, MANHOLE - Raise or lower utility manhole frame/rim and cover, includes brick EA 1 $ 500.00 N/A $ 500.00 and concrete morter as necessary. 40 UTILITY ADJUSTMENT, VALVE BOX - Raise or lower utility valve boxes, includes flowable fill or cast -in- EA 1 $ 300.00 N/A $ 300.00 lace concrete ring as necessary. 41 REMOVE/DISPOSE/REPLACE DAMAGED MANHOLE/INLET FRAME, MD -COUNTY - Removal and disposal EA 1 $ 500.00 N/A $ 500.00 of damaged drainage inlet frame and grate or utility manhole frame and lid, includes coordinating with and Dickiniz u new frames rates lids from Miami -Dade Water and Sewer Dei3artment, also includes re 42 REMOVE/DISPOSE/REPLACE DAMAGED VALVE COVER, MD -COUNTY - Removal and disposal of damaged EA 1 $ 500.00 N/A $ 500.00 water or sewer valve box, includes coordinating with and picking up new frames/grates/lids from Miami - Dade Water and Sewer Department, also includes re -installation. 43 REPAIR CONCRETE MANHOLE/INLET - Repair of damaged concrete utility manhole or drainage inlet EA 1 $ 1,000.00 N/A $ 1,000.00 44 CONCRETE CURB AND GUTTER REMOVAL - Removal and disposal of all types of existing concrete curbing LF 1 $ 15.00 N/A $ 15.00 and curb & gutter(existing limerock pad to remain if new curbing is being installed). 45 CONCRETE CURB, NON -REINFORCED - Type "B," "D," "A," and all other standard curb types without LF 1 $ 25.00 N/A $ 25.00 utter flimerock pad to be paid under separate line item if necessary). 46 CONCRETE CURB, REINFORCED - Steel reinforced Type "B," "D," "A," and all other standard reinforced LF 1 $ 36.00 N/A $ 36.00 curb types without gutter flimerock pad to be paid under separate line item if necessary). 47 CONCRETE CURB AND GUTTER, NON -REINFORCED - Type "F," "E," "RA," and all other standard types of LF 1 $ 25.00 N/A $ 25.00 lcurbina with gutters limerock pad to be paid under separate line item if necessary). 48 CONCRETE CURB AND GUTTER, REINFORCED - Steel reinforced Type "F," "E," "RA," and all other standard LF 1 $ 36.00 N/A $ 36.00 types of reinforced curbing with gutters flimerock pad to be paid under separate line item if necessary). 49 CONCRETE DROP CURB OR VALLEY GUTTER, NON -REINFORCED - Non -steel reinforced drop curb or LF 1 $ 25.00 N/A $ 25.00 valley utter flimerock pad to be paid under separate line item if necessary). 50 CONCRETE DROP CURB OR VALLEY GUTTER, REINFORCED - Steel reinforced drop curb or valley gutter LF 1 $ 36.00 N/A $ 36.00 limerock pad to be paid under separate line item if necessary). 51 LIMEROCK CURB AND GUTTER PAD - Installation and compaction of limerock base for all types of curbing LF 1 $ 8.00 N/A $ 8.00 and curb & gutter, to be installed per City Standards and paid by linear foot of new curbing being installed on to to be used ONLY under new curbing where existing curbing did not Previously exist). 52 6" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min. concrete sidewalks, SF 1 $ 6.60 N/A $ 6.60 driveway pads, and pedestrian ramps (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and general compaction/tamping of in -situ soils remaining as ;i sidewalk base, as necessary). 53 8"-12" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min (includes SF 1 $ 10.00 N/A $ 10.00 adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and general compaction/tamping of in -situ soils remaining as a sidewalk base as necessary). 54 HIGH STRENGTH CONCRETE DRIVEWAY PAD OR ROADWAY SEGMENT PATCH - 5,000 PSI @ 28 days min CY 1 $ 200.00 N/A $ 200.00 (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the area of construction and general compaction/tamping of in -situ soils as necessary). 55 REMOVE, STORE, AND RESET PAVERS - Removal and resetting of existing sidewalk, driveway, or SF 1 $ 10.00 N/A $ 10.00 roadway pavers. Includes regrading and compacting of rock sub -base, reinstalling sand setting/leveling base, resetting pavers to match existing patterns, and sand -filling of joints. Pavers broken during Irnnrtnirflon to be replaced, 4n-kind, at contractors expense, 56 DETECTABLE WARNINGS - Truncated ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In SF 1 $ 50.00 $ 45.00 $ 45.00 Place or approved equal) 57 ROADSIDE SIGNS, SINGLE POST - Typical/common traffic signage (e.g. stop, street name, yield, do not AS 1 $ 360.00 N/A $ 360.00 enter, one way, etc.), includes post and sign per Miami -Dade County Standards (signage surface area less than 12 SF total er assembly). 58 ROADSIDE SIGNS, SIGN ONLY - F&I new traffic signage on existing sign post (e.g. stop, street name, yield, AS 1 $ 180.00 N/A $ 180.00 do not enter, one way, etc.), includes removal and disposal of old sign(s) if necessary (signage surface area less than 12 SF total Per assembly). 59 RELOCATE/RESET EXISTING POST AND SIGN - Remove and relocate, or reset leaning, existing traffic EA 1 $ 240.00 N/A $ 240.00 signage, single post. 60 ROADWAY/HIGHWAY DELINEATOR - 36"-48" High, reflective delineators as approved by FDOT. EA 1 $ 72.00 N/A $ 72.00 61 REFLECTIVE PAVEMENT MARKERS (RPMs) - Class B, mono or bi-directional, all colors. EA 1 $ 4.20 N/A $ 4.20 62 PAVEMENT MARKING REMOVAL - Non-destructive micro -planing, grinding, or other approved methods, LF 1 $ 1.20 N/A $ 1.20 as directed by Public Works Staff aid by LF of actual stripe removal regardless of width of existing 63 THERMOPLASTIC PAVEMENT MESSAGES - Reflective "ONLY," "MERGE," "SCHOOL," "RxR," etc. roadway EA 1 $ 216.00 N/A $ 216.00 messages, per FDOT or Miami -Dade Standards includes temporary aint messages when necessary). 64 THERMOPLASTIC DIRECTIONAL ARROWS - Reflective arrow symbols per FDOT or Miami -Dade Standards EA 1 $ 96.00 N/A $ 96.00 includes temporary aint symbols when necessary). 65 THERMOPLASTIC BIKE LANE MARKINGS - Sharrows and bike symbols with arrows, with or without green EA 1 $ 360.00 N/A $ 360.00 high -emphasis background, as directed by Public Works Staff and approved by FDOT and Miami -Dade 66 GREEN BIKE LANE COATINGS - Installation of green asphalt coatings for designated bike lanes as directed SY 1 $ 144.00 N/A $ 144.00 by Public Works Staff and approved by the FDOT through the FHWA. 67 RED BUS LANE COATINGS - Installation of red asphalt coatings for County -designated Bus Lanes, as SY 1 $ 144.00 N/A $ 144.00 directed by Public Works Staff and approved by Miami -Dade County. 68 SOLID SINGLE 6" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 (includes temporary paint when necessar . 69 SOLID DOUBLE 6" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 $ 4.80 N/A $ 4.80 Standards includes temporary aint when necessary). 70 SOLID SINGLE 8" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 1.20 N/A $ 1.20 (includes temporary paint when necessar . 71 SOLID DOUBLE 8" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 $ 1.20 N/A $ 1.20 Standards includes temporary aint when necessary). 72 SOLID SINGLE 12" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 3.60 N/A $ 3.60 includestemporary paint when necessar . 73 SOLID SINGLE 18" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 4.80 N/A $ 4.80 (includes temporary paint when necessar . 74 SOLID SINGLE 24" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 6.00 N/A $ 6.00 (includes temporary paint when necessar . 75 THERMOPLASTIC GUIDELINES - 2'-4', 6'-10', or 3'-9' dotted, reflective, per FDOT or Miami -Dade LF 1 $ 2.40 N/A $ 2.40 Standards includes temporary aint when necessary). 76 THERMOPLASTIC 10'-30' SKIP LINES - 6" yellow or white, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 (includes temporary paint when necessar . 77 PATTERNED ASPHALT STAMPING - Heat -applied, wire rope cable stamping of new or existing asphalt, SF 1 $ 20.00 N/A $ 20.00 pattern to match existing or per design drawings (materials, methods, and certifications to be "StreetPrint" by GAF or approved equal). 78 STAMPED ASPHALT PAINTING - Multi -layered, heat island reducing, non -slip, traffic -rated colored SF 1 $ 30.00 N/A $ 30.00 coating to be installed to match existing color patterns or per design drawings (materials, methods, and certifications to be "StreetBond" by GAF or a roved equal). 79 DESIGN, PERMIT, INSTALL RAPID FLASHING BEACON - All materials and labor required to design, permit, EA 1 ######### N/A $ 30,000.00 and install a complete rapid flashing pedestrian warning beacon assembly. City will provide basis -of - design sample drawings from previous installations (County permittingfees included). 80 REPLACE TRAFFIC LOOP - Remove and replace existing traffic loops when repaving intersections if EA 1 $ 2,500.00 N/A $ 2,500.00 existing loop is damaged or if directed by Miami -Dade County (County permittingfees included). 81 Special Provision 1 = Contingency Allowance - Unforseen Conditions $50,000 82 Special Provision 2 = Contingency Allowance - Off Duty Police Traffic Control $100,000 Total Cost including Contingency Allowance $ 200,176.35 Director's Approval: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager FROM: Annie Perez, CPPO, Director 4- Department of Procurement DATE: November 23, 2020 FILE: SUBJECT: Rescinding Recommendation of Award Memo for Invitation for Bid (IFB) 1115382, Pavement Resurfacing Services REFERENCES: Invitation for Bid ("IFB") No.. 1115382 ENCLOSURES: Recommendation of Award Memo dated October 29, 2020 The Department of Procurement ("Procurement") is hereby requesting that the attached award recommendation memo be rescinded. Considering a request from the Department of Resilience and Public Works ("Public Works") to seek additional savings on the original bid pricing submitted, a Best and Final Offer (BAFO) dated November 16, 2020, was issued to the recommended Bidder. Background On September 11, 2020, Procurement issued IFB No. 1115382 for the provision of Pavement Resurfacing Services, under full and open competition. On October 9, 2020 at bid closing three (3) bids were received. The bids were evaluated following the guidelines published in the solicitation. Two (2) bids were found to be non -responsive. H&R Paving, Inc. ("H&R") was the responsive and responsible Bidder. On October 29, 2020, an award was recommended and approved (please see attached), however after further discussion with Public Works, on November 16, 2020, a BAFO letter was issued to H&R to request additional savings on their original bid pricing submittal. As a result of the foregoing, H&R responded to the BAFO and an additional $36.05 savings was achieved. We recommend approving the rescinding of the original recommendation of award. Approved Rescinding of Recommendation of Award Memo dated October 29, 2020: Approved: 14(ILDate: Arthur Nor a V, City Manager c: Nzeribe Ihekwaba, Ph.D. PE, Assistant City Manager, Chief of Infrastructure Fernando Casamayor, Assistant City Manager, Chief Financial Officer Victoria Mendez, City Attorney Alan Dodd, Director, Department of Resiliency and Public Works Yadissa A. Calderon, CPPB, Assistant Director, Procurement PR21030 ANNIE PEREZ, CPPO Director of Procurement Mr. Abe Rodriguez H&R Paving, Inc. 1955 N.W. 110 Ave Miami, FL 33172 Q-1-T-tv Of Miami ARTHUR NORIEGA V City Manager November 16, 2020 SENT VIA EMAIL. abe(i�hrpaving.com RE: Best and Final Offer ("BAFO") — Invitation for Bid ("IFB") No. 1115382, Pavement Resurfacing Services Dear Mr. Ochoa, The City of Miami ("City") is in receipt of your bid response to Invitation for Bid ("IFB") No. 1115382, Pavement Resurfacing Services, The 1FB closed on September 11, 2020 and H&R Paving, Inc. ("H&R Paving"), is an apparent responsive and responsible bidder. Please be advised that the City is currently experiencing a financial crisis due to the COVID-19 pandemic and other related factors compelling the City Administration to reconsider current services offered and/or goods purchased from the City's various vendors. Rather than cutting services and/or freezing any and all purchases, the City has decided to work with its vendors in hopes of achieving cost savings that the vendor can offer the City. As such, pursuant to City of Miami Ordinance No. 12271, Section 18-85 of the Code of the City of Miami, Florida, as amended, the City has the authority to negotiate for better pricing or rebid any solicitation, whichever is in the best interest of the City. Upon additional review of the pricing provided, it was determined that several line items were above and beyond the market, as well as, the Florida Department of Transportation's Area 13 average pay item cost of equipment and materials for construction. The City hereby requests that you carefully analyze the pricing you have provided for any cost savings you can extend to the City; and provide what is considered your firm's "best and final offer" as it pertains to your cost to the provision pavement resurfacing and roadway repair services. This offer should be faxed or emailed to the attention of Ms. Tahlia Gray, (305) 400-5019, or at tgray(a)miamigov.com, by no later than 4:00 P.M., on Wednesday, November 18, 2020. Please indicate your frm's best and final offer in the spaces provided in the last column of this table: GROUP 1 - NON -FEDERALLY FUNDED PROJECTS H&R Paving Line Item Description Unit QTY Bid Price BAFO Price Item 1 MOBILIZATION, ROADWAY LS 1 $ 5,000.00 5,000.00 COMPLETE - Mobilization cost for task orders consisting of complete roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & gutter, minor sidewalk and Swale work, and ADA ramps (1 mobilization per task order). 4 MOBILIZATION, SIDEWALKS/CURBING LS 1 $ 1,500.00 1,500.00 - Mobilization cost for task orders mainly consisting of concrete sidewalks, ADA ramps, and/or curb gutter work only, includes associated minor asphalt patching where necessary (1 mobilization per task order). 5 MOBILIZATION, STRIPING - LS 1 $ 300.00 300.00 Mobilization cost for task orders mainly consisting of paint/thermoplastic striping, messages, symbols, and/or bike/bus lane coating work only (1 mobilization per task order). 11 BARRICADES CONES/DRUMS - EACH 1 $ 0.50 45 Temporary, the first 50 cones and/or DAY drums are considered incidental to all required work under each task order and not compensated for, drums incl. lights when required, includes installation, maintenance, and removal. 12 BARRICADES TYPE II -Temporary, 2'- EACH 1 $ 0.50 45 3', with flashing lights when required, DAY includes installation, maintenance, and removal. 13 BARRICADES TYPE III -Temporary, 6'- EACH 1 $ 0.50 45 8% with flashing lights when required, DAY includes installation, maintenance, and removal. 14 WORK ZONE SIGNAGE - Includes all EACH 1 $ 100.00 100.00 message and detour signage required DAY per approved MOT plans, the first 10 signs are considered incidental to all required work under each task order and not compensated for, includes installation, maintenance, and removal. 44 CONCRETE CURB AND GUTTER LF 1 $ 15.00 15.00 REMOVAL- Removal and disposal of all types of existing concrete curbing and curb & gutter (existing limerock pad to remain if new curbing is being installed). 45 CONCRETE CURB, NON -REINFORCED - LF 1 $ 25.00 25.00 Type "Bill "Dill "A," and all other standard curb types without gutter (limerock pad to be paid under separate line item, if necessary). 47 CONCRETE CURB AND GUTTER, NOW LF 1 $ 25.00 25.00 REINFORCED - Type "Fill "E," "RA," and all other standard types of curbing with gutters (limerock pad to be paid under separate line item, if necessary). 49 CONCRETE DROP CURB OR VALLEY LF 1 $ 25.00 25.00 GUTTER, NON -REINFORCED - Non - steel reinforced drop curb or valley gutter (limerock pad to be paid under separate line item, if necessary). 56 DETECTABLE WARNINGS -Truncated Sr 1 $ 50.00 45.00 ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In Place or approved equal) 61 REFLECTIVE PAVEMENT MARKERS EA 1 $ 4.20 4.20 (RPMs) - Class B, mono or bi- directional, all colors. 66 GREEN BIKE LANE COATINGS - SY 1 $ 144.00 144.00 Installation of green asphalt coatings for designated bike lanes as directed by Public Works Staff and approved by the FDOT through the FHWA. 67 RED BUS LANE COATINGS- Installation SY 1 $ 144.00 144.00 of red asphalt coatings for County - designated Bus Lanes, as directed by Public Works Staff and approved by Miami -Dade County. 68 SOLID SINGLE 6" THERMOPLASTIC LF 1 $ 2.40 2.40 STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards (includes temporary paint when necessary). 69 SOLID DOUBLE 6" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade Standards (includes temporary paint when necessary). LF 1 $ 4.80 4,80 77 PATTERNED ASPHALT STAMPING - SF 1 $ 20.00 20.00 Heat -applied, wire rope cable stamping of new or existing asphalt, pattern to match existing or per design drawings (materials, methods, and certifications to be "StreetPrint" by GAF or approved equal). 78 STAMPED ASPHALT PAINTING - Multi- SF 1 $ 30.00 30.00 layered, heat island reducing, non -slip, traffic -rated colored coating to be installed to match existing color patterns or per design drawings (materials, methods, and certifications to be "StreetBond" by GAF or approved equal). GROUP 2 - FEDERALLY FUNDED PROJECTS H&R Paving Line Item Description Unit QTY Bid Price BAFO Price Item 1 MOBILIZATION, ROADWAY COMPLETE LS 1 $ 5,000.00 5,000.00 - Mobilization cost for task orders consisting of complete roadway/right- of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & gutter, minor sidewalk and swale work, and ADA ramps (1 mobilization per task order). 4 MOBILIZATION, SIDEWALKS/CURBING LS 1 $ 1,500.00 1,500.00 - Mobilization cost for task orders mainly consisting of concrete sidewalks, ADA ramps, and/or curb & gutter work only, includes associated minor asphalt patching where necessary (1 mobilization per task order). 5 MOBILIZATION, STRIPING - LS 1 $ 300.00 300.00 Mobilization cost for task orders mainly consisting of paint/thermoplastic striping, messages, symbols, and/or bike/bus lane coating work only (1 mobilization per task order). 11 BARRICADES CONES/DRUMS - EACH 1 $ 0.50 45 Temporary, the first 50 cones and/or DAY drums are considered incidental to all required work under each task order and not compensated for, drums incl. lights when required, includes install.a.ti.on,_maintenance,.an.d _ removal. 12 BARRICADES TYPE II - Temporary, 2'- EACH 1 $ 0.50 .45 3', with flashing lights when required, DAY includes installation, maintenance, and removal. 13 BARRICADES TYPE Ill - Temporary, 6'- EACH 1 $ 0.50 .45 8', with flashing lights when required, DAY includes installation, maintenance, and removal. 14 WORK ZONE SIGNAGE - Includes all EACH 1 $ 100.00 100.00 message and detour signage required DAY per approved MOT plans, the first 10 signs are considered incidental to all req-uired work under each task order and not compensated for, includes installation, maintenance, and removal. 44 CONCRETE CURB AND GUTTER LF 1 $ 15.00 15.00 REMOVAL - Removal and disposal of all types of existing concrete curbing and curb & gutter (existing limerock pad to remain if new curbing is being installed). 45 CONCRETE CURB, NON -REINFORCED - LF 1 $ 25.00 25.00 Type "B," "D," "A," and all other standard curb types without gutter (limerock pad to be paid under separate line item, if necessary). 47 CONCRETE CURB AND GUTTER, NON- LF 1 $ 25.00 25.00 REINFORCED - Type "F," "E " "RA," and all other standard types of curbing with gutters (limerock pad to be paid under separate line item, if necessary). 49 CONCRETE DROP CURB OR VALLEY LF 1 $ 25.00 25.00 GUTTER, NON -REINFORCED - Non - steel reinforced drop curb or valley gutter (limerock pad to be paid under separate line item, if necessary). 56 DETECTABLE WARNINGS -Truncated SF 1 $ 50.00 45.00 ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In Place or approved equal) 61 REFLECTIVE PAVEMENT MARKERS EA 1 $ 4.20 4.20 (RPMs) - Class B, mono or bi- directional, all colors. 66 GREEN BIKE LANE COATINGS - SY 1 $ 144.00 144.00 Installation of green asphalt coatings for designated bike lanes as directed by Public Works Staff and approved by - tkre FDOT through the FHW-A. — — — 67 RED BUS LANE COATINGS - Installation SY 1 $ 144.00 144.00 of red asphalt coatings for County - designated Bus Lanes, as directed by Public Works Staff and approved by Miami -Dade County. 68 SOLID SINGLE 6" THERMOPLASTIC LF 1 $ 2.40 2.40 STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards (includes temporary paint when necessary). 69 SOLID DOUBLE 6" THERMOPLASTIC LF 1 $ 4.80 4.80 STRIPING - Double yellow, reflective, per FDOT or Miami -Dade Standards (includes temporary paint when necessary). 77 PATTERNED ASPHALT STAMPING - SF 1 $ 20-00 20.00 Heat -applied, wire rope cable stamping of new or existing asphalt, pattern to match existing or per design drawings (materials, methods, and certifications to be "StreetPrint" by GAF or approved equal). 78 STAMPED ASPHALT PAINTING - Multi- SF 1 $ 30.00 30.00 layered, heat island reducing, non -slip, traffic -rated colored coating to be installed to match existing color patterns or per design drawings (materials, methods, and certifications to be "StreetBond" by GAF or approved equal). Please sign and date below to certify your response above: ABE RODRIGUEZ .11� i -7� Print Name V.P. Title Sincerely, -X— Annie Perez, CPPQ Director of Procurement AP:tg Signature 11/16/2020 Date GROUP 1 - NON -FEDERALLY FUNDED PROJECTS H&R Paving Line Item Description Unit Quantity Unit Cost BAFO Total Item 1 MOBILIZATION, ROADWAY COMPLETE - Mobilization cost for task orders consisting of complete LS 1 $ 5,000.00 N/A $ 5,000.00 roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & 2 MOBILIZATION, ASPHALT- Mobilization cost for task orders mainly consiting of milling & LS 1 $ 1.00 N/A $ 1.00 resurfacing/overlay/etc. with associated utility adjustments and striping work only (1 mobilization per task order). 3 MOBILIZATION, PATCHING - Mobilization cost for task orders mainly consisting of utility trench and/or LS 1 $ 1.00 N/A $ 1.00 pothole patching requests and/or requests for roadway base soil condition investigations (1 mobilization er task order - 1 block of trench or 10 otholes er task order t 4 MOBILIZATION, SIDEWALKS/CURBING - Mobilization cost for task orders mainly consisting of concrete LS 1 $ 1,500.00 N/A $ 1,500.00 sidewalks, ADA ramps, and/or curb & gutter work only, includes associated minor asphalt patching where necessary 1 mobilization per task order). 5 MOBILIZATION, STRIPING - Mobilization cost for task orders mainly consisting of paint/thermoplastic LS 1 $ 300.00 N/A $ 300.00 striping,messages, symbols, and/or bike bus lane coating work only 1 mobilization per task order). 6 MOBILIZATION, ASPHALT STAMPING/PAINTING - Mobilization cost for task orders mainly consisting of LS 1 $ 1.00 N/A $ 1.00 thermal stamping and/or colorized coating of specialty asphalt treatment areas (1 mobilization per task order). 7 RE -MOBILIZATION - For use only if paving equipment and/or sidewalk/conctete crews already de- LS 1 $ 1.00 N/A $ 1.00 mobilized from site, to address additional milling & resurfacing and/or ADA ramps as requested by Public Works Staff 1 mobilization per task order amendment 8 NIGHTTIME/SUNDAY WORK ADD -ON - This is a lump sum, cost -per -day, add -on, to be paid when a EA/DAY 1 $ 5,000.00 N/A $ 5,000.00 contractor is required to work, per permitting requirements or as directed by Public Works Staff, on Sundays or at night. This pay item is to help compensate for increased costs associated with overtime labor and enhanced MOT requirements in order to carry out work during non-standard working hours. Typical work being conducted under this add -on will mainly consist of milling, paving, striping, and minor 9 ROADWAY BASE SOIL ASSESSMENT, CONDITION A -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found suitable to the City of Miami's Public Works Staff, clean loose material, recompact, and replace removed asphalt with Type SP-9.5 hot Imix asr)halt4c concrete up to the level of the surrounding surface. 10 ROADWAY BASE SOIL ASSESSMENT, CONDITION B -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found unsuitable to the City of Miami's Public Works Staff, remove base material and replace with a minimum of 8" of compacted limerock (LBR 100) and 2" of Type SP-9.5 hot mix asphaltic concrete, or 6" of SP-9.5 hot mix asphaltic 11 BARRICADES CONES/DRUMS -Temporary, the first 50 cones and/or drums are considered incidental to EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 all required work under each task order and not compensated for, drums incl. lights when required, includes installation maintenance and removal. 12 BARRICADES TYPE II -Temporary, 2'-3', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 13 BARRICADES TYPE III - Temporary, 6'-8', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 14 WORK ZONE SIGNAGE - Includes all message and detour signage required per approved MOT plans, the EA/DAY 1 $ 100.00 N/A $ 100.00 first 10 signs are considered incidental to all required work under each task order and not compensated for includes installation maintenance and removal. 15 FLASHING ARROW BOARD -Temporary, multi -mode, includes installation, maintenance, and removal. EA/DAY 1 $ 10.00 N/A $ 10.00 16 VARIABLE MESSAGE SIGN (VMS) - Message text to be as approved by City Staff or as required by FDOT EA/DAY 1 $ 25.00 N/A $ 25.00 and County ermitting, includes installation maintenance and removal. 17 RE -GRADE EXISTING SWALE - Includes removal and disposal of excess material if necessary. SY 1 $ 50.00 N/A $ 50.00 18 BAHIA GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 19 ST AUGUSTINE FLORATAM GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 20 ASPHALT REMOVAL 0-2" - Removal and disposal of asphalt averaging 2" thick or less, includes sawcutting SY 1 $ 25.00 N/A $ 25.00 edges of existing asphalt to remain. 21 ASPHALT REMOVAL 2"-4" - Removal and disposal of asphalt averaging over 2" up to 4" thick, includes SY 1 $ 25.00 N/A $ 25.00 sawcutting edges of existing asphalt to remain. 22 ASPHALT REMOVAL >4" - Removal and disposal of asphalt over 4" thick, includes sawcutting edges of SY 1 $ 25.00 N/A $ 25.00 existing asphalt to remain. 23 CONCRETE REMOVAL 0-6" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 2.79 N/A $ 2.79 avera in 6" thick or less includes sawcutting edges of existing ad sidewalk road section to remain. 24 CONCRETE REMOVAL 6"-12" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 5.00 N/A $ 5.00 averaging over 6" up to 12" thick includes sawcutting edges of existing ad sidewalk road section to 25 EXCAVATION - Excavation and removal of excess soils as shown on design plans or directed by Public Cy 1 $ 30.00 N/A $ 30.00 Works Staff. 26 STABILIZED SUBGRADE - F&I Type "B" stabilized backfill to the thickness shown on design plans or CY 1 $ 20.00 N/A $ 20.00 directed by Public Works Staff, installed and compacted in lifts per City Standards (LBR 40 min. - compaction and testing required and included). 27 LIMEROCK BASE - F&I limerock base course to the thickness shown on design plans or as directed by Cy 1 $ 30.00 N/A $ 30.00 Public Works Staff, installed and compacted in lifts per City Standards (LBR 100 - compaction and testing re uired and included). 28 MILL AND DISPOSE EXISTING ASPHALT- 1" average thickness, includes sawcutting edges of existing SY 1 $ 5.00 N/A $ 5.00 asphalt surfaces to remain. 29 MILL AND DISPOSE EXISTING ASPHALT, ADD -ON - Additive pricing for each 1/4" of additional thickness SY 1 $ 1.00 N/A $ 1.00 of milling to be used when milling more than 1" average thickness). 30 1" SUPERPAVE ASPHALT, TYPE SP-9.5 - Traffic C, includes tack coat where necessary. SY 1 $ 7.00 N/A $ 7.00 31 1.5" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5- Traffic C, includes tack coat where necessary. SY 1 $ 10.41 N/A $ 10.41 32 2" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5 - Traffic C, includes tack coat where necessary. SY 1 $ 14.00 N/A $ 14.00 33 1" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 - Traffic C, PG 76-22, includes tack coat where SY 1 $ 8.00 N/A $ 8.00 necessary. 34 1.5" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, PG 76-22, includes tack SY 1 $ 12.00 N/A $ 12.00 coat where necessary. 35 2" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 -Traffic C, PG 76-22, includes tack Sy 1 $ 16.00 N/A $ 16.00 coat where necessary. 36 POTHOLE REPAIRS - Placement of crushed and compacted limerock and hot mix asphalt to patch SF 1 $ 5.00 N/A $ 5.00 potholes, 10 sq.ft. max surface area, and no deeper than 1.5' deep (asphalt to be a minimum of 2" thick, T e SP-9.5 compacted hot mix). 37 CRACK SEAL - Sealing of asphalt roadway cracks less than 2" wide by application of a bituminous asphalt LF 1 $ 5.00 N/A $ 5.00 sealantspecifically designed for crack sealing. 38 UTILITY ADJUSTMENT, STORMWATER INLET - Raise or lower stormwater inlet frame and grate, includes EA 1 $ 250.00 N/A $ 250.00 brick and concrete morter as necessary. 39 UTILITY ADJUSTMENT, MANHOLE - Raise or lower utility manhole frame/rim and cover, includes brick EA 1 $ 500.00 N/A $ 500.00 and concrete morter as necessary. 40 UTILITY ADJUSTMENT, VALVE BOX - Raise or lower utility valve boxes, includes flowable fill or cast -in- EA 1 $ 300.00 N/A $ 300.00 lace concrete ring as necessary. 41 REMOVE/DISPOSE/REPLACE DAMAGED MANHOLE/INLET FRAME, MD -COUNTY- Removal and disposal EA 1 $ 500.00 N/A $ 500.00 of damaged drainage inlet frame and grate or utility manhole frame and lid, includes coordinating with and picking up new frames/grates/lids from Miami -Dade Water and Sewer Department, also includes re- 42 REMOVE/DISPOSE/REPLACE DAMAGED VALVE COVER, MD -COUNTY - Removal and disposal of damaged EA 1 $ 500.00 N/A $ 500.00 water or sewer valve box, includes coordinating with and picking up new frames/grates/lids from Miami - Dade Water and Sewer Department, also includes re -installation. 43 REPAIR CONCRETE MANHOLE/INLET - Repair of damaged concrete utility manhole or drainage inlet EA 1 $ 1,000.00 N/A $ 1,000.00 structure. 44 CONCRETE CURB AND GUTTER REMOVAL - Removal and disposal of all types of existing concrete curbing LF 1 $ 15.00 N/A $ 15.00 and curb & gutter(existing limerock pad to remain if new curbing is being installed). 45 CONCRETE CURB, NON -REINFORCED - Type "B," "D," "A," and all other standard curb types without LF 1 $ 25.00 N/A $ 25.00 utter flimerock pad to be paid under separate line item if necessary). 46 CONCRETE CURB, REINFORCED - Steel reinforced Type "B," "D," "A," and all other standard reinforced LF 1 $ 36.00 N/A $ 36.00 curb types without gutter flimerock pad to be paid under separate line item if necessary). 47 CONCRETE CURB AND GUTTER, NON -REINFORCED - Type "F," "E," "RA," and all other standard types of LF 1 $ 25.00 N/A $ 25.00 curbing with gutters limerock pad to be paid under separate line item if necessary). 48 CONCRETE CURB AND GUTTER, REINFORCED - Steel reinforced Type "F," "E," "RA," and all other standard LF 1 $ 36.00 N/A $ 36.00 types of reinforced curbing with gutters flimerock pad to be paid under separate line item if necessary). 49 CONCRETE DROP CURB OR VALLEY GUTTER, NON -REINFORCED - Non -steel reinforced drop curb or LF 1 $ 25.00 N/A $ 25.00 ivalley gutter limerock pad to be paid under separate line item if necessary). 50 CONCRETE DROP CURB OR VALLEY GUTTER, REINFORCED - Steel reinforced drop curb or valley gutter LF 1 $ 36.00 N/A $ 36.00 limerock pad to be paid under separate line item if necessary). 51 LIMEROCK CURB AND GUTTER PAD - Installation and compaction of limerock base for all types of curbing LF 1 $ 8.00 N/A $ 8.00 and curb & gutter, to be installed per City Standards and paid by linear foot of new curbing being installed on to to be used ONLY under new curbing where existing curbing did not reviousl exist . 52 6" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min. concrete sidewalks, SF 1 $ 6.60 N/A $ 6.60 driveway pads, and pedestrian ramps (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and general compaction/tamping of in -situ soils remaining as 53 8"-12" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min (includes SF 1 $ 10.00 N/A $ 10.00 adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and eneral com action tam in of in -situ soils remaining as a sidewalk base as necessary). 54 HIGH STRENGTH CONCRETE DRIVEWAY PAD OR ROADWAY SEGMENT PATCH - 5,000 PSI @ 28 days min CY 1 $ 200.00 N/A $ 200.00 (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the area of construction and general com action tam in of in -situ soils as necessary). 55 REMOVE, STORE, AND RESET PAVERS - Removal and resetting of existing sidewalk, driveway, or SF 1 $ 10.00 N/A $ 10.00 roadway pavers. Includes regrading and compacting of rock sub -base, reinstalling sand setting/leveling base, resetting pavers to match existing patterns, and sand -filling of joints. Pavers broken during Irnnrtnirtion to be replaced, 4n-kond, at contractors expense, 56 DETECTABLE WARNINGS - Truncated ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In SF 1 $ 50.00 $ 45.00 $ 45.00 Place or approved equal) 57 ROADSIDE SIGNS, SINGLE POST - Typical/common traffic signage (e.g. stop, street name, yield, do not AS 1 $ 360.00 N/A $ 360.00 enter, one way, etc.), includes post and sign per Miami -Dade County Standards (signage surface area less than 12 SF total Per assembly). 58 ROADSIDE SIGNS, SIGN ONLY - F&I new traffic signage on existing sign post (e.g. stop, street name, yield, AS 1 $ 180.00 N/A $ 180.00 do not enter, one way, etc.), includes removal and disposal of old sign(s) if necessary (signage surface area less than 12 SF total er assembly). 59 RELOCATE/RESET EXISTING POST AND SIGN - Remove and relocate, or reset leaning, existing traffic EA 1 $ 240.00 N/A $ 240.00 signage, single post. 60 ROADWAY/HIGHWAY DELINEATOR - 36"-48" High, reflective delineators as approved by FDOT. EA 1 $ 72.00 N/A $ 72.00 61 REFLECTIVE PAVEMENT MARKERS (RPMs) - Class B, mono or bi-directional, all colors. EA 1 $ 4.20 N/A $ 4.20 62 PAVEMENT MARKING REMOVAL - Non-destructive micro -planing, grinding, or other approved methods, LF 1 $ 1.20 N/A $ 1.20 as directed by Public Works Staff aid by LF of actual stripe removal regardless of width of existing 63 THERMOPLASTIC PAVEMENT MESSAGES- Reflective "ONLY," "MERGE," "SCHOOL," "RxR," etc. roadway EA 1 $ 216.00 N/A $ 216.00 messages, per FDOT or Miami -Dade Standards includes temporary aint messages when necessary). 64 THERMOPLASTIC DIRECTIONAL ARROWS - Reflective arrow symbols per FDOT or Miami -Dade Standards EA 1 $ 96.00 N/A $ 96.00 includes temporary aint symbols when necessary). 65 THERMOPLASTIC BIKE LANE MARKINGS - Sharrows and bike symbols with arrows, with or without green EA 1 $ 360.00 N/A $ 360.00 hi h-em hasis background, as directed by Public Works Staff and approved by FDOT and Miami -Dade 66 GREEN BIKE LANE COATINGS - Installation of green asphalt coatings for designated bike lanes as directed SY 1 $ 144.00 N/A $ 144.00 by Public Works Staff and approved by the FDOT through the FHWA. 67 RED BUS LANE COATINGS - Installation of red asphalt coatings for County -designated Bus Lanes, as SY 1 $ 144.00 N/A $ 144.00 directed by Public Works Staff and approved by Miami -Dade County. 68 SOLID SINGLE 6" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 includestemporary paint when necessar 69 SOLID DOUBLE 6" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 11 $ 4.80 1 N/A 1 $ 4.80 Standards includes temporary aint when necessary). 70 SOLID SINGLE 8" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 1.20 N/A $ 1.20 (includes tem orar paint when necessar . 71 SOLID DOUBLE 8" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 $ 1.20 N/A $ 1.20 Standards includes temporarV paint when necessar . 72 SOLID SINGLE 12" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 3.60 N/A $ 3.60 (includes tem orar paint when necessar . 73 SOLID SINGLE 18" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 4.80 N/A $ 4.80 includes temporarV paintwhen necessar . 74 SOLID SINGLE 24" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 6.00 N/A $ 6.00 (includes tem orar paint when necessar . 75 THERMOPLASTIC GUIDELINES - 2'-4', 6'-10', or 3'-9' dotted, reflective, per FDOT or Miami -Dade LF 1 $ 2.40 N/A $ 2.40 Standards includes temporarV paint when necessar . 76 THERMOPLASTIC 10'-30' SKIP LINES - 6" yellow or white, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 includestemporary paint when necessar . 77 PATTERNED ASPHALT STAMPING - Heat -applied, wire rope cable stamping of new or existing asphalt, SF 1 $ 20.00 N/A $ 20.00 pattern to match existing or per design drawings (materials, methods, and certifications to be "StreetPrint" by GAF or a roved e ual . 78 STAMPED ASPHALT PAINTING - Multi -layered, heat island reducing, non -slip, traffic -rated colored SF 1 $ 30.00 N/A $ 30.00 coating to be installed to match existing color patterns or per design drawings (materials, methods, and certifications to be "StreetBond" by GAF or approved equal). 79 DESIGN, PERMIT, INSTALL RAPID FLASHING BEACON - All materials and labor required to design, permit, EA 1 ######### N/A $ 30,000.00 and install a complete rapid flashing pedestrian warning beacon assembly. City will provide basis-of- desi n sample drawin s from previous installations (County permittinizfees included). 80 REPLACE TRAFFIC LOOP - Remove and replace existing traffic loops when repaving intersections if EA 1 $ 2,500.00 N/A $ 2,500.00 existing loop is damaged or if directed bV Miami -Dade CountV (CountV permittingfees included). 81 ISpecial Provision 1 = Contingency Allowance - Unforseen Conditions $50,000 82 ISpecial Provision 2 = ContingencV Allowance - Off DutV Police Traffic Control $100,000 Total Cost including Contingency Allowance $ 200,176.35 Director's Approval: GROUP 2 - FEDERALLY FUNDED PROJECTS H&R Paving Line Item Description Unit Quantity Unit Cost BAFO Total Item 1 MOBILIZATION, ROADWAY COMPLETE - Mobilization cost for task orders consisting of complete LS 1 $ 5,000.00 N/A $ 5,000.00 roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & 2 MOBILIZATION, ASPHALT- Mobilization cost for task orders mainly consiting of milling & LS 1 $ 1.00 N/A $ 1.00 resurfacing/overlay/etc. with associated utility adjustments and striping work only (1 mobilization per task order). 3 MOBILIZATION, PATCHING - Mobilization cost for task orders mainly consisting of utility trench and/or LS 1 $ 1.00 N/A $ 1.00 pothole patching requests and/or requests for roadway base soil condition investigations (1 mobilization er task order - 1 block of trench or 10 potholes er task order t 4 MOBILIZATION, SIDEWALKS/CURBING - Mobilization cost for task orders mainly consisting of concrete LS 1 $ 1,500.00 N/A $ 1,500.00 sidewalks, ADA ramps, and/or curb & gutter work only, includes associated minor asphalt patching where necessary 1 mobilization per task order). 5 MOBILIZATION, STRIPING - Mobilization cost for task orders mainly consisting of paint/thermoplastic LS 1 $ 300.00 N/A $ 300.00 striping,messages, symbols, and/or bike bus lane coating work only 1 mobilization per task order). 6 MOBILIZATION, ASPHALT STAMPING/PAINTING - Mobilization cost for task orders mainly consisting of LS 1 $ 1.00 N/A $ 1.00 thermal stamping and/or colorized coating of specialty asphalt treatment areas (1 mobilization per task order). 7 RE -MOBILIZATION - For use only if paving equipment and/or sidewalk/conctete crews already de- LS 1 $ 1.00 N/A $ 1.00 mobilized from site, to address additional milling & resurfacing and/or ADA ramps as requested by Public Works Staff 1 mobilization per task order amendment 8 NIGHTTIME/SUNDAY WORK ADD -ON - This is a lump sum, cost -per -day, add -on, to be paid when a EA/DAY 1 $ 5,000.00 N/A $ 5,000.00 contractor is required to work, per permitting requirements or as directed by Public Works Staff, on Sundays or at night. This pay item is to help compensate for increased costs associated with overtime labor and enhanced MOT requirements in order to carry out work during non-standard working hours. Typical work being conducted under this add -on will mainly consist of milling, paving, striping, and minor 9 ROADWAY BASE SOIL ASSESSMENT, CONDITION A -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found suitable to the City of Miami's Public Works Staff, clean loose material, recompact, and replace removed asphalt with Type SP-9.5 hot Imix asr)halt4c concrete up to the level of the surrounding surface. 10 ROADWAY BASE SOIL ASSESSMENT, CONDITION B -Saw cut and remove an average of 2" thick existing SF 1 $ 3.00 N/A $ 3.00 asphalt to expose and evaluate the condition of the base. If base is found unsuitable to the City of Miami's Public Works Staff, remove base material and replace with a minimum of 8" of compacted limerock (LBR 100) and 2" of Type SP-9.5 hot mix asphaltic concrete, or 6" of SP-9.5 hot mix asphaltic 11 BARRICADES CONES/DRUMS - Temporary, the first 50 cones and/or drums are considered incidental to EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 all required work under each task order and not compensated for, drums incl. lights when required, includes installation maintenance and removal. 12 BARRICADES TYPE II -Temporary, 2'-3', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 13 BARRICADES TYPE III - Temporary, 6'-8', with flashing lights when required, includes installation, EA/DAY 1 $ 0.50 $ 0.45 $ 0.45 maintenance and removal. 14 WORK ZONE SIGNAGE - Includes all message and detour signage required per approved MOT plans, the EA/DAY 1 $ 100.00 N/A $ 100.00 first 10 signs are considered incidental to all required work under each task order and not compensated for includes installation maintenance and removal. 15 FLASHING ARROW BOARD - Temporary, multi -mode, includes installation, maintenance, and removal. EA/DAY 1 $ 10.00 N/A $ 10.00 16 VARIABLE MESSAGE SIGN (VMS) - Message text to be as approved by City Staff or as required by FDOT EA/DAY 1 $ 25.00 N/A $ 25.00 and County permitting,includes installation maintenance and removal. 17 RE -GRADE EXISTING SWALE - Includes removal and disposal of excess material if necessary. SY 1 $ 50.00 N/A $ 50.00 18 BAHIA GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 19 ST AUGUSTINE FLORATAM GRASS SOD - Includes watering for establishment period. SF 1 $ 5.00 N/A $ 5.00 20 ASPHALT REMOVAL 0-2" - Removal and disposal of asphalt averaging 2" thick or less, includes sawcutting SY 1 $ 25.00 N/A $ 25.00 edges of existing asphalt to remain. 21 ASPHALT REMOVAL 2"-4" - Removal and disposal of asphalt averaging over 2" up to 4" thick, includes SY 1 $ 25.00 N/A $ 25.00 sawcutting edges of existing asphalt to remain. 22 ASPHALT REMOVAL >4" - Removal and disposal of asphalt over 4" thick, includes sawcutting edges of SY 1 $ 25.00 N/A $ 25.00 existing asphalt to remain. 23 CONCRETE REMOVAL 0-6" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 2.77 N/A $ 2.77 averaging 6" thick or less includes sawcutting edges of existing ad sidewalk road section to remain. 24 CONCRETE REMOVAL 6"-12" - Removal and disposal of concrete pads, sidewalks, or roadway pavement SF 1 $ 5.00 N/A $ 5.00 averaging over 6" up to 12" thick includes sawcutting edges of existing ad sidewalk road section to 25 EXCAVATION - Excavation and removal of excess soils as shown on design plans or directed by Public CY 1 $ 30.00 N/A $ 30.00 Works Staff. 26 STABILIZED SUBGRADE - F&I Type "B" stabilized backfill to the thickness shown on design plans or CY 1 $ 20.00 N/A $ 20.00 directed by Public Works Staff, installed and compacted in lifts per City Standards (LBR 40 min. - compaction and testiniz re uired and included). 27 LIMEROCK BASE - F&I limerock base course to the thickness shown on design plans or as directed by CY 1 $ 30.00 N/A $ 30.00 Public Works Staff, installed and compacted in lifts per City Standards (LBR 100 - compaction and testing required and included). 28 MILL AND DISPOSE EXISTING ASPHALT- 1" average thickness, includes sawcutting edges of existing SY 1 $ 5.00 N/A $ 5.00 as halt surfaces to remain. 29 MILL AND DISPOSE EXISTING ASPHALT, ADD -ON - Additive pricing for each 1/4" of additional thickness SY 1 $ 1.00 N/A $ 1.00 of milling to be used when milling more than 1" average thickness). 30 1" SUPERPAVE ASPHALT, TYPE SP-9.5 - Traffic C, includes tack coat where necessary. SY 1 $ 7.00 N/A $ 7.00 31 1.5" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5- Traffic C, includes tack coat where necessary. SY 1 $ 10.41 N/A $ 10.41 2" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5 - Traffic C, includes tack coat where necessary. SY $ 14.00 N/A $ 14.00 r32 33 1" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 - Traffic C, PG 76-22, includes tack coat where SY ri, $ 8.00 N/A $ 8.00 necessary. 34 1.5" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 -Traffic C, PG 76-22, includes tack SY 1 $ 17.00 N/A $ 17.00 coat where necessar . 35 2" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 -Traffic C, PG 76-22, includes tack Sy 1 $ 16.00 N/A $ 16.00 coat where necessar . 36 POTHOLE REPAIRS - Placement of crushed and compacted limerock and hot mix asphalt to patch SF 1 $ 5.00 N/A $ 5.00 potholes, 10 sq.ft. max surface area, and no deeper than 1.5' deep (asphalt to be a minimum of 2" thick, ITVQe SP-9.5 compacted hot mix). 37 CRACK SEAL - Sealing of asphalt roadway cracks less than 2" wide by application of a bituminous asphalt LF 1 $ 5.00 N/A $ 5.00 sealant specificalIV designed for crack sealing. 38 UTILITY ADJUSTMENT, STORMWATER INLET - Raise or lower stormwater inlet frame and grate, includes EA 1 $ 250.00 N/A $ 250.00 brick and concrete morter as necessar . 39 UTILITY ADJUSTMENT, MANHOLE - Raise or lower utility manhole frame/rim and cover, includes brick EA 1 $ 500.00 N/A $ 500.00 and concrete morter as necessar . 40 UTILITY ADJUSTMENT, VALVE BOX - Raise or lower utility valve boxes, includes flowable fill or cast -in- EA 1 $ 300.00 N/A $ 300.00 lace concrete ring as necessar . 41 REMOVE/DISPOSE/REPLACE DAMAGED MANHOLE/INLET FRAME, MD -COUNTY- Removal and disposal EA 1 $ 500.00 N/A $ 500.00 of damaged drainage inlet frame and grate or utility manhole frame and lid, includes coordinating with and picking up new frames/grates/lids from Miami -Dade Water and Sewer Department, also includes re- 42 REMOVE/DISPOSE/REPLACE DAMAGED VALVE COVER, MD -COUNTY - Removal and disposal of damaged EA 1 $ 500.00 N/A $ 500.00 water or sewer valve box, includes coordinating with and picking up new frames/grates/lids from Miami - Dade Water and Sewer Department, also includes re -installation. 43 REPAIR CONCRETE MANHOLE/INLET - Repair of damaged concrete utility manhole or drainage inlet EA 1 $ 1,000.00 N/A $ 1,000.00 structure. 44 CONCRETE CURB AND GUTTER REMOVAL - Removal and disposal of all types of existing concrete curbing LF 1 $ 15.00 N/A $ 15.00 and curb & gutter(existing limerock pad to remain if new curbing is being installed). 45 CONCRETE CURB, NON -REINFORCED - Type "B," "D," "A," and all other standard curb types without LF 1 $ 25.00 N/A $ 25.00 utter flimerock pad to be paid under separate line item if necessar . 46 CONCRETE CURB, REINFORCED - Steel reinforced Type "B," "D," "A," and all other standard reinforced LF 1 $ 36.00 N/A $ 36.00 curb tVpes without gutter flimerock pad to be paid under separate line item if necessar . 47 CONCRETE CURB AND GUTTER, NON -REINFORCED - Type "F," "E," "RA," and all other standard types of LF 1 $ 25.00 N/A $ 25.00 curbing with gutters limerock pad to be paid under separate line item if necessar . 48 CONCRETE CURB AND GUTTER, REINFORCED - Steel reinforced Type "F," "E," "RA," and all other standard LF 1 $ 36.00 N/A $ 36.00 1tvpes of reinforced curbing with gutters flimerock pad to be paid under separate line item if necessar . 49 CONCRETE DROP CURB OR VALLEY GUTTER, NON -REINFORCED - Non -steel reinforced drop curb or LF 1 $ 25.00 N/A $ 25.00 vallev gutter limerock pad to be paid under separate line item if necessar . 50 CONCRETE DROP CURB OR VALLEY GUTTER, REINFORCED - Steel reinforced drop curb or valley gutter LF 1 $ 36.00 N/A $ 36.00 limerock pad to be paid under separate line item if necessar . 51 LIMEROCK CURB AND GUTTER PAD - Installation and compaction of limerock base for all types of curbing LF 1 $ 8.00 N/A $ 8.00 and curb & gutter, to be installed per City Standards and paid by linear foot of new curbing being installed Ion to to be used ONLY under new curbing where existing curbing did not reviousl exist). 52 6" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min. concrete sidewalks, SF 1 $ 6.60 N/A $ 6.60 driveway pads, and pedestrian ramps (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and general compaction/tamping of in -situ soils remaining as a sidewalk base, as necessary). 53 8"-12" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min (includes SF 1 $ 10.00 N/A $ 10.00 adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the sidewalk, and eneral com action tam in of in -situ soils remainina as a sidewalk base as necessary). 54 HIGH STRENGTH CONCRETE DRIVEWAY PAD OR ROADWAY SEGMENT PATCH - 5,000 PSI @ 28 days min CY 1 $ 200.00 $ 200.00 (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary clean -outs within the area JN/A of construction and general compaction/tampingof in -situ soils as necessary). 55 REMOVE, STORE, AND RESET PAVERS - Removal and resetting of existing sidewalk, driveway, or roadway SF 1 $ 10.00 $ 10.00 pavers. Includes regrading and compacting of rock sub -base, reinstalling sand setting/leveling base, resetting pavers to match existing patterns, and sand -filling of joints. Pavers broken during construction Ito be renlaced. 4n-k4nd, at contractors expense, 56 DETECTABLE WARNINGS - Truncated ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In SF 1 $ 50.00 $ 45.00 $ 45.00 Place or approved equal) 57 ROADSIDE SIGNS, SINGLE POST - Typical/common traffic signage (e.g. stop, street name, yield, do not AS 1 $ 360.00 N/A $ 360.00 enter, one way, etc.), includes post and sign per Miami -Dade County Standards (signage surface area less than 12 SF total er assembly). 58 ROADSIDE SIGNS, SIGN ONLY - F&I new traffic signage on existing sign post (e.g. stop, street name, yield, AS 1 $ 180.00 N/A $ 180.00 do not enter, one way, etc.), includes removal and disposal of old sign(s) if necessary (signage surface area less than 12 SF total Per assembly). 59 RELOCATE/RESET EXISTING POST AND SIGN - Remove and relocate, or reset leaning, existing traffic EA 1 $ 240.00 N/A $ 240.00 si na a single post. 60 ROADWAY/HIGHWAY DELINEATOR - 36"-48" High, reflective delineators as approved by FDOT. EA 1 $ 72.00 N/A $ 72.00 61 REFLECTIVE PAVEMENT MARKERS (RPMs) - Class B, mono or bi-directional, all colors. EA 1 $ 4.20 N/A $ 4.20 62 PAVEMENT MARKING REMOVAL - Non-destructive micro -planing, grinding, or other approved methods, LF 1 $ 1.20 N/A $ 1.20 as directed by Public Works Staff aid by LF of actual stripe removal regardless of width of existing 63 THERMOPLASTIC PAVEMENT MESSAGES- Reflective "ONLY," "MERGE," "SCHOOL," "RxR," etc. roadway EA 1 $ 216.00 N/A $ 216.00 messa es per FDOT or Miami -Dade Standards includes temporary aint messages when necessary). 64 THERMOPLASTIC DIRECTIONAL ARROWS - Reflective arrow symbols per FDOT or Miami -Dade Standards EA 1 $ 96.00 N/A $ 96.00 includes temporary aint symbols when necessary). 65 THERMOPLASTIC BIKE LANE MARKINGS - Sharrows and bike symbols with arrows, with or without green EA 1 $ 360.00 N/A $ 360.00 high -emphasis background, as directed by Public Works Staff and approved by FDOT and Miami -Dade 66 GREEN BIKE LANE COATINGS - Installation of green asphalt coatings for designated bike lanes as directed SY 1 $ 144.00 N/A $ 144.00 lbv Public Works Staff and approved by the FDOT through the FHWA. 67 RED BUS LANE COATINGS - Installation of red asphalt coatings for County -designated Bus Lanes, as SY 1 $ 144.00 N/A $ 144.00 directed by Public Works Staff and approved by Miami -Dade County. 68 SOLID SINGLE 6" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 (includes temporary paint when necessar . 69 SOLID DOUBLE 6" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 $ 4.80 N/A $ 4.80 Standards includes temporary aint when necessary). 70 SOLID SINGLE 8" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 1.20 N/A $ 1.20 (includes tem orar paint when necessar . 71 SOLID DOUBLE 8" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 1 $ 1.20 N/A $ 1.20 Standards includes temporarV paint when necessar . 72 SOLID SINGLE 12" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 3.60 N/A $ 3.60 (includes tem orar paint when necessar . 73 SOLID SINGLE 18" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 4.80 N/A $ 4.80 includes temporarV paintwhen necessar . 74 SOLID SINGLE 24" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 1 $ 6.00 N/A $ 6.00 (includes tem orar paint when necessar . 75 THERMOPLASTIC GUIDELINES - 2'-4', 6'-10', or 3'-9' dotted, reflective, per FDOT or Miami -Dade LF 1 $ 2.40 N/A $ 2.40 Standards includes temporarV paint when necessar . 76 THERMOPLASTIC 10'-30' SKIP LINES - 6" yellow or white, reflective, per FDOT or Miami -Dade Standards LF 1 $ 2.40 N/A $ 2.40 (includes tem orar paint when necessar . 77 PATTERNED ASPHALT STAMPING - Heat -applied, wire rope cable stamping of new or existing asphalt, SF 1 $ 20.00 N/A $ 20.00 pattern to match existing or per design drawings (materials, methods, and certifications to be "StreetPrint" by GAF or a roved e ual . 78 STAMPED ASPHALT PAINTING - Multi -layered, heat island reducing, non -slip, traffic -rated colored SF 1 $ 30.00 N/A $ 30.00 coating to be installed to match existing color patterns or per design drawings (materials, methods, and certifications to be "StreetBond" by GAF or approved equal). 79 DESIGN, PERMIT, INSTALL RAPID FLASHING BEACON - All materials and labor required to design, permit, EA 1 ######### N/A $ 30,000.00 and install a complete rapid flashing pedestrian warning beacon assembly. City will provide basis-of- desi n sample drawings from previous installations (County permittingfees included). 80 REPLACE TRAFFIC LOOP - Remove and replace existing traffic loops when repaving intersections if EA 1 $ 2,500.00 N/A $ 2,500.00 existing loop is damaged or if directed bV Miami -Dade CountV (CountV permittingfees included). 81 Special Provision 1 = Contingency Allowance - Unforseen Conditions $ 50,000.00 82 Special Provision 2 = ContingencV Allowance - Off DutV Police Traffic Control $ 100,000.00 Total Cost including Contingency Allowance $ 200,181.33 Director's Approval: Detail by Entity Name Department of State / Division of Corporations / Search Records / Search by Entity Name / Previous On List Next On List Return to List Events Name History Detail by Entity Name Florida Profit Corporation H & R PAVING, INC. Filina Information Document Number 513070 FEI/EIN Number 59-1690152 Date Filed 08/19/1976 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 11/14/2016 Event Effective Date NONE Principal Address 1955 N. W. 110 AVE MIAMI, FL 33172 Changed: 09/10/1997 Mailing Address 1955 N. W. 110 AVE MIAMI, FL 33172 Changed: 09/10/1997 Registered Agent Name & Address GONZALEZ, LUCRECIA 1955 NW 110 AVENUE MIAMI, FL 33172 H & R PAVING Search http://search.sunbiz.org/...-704b-460e-9ac4-6925ecOdc 125&searchTenn=H%20%26%20R%20PAVING&listNameOrder=HRPAVING%205130700[10/13/2020 10:47:14 AM] Detail by Entity Name Name Changed: 01 /30/2008 Address Changed: 05/01/1998 Officer/Director Detail Name & Address Title ST GONZALEZ, LUCRECIA 1955 N. W. 110 AVE MIAMI, FL 33172 Title P GONZALEZ, RAUL 1955 N. W. 110 AVE MIAMI, FL 33172 Annual Resorts Report Year Filed Date 2018 03/06/2018 2019 03/11 /2019 2020 03/17/2020 Document Imaaes 03/17/2020 --ANNUAL REPORT View image in PDF format 03/11/2019 --ANNUAL REPORT View image in PDF format 03/06/2018 --ANNUAL REPORT View image in PDF format 03/10/2017 --ANNUAL REPORT View image in PDF format 11 /14/2016 --Amendment View image in PDF format 04/15/2016 --ANNUAL REPORT View image in PDF format 09/23/2015 -- Amendment View image in PDF format 03/20/2015 --ANNUAL REPORT View image in PDF format 02/27/2014 --ANNUAL REPORT View image in PDF format 02/01/2013 --ANNUAL REPORT View image in PDF format 03/22/2012 -- ANNUAL REPORT View image in PDF format 02/24/2012 -- ANNUAL REPORT View image in PDF format 01/04/2011 --ANNUAL REPORT View image in PDF format 01/20/2010 -- ANNUAL REPORT View image in PDF format 03/30/2009 -- ANNUAL REPORT View image in PDF format 01/30/2008 --ANNUAL REPORT View image in PDF format http://search.sunbiz.org/...-704b-460e-9ac4-6925ecOdc 125&searchTenn=H%20%26%20R%20PAVING&listNameOrder=HRPAVING%205130700[10/13/2020 10:47:14 AM] Detail by Entity Name 02/05/2007 -- ANNUAL REPORT View image in PDF format 02/24/2006 -- ANNUAL REPORT View image in PDF format 02/21/2005 -- ANNUAL REPORT View image in PDF format 02/04/2004 -- ANNUAL REPORT View image in PDF format 01/17/2003 --ANNUAL REPORT View image in PDF format 02/27/2002 --ANNUAL REPORT View image in PDF format 02/06/2001 --ANNUAL REPORT View image in PDF format 03/30/2000 --ANNUAL REPORT View image in PDF format 04/20/1999 --ANNUAL REPORT View image in PDF format 05/01/1998 --ANNUAL REPORT View image in PDF format 09/15/1997 —AMENDMENT View image in PDF format 09/15/1997 --ANNUAL REPORT View image in PDF format 09/10/1997 --ANNUAL REPORT View image in PDF format 05/09/1997 --ANNUAL REPORT View image in PDF format 04/26/1996 --ANNUAL REPORT View image in PDF format 01/13/1995 -- ANNUAL REPORT View image in PDF format Previous On List Next On List Return to List Events Name History H & R PAVING S.- http://search.sunbiz.org/...-704b-460e-9ac4-6925ecOdc 125&searchTenn=H%20%26%20R%20PAVING&listNameOrder=HRPAVING%205130700[10/13/2020 10:47:14 AM] City of Miami Solicitation 1115382 Solicitation 1115382 Invitation for Bid for Pavement Resurfacing Services Solicitation Designation: Public A.S.. City of Miami 9/11/2020 7:24 AM P. 1 City of Miami Solicitation 1115382 Solicitation 1115382 Invitation for Bid for Pavement Resurfacing Services Solicitation Number 1115382 Solicitation Title invitation for Bid for Pavement Resurfacing Services Solicitation Start Date Sep 11, 2020 9:22:37 AM EDT Solicitation End Date Oct 9, 2020 3:00:00 PM EDT Question & Answer End Sep 24, 2020 2:00:00 PM EDT Date Solicitation Contact Tahlia Gray 305416-1912 tgray@miamigov.com Contract Duration 3 years Contract Renewal 2 annual renewals Prices Good for See Specifications Pre -Solicitation Conference Sep 18, 202010:00:00 AM EDT (Online) Attendance is optional Item Response Form Item 1115382-01-01 - PLEASE SUBMIT PRICING ON ONE OR BOTH TABS ON ATTACHMENT H - BID PRICE SHEET Quantity 1 each Prices are not requested for this item. Delivery Location City of Miami No Location Specified Qty 1 Description BIDDERS ARE NOT REQUIRED TO ENTER A UNIT PRICE IN THE LINE ITEM LISTED IN THE ACTUAL IFB. BIDDERS SHALL SUBMIT THEIR BID PRICES UTILIZING ONE OR BOTH TABS ON ATTACHMENT H - BID PRICE SHEET. 9/1112020 7:24 AM P. 2 City of Miami Solicitation 1115382 r 0 R ►r jw r rE� at Invitati n for Bid (lFB) X Procurement Department 444 SW 2"d Avenue, 611' Floor Miami, Florida 33130 Web Site Address: )6 w.miamiaflv.comlprocurement IFBNumber: 1115382 Title: Invitation for Bid for Pavement Resurfacing Services Issue Date/Time: 11-SEP-2020 IFBClosing Date/Time: 09-OCT-2020 @ 15:00:00 Pre-Bid/Pre-Proposal Conference: Voluntary Pre-Bid/Pre-Proposal Date/Time: September 18, 2020 at 10:00 AM Pre-Bid/Pre-Proposal Location: Virtual Deadline for Request for Clarification: September 24, 2020 at 2:00 PM Contracting Officer: Gray, Tahlia Hard Copy Submittal Location: NO HARD COPY SUBMITTALS PERMITTED Contracting Officer E-Mail Address: tgray@miamigov.com Contracting Officer Facsimile: 305-400-5019 Page 1 of 59 9/11/2020 7:24 AM P. 3 City of Miami Solicitation 1115382 Certification Statement "lease-quotc-on�ri&—form-, if- cahle pf ces- f©r he tein{s} fisted: Ret-oat--s-igned-or-iginal-ancl retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to fumish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (1) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: PROPOSER NAME: ADDRESS. e le, /� V/ A) q -;i�c - -J 11,9AVe- G 33, PHONE: T3a S (Pk- 3CV , FAX: EMAIL:/ -e eAe AM -I -o CELL(Optional): SIGNED B : TITLE: s �N DATE: FAFLURE TO COMPLETE SIGN . -AND RETURN THIS FORM LL DISOUALIFY THIS RESPONSE. Page 2 of 59 9/1112020 7:24 AM p. 4 City of Miami Solicitation 1115382 Certifications Legal Name of Firm: 1✓ r Ili. % 4A Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other ern 1 1 221 Business Tax Receipt/Occupational License Number: Cz Z !Z 7Z i -- g Business Tax Receipt/Occupational License Iss/using Agency: / Business Tax Receipt/Occupational License 7;6 ation Date: Will Subcontractor(s) be used? (Yes or No) Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/l/17). If no addendum/addenda was/were issued, please insert N/A. If Bidder has a Local Office, as defined under Chapter 18/Article 111, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Attachments Section of this solicitation.) Page 3 of 59 9111 /2020 7:24 AM P. 5 City of Miami Solicitation 1115382 Line: I Description: BIDDERS ARE NOT REQUIRED TO ENTER A UNIT PRICE ON THIS LINE. BIDDERS SHALL SUBMIT THEIR BID PRICES UTILIZING ATTACHMENT E - BID PRICE SHEET, LOCATED IN THE ATTACHMENTS SECTION OF THIS SOLICITATION. Category: 98852-00 Unit of Measure: Each Unit Price: $ Number of Units: I Total: $ Page 4 of 59 9/11/2020 T24 AM P. 6 City of Miami ATTACHMENT A Solicitation 1115382 INSURANCE ADDENDUM INSURANCE DEFINITIONS, REQUIREMENTS AND CONDITIONS The VENDOR/CONTRACTOR agrees to provide and maintain throughout the life of this contract and at Vendor/Contractor's expense insurance coverage outlined herewith as applicable insuring all operations related to the contract and any extensions thereof. Workers Compensation and Employers Liability Statutoryand subject to the Laws of the State of Florida. This coverage protects against lawsuits stemming from workplace accidents. It provides for medical care to injured employees, along with compensation for lost income. Commercial General Liability It protects against accidents and injuries that occur on company property or the property of a customer. It compensates an injured person or owner of property for injuries and property damages, and the cost of defending lawsuits, including legal settlements or investigations. This policy also covers claims resulting from products exposures, libel, slander, copyright infringement and other personal and advertisement injuries. Commercial Automobile Liability It protects against liability, no fault, medical payments, uninsured and underinsured motorists claims, collision and other than collision physical damage. In addition, this policy affords coverage on autos that are hired or borrowed or non -owned for use in the business. The non -owned can be autos owned by employees or members of their households. Non Owned Auto exposures can be endorsed or added under the Commercial General Liability Policy. 9/1112020 7:24 AM p. 62 City of Miami Solicitation 1115382 Professional/Errors and Omissions Liability Used by many professionals such as engineers, lawyers, accountants, stock brokers, financial advisers, 1nsUraP,Ge—ag€ntS,-c-o,urt-r�-poLFt-r,-d@ fstc�n f-se-&-a + e-}C� g; It protects against an-ci-al--@f#4&£tS-0f - liability lawsuits filed by clients. It basically protects professionals who cause harm to a client due to incompetence, errors or negligence. Umbrella Liability It protects against liability and losses after primary insurance benefits have been exhausted. This supplemental coverage kicks in only after the underlined liability policies have paid their maximum benefits. Environmental Liability It protects against the financial costs of claims of injury or damage due to pollution, and other costs of cleaning up pollutants. These policies are designed to cover both property and liability risks. Directors and Officers Liability This coverage protects against claims from stockholders, employees and clients that are also aimed individually at directors and officers. These claims typically stem from errors in judgement, breaches of duty and wrongful acts in connection with company business. Cyber Liability It protects against costs of the theft, destruction or unauthorized use of electronic data through computer viruses or network intrusions. It also adds protection to a business against such costs if a business fails to safeguard another party's electronic data. Companies sharing data outside their internal network benefit from this coverage 9/11/2020 T24 AM p. 63 City of Miami [:no aF T T,6100 1.54 Commercial Property It protects against claims or damages to the insured's buildings, business personal property and personal property of others. It can also provide for loss of business income coverage or extra expenses incurred because of physical loss by a covered peril to the insured's property. Commercial Crime It protects against loss of money, securities and other property because of a variety of criminal acts such as employee theft or embezzlement, burglary, robbery, forgery, computer fraud, kidnapping and extortion. Crime insurance also covers money and securities against damage or destruction by almost any cause of loss, not just crime. Builders Risk It protects against damage to or destruction of buildings or other structures during their construction. Any party with a financial interest in a construction, remodeling, or repair project benefits from this coverage. Surety Bonds Surety bonds are three party contracts. The principal, the party that undertakes the obligation, pays for the issuance of a bond by a surety company. The bond provides capital to guarantee the obligation will be performed. The obligee is the party that receives the benefit of the bond If the obligation is improperly performed. Valuable Papers It pays for the cost to reconstruct damaged or destroyed valuable papers and records. Typically is defined to include almost all forms of printed documents or records with the exception of money or securities, and data and media which is usually excluded. Additional Requirements The Vendor/Contractor must furnish the City of Miami, Department of Procurement, and Risk Management located at 444 S.W. 2nd Avenue Miami, Florida 33130, original Certificates of insurance to be in force on the date of this Contract, and Renewal Certificates of insurance thereafter. All policies indicated on the certificate must be in compliance with all Contract requirements. The failure of the City 9/11/2020 7:24 AM p. 64 City of Miami Solicitation 1115382 to obtain the applicable or corresponding certificates from Contractor is not a waiver by the City of any requirements for the Vendor/Contractor. The Vendor/Contractor must furnish Certificates insurance listing the City of Miami as an additional insured. All insurance certificates must be signed, dated and reference the City contract number. The insurance must provide for sixty (30) days prior written notice to be given to the City in the event coverage is substantially changed, canceled, or non -renewed. Any ctibfes ui self=instrredd retentions on -wed inSUrarlLe CUN ages-mast--be---barne--by Vendor/Contractor. The Vendor/Contractor further agrees to have insurers waive their rights of subrogation against the City of Miami, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Vendor/Contractor in no way limit the Vendor/Contractor's liabilities and responsibilities specified within the Contract or law. Any insurance or self-insurance programs maintained by the City of Miami shall not contribute with insurance provided by the Vendor/Contractor under the Contract. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Contract or any limitation placed on the indemnity in this Contract given as a matter of law. If the Vendor/Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or Limited Liability Company and each of its separate constituent entities as named insureds. The Vendor/Contractor must require all subcontractors to provide the insurance required herein. All subcontractors are subject to the same insurance requirements of the Vendor/Contractor unless otherwise specified in this Contract. If the Vendor/Contractor or subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Miami Risk Management Department maintains and reserves the right to modify, delete, alter or change these requirements. 9/1 V2026 7:24 AM p. 65 City of Miami Solicitation 1115382 Attachment B: Reference Submittal Farm IFB 1115382 — Pavement Resurfacing Services FIRM NAME: 1,4 Reference Section a Summarized Requirements: Refer to the details in Section 2 Special Conditions to verify that the information provided will suffice as proof of meeting the requirements of this solicitation. Past Performance Reference Check #1 Company/Organization Name: Address: ,5t) ;? A%' A51 '0� ✓-3%34.�r Contact Person: 44f( ,r- Contact Phone Number and Email: � / _ - 6 A?11A Je „40 ad; C/, ► Date of Contract or Sale: Prime Subcontractor: e, er (Description of Service ptal doll vaiue�,of Contract, etc.): i Past Performance Reference C eek #2 Company/Organization Name: X14WI W Address: / I N Aj '� ► 1 G �/ Contact Person: f)"A) * Contact Phone Number and Email: 305-375�- Z -3�? • / i i� � �.9,•I Contact E-mail if applicable): J oAqur).., I O►, Date of Contract or Sale: ,JQ0 0 Subcontractor: %��'LI �' g-OT5—:er-(Description of Service, Total dollar value of Contra t, etc.): Past Performance Reference Check #3 Com an /Or anization Name: o ne4e Address: �j�/ 's'G P t G ✓�. Contact Person: Contact Phone Number and Email: 940$*,- Contact E-mail if applicable): ,q Date of Contract or Sale: AO--� rime Subcontractor: r (Description of -Service, tal-dollar val -of pntract, etc. :4NIIIrl�j — "/// A /&U- l/ le 9/11/2020 7:24 AM p. 66 is POLICY NUMBER: r� [,� C of MMiIAMI a/�mi T REVISIONS Solicitation 1115382 j_l. I OF MREVISED DATE OF AP1VI--I.9 SECTION REVISION Greaten 3126,119 March 26, 2019 ISSUED BY. T Gonzale `► Or �_ i1t�OBr ANETfO POLICY SUBJECT: ELIMINATING THE PROCESS OF CURING IRREGULARITIES IN DOCUMENTSSUBMITTED IN RESPONSE- TO REQUE T-FOR QUALIFICATIONS (RFQ), REQUEST FOR PROPOSALS (RFP), REQUESTS FOR LETTERS OF INTEREST (RFLI), INVITATION FOR BIDS (IFB), INVITATION TO BID (ITB), INVITATION TO QUOTE (ITQ), AND REQUEST FOR SPONSORSHIP (RFS) EFFECTIVE MAY 6, 2019 PURPOSE. To improve the procurement solicitation process in order to provide internal and external customers with a more efficient and effective procurement of goods and services for the City of Miami. This APM establishes guidelines that eliminate the process of curing irregularities in proposals and bids submitted in. response to RFQs, RFPs, RFLI's IFBs, ITBs, ITQs and RFS. BACKGROUND: Currently, the Department of Procurement ("Procurement") allows Proposers and Bidders to cure certain deficiencies, deviations, irregularities, omissions, and/or technicalities in proposals and bids submitted to the City in response to RFQs, RFPs, RFLIs, IFBs, ITBs, ITQs and RFS. In collaboration with the Department of Innovation and Technology ("Dolt'), Procurement has identified the process of curing as the cause of significant delays in formal solicitation process. When proposals and bids require a cure, Procurement sends out a "Notice to Cure" to Proposers and Bidders who are then given additional time to correct, complete, and re -submit the required documents. The process of curing is time inten-si-v-e-and delays- he-procuren-i�--nt of-nec€ssar}Lgoods- dservices-fo" the-Ut-y-;-it prolongs-the_rlue diligence review period and it stalls and delays the evaluation and selection process, resulting in the extension of time between the issuance of an RFP, RFQ, RFLI, IFB, ITB, ITQ, or RFS solicitation and its award date. 9/11/2020 7:24 AM p. 67 City of Miami Solicitation 1115382 CitY of Nfiami Al hf 2-19 Elimination of Curing Irregularities in Documents Submitted for RFQs, RFPs, RFLFS IFI3s, ITBs, ITQs and RFS ----Elimina r g the-prot�ssof curing -will streamline arid- roll7ethe 0 rail pro urexnent solicitation -process while snaking it more efficient by removing a source of delay, and more effective by concentrating due diligence revievtirs only on complete and responsive proposals and bids. Additionally, it is not a common procurement industry practice to allow cures. Other local public agencies such as Miami -Dade County and the Miami -Dade County Public School System do not presently allow cures in such similar instances. GUIDELINES: Responsive bids and proposals responses are defined by our Procurement Code.' Prospective Proposers and Bidders should understand that non -responsive proposals or bids will not be reviewed and will be eliminated from the evaluation and selection process. Sha-City will not consider -the curing of_any pT-oposal-o�bicl tha�fail I eet the minimum qualifications or submission requirements of an RFQ, RFP, RFLI, IFB, ITB, ITQ, or RFS as applicable. Material deficiencies, deviations, irregularities, omissions, and/or technicalities are not. waivable. Proposals and bids submitted with deficiencies, irregularities, omissions, and/or technicalities that deviate from the minimum qualifications and/or submission requirements for RFQs, RFPs, ItFLIs, IFBs, ITBs, ITQs and RFS shall result in a non -responsive determination. The following list includes, but is not limited to, proposal and bid deficiencies, deviations, irregularities, omissions, and/or technicalities that shall result in a non -responsive determination for any solicitation issued on or after May 6, 2019: If a proposal or bid is missing forms, or contains unnotarized forms, unsigned forms, incorrect forms, or forms signed by any individual, other than the Proposer or Bidder, Proposer's or Bidder's team members, and/or individuals attesting to the stated project experience, the Proposer or Bidder will not be given time to cure the proposal or bid, and the City shall deem such proposal or bid non -responsive. The City, at its sole discretion, reserves the right to waive minor deviations not listed above. Such minor deficiencies, deviations, irregularities, omissions, or technicalities may be timely cured by the Proposer or Bidder, at the sole discretion of the City. Material (i.e. substantial or notable) deficiencies, deviations, irregularities, omissions, or technical issues cannot be cured by the Proposer or Bidder and are not waivable by the City. For illustrative guidance please see below an excerpt from State of Florida procurement instructions which discuss the difference in plain language between material and minor variances. Responsive bidder, proposer, offeror, or respondent means a business which has submitted a bid, offer, proposal, quotation or response winch conforms in all material respects to the solicitation. Sec. 18-73, City Code. -(Excerpt from 20H—WL 115529�(�la-l�ivAdtn ir�rgs: Mandatory Responsiveness Requirements: Terms, conditions or requirements that must be met by the proposer to be responsive to this RFP. The responsiveness requirements are mandatory. Failure to meet responsiveness requirements will cause rejection of a proposal. Any propo mandatory responsiveness requirements will not be evaluated. rejected for failure to meet 2 9111 /2020 7:24 AM p. 68 City of Miami Solicitation 1115382 City of Miami APM 2-19 Elimination ol'Curing 1rreplarities in Documents submitted for RFQs- REPS; RFLFS IFBs, lTBs, ITQs and RFS 1.15 Material Deviations: The Department has established certain requirements with respect to proposals to be submitted by Proposers. The use of shall, must or will (except to indicate simple Riturity) in this RFP indicates a requirement or condition which may not be waived by the Department except where any deviation therefore is not material. A deviation is material if, in the Department's sole discretion, the deficient response is not in substantial accord with this RFP's requirements, provides an advantage to one Proposer over other Proposers, or has a potentially significant effect on the quantity or quality of items or basis for rejection of a response. Because this is an RFP, the Department will apply this definition liberally in reviewing responses in regard to service delivery. Minor Yrrekularih': A variation from the RFP terms and conditions which does not affect the price proposed or gives the proposer an advantage or benefit not enjoyed by the other proposers or does not adversely impact the interests of the Department. 3 9/1112020 7:24 AM p. 69 Title: PAVEMENT RESURFACING City of Miami ATTACHMENT D IFB No.: List of Subcontractors Completion of Form to be updated after award of the Contract as additional Subcontractors are added neceassary. Name of Firm Address Scope of Work Licenses Value of Work % of Work ZA �G d'ro�%tio ell I Note: 1. The work performed by Subcontractor(s) listed cannot equal more than fiftenn percent (15%) of the total work for the Contract. 2. The foregoing list of Subcontractors may not be amended after award of the Contract without the prior written approval of the City's Project Manager identified in the Solicitation, whose approval will not be unreasonabley withheld. Name of Proposer: Name of Individual Completing Form: 12A, Date: Signatu icitation 1115382 9/11/2023 7:24 AM P. 70 6/16/2020 ATTACHMENT E CR' YU,,�,ACON WAGE DECISION Solicitati&$.fJ41g82ov "General Decision Number: FL20200178 01/03/2020 Superseded General Decision Number: FL20190178 State: Florida Construction Type: Highway County: Miami -Dade County in Florida. HIGHWAY CONSTRUCTION PROJECTS Note; —Under Exe_C_u1=iv_e—Or-de.r--(E_-)_136.58,ar-hourly—minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2020. If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate, if it is higher than the conformed wage rate). The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above -mentioned types of contracts entered into by the federal government that are subject to the Davis -Bacon Act itself, but it does not apply to contracts subject only to the Davis -Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/03/2020 * ELEC0349-002 09/02/2019 Rates Fringes ELECTRICIAN ......................$ 35.36 12.77 ---------------------------------------------------------------- SUFL.2013-039 08/19/2013 Rates CARPENTER ........................$ 17.84 CEMENT MASON/CONCRETE FINISHER, Includes Form Work.....$ 15.49 FENCE ERECTOR ....................$ 12.82 HIGHWAY/PARKING LOT STRIPING: Operator (Striping Machine).....$ 15.07 HIGHWAY/PARKING LOT STRIPING: '9t11�'3,�f�.�Mrag e-determinationlF L2fl20017810#document Fringes 0.00 0.00 0.00 0.00 p.176 611612020 City of MFik�SAM.gov Solicitation 1115382 Painter .........................$ 12.13 0.00 HIGHWAY PARKING LOT STRIPING: Operator (Spray Nozzleman)....... $ 11.16 0.00 I INSTALLER - GUARDRAIL ............ $ 13.43 0.00 IRONWORKER, ORNAMENTAL..........,$ 13.48 0.00 IRONWORKER, REINFORCING..........$ 18.43 0.00 IRONWORKER, STRUCTURAL....,......$ 16.42 0.00 LABORER (Traffic Control - S-pecia}=st inc-}-p-}acing of cones/barricades/barrels - Setter, Mover, Sweeper)..........$ 11.59 0.00 LABORER: Asphalt, Includes Raker, Shoveler, Spreader and Distributor ......................$ 12.31 0.00 LABORER: Common or General. .....$ 10.69 0.00 LABORER: Flagger................$ 12.53 0.00 LABORER: Grade Checker .......... $ 12.41 0.00 LABORER: Landscape & Irrigation .......................$ 9.02 0.00 LABORER: Mason Tender - Cement/Concrete..................$ 13.91 3.50 LABORER: Pipelayer..............$ 15.02 I 0.00 OPERATOR: Backhoe/Excavator/Trackhoe....... $ 16.24 0.00 OPERATOR: Bobcat/Skid Steer/Skid Loader ................$ 12.88 0.00 OPERATOR: Boom ..................$ 18.95 0.00 OPERATOR: Boring Machine........$ 15.29 0.00 OPERATOR: Broom/Sweeper ......... $ 13.01 0.00 OPERATOR: Bulldozer .............$ 16.77 0.00 OPERATOR: Concrete Finishing Machine ..........................$ 15.44 0.00 OPERATOR: Concrete Saw .......... $ 14.43 0.00 E OPERATOR: Crane .................$ 22.46 0.00 OPERATOR: Curb Machine .......... $ 20.74 0.00 OPERATOR: Distributor ........... $ 13.29 0.00 OPERATOR: Drill .................$ 14.78 0.00 i OPERATOR: Forklift ..............$ 16.32 0.00 M*2 lvuag e-determi nation/FL2020017810#document P-se 6/16/2020 City of Mbi�fglSAM.gov Solicitation 1115382 OPERATOR: Gradall...............$ 14.71 0.00 OPERATOR: Grader/Blade .......... $ 20.22 3.85 OPERATOR: Loader ................$ 15.53 0.00 OPERATOR: Mechanic ..............$ 18.03 0.00 OPERATOR: Milling Machine.......$ 14.67 0.00 OPERATOR: Oiler .................$ 16.32 0.00 OPERATOR: Paver (Asphalt, Aggregate, and Concrete) ......... $ 13.61 0.00 OPERATOR: Piledriver ............ $ 17.23 0.00 OPERATOR: Post Driver (Guardrail/Fences)...............$ 14.45 0.00 OPERATOR: Roller ................$ 13.67 0.00 OPERATOR: Scraper ...............$ 12.01 0.00 OPERATOR: Screed ................$ 14.15 0.00 OPERATOR: Tractor ...............$ 12.19 0.00 OPERATOR: Trencher ..............$ 14.74 0.00 PAINTER: Spray ..................$ 16.52 0.00 SIGN ERECTOR .....................$ 12.96 0.00 TRAFFIC SIGNALIZATION: Traffic Signal Installation......$ 19.07 0.00 TRUCK DRIVER: Distributor Truck ............................$ 14.96 2.17 TRUCK DRIVER: Dump Truck ........ $ 12.19 0.00 TRUCK DRIVER: Flatbed Truck ..... $ 14.28 0.00 TRUCK DRIVER: Lowboy Truck ...... $ 15.07 0.00 TRUCK DRIVER: Slurry Truck ...... $ 11.96 0.00 TRUCK DRIVER: Vactor Truck ...... $ 14.21 0.00 TRUCK DRIVER: Water Truck ....... ---------------------------------------------------------------- $ 13.17 1.60 WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. $d*2A'Yh.66Vlvmge-determination1FL2020017810#document p.93 6/16/2020 City of Mf M�lSAM.gov Solicitation 1115382 Employees must be permitted to use paid sick leave for their own illness, injury or other health -related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health -related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses 29CFR 5.5 a 1 ii The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or "'WW' " denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non -union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Iwage-determination1FL2020017810#documnt p.474 6/16/2020 City of M*1�kSAM.gov Solicitation 1115382 Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date or t e c assi ications an rates under that feh i ier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should he with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the Mpkf2&'&fh .6hVwage-determination/FL20200178/0#tlocument p.95 6/16/2020 City of MbMISAM.gov interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION 6-no ffam ro iTfifiw Y M*2&%Ca .6,6* vage-determinationiFL2020017810#document P-®6 City of Miami ATTACHMENT F Solicitation 1115382 CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his/her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into o�any cooperative agreenTe-nl, arrd-fh-e-extension—eontinuatiorf,-renawat- -- — amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officers or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form, LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that II subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, 7 0/C �/�✓��'�,�1�, certifies or affirms the truthfulness and accuracy of each statement of its certiflcati and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31, U.S.G. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor/ htrac .'s uthorized Official Name and Title of Contractor/Contractor's Authorized Official CJ1 0 w zk/I —A.05,1 / Date: 9/11/2020 724 AM p. 77 City of Miami Solicitation 1115382 CITY OF MIAMI LOCAL OFFICE CERTIFICATION (City Code, Chapter 18, Article III, Section 18-73) Solicitation Type and Number: (i.e. IFQ/IFB/RFP/RFQ/RFLI No. 123456) Solicitation Title' �,er wAj I .s'�✓�'¢�i'V �e''�f��" %¢/e /i�✓tit/ ,v (Bidder/Proposer) hereby certifies compliance with the Local ©ice requirements stated un r Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as Local office means a business within the city which meets all of the following criteria: (1) Has had a staffed and fixed office or distribution point, operating within a pennanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids or proposals were received, and be available for review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for any period less than the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed lease within the corporate limits of the city that documents, in writing, continuous business residence within the corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; (3) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami - Dade County, if applicable; and received for the purchase or contract at issue, any license or certificate of competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a bid or proposal. 1 FORM -City of Miami Local Office Certification 911 j j?@?Ay 24 AM p. 78 City of Miami Solicitation 1115382 PLEASE PROVIDE THE FOLLOWING INFORMATION: i Bidder/Proposer Local Office Address: % Sits at eAye fy//�r'�►, r li �l� Does Bidder/Proposer conduct verifiable, full- time, on -site employment at the local office YES ❑ NO for a minimum of forty (40) hours per calendar week? If Bidder/Proposer's Local Office tenancy is enclosed a copy of the lease? IV City of Miami: ❑ YES ❑ NO ❑ Exempt - Cite Exemption:- - Has Bidder/Proposer enclosed a copy of the Business Tax Receipt (BTR) issued by the City of Miami and Miami -Dade County? Miami -Dade County: YES ❑ NO ❑ Exempt Cite Exemption: Has Bidder/Proposer enclosed a copy of the license, certificate of competency and certificate of use that authorizes the YES ❑ NO performance of Bidder/Proposer's business operations? Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under Chap 18/Article III, Section I8-73, of the Code of the City of Miami, Florida, as amended. f44() / (J.-4 A-., -7* Xe Z: Print Name (Bidder/Proposer Authorized Representative) Signature Date 2 FORM -City of Miami Local Office Certification 911 jffi�MJ 24 AM p. 79 . - 11r i • iM (,`Wear€te Ieged.letttts and arddmss) H&R Paving Inc 1955 NW 11Oth Avenue Miami, FL 33172 Document A31 0T— Conforms with The American institute of Architects AIA Document 310 SURETY: 1 'rrrra€, Itg�trl sfartrtr nradphrincipaul planet orf hiabievs) Philadelphia Indemnity Insurance Company One Bala Plaza Fast, Suite 100 itlis document has Important Baia Cynwyd, PA 19004-1403 legal consequences. Consultation svcth respect to its completion or modification, OWNER: (aVamr, legal status and oddras) Any singular rofererme to City of Miami Contractor, surety, Owner or other party shall tX consldered 444 SW 2nd Avenue, 8th Flour plural where appticable. Miami, FL 33130 BONG AMOUNT. $ Five Percent of Total Amount Bid (5%) PROJECT: ovama, location or address arratidrroJact rrrrru@tr {j nrzt} Invitation for Bid for Pavement Resurfacing Services, Solicitation (lumber 1115382-01-01 The Contractor and Surct}• arc bound to file owiler in tilt amount sot forth above. for the pas tits€tt of v iticil the Coniractor and Sttroly End tllentsalves. tleir heirs, c: eatttors. ad€llinistrators sliccessors and assigns jointly and severally, as provided herein. Tlto cQnditiotls of this Road arc stich that if illc Owner accepts tl9c bid of the Contractor wi#llill the time spccificd in the bid doctunents, or witifin stich time period as tllay be agreed to by the owlicr and Contractor, and the C:othtractor eitlier (1) eaters into a contract with lbe CGFncr in acccrdanco With the terms of such laid, and eivcs stich bond or bands as may be sNoilted ill the bidding or Csontract Documonts,'sitl€ a silszt i3d3ttitted in the jurisdictloo of the i'rc ject and otherwise acceptable to the 0%,,mcr, for tho faithful perfortllance of such Contract and for the prompt payment of labor and t€lsterial ftnuisbcd in the prosccutian thereoP, or (2) pays td the Owner the dittorc lee, list to exceed Cite amount of this Bond, betivcca the anloutnt sPt:citzcd in said bid and such bara.eraniount for tvhicla tits Owner may ill good faint Contract 'with ailothor Party to p rtorm file word covered bar said b , tile,, this obliStioa sho-11 be null and void, oflienvisc to remain in (till Airce alld c111*00, The SnretY laorCiav trat9 85 all5' n01icC {fun ag'revincul heitveeil file t, W;ter alld Cc)39tracicsr tth exit,;td the tillie in which the Owner nu€y accent the tile!. aUit'Cr Ofnatl€c C ky the surety Shall nalt apI)ly to anY CKtClltii0ll exceeding Slaty (60) days in the vggrgatc beyond the time lbr awoptancu ol'bids s toadied in the bid dOwiments. and the 0--viler and Contvac for shall obtain the'iurc }ls Connent loran exita$4111 15tiyolld :sixty (60)days. If this Boald is issued in co€lnoetion 9vit€ n subcontractor's laid to a Contractor, the term Contractor in this Band shnil be deanted to be Subcontractor and (lic term Owner shall be deemed to be Contractor. When thi:t Bond ilas Ewan rtlrt14--bed to comply iviih a statutory or other legal requirement in tim location Urtlhu Pf0it t, ally prc>viaion ill this Bond conflicting Stith said staluttilror I gal rc�quircmteM shall tie decanted deleted herelsotn and provisions c€1lll, rmim, to sualt si rtolot}' or other legal requirement shall b incorporated herd,,. Wiwi) So furnished, talc intent is that this Bond shall be cimstrued to a 4tatuta3� Fsat€ld a€ld nett rs cc min IaW k€)hh Sinned and scaled this day of tuber, 2020 H&R Paving Inc >o fr PF77FfCfFtr7l� ,.. (aSrrCtl�- n 1}. _ (iT: iraac'stj Philadelphia Ind mn ty Insurance Company f.5aarctt�-„(�4�crlj fTfilo) Warren M. Atter, Attorney -in -Fact S-0054/A& 8110 PRILAULPHIA t!tit}UNINITY INSURANCE COMPANY One Bala FlaZa: Suite "t Bala Cynwyd, PA 19004-0950 Power of Atinrocy [NOW pLLp5R \jSBYTHE ThatPHICADEJ:IilAINDEMN17YINSURPNCEiXlMPANY(theCompany),acorp€rrationorganizedandexistingunderthe laws of the Commonwealth of Pennsylvania, does hereby consflWta and appoint WAd is Satins Warren M, After and bmthan A. &w-%1v1ch trf Alter Slurety PMY Irto , its true and lawful Attorney -in -fad, with full authority to execute on its behalf fronds, undertakings, reoognizances and other contracts of indemnity and writingsobiigalory in the nature thereof, issued in the course of its business and to bind the 0rnpany thereby, in an amount not to exaaed $50.fltT(t,t14Q, j,his Power or.,%ttorney is gmited and is signed Wid seated ly raRSirntle Urat sitd by the aurhm ity ofthe ftillmviv..g7 Ke.(Autioa AdOp d by d nr Diri slurs of PHILADELPRIA INDl MN7Y INSURANCE COMPANY oa the Wh of vntooftr, 2016. RESOLVED: 1"hat the Board of Directors hcnr by authorizes the President rut• any Vice; President of the Company: (i) Appoint Attorney(S) in Fact and Authorize the Atmrney(s) in Fact to execute at, behalf of the Company bonds and uridertakinps, edrtruxcts of indemnity and tither Writines obligatory in the nature thereof and to attach the seal of the Company thereto, and (2) to rerrnove, at any3irne arry ttcY_AI orney-in-Fact and revoke the atatharity given. And, - — bi: it FURTHER RESOLNTD: That the signatures of such officer, and the seal of the C;.otrtPany may be affixed to any stash Per« er of i tiontcy or eeriiiicate r iatiug thereto by facsimile and t ny such Povd'(r Of Attorney %) executed and certified by facsicrtilc sigTialures and facsimile,ica I sitall be valid and binding upon the Crntpany in the future v ib respezi to any trend or un4em-4drig to iMdch it is atiacbed. [N 7-BSTjm0N1l' 'WHEREOF. PHILA©ELPH A INDFNINITY INSLIRANC:E COMPANY HAS CAUSED THIS INSTR IVIE T TO BE SIGNED AND ITS Cf RYORAT2 SEALTO BE AFFLXF I) BY ITS AUTHOR17L D CIFFICE TIMS 271"' DA1' OF OCTOBER, 2017, # P' Robert D. O'Leary Jr., President �� CJ.-0 Philadelphia Indemnity lnsttranc..eCompany On thls 276 day of October; 2017, before me cache the individual w1ho executed ties preceding instxttrttent, t©rite perY€arially known, and being by the duly swore said that be is the therein described and authorized ufficcr «f tlic PHILADELPHIA INDEMNITY INSlrR.,AiNcE COMP'A'SY; that the seal affixed to said iusmmeut fs the Corporate seal of Said Company, drat the said Corporate Seal and his si-gnature wem duly affixed. C1=��0 M '?EMNSrLVANIA NOTAR3A15fA6 l Ma,9anK*.a3K'.Nc6anC�kis Notary Puhlic: !� iABt�OG iw�i ..NM\au'�R'f CL�IXy �4 Air£wnmveiGxflap*ee Sl,a.25, i1 R1 f�''MWS't4�"f�s�--1A•f�Jtk l+flt�5 rCSadrtra at: (;votary Seal3 My corn miss ion expims; ern Baia Csrnvk d- A pt�mber 24.2f121 I, Fd��ardi Smvago, Corporate Secrctar} of P71iLkt3f:',Irt'IIIA l \D ttTtl'I y' Ill UPAJC'L C0xMPAN1'. do b:erevy certify that the foregtairtg resolution ofthe Board of Directors and the Power Of Attorney° IasrtW pttt-5uarit iheret(� opt the 27ih day of October, 3f11 7 arc true and cotrect and are still in full force and eff rt, I do further certify that Robert D. C)'Lnry 3r., who executed the Povvnet of Attorney as President, w•as on the date of execution 01, the aitacheci Pc3wer crf ,kttomey the duly eleelvdi President of PHIL.Ai E PHIA IiiDWI LAITY INSURANCF COIvIPAN' , 20 9tl) October Iti Testimorty WhercoPl have suhwribcd my trance and afflxod the facsimile seal ofeach Cotnany this _day of '-tI rc Edward 1;ayagc, Corporate Sevrcta ry PHILADELP t A.INi}iNI ITY INSUF-8 9CE COMPAN INSURANCE COMPANIES A Member of ft TbIft Marift GrOuP One Bala Plaza, shire 100,Bala Cplqq i'enrisylvanza i,9004 6io-6i,.—j9ua • Fax61a.617.7040 • PHLY.00n UM As part of its business continuity efforts during the pendency of the COVID-19 pandemic, Philadelphia Indemnity Insurance Company ("PIiC") has temporarily authorized its Attorneys -in -Fact to affix PAC's corporate seal in -a digital format in lieu of its traditional raised seal to any bond issued on its behalf by any such Attorney -in -Fact. PIIC agrees and affirms that the digital corporate seal found herein is deemed affixed to the bond and the Power of Attorney with the same effect as if its raised corporate seal had been affixed to the bond itself. Effective this 20"N day of March, 2020. Philadelphia Indemnity Insurance Company B Michael Cundiff. senior Vice President 31hil idulphia [)hRad(-1jA-1'a In&=kY lhsklmalr� f"-Pro - 7'c}YaFj Mat nt; SPOdal�yimsuiw-e Company - Migui v Insuranm Agmy,Ine. i I 000317 v Local Business Tax Receipt Miami —Dade County, State of Florida_ . THI&IS-NOTA BILL- DO -NOT PAY`" 674771- L.B i BUSINESSNAME/LOCATION RECEIPT NO. - - EXPIRES . H & R PAVING INC RENEWAL SEPTEMBER 30, 2021 1955.NW 1 i OTH AVE 674771 Must be displayed at place of business MIAMI EL 33172 Pursuant to County Code Chapter 8A — Art. 9 & 10 1] OWNER _ SEC -TYPE OFBUSINESS PAYMENTHECE]VEO H & R PAVING INC 196 SPECIALTY ENGINEERING CONTRACT BY TAR COLLECTOR _ E844 $75.00 07/17/2020 Worker(s) ; 0 CHECK21-20--053348 - I This Local Business Tax Receipt only confirms payment of the Local Business Tax. The Receipt is not a license, permit, or a certification of the holders qualifications, to do business. Holder must comply with any governmental ornongovemmental regulatory laws and requirements which apply to the business. The RECEIPT NO. above must be displayed-ortallcommercial vehicles — Miami —Dade Code Sec Ba-276. i For more information, visit vrww.miamidade.aovhaxcnllector I - I 0 s k 003829 Local Business Tax Receipt Miami —Dade County, State of Florida —THIS IS NOT A.BILL DO NOT PAY:LBT 6518725- - EUSIINESS NAMULOCATION RECEIPT NC. EXPIRES H & R PAVING INC RENEWAL SEPTEMBER 30, 2021 1955 NW 110TH AVE 6789094 Must he displayed at place of business MIAMI FL 33172 Pursuant to County Code M 0 Chapter 8A —Art. 9 & 10 OWNER SEC,TYPE0F9USINES9 - PAYMEN'FRECEIYEO - .. H & R PAVI[ G INC 19B GENERAL 8UIL0{NG CONTRACTOR`- BY TAX COLLECTOR - CGCa62459 $45.00 07/17/2020 worker(s) t CHECK21-20-053346 This Local Business Tax Receipt only confirms payment of the Local_BuslnessTax: The Receipt is not a license; permit, or a certification of the holder's qualifications, to do business. (folder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. -The RECEIPT NO, above must h'e'displayed on all commercial vehicles — Miami —Dade Code Sec Ba-276. For more information, visit www miamidade.govltaxcnDector State Florida Department�f T certify frond the records of this office that H & R PAVING, INC. is a corporation organized under the laws of the State of Florida, filed on August 19, 1976. The document number of this corporation is 513070. I further certify that said corporation has paid all fees due this office through December 31, 2020, that its most recent annual report/uniform business report was filed on March 17, 2020, and that its status is active. I filrther certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Seventeenth play of March, 2020 .. ......... _ . _._... _ ......,. Serm) of State Tracking Number: 8284362647CC To authenticate this certificate,visit the following site,enter this number, and then follow the instructions displayed. https.Ilservices.sunbiz.org/ ilingslCertifcateOfStntus/CertificateAuthentication City of Miami Solicitation 1115382 STATE OF FLORID COUNTY OF IA Certified to and subscribed before me this da: o'4'01�% PAbe Rodriguez ° ... ua Commission # GG160467 (Signature of Notary Public -State of Florida) = ,-- - Expires: January-lt;2022 - A.� BonM thru Aaron Notary {NOTARY SEAL} ,ol4h-P //c-- 011vv (Name of Notary Type , Printed, or Stamped) Personally Known OR Produced Identification Type of identification Produced FORM -City of Miami Local office Certification 911 J�?QAYV4 AM GROUP 1- NON -FEDERALLY FUNDED PROJECTS Line Quant Total Cost Item Description Unit itY Unit Cost Quantity x Item Unit Cost 1 MOBILIZATION, ROADWAY COMPLETE - Mobilization cost for task orders LS 1 consisting of complete roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all line J _' items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milling & resurfacing/overlay/etc. with striping, utility adjustments, curb & gutter, minor sidewalk and swale work, and ADA ramps (1 2 MOBILIZATION, ASPH LT - Mobilization cost for task orders mainly consiting of LS 1 �� milling & resurfacing/pverlay/etc. with associated utility adjustments and striping , 1 work only (1 mobilization per task order). 3 MOBILIZATION, PATCH ING - Mobilization cost for task orders mainly consisting of LS 1 utility trench and/or pothole patching requests and/or requests for roadway base soil condition investig tions (1 mobilization per task order - 1 block of trench or 10 potholes per task order typ.). 4 MOBILIZATION, SIDEWALKS/CURBING consisting of concrete -Mobilization cost for task orders mainly sidewalks, ADA ramps, and/or curb &gutter work only, LS 1 includes associated minor asphalt patching where necessary (1 mobilization per 5 MOBILIZATION, STRIPING -Mobilization cost for task orders mainly consisting of LS 1 paint/thermoplastic st1ping, messages, symbols, and/or bike/bus lane coating �J work only (1 mobilizat on per task order). 6 MOBILIZATION, ASPHALT STAMPING/PAINTING - Mobilization cost for task LS 1 dU O orders mainly consisting of thermal stamping and/or colorized coating of specialty asphalt treatment are s (1 mobilization per task order). 7 RE -MOBILIZATION - F ruse only if paving equipment and/or sidewalk/conctete LS 1 f1� 6U crews already de -mob lized from site, to address additional milling & resurfacing , and/or ADA ramps as requested by Public Works Staff (1 mobilization per task 8 NIGHTTIME/SUNDAY ORK ADD -ON - This is a lump sum, cast -per -day, add -on, EA/DAY 1 to be paid when a coniIractor is required to work, per permitting requirements or cy as directed by Public compensate for increased orks Staff, on Sundays or at night. This pay item is to help costs associated with overtime labor and enhanced II ���✓✓✓ MOT requirements in rder to carry outwork during non-standard working hours. Typical work being conducted under this add -on will mainly consist of milling, paving, striping, and minor concrete curb and sidewalk work. 9 ROADWAY BASE SOIL ASSESSMENT, CONDITION A - Saw cut and remove an SF 5,000 average of 2" thick exi tmg asphalt to expose and evaluate the condition of the � �✓ base. If base is found stitable to the City of Miami's Public Works Staff, clean-� r� loose material, recompact, and replace removed asphalt with Type SP-9.5 hot mix asphaltic concrete up to the level of the surrounding surface. 10 ROADWAY BASE SOIL ASSESSMENT, CONDITION B - Saw cut and remove an SF 5,000 average of 2" thick existing asphalt to expose and evaluate the condition of the 40 base. If base is found unsuitable to the City of Miami's Public Works Staff, remove , f base material and replace with a minimum of 8" of compacted limerock (LBR 100) �(;1�03 I and 2" of Type SP-9.5 hot mix asphaltic concrete, or 6" of SP-9.5 hot mix asphaltic concrete, up to the level of the surrounding surface. 11 BARRICADES CONES/DRUMS considered incidental - Temporary, the first 50 cones and/or drums are o all required work under each task order and not EA/DAY 500 00 paj D r compensated for, dru s incl. lights when required, includes installation, �✓ 12 BARRICADES TYPE fl - I emporary, 2'-3', with flashing lights when required, EA/DAY 500 �Dr includes installation, raintenance, and removal. + 13 BARRICADES TYPE 111 -Temporary, 6'-8', with flashing lights when required, EA/DAY 50 /O `7 includes installation, aintenance, and removal. f 14 WORK ZONE SIGNAGE - Includes all message and detour signage required per EA/DAY 30 6� approved MOT plans, the first 10 signs are considered incidental to all required I �, "' 000 work under each task order and not compensated for, includes installation, j 15 FLASHING ARROW BOARD -Temporary, multi -mode, includes installation, EA/DAY 30 # �� maintenance, and removal. 16 VARIABLE MESSAGE S GN (VMS) - Message text to be as approved by City Staff or EA/DAY 30 as required by FDC a�d County permitting, includes installation, maintenance, and removal. 17 RE -GRADE EXISTING S ALE - Includes removal and disposal of excess material if SY 25 � 09 necessary. I' 18 BAHIA GRASS SOD - Includes watering for establishment period. SF 100 d4 00, 19 ST AUGUSTINE FLORA AM GRASS SOD - Includes watering for establishment SF 100 �'�' pp GIs 20 ASPHALT REMOVAL 0- " - Removal and disposal of asphalt averaging 2" thick or SY 500 ' s� less, includes sawcutting edges of existing asphalt to remain. 21 ASPHALT REMOVAL 2' -4" - Removal and disposal of asphalt averaging over 2" up SY 250 tj to 4" thick, includes sawcutting edges of existing asphalt to remain. 22 ASPHALT REMOVAL 4' - Removal and disposal of asphalt over 4" thick, includes SY 50 _LJ/ • 1 .:1 O f sawcutting edges of exlisting asphalt to remain. J 23 CONCRETE REMOVAL roadway pavement av l -6" - Removal and disposal of concrete pads, sidewalks, or raging 6" thick or less, includes sawcutting edges of SF 1500 %(l�• existing pad/sidewalk/road section to remain. 24 CONCRETE REMOVAL " 12" - Removal and disposal of concrete pads, sidewalks, includes SF 200 or roadway pavementveraging over 6" up to 12" thick, sawcutting• % edges of existing pad/lidewalk/road section to remain. 25 EXCAVATION - Excavaiion and removal of excess soils as shown on design plans CY 20 0 • C ' / d� or directed by Public VWorks Staff. V 26 STABILIZED SUBGRAD - F&I Type "B" stabilized backfill to the thickness shown CY 20 on design plans or directed by Public Works Staff, installed and compacted in lifts 4 0 . I D per City Standards (LBfR 40 min. - compaction and testing required and included). 27 LIMEROCK BASE - F&I plans or as directed by jimerock base course to the thickness shown on design Public Works Staff, installed and compacted in lifts per City. CY 250 `' o Standards (LBR 100 - compaction and testing required and included). 28 MILL AND DISPOSE EX'�STING ASPHALT - 1" average thickness, includes SY 3,000 ' sawcutting edges of existing asphalt surfaces to remain. 29 MILL AND DISPOSE EX�STING ASPHALT, ADD -ON - Additive pricing for each 1/4" SY 1,500 of additional thicknesslof milling (to be used when milling more than 1" average thickness). 30 1" SUPERPAVE ASPHALT, TYPE SP-9.5 - Traffic C, includes tack coat where SY 2,000 , �V_ 31 1.5" SUPERPAVE ASP ALT, TYPE SP-9.5 or SP-12.5- Traffic C, includes tack coat SY 2,000 r /0' c7 O Qr D where necessary. 32 2" SUPERPAVE ASPH LT, TYPE SP-9.5 or SP-12.5 - Traffic C, includes tack coat SY 2,000 Op r � where necessary. 33 1" SUPERPAVE ASPHAILT FRICTION COURSE, TYPE FC-9.5 - Traffic C, PG 76-22, SY 2,000 C I r includes tack coat wh ,re necessary. I 34 1.5" SUPERPAVE ASPHALT PG 76-22, includes tacR FRICTION COURSE, TYPE FC-9.5 or FC-12.5 -Traffic C, coat where necessary. SY 2,000 35 2" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, Sy 2,000 PG 76-22, includes tack coat where necessary. 36 POTHOLE REPAIRS - Placement of crushed and compacted limerock and hot mix asphalt to patch potholes, 10 sq.ft. max surface area, and no deeper than 1.5' SF 100 deep (asphalt to be a minimum of 2" thick, Type SP-9.5, compacted hot mix). 37 CRACK SEAL - Sealing of asphalt roadway cracks less than 2" wide by application LF 1,000 /. ot, of a bituminous asphalt sealant specifically designed for crack sealing. N� l 38 UTILITY ADJUSTMENT, STORMWATER INLET - Raise or lower stormwater inlet EA 5 011ie D'a' r a 1 frame and grate, includes brick and concrete morter as necessary. 39 UTILITY ADJUSTMENT MANHOLE - Raise or lower utility manhole frame/rim and EA 5 Oro 0' cover, includes brick acid concrete morter as necessary. 40 UTILITY ADJUSTMENT1 VALVE BOX - Raise or lower utility valve boxes, includes EA 10 b9 �j 0 flowable fill or cast -in- lace concrete ring as necessary.' ll� 41 REMOVE/DISPOSE/REPLACE DAMAGED MANHOLE/INLET FRAME, MD -COUNTY - EA 1 Removal and disposal of damaged drainage inlet frame and grate or utility 6� ' manhole frame and lids includes coordinating with and picking up new frames/grates/lids from Miami -Dade Water and Sewer Department, also includes 42 REMOVE/DISPOSE/REPLACE DAMAGED VALVE COVER, MD -COUNTY - Removal EA 1 and disposal of damag�d water or sewer valve box, includes coordinating with and picking up new frames/grates/lids from Miami -Dade Water and Sewer Department, also includes re -installation. 43 REPAIR CONCRETE MANHOLE/INLET - Repair of damaged concrete utility EA 1 1000. ' manhole or drainage inlet structure. % 44 CONCRETE CURB AND GUTTER REMOVAL - Removal and disposal of all types of LF 500 existing concrete curbing and curb & gutter (existing limerock pad to remain if 15 new curbing is being installed). 45 CONCRETE CURB, NOIg-REINFORCED -Type "B," "D," "A," and all other standard LF 1,000 0! curb types without gutter (limerock pad to be paid under separate line item, if✓'�/ �'"�` 46 CONCRETE CURB, REIfFORCED -Steel reinforced Type "B," "D," "A," and all other LF 500 //,�,, pU 39 standard reinforced culirb types without gutter (limerock pad to be paid under 1 separate line item, if necessary). 47 CONCRETE CURB AND other standard types off GUTTER, NON -REINFORCED -Type "Fill "E," "RA," and all curbing with gutters (limerock pad to be paid under LF 1,000 separate line item, if necessary). / 48 CONCRETE CURB AND RA, and all other standard GUTTER, REINFORCED - Steel reinforced Type "F," "E," types of reinforced curbing with gutters (limerock LF 500 �V do pad to be paid under s parate line item, if necessary). J 49 CONCRETE DROP CUR6 reinforced drop curb or OR VALLEY GUTTER, NON -REINFORCED - Non -steel valley gutter (limerock pad to be paid under separate line LF 1,000 !1a mo!' item, if necessary). / 50 CONCRETE DROP CUR curb or valley gutter (li;merock I OR VALLEY GUTTER, REINFORCED - Steel reinforced drop pad to be paid under separate line item, if LF 500�, / 51 LIMEROCK CURB AND base for all types of cubing !GUTTER PAD - Installation and compaction of limerock and curb & gutter, to be installed per City Standards LF 500 "!/►r and paid by linear foot of new curbing being installed on top (to be used ONLY under new curbing whfre existing curbing did not previously exist). 52 6" THICK CONCRETE SIIDEWALK concrete sidewalks, driveway OR DRIVEWAY PAD - 3,000 PSI @ 28 days min. pads, and pedestrian ramps (includes SF 1500 adjustment/resetting f pull boxes, water meter boxes, and sanitary clean -outs l� r within the sidewalk, aZ general compaction/tamping of in -situ soils remaining as 53 8"-12" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days SF 200 v✓ min (includes adjustment/resetting of pull boxes, water meter boxes, and sanitary 10. �e ��Ova clean -outs within the sIidewalk, and general compaction/tamping of in -situ soils remaining as a sidewalk base, as necessary). 54 HIGH STRENGTH CON . RETE DRIVEWAY PAD OR ROADWAY SEGMENT PATCH - CY 25 5,000 PSI @ 28 days miin (includes adjustment/resetting of pull boxes, water Olt meter boxes, and sanitIary clean -outs within the area of construction, and general compaction/tamping of in -situ soils, as necessary). 55 REMOVE, STORE, AND IRESET PAVERS - Removal and resetting of existing SF 100 sidewalk, driveway, o' roadway pavers. Includes regrading and compacting of rock sub -base, reinstajling sand setting/leveling base, resetting pavers to match existing patterns, and Viand -filling of joints. Pavers broken during construction to be replaced, in -kind, a I contractors expense. 56 DETECTABLE WARNINGS - Truncated ADA tactile domes for ADA pedestrian SF I 200 �' ramps (Armor Tile - Cat In Place or approved equal) 1 57 ROADSIDE SIGNS, SIN LE POST - Typical/common traffic signage (e.g. stop, street AS 3 C9 d name, yield, do not en er, one way, etc.), includes post and sign per Miami -Dade . Standards (sign,age surface area less than 12 SF total per assembly). 10901-10,County 58 ROADSIDE SIGNS, SIGN ONLY - F&I new traffic signage on existing signpost (e.g. AS 1 0;, stop, street name, yield, do not enter, one way, etc.), includes removal and, �3 I disposal of old sign(s) if necessary (signage surface area less than 12 SF total per 59 RELOCATE/RESET EXISTING POST AND SIGN - Remove and relocate, or reset EA 5 b.0 leaning, existing traffic signage, single post. �,//� look 60 ROADWAY/HIGHWAYiDELINEATOR - 36"-48" High, reflective delineators as EA 20 -7) approved by FDOT. 61 REFLECTIVE PAVEMENit MARKERS (RPMs) - Class B, mono or bi-directional, all EA 200 d .� 62 PAVEMENT MARKING REMOVAL - Non-destructive micro -planing, grinding, or LF 300 other approved methods as directed by Public Works Staff (paid by LF of actual 0 , stripe removal, regardless of width of existing stripe). 63 THERMOPLASTIC PAVEMENT MESSAGES - Reflective "ONLY," "MERGE," EA 10 i+ "SCHOOL," "RxR," etc. �oadway messages, per FDOT or Miami -Dade Standards J r (includes temporary p int messages when necessary). O 64 THERMOPLASTIC DIRECTIONAL ARROWS - Reflective arrow symbols per FDOT or EA 10 �1i Miami -Dade Standards (includes temporary paint symbols when necessary). 14, 65 THERMOPLASTIC BIKE: LANE MARKINGS - Sharrows and bike symbols with EA 10 a� arrows, with or without green high -emphasis background, as directed by Public Works Staff and approved by FDOT and Miami -Dade County. 66 GREEN BIKE LANE COATINGS - Installation of green asphalt coatings for SY 250 / 000. c designated bike lanes as directed by Public Works Staff and approved by the 67 RED BUS LANE COATINGS - Installation of red asphalt coatings for County- SY 500 ,`+p• �� D©4 designated Bus Lanes, ps directed by Public Works Staff and approved by Miami- , 68 SOLID SINGLE 6" THEIR OPLASTIC STRIPING - All colors, reflective, per FDOT or LF 500 +' © ob °� f Miami -Dade Standards (includes temporary paint when necessary). G 69 SOLID DOUBLE 6" THERMOPLASTIC STRIPING - Double yellow, reflective, per LF 500 FDOT or Miami -Dade Standards (includes temporary paint when necessary). 70 SOLID SINGLE 8" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or LF 500 �L1 .y Wo' Miami -Dade Standard. (includes temporary paint when necessary). 71 SOLID DOUBLE 8" THERMOPLASTIC STRIPING - Double yellow, reflective, per LF 500 (,� Qa Y FDOT or Miami -Dade S andards (includes temporary paint when necessary). 72 SOLID SINGLE 12" THE MOPLASTIC STRIPING -All colors, reflective, per FDOT or LF 500 `�/ Miami -Dade Standard (includes temporary paint when necessary). L►' 73 SOLID SINGLE 18" THERMOPLASTIC STRIPING -All colors, reflective, per FDOT or LF 500 `1 q 00 Miami -Dade Standard (includes temporary paint when necessary). 4 74 SOLID SINGLE 24" THERMOPLASTIC STRIPING -All colors, reflective, per FDOT or LF 500 f Ora Miami-Dade Stand (includes temporary paint when necessary). �j r .ard 75 THERMOPLASTIC GUIl$ELINES - 2'4% 6'-10' or 3'-9' dotted, reflective, per FDOT LF 100 �� q0.02 or Miami -Dade Stands ds (includes temporary paint when necessary). � 76 THERMOPLASTIC 10AV SKIP LINES - 6" yellow or white, reflective, per FDOT or LF 500 i Miami -Dade Standards (includes temporary paint when necessary). 77 PATTERNED ASPHALT !STAMPING - Neat -applied, wire rope cable stamping of to existing or design drawings SF 1000 4; 00 new or existing asphalt, pattern match per (materials, methods, and certifications to be "StreetPrint" by GAF or approved 78 STAMPED ASPHALT PAI INTING - Multi -layered, heat island reducing, non -slip, SF 1000 traffic -rated colored coating to be installed to match existing color patterns or per "StreetBond" C) ' ' J design drawings (matelrials, methods, and certifications to be by GAF or approved e ua pp q p) 79 DESIGN, PERMIT, IN ALL RAPID FLASHING BEACON -All materials and labor EA 2 required to design, permit, and install a complete rapid flashing pedestrian _ .. warning beacon assembly. City will provide basis -of -design sample drawings from^`' previous installations ('County permitting fees included). 80 REPLACE TRAFFIC LOOP - Remove and replace existing traffic loops when EA 4 repaving intersectionsiif existing loop is damaged or if directed by Miami -Dade �Ql. County (County permitting fees included). 81 Special Provision 1 = Contingency Allowance - Unforseen Conditions $50,000 82 Special Provision 2 = Contingency Allowance - Off Duty Police Traffic Control $100,000 Total Cost including Contingency Allowance 9C7 % 15l1 0:1 GROUP 2 - FEDERALLY FUNDED PROJECTS Total Cost = Line Item Description Unit Quantity Unit Cost Quantity x Item Unit Cost 1 MOBILIZATION, ROADWAY COMPLETE - Mobilization cost for task orders consisting of complete LS 1 roadway/right-of-way work. Typically consists of many, multiple line items of work and may include all trades required to execute all lin� items of work within this contract. Most "Roadway Complete" task orders will mainly consist of milli g & resurfacing/overlay/etc. with striping, utility adjustments, curb & gutter, minor sidewalk and swal work, and ADA ramps (1 mobilization per task order). 2 MOBILIZATION, ASPHALT - Mobilization cost for task orders mainly consiting of milling & LS 1 00 resurfacing/overlay/etc. with associated utility adjustments and striping work only (1 mobilization per task order). 3 MOBILIZATION, PATCHING - Mobilization cost for task orders mainly consisting of utility trench and/or LS 1 pothole patching requests and/o requests for roadway base soil condition investigations (1 mobilization per task order - 1 block of trench or 10 potholes per task order typ.). 4 MOBILIZATION, SIDEWALKS/CU sidewalks, ADA ramps, and/or curb BING - Mobilization cost for task orders mainly consisting of concrete & gutter work only, includes associated minor asphalt patching LS 1 where necessary (1 mobilization per task order). 5 MOBILIZATION, STRIPING - Mob lization cost for task orders mainly consisting of paint/thermoplastic LS 1 iv+ striping, messages, symbols, and/or bike/bus lane coating work only (1 mobilization per task order). od ✓ 6 MOBILIZATION, ASPHALT STAM ING/PAINTING -Mobilization cost for task orders mainly consisting of LS 1 thermal stamping and/or coloriz d coating of specialty asphalt treatment areas (1 mobilization per task I / order). 7 RE -MOBILIZATION - For use only mobilized from site, to address additional if paving equipment and/or sidewalk/conctete crews already de- milling &resurfacing and/or ADA ramps as requested by LS 1 6G Public Works Staff (1 mobilization per task order amendment) 8 NIGHTTIME/SUNDAY WORK ADb-ON - This is a lump sum, cost -per -day, add -on, to be paid when a EA/DAY 1 contractor is required to work, pnr permitting requirements or as directed by Public Works Staff, on Y, Sundays or at night. This pay iterp is to help compensate for increased costs associated with overtime labor and enhanced MOT requirements in order to carry out work during non-standard working hours. Typical work being conducted u der this add -on will mainly consist of milling, paving, striping, and minor concrete curb and sidewalk wor . 9 ROADWAY BASE SOIL ASSESSME T, CONDITION A- Saw cut and remove an average of 2" thick existing SF 5,000 asphalt to expose and evaluate t Public Works Staff, clean loose mi . e condition of the base. If base is found suitable to the City of Miami's terial, recompact, and replace removed asphalt with Type SP-9.5 hot j- 0_(1 ek mix asphaltic concrete up to the Bevel of the surrounding surface. 10 ROADWAY BASE SOIL ASSESSMENT, CONDITION B -Saw cut and remove an average of 2" thick existing SF 5,000 asphalt to expose and evaluate tIIh Miami's Public Works Staff, remote e condition of the base. If base is found unsuitable to the City of e base material and replace with a minimum of 8" of compacted limerock (LBR 100) and 2" of Typ SP-9.5 hot mix asphaltic concrete, or 6" of SP-9.5 hot mix asphaltic 6U . �lQC7"' concrete, up to the level of the surrounding surface. 11 BARRICADES CONES/DRUMS - Temporary, tall: the first 50 cones and/or drums are considered incidental to for, drums incl. lights when required, EA/DAY 500 all required work under each order and not compensated ;!50r includes installation, maintenancee, and removal. 12 BARRICADES TYPE II -- Temporary,., 2'-3', with flashing lights when required, includes installation, EA/DAY 500 r � j•� 01- maintenance, and removal 13 BARRICADES TYPE III -Temporary, 6'-8', with flashing lights when required, includes installation, EA/DAY 50 maintenance, and removal. I " 14 WORK ZONE SIGNAGE - Includes all message and detour signage required per approved MOT plans, the EA/DAY 30 first 10 signs are considered incidental to all required work under each task order and not compensated /. 000 for, includes installation, maintenance, and removal. i % 15 FLASHING ARROW BOARD - Temiporary, multi -mode, includes installation, maintenance, and removal. EA/DAY 30 !U - 4d � Oe 16 VARIABLE MESSAGE SIGN (VMS) - Message text to be as approved by City Staff or as required by FDOT and County permitting, includes maintenance, and removal. EA/DAY 30 Installation, J r 17 RE -GRADE EXISTING SWALE - Includes removal and disposal of excess material if necessary. SY 25 �b. Of- 18 BAHIA GRASS SOD - Includes watering for establishment period. SF 100 br 00, 19 ST AUGUSTINE FLORATAM GRA�S SOD - Includes watering for establishment period. SF 100 • oL 5-0 0. 20 ASPHALT REMOVAL 0-2" - Rema al and disposal of asphalt averaging 2" thick or less, includes SY 500 aM sawcutting edges of existing asphalt to remain. 21 ASPHALT REMOVAL 2%4" - Removal and disposal of asphalt averaging over 2" up to 4" thick, includes SY 250 � sawcutting edges of existing asphalt to remain. ' 22 ASPHALT REMOVAL>4" - Removal and disposal of asphalt over 4" thick, includes sawcutting edges of SY 50 A!��- existing asphalt to remain. 23 CONCRETE REMOVAL 0-6" - Removal averaging 6" thick or less, includes and disposal of concrete pads, sidewalks, or roadway pavement sawcutting edges of existing pad/sidewalk/road section to remain.s��/� SF 1500 24 CONCRETE REMOVAL 6"-12" - Removal and disposal of concrete pads, sidewalks, or roadway pavement section to SF 200 4 IT averaging over 6" up to 12" thickJ, includes sawcutting edges of existing pad/sidewalk/road Ow, remain. 1 f 25 EXCAVATION - Excavation and removal of excess soils as shown on design plans or directed by Public CY 20 G�• 30. t Works Staff 26 STABILIZED SUBGRADE - F&I Type "B" stabilized backfill to the thickness shown an design plans or CY 20 directed by Public Works Staff, installed and compacted in lifts per City Standards (LBR 40 min. - go • of compaction and testing required land included).400 27 LIMEROCK BASE - F&1 limerock base course to the thickness shown on design plans or as directed by CY 250 fit` Public Works Staff, installed and ompacted in lifts per City Standards (LBR 100 - compaction and testing 0 - required and included). 28 MILL AND DISPOSE EXISTING ASPHALT - 1" average thickness, includes sawcutting edges of existing SY 3,000 f{J asphalt surfaces to remain.�� 29 MILL AND DISPOSE EXISTING ASI HALT, ADD -ON -Additive pricing for each 1/4" of additional thickness SY 1,500 ' 6� of milling (to be used when milling more than 1" average thickness). 30 1" SUPERPAVE ASPHALT, TYPE 5P-9.5 -Traffic C, includes tack coat where necessary. SY 2,000 7 , 31 1.5" SUPERPAVE ASPHALT, TYPE SP-9.5 or SP-12.5- Traffic C, includes tack coat where necessary. SY 2,000 10 `�' oa 32 2" SUPERPAVE ASPHALT, TYPE S -9.5 or SP-12.5 - Traffic C, includes tack coat where necessary. SY 2,000 f OG • rj 25 J 33 1" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 -Traffic C, PG 76-22, includes tack coat where 5Y 2,000 necessary. 34 1.5" SUPERPAVE ASPHALT FRICT�ON COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, PG 76-22, includes tack SY 2,000 I LLO, coat where necessary. 35 2" SUPERPAVE ASPHALT FRICTION COURSE, TYPE FC-9.5 or FC-12.5 - Traffic C, PG 76-22, includes tack SY 2,000 j 3"� coat where necessary. ! 36 POTHOLE REPAIRS - Placement of crushed and compacted limerock and hot mix asphalt to patch SF 100 y potholes, 10 sq.ft. max surface atea, and no deeper than 1.5' deep (asphalt to be a minimum of 2" thick, , Type SP-9.5, compacted hot mix)I 37 CRACK SEAL- Sealing of asphalt roadway cracks less than 2" wide by application of a bituminous asphalt LF 1,000 o�" e d, sealant specifically designed for crack sealing. 38 UTILITY ADJUSTMENT, STORMWATER INLET - Raise or lower stormwater inlet frame and grate, includes EA 5 G� brick and concrete morter as neqessary. 39 UTILITY ADJUSTMENT, MANHOLE - Raise or lower utility manhole frame/rim and cover, includes brick EA 5 0I' and concrete snorter as necessary. �d-�� 40 UTILITY ADJUSTMENT, VALVE B( X - Raise or lower utility valve boxes, includes flowable fill or cast -in- EA 10 0. CO — ]• Cam•' place concrete ring as necessary. 41 REMOVE/DISPOSE/REPLACE DAIVIAGED MANHOLE/INLET FRAME, MD -COUNTY - Removal and disposal EA 1 of damaged drainage inlet frame land grate or utility manhole frame and lid, includes coordinating with /� 69 , a, and picking up new frames/grate /lids from Miami -Dade Water and Sewer Department, also includes re- ✓�j �j7 installation. ✓ 42 REMOVE/DISPOSE/REPLACE DA AGED VALVE COVER, MD -COUNTY - Removal and disposal of EA 1 damaged water or sewer valve b x, includes coordinating with and picking up new frames/grates/lids d' a from Miami -Dade Water and Sewer Department, also includes re --installation. I 43 REPAIR CONCRETE MANHOLE/If�LET - Repair of damaged concrete utility manhole or drainage inlet EA 1 J ''C , z �0. t W structure. 44 CONCRETE CURB AND GUTTER R�MOVAL curbing and curb & (existi - Removal and disposal of all types of existing concrete limerock to remain if new curbing is being installed). LF 500 !�. e gutter g pad ! r 45 CONCRETE CURB, NON-REINFOR ED - Type "B," "D," "A," and all other standard curb types without Mer LF 1,000 . 6-0 D ,, ` gutter (limerock pad to be paid separate line item, if necessary) 46 CONCRETE CURB, REINFORCED-isteel reinforced Type "B," "D," "A," and all other standard reinforced LF 500 curb types without gutter (limerock pad to be paid under separate line item, if necessary). �j�j . p? 47 CONCRETE CURB AND GUTTER, h! curbing with gutters (limerock pad ON -REINFORCED - Type "F," "E," "RA," and all other standard types of to be paid under separate line item, if necessary).,, LF 1,000 48 CONCRETE CURB AND GUTTER, 9EINFORCED standard types of reinforced curving - Steel reinforced Type "F," "E," "RA," and all other with gutters (limerock pad to be paid under separate line item, if�, LF 500 6y 0- necessary). 49 CONCRETE DROP CURB OR VALL valley gutter (limerock pad to be Y GUTTER, NON -REINFORCED - Non -steel reinforced drop curb or jpaid under separate line item, if necessary)., LF 1,000 6 (,-'• Zr QT10 50 CONCRETE DROP CURB OR VALLEY GUTTER, REINFORCED - Steel reinforced drop curb or valley gutter LF 500 6� ! 1 0156r (limerock pad to be paid under s parate line item, if necessary). u 51 LIMEROCK CURB AND GUTTER Pi D - Installation and compaction of limerock base for all types of LF S00 curbing and curb & gutter, to be being installed on top (to be use installed per City Standards and paid by linear foot of new curbing ONLY under new curbing where existing curbing did not previously �j 0� �l exist). V 52 6" THICK CONCRETE SIDEWALK driveway pads, and pedestrian r R DRIVEWAY PAD - 3,000 PSI @ 28 days min. concrete sidewalks, mps (includes adjustment/resetting of pull boxes, water meter boxes, SF 1500 O lI/• �'✓ Q©� and sanitary clean -outs within th sidewalk, and general compaction/tamping of in -situ soils remaining as a sidewalk base, as necessary) iv Ju 53 8"-12" THICK CONCRETE SIDEWALK OR DRIVEWAY PAD - 3,000 PSI @ 28 days min (includes SF 200 adjustment/resetting of pull boxds, water meter boxes, and sanitary clean -outs within the sidewalk, and compaction/tamping of i�-situ soils remaining as a sidewalk base, as necessary). a= I � L . 446 general 54 HIGH STRENGTH CONCRETE DRI EWAY PAD OR SEGMENT PATCH - 5,000 PSI @ 28 days min CY 25 (includes adjustment/resetting o (ROADWAY pull boxes, water meter boxes, and sanitary clean -outs within the area a c Q ti of construction, and general compaction/tamping of in -situ soils, as necessary). 55 REMOVE, STORE, AND RESET PAIIIERS - Removal and resetting of existing sidewalk, driveway, or SF 100 roadway pavers. Includes regradi�g and compacting of rock sub -base, reinstalling sand setting/leveling 6J base, resetting pavers to match a fisting patterns, and sand -filling of joints. Pavers broken during construction to be replaced, in -kind, at contractors expense. 56 DETECTABLE WARNINGS - TruncIted ADA tactile domes for ADA pedestrian ramps (Armor Tile - Cast In SF 200� Place or approved equal) 57 ROADSIDE SIGNS, SINGLE POST-iTypical/common traffic signage (e.g. stop, street name, yield, do not AS 3 6" enter, one way, etc.), includes post and sign per Miami -Dade County Standards (signage surface area less than 12 SF total per assembly). J 58 ROADSIDE SIGNS, SIGN ONLY - FkI new traffic signage on existing sign post (e.g. stop, street name, AS 1 yield, do not enter, one way, etc), includes removal and disposal of old sign(s) if necessary (signage (�©y i� 1 surface area less than 12 SF totaI'per assembly). 59 RELOCATE/RESET EXISTING POST AND SIGN - Remove and relocate, or reset leaning, existing traffic EA 5,r} signage, single post. 60 ROADWAY/HIGHWAY DELINEATOR - 36"-48" High, reflective delineators as approved by FDOT. EA 20 61 REFLECTIVE PAVEMENT MARKERS (RPMs) - Class B, mono or bi-directional, all colors. EA 200 62 PAVEMENT MARKING REMOVAL- Non-destructive micro -planing, grinding, or other approved methods, as directed by Public Works Staff l(paid by LF of actual stripe removal, regardless of width. of existing LF 300 y stripe). 63 THERMOPLASTIC PAVEMENT MESSAGES - Reflective "ONLY," "MERGE," "SCHOOL," "RxR," etc. roadway EA 10 messages, per FDOT or Miami -Dade Standards (includes temporary paint messages when necessary). 1 O 77 r 64 THERMOPLASTIC DIRECTIONAL ARROWS - Reflective arrow symbols per FDOT or Miami -Dade Standards EA 10 p i 6 (includes temporary paint symbols when necessary). 1 65 THERMOPLASTIC BIKE LANE MARKINGS - Sharrows and bike symbols with arrows, with or without green by Works Staff by FDOT and Miami -Dade EA 10 r/ G� ®' pl o w high -emphasis background, as directed Public and approved ? County. 66 GREEN BIKE LANE COATINGS - Installation of green asphalt coatings for designated bike lanes as SY 250 directed by Public Works Staff aid approved by the FDOTthrough the FHWA. af�^ 1 q/ 67 RED BUS LANE COATINGS - Insta lation of red asphalt coatings for County -designated Bus Lanes, as SY 500 % directed by Public Works Staff and approved by Miami -Dade County. 114 / a' 68 SOLID SINGLE 6" THERMOPLAST C STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 500 '+f (includes temporary paint when iecessary). r 69 SOLID DOUBLE 6" THERMOPLAS IC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 500 tj Standards (includes temporary pint when necessary). `I+� 70 SOLID SINGLE 8" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 500 (includes temporary paint when Necessary). 71 SOLID DOUBLE 8" THERMOPLASTIC STRIPING - Double yellow, reflective, per FDOT or Miami -Dade LF 500 Standards (includes temporary pint when necessary). 72 SOLID SINGLE 12" THERMOPLAS'FiC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 500 U D I ���, (includes temporary paint when ecessary). 73 SOLID SINGLE 18" THERMOPLASTIC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards LF 500 .,(j �q60-¢ (includes temporary paint when Necessary). 74 SOLID SINGLE 24" THERMOPLAS IC STRIPING - All colors, reflective, per FDOT or Miami -Dade Standards i LF 500 4q 066. (includes temporary paint when ecessary). '" 75 THERMOPLASTIC GUIDELINES - T-4', 6'-10', or 3'-9' dotted, reflective, per FDOT or Miami -Dade LF 100 �'�� "� Standards (includes temporary pint when necessary). J 76 THERMOPLASTIC 10'-30' SKIP LINES - 6" yellow or white, reflective, per FDOT or Miami -Dade Standards LF 500 _l� 0 + (includes temporary paint when necessary). am p 17 PATTERNED ASPHALT STAMPIN - Heat -applied, wire rope cable stamping of new or existing asphalt, to be SF 1000 pattern to match existing or per Oesign drawings (materials, methods, and certifications "StreetPrint" by GAF or approved equal). 78 STAMPED ASPHALT PAINTING - ulti-layered, heat island reducing, non -slip, traffic -rated colored SF 1000 00 coating to be installed to match xisting color patterns or per design drawings (materials, methods, and 0 0��, certifications to be "StreetBond" by GAF or approved equal). 79 DESIGN, PERMIT, INSTALL RAPIII FLASHING BEACON -All materials and labor required to design, permit, EA 2 ap and install a complete rapid flash)) ing pedestrian warning beacon assembly. City will provide basis -of- design sample drawings from prpious installations (County permitting fees included). 80 REPLACE TRAFFIC LOOP - Remove and replace existing traffic loops when repaving intersections if existing loop is damaged or if directed by Miami -Dade County (County permitting fees included). I EA 4 oZ ' 0 000 81 special Provision 1= Contingen y Allowance - Unforseen Conditions $50,000 82 special Provision 2 = Contingency Allowance - Off Duty Police Traffic Control $100,000 Total Cost including Contingency Allowance it City of Miami Invitation for Bid (IFB) IFBNumber: Title: Issue Date/Time: IFBClosing Date/Time: Pre-Bid/Pre-Proposal Conference: Pre-Bid/Pre-Proposal Date/Time: Pre-Bid/Pre-Proposal Location: Deadline for Request for Clarification: Contracting Officer: Hard Copy Submittal Location: Contracting Officer E-Mail Address: Contracting Officer Facsimile: Procurement Department Miami Riverside Center 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Web Site Address: www.miamigov.com/procurement 1115382 Invitation for Bid for Pavement Resurfacing Services 11-SEP-2020 09-OCT-2020 @ 15:00:00 Voluntary September 18, 2020 at 10:00 AM Virtual September 24, 2020 at 2:00 PM Gray, Tahlia NO HARD COPY SUBMITTALS PERMITTED tgray@miamigov.com 305-400-5019 Page 1 of 59 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: PROPOSER NAME: ADDRESS: PHONE: EMAIL: SIGNED BY: TITLE: FAX: CELL(Optional): DATE: FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS RESPONSE. Page 2 of 59 Certifications Legal Name of Firm: Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other Business Tax Receipt/Occupational License Number: Business Tax Receipt/Occupational License Issuing Agency: Business Tax Receipt/Occupational License Expiration Date: Will Subcontractor(s) be used? (Yes or No) Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/17). If no addendum/addenda was/were issued, please insert N/A. If Bidder has a Local Office, as defined under Chapter 18/Article III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Attachments Section of this solicitation.) Page 3 of 59 Line: 1 Description: BIDDERS ARE NOT REQUIRED TO ENTER A UNIT PRICE ON THIS LINE. BIDDERS SHALL SUBMIT THEIR BID PRICES UTILIZING ATTACHMENT E - BID PRICE SHEET, LOCATED IN THE ATTACHMENTS SECTION OF THIS SOLICITATION. Category: 98852-00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 4 of 59 Invitation for Bid (IFB) 1115382 Table of Contents Termsand Conditions......................................................................................................................................................7 1. General Terms and Conditions..........................................................................................................................7 1.1. GENERAL TERMS AND CONDITIONS.............................................................................................7 2. Special Conditions...........................................................................................................................................40 2.1. PURPOSE..............................................................................................................................................40 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION..........................................................................................................40 2.3. SUBMISSION AND RECEIPT OF RESPONSE.................................................................................40 2.4. PRE -BID CONFERENCE....................................................................................................................41 2.5. BIDDERS MINIMUM REQUIREMENTS..........................................................................................41 2.6. METHOD OF AWARD........................................................................................................................42 2.7. TERM OF CONTRACT.......................................................................................................................42 2.8. CONDITIONS FOR RENEWAL.........................................................................................................42 2.9. ESCALATION CLAUSE.....................................................................................................................42 2.10. SPECIFICATION EXCEPTION........................................................................................................43 2.11. NON -APPROPRIATION OF FUNDS...............................................................................................43 2.12. INSURANCE REQUIREMENTS......................................................................................................44 2.13. BID BOND..........................................................................................................................................46 2.14. REFERENCES....................................................................................................................................46 2.15. CURES................................................................................................................................................47 2.16. TIE BIDS.............................................................................................................................................47 2.17. PROJECT MANAGER.......................................................................................................................47 2.18. SUBCONTRACTOR(S).....................................................................................................................47 2.19. CONTINGENCY................................................................................................................................48 2.20. RESPONSE TIME..............................................................................................................................48 2.21. COMPLETED WORK........................................................................................................................48 2.22. EMERGENCY/DISASTER PERFORMANCE..................................................................................48 2.23. METHOD OF PAYMENT..................................................................................................................48 2.24. LIQUIDATED DAMAGES................................................................................................................49 2.25. CONTRACTOR TO BE REPRESENTED.........................................................................................49 2.26. USE OF PREMISES...........................................................................................................................49 2.27. DAMAGES TO PUBLIC/PRIVATE PROPERTY............................................................................49 2.28. PUBLIC CONVENIENCE AND SAFETY........................................................................................49 2.29. SAFETY MEASURES.......................................................................................................................50 2.30. ENVIRONMENTAL REGULATIONS.............................................................................................50 2.31. ADDITIONS/DELETIONS OF SERVICES/ITEMS/SUPPLIERS...................................................50 2.32. ADDITIONAL CONTRACTOR(S) OR SUBCONTRACTOR(S)....................................................50 2.33. FAILURE TO PERFORM..................................................................................................................51 2.34. TERMINATION.................................................................................................................................51 2.35. ADDITIONAL TERMS AND CONDITIONS..................................................................................51 2.36. FEDERALLY FUNDED PROJECTS................................................................................................51 2.36.a) INTRODUCTION....................................................................................................................51 2.36.b) LOCAL PREFERENCE...........................................................................................................51 2.36.c) DAVIS-BACON ACT..............................................................................................................52 Page 5 of 59 53 55 Invitation for Bid (IFB) 1115382 2.36.d) COMPLIANCE WITH COPELAND "ANTI-KICKBACK"ACT..........................................52 2.36.e) COMPLIANCE WITH THE CONTRACT WORK HOURS & SAFETY STANDARDS ACT.......................................................................................................................................................52 2.36.f) PARTS AT PASS -THROUGH COST (FOR REPAIRS OUTSIDE THE SCOPE OF WORK) . 2.36.g) EQUAL EMPLOYMENT OPPORTUNITY...........................................................................53 2.36.h) CLEAN AIR ACT....................................................................................................................54 2.36.i) FEDERAL WATER POLLUTION CONTROL ACT..............................................................54 2.36.j) NO OBLIGATION BY FEDERAL GOVERNMENT.............................................................55 2.361) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS....................................................................................................................................................55 2.36.1) BYRD ANTI -LOBBYING AMENDMENT, 31.U.S.C. § 1352 (AS AMENDED) .................55 2.36.m) PROCUREMENT OF RECOVERED MATERIALS............................................................55 2.36.n) DHS SEAL, LOGO, AND FLAGS..........................................................................................55 2.36.o) COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS . 2.36.p) ACCESS TO RECORDS.........................................................................................................56 2.36.q) SUSPENSION AND DEBARMENT (IN ADDITION TO GENERAL TERM AND CONDITIONS, SECTION 1.25)..........................................................................................................56 2.37. NON -FEDERALLY FUNDED PROJECTS......................................................................................56 2.37.a) INTRODUCTION....................................................................................................................56 2.37.b) LIVING WAGE ORDINANCE...............................................................................................56 2.37.c) PERFORMANCE BOND.........................................................................................................57 2.37.d) LOCAL PREFERENCE...........................................................................................................57 3. Specifications..................................................................................................................................................58 3.1. SPECIFICATIONS/SCOPE OF WORK..............................................................................................58 Page 6 of 59 Invitation for Bid (IFB) 1115382 Terms and Conditions 1. General Terms and Conditions 1.1. GENERAL TERMS AND CONDITIONS Intent: The General Terms and Conditions described herein apply to the acquisition of goods/equipment/services with an estimated aggregate cost of $25,000.00 or more. Definition: A formal solicitation is defined as issuance of a/an Invitation for Bid (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ), or Request for Letters of Interest (RFLI) pursuant to the City of Miami Procurement Code and/or Florida Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein. I.I. ACCEPTANCE OF GOODS, EQUIPMENT OR SERVICES - Any good(s), equipment or services delivered under this formal solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the City are found to be defective or does not conform to specifications, the City reserves the right to cancel the order upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense. In terms of this Solicitation the use of the word "services" includes without limitation professional and personal services as that term professional and personal services is defined by the City of Miami Procurement Ordinance and as set forth in the Definitions Section 18-73 of the City Code. 1.2. ACCEPTANCE OF OFFER -Subject to prior occurrence of all condition's precedent set forth in Section 1.88, The signed or electronic submission of your solicitation response shall be considered an offer on the part of the Proposer; such offer shall be deemed accepted upon the occurrence of all conditions precedent and issuance by the City of a purchase order or notice to proceed, as applicable. In summation, execution of a Professional Services Agreement and/or Agreement, approval by a referendum as stated in this RFP, and issuance by the City of a purchase order, and/or notice to proceed, as applicable. 1.3. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all responses or parts of after opening/closing date and request re -issuance on the goods/services described in the formal solicitation. In the event of such rejection, the Director of Procurement shall notify all affected Proposers and make available a written explanation for the rejection. The City also reserves the right to reject: Lthe response of any Proposer who has previously failed to properly perform under the terms and conditions of a Professional Services Agreement ("PSA") and/or Agreement, Page 7 of 59 Invitation for Bid (IFB) 1115382 2.Failed to deliver on time contracts of a similar nature, 3. Who is not in a position to perform the requirements defined in this formal solicitation 4. Who has been debarred, 5.Who is on the convicted vendors list, 6.Who is indebted to the City, 7.Who is otherwise determined to be non- responsive or non -responsible. The City further reserves the right to waive any irregularities, minor informalities, or technicalities in any or all responses and may, at its discretion, re -issue this formal solicitation. 1.4. ADDENDA -It is the Proposer's responsibility to ensure receipt of all Addenda. Addenda are available on the BidSync website. 1.5. ALTERNATE RESPONSES WILL NOT BE CONSIDERED. 1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of the resulting Contract, or any or all of its right, title or interest herein, without the City of Miami's prior written consent. 1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising out of this Contract, each party shall bear their own attorney's fees through and including appellate litigation and any post judgment proceedings. 1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Proposer agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers, and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Proposer shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. The audit and inspection provisions set forth in Sections 18-100 Page 8 of 59 Invitation for Bid (IFB) 1115382 to 18-102, City Code, are deemed as being incorporated by reference herein as set forth in full. 1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any governmental, not -for -profit, or quasi -governmental entity in the State of Florida, may avail itself of this Contract and purchase any, and all goods/services, specified herein from the Successful Proposer at the Contract price(s) established herein, when permissible by Federal, State, and local laws, rules, and regulations. Additionally, any governmental entity outside of the State of Florida but, within the Continental United States of America, may avail itself to this Contract and purchase any and all goods/services, specified herein from the Successful Proposer at the Contract price(s) established herein, when permissible by Federal, State, and local laws, rules, and regulations. Each governmental, not -for -profit or quasi -governmental entity which uses this Formal Solicitation and resulting Contract will establish its own Contract, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its own exemption certificates as required by the Successful Proposer. 1.10. AWARD OF CONTRACT: A.The PSA and/or Agreement, the Formal Solicitation, the Proposer's response, any addenda issued, and the blanket purchase order shall constitute the entire contract, unless modified in accordance with any ensuing amendment or addenda. B.The award of this contract may be preconditioned on the subsequent submission of other documents as specified in the Special Conditions or Technical Specifications. Proposer shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the City. Where Proposer is in default of these contractual requirements, the City, through action taken by the Department of Procurement, will void its acceptance of the Proposer's Response and may accept the Response from the next lowest responsive, responsible Proposal most advantageous to the City or re -solicit the City's requirements. The City, at its sole discretion, may seek monetary restitution from Proposer and its proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the Proposer's default. C.The term of the contract shall be specified in one of three documents which shall be issued to the Successful Proposer. These documents may either be a blanket purchase order, notice of award and/or contract award sheet. D.The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar days beyond the stated contract term in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated, and awarded. If the right is exercised, the City shall notify the Proposer, in writing, of its intent to extend the contract at the same price, terms and conditions for a specific number of days. Page 9 of 59 Invitation for Bid (IFB) 1115382 Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City and the Successful Proposer are in mutual agreement of such extensions. E.Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon completion of the expressed or implied warranty periods. F.An PSA and/or Agreement shall be awarded to the Proposer by the City Commission based upon the minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the right to execute or not execute, as applicable, an PSA and/or Agreement with the Proposer, whichever is determined to be in the City's best interests. Such PSA and/or Agreement which will be furnished by the City, will contain certain terms as are in the City's best interests, and will be subject to approval as to legal form by the City Attorney. All conditions precedent identified in Section 1.88 before any Agreement is binding. 1.113ID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is required from all Proposers, if so indicated under the Special Conditions. This check or bond guarantees that the Proposer will accept the order or contract/agreement, as proposed, if it is awarded to the Proposer. Proposer shall forfeit proposal deposit to the City should the City award the contract/agreement to the Proposer and if Proposer fails to accept the award. The City reserves the right to reject any and all surety tendered to the City. Proposal deposits are returned to unsuccessful Proposers within ten (10) days after the award and Successful Proposer's acceptance of award. If sixty (60) days have passed after the date of the formal solicitation closing date, and no contract has been awarded, all deposits will be returned on demand. 1.12.RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted accordingly. 1.13.BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a PSA and/or Agreement and/or file an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages sustained. Award may then be negotiated with the next highest ranked responsive and responsible Proposal most advantageous to the City or all responses may be rejected. 1.14.BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or Proposer catalog numbers are specified, it is for the purpose of establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an approved equal, Proposers will submit, with their response, complete sets of necessary data (factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise Page 10 of 59 Invitation for Bid (IFB) 1115382 specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. 1.15.CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing. In the event of proposal cancellation, the Director of Procurement shall notify all prospective Proposers and make available a written explanation for the cancellation. 1.16.CAPITAL EXPENDITURES - Proposer understands that any capital expenditures that the firm makes, or prepares to make, in order to deliver/perform the goods/services required by the City, is a business risk which the Contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures, or to maintain the approved status of any Contractor. If Contractor has been unable to recoup its capital expenditures during the time it is rendering such goods/services, it shall not have any claim upon the City. 1.17.CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable for, or responsible to, the Proposer/Consultant, any sub-contractor/sub-consultant, or to any other person for, or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable proceedings or on account of any delay for any cause over which the City has no control. 1.18.COLLUSION -Proposer, by submitting a response, certifies that its response is made without previous understanding, agreement or connection either with any person, firm or corporation submitting a response for the same items/services or with the City of Miami's Procurement Department or initiating department. The Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action. Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City will investigate all potential situations where collusion may have occurred, and the City reserves the right to reject any and all responses where collusion may have occurred. 1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that contracts between private entities and local governments are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest, records keeping, competitive solicitations etc., et. al., as applicable. City and Contractor agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but not limited to: A.Executive Order 11246, which prohibits discrimination against any employee, applicant, or client because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment practices, rate of pay or other compensation methods, and training selection. Page 11 of 59 Invitation for Bid (IFB) 1115382 B.Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation. C.The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes. D.Environment Protection Agency (EPA), as applicable to this Formal Solicitation. E.Uniform Commercial Code (Florida Statutes, Chapter 672). F.Americans with Disabilities Act of 1990, as amended. G.National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation. H.National Forest Products Association (NFPA), as applicable to this Formal Solicitation. I.City Procurement Ordinance City Code Section 18, Article III. J.Conflict of Interest, City Code Section 2-611;61. K.Cone of Silence, City Code Section 18-74. L.The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment. M.City Financial Policies, City Code Chapter 18, Article IX. N.City of Miami Charter Sections 3(f) (iii) and 29-B. O. City of Miami Sale or Lease of Real Property, City Code Chapter 18, Article V. P.City of Miami Living Wage Ordinance, Chapter 18, Article X, City Code. Q.Alcoholic beverage, food and beverage laws, approvals and permits as required by state and local laws. R.Miami -Dade County Shoreline Review Ordinance Chapter 33D, Article III, Miami -Dade County Code. Lack of knowledge or notice by the Proposer will in no way be a cause for relief from responsibility. Non-compliance with all local, state, and federal directives, orders, regulations, and laws may be considered grounds for termination of contract(s). Copies of the City Ordinances may be obtained from the City Clerk's Office. 1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is imposed upon each RFP, RFQ, or RFLI after advertisement and terminates at the time the City Manager issues a written recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the Page 12 of 59 Invitation for Bid (IFB) 1115382 provision of goods and services and public works or improvements for amounts greater than $200,000. The Cone of Silence prohibits any communication regarding RFPs, RFQs, or RFLIs between, among others: Potential vendors, service providers, Proposers, lobbyists or consultants and the City's professional staff including, but not limited to, the City Manager and the City Manager's staff, the Mayor, City Commissioners, or their respective staffs and any member of the respective selection/evaluation committee. The provision does not apply to, among other communications: Oral communications with the City's Procurement staff, provided the communication is limited strictly to matters of process or procedure already contained in the formal solicitation document; the provisions of the Cone of Silence do not apply to oral communications at duly noticed site visits/inspections, pre -proposal conferences, oral presentations before selection/evaluation committees, contract negotiations during any duly noticed public meeting, or public presentations made to the Miami City Commission during a duly noticed public meeting; or communications in writing or by email at any time with any City employee, official or member of the City Commission unless specifically prohibited by the applicable RFP, RFQ, or RFLI documents (See Section 2.2. of the Special Conditions); or communications in connection with the collection of industry comments or the performance of market research regarding a particular RFP, RFQ, or RFLI, by City Procurement staff. Proposers must file a copy of any written communications with the Office of the City Clerk, which shall be made available to any person upon request. The City shall respond in writing and file a copy with the Office of the City Clerk (clerks@miamigov.com), which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Office of the City Clerk. In addition to any other penalties provided by law, violation of the Cone of Silence by any Proposer shall render any award voidable. A violation by a particular Proposer, Offeror, Respondent, lobbyist or consultant shall subject same to potential penalties pursuant to the City Code. Any person having personal knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a complaint with the Miami -Dade County Ethics Commission. Proposers should reference Section 18-74 of the City of Miami Code for further clarification. This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at 305-250-5360, to obtain a copy of same. 1.21. CONFIDENTIALITY - As a political subdivision and Florida municipality, the City of Miami is subject to the Florida Sunshine Act and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order. 1.22. CONFLICT OF INTEREST - Proposers, by responding to this Formal Solicitation, certify that to the best of their knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested, directly or indirectly, in the purchase of goods/services specified in this Formal Solicitation. Any such interests on the part of the Proposer or its employees must be disclosed in writing to the City. Further, you must disclose the name of any City employee (or former employee of the City who left City service within the past two (2) years) who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in the Page 13 of 59 Invitation for Bid (IFB) 1115382 Proposer's firm. A. Proposer further agrees not to use or attempt to use any knowledge, property or resource which may be within their trust, or perform their duties, to secure a special privilege, benefit, or exemption for itself, or others. Proposer may not disclose or use information not available to members of the general public and gained by reason of their position, except for information relating exclusively to governmental practices, for their personal gain or benefit or for the personal gain or benefit of any other person or business entity. B.Proposer who is a person (every officer, official and employee of the city, including every member of any board, commission or agency of the city) as defined in Section 2-611 of the City Code, hereby acknowledges that it has not contracted or transacted any business with the City or any person or agency acting for the City and has not appeared in representation of any third party before any board, commission or agency of the City within the past two years. Proposer further warrants that they are not related, specifically the spouse, son, daughter, parent, brother or sister, to: (i) any member of the commission; (ii) the mayor; (iii) any city employee; or (iv) any member of any board or agency of the City. C.A violation of this section may subject the Proposer to immediate termination of any Professional Services Agreement with the City, imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by and subject to action by the Miami -Dade County Commission on Ethics. 1.23.COPYRIGHT OR PATENT RIGHTS - Proposers warrant that there has been no violation of any intellectual property, copyright or patent rights in manufacturing, producing, or selling the goods or equipment shipped or ordered and/or services provided as a result of this formal solicitation, and Proposers agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such violation. 1.24.COST INCURRED BY PROPOSER - All expenses involved with the preparation and submission of Responses to the City, or any work performed in connection therewith shall be borne by the Proposer(s). 1.25. DEBARMENT AND SUSPENSIONS (See 18-107) (a)Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than Page 14 of 59 Invitation for Bid (IFB) 1115382 three years. The City Manager shall also have the authority to suspend a Contractual Parry from consideration for award of city Contracts if there is probable cause for debarment, pending the debarment determination. The authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission. (b)Causes for debarment or suspension. Causes for debarment or suspension include the following: (1)Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private Contract or subcontract, or incident to the performance of such Contract or subcontract. (2)Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. (3)Conviction under state or federal antitrust statutes arising out of the submission of Bids or Proposals. (4)Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be indicative of non -responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a Contract or to perform within the time limits provided in a Contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. (5)Debarment or suspension of the Contractual Party by any federal, state, local, or other governmental (public) agency or entity. (6)False certification pursuant to paragraph (c) below. (7)Found in violation of a zoning ordinance for which the violation remains noncompliant. (8)Found in violation any city ordinance or regulation and for which a civil penalty or fine is due and owing to the city. (9)Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the Contractual Party performing city Contracts. (c)Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5). (d)Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager shall render a written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief. Page 15 of 59 Invitation for Bid (IFB) 1115382 1.26.DEBARRED/SUSPENDED VENDORS -An entity or affiliate who has been placed on the State of Florida debarred or suspended vendor list may not: 1) submit a response fora contract to provide goods or services to a public entity; 2) Submit a response on a contract with a public entity for the construction or repair of a public building or public work; 3) Submit response on leases of real property to a public entity; 4)award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity; and 5) transact business with any public entity. 1.27.DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall include any failure on the part of the successful Proposer to accept the award, to furnish required documents, and/or to fulfill any portion of this contract within the time stipulated. Upon default by the successful Proposer to meet any terms of this agreement, the City will notify the Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the effective date of the termination. The following shall constitute default: A.Failure to perform the work or deliver the goods/services required under the Contract and/or within the time required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree specified in the Contract. B.Failure to begin the work under this Contract within the time specified. C.Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely completion. D.Neglecting or refusing to remove materials or perform new work where prior work has been rejected as nonconforming with the terms of the Contract. E.Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful Proposer incapable of performing the work in accordance with and as required by the Contract. F. Failure to comply with any of the terms of the Contract in any material respect. All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this Contract. 1.28. DETERMINATION OF RESPONSIVENESS AND RESPONSIBILITY - Each proposal will be reviewed to determine if it is responsive to the submission requirements outlined in the Formal Solicitation. A. Responsive Proposal is one which follows the requirements of the Formal Solicitation, includes all Page 16 of 59 Invitation for Bid (IFB) 1115382 documentation, is submitted in the format outlined in the Formal Solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure to comply with these requirements may deem a Proposal non -responsive. B. Determination of Responsibility. A Responsible Proposer shall mean a Proposer who has submitted a proposal and who has the capability, as determined under Section 18-95 of the City Code, in all respects to fully perform the Contract requirements, and the integrity and reliability of which give reasonable assurance of good faith and performance. 1) Proposals will only be considered from any person or firm who are regularly engaged in the business of providing the good(s)/service(s) required by the Formal Solicitation. Proposer must be able to demonstrate a satisfactory record of performance and integrity, and have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements. 2) The City may consider any information available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) with the City or any other governmental entity, in making the award. 3) The City may require the Proposer(s) to provide documentation that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal Solicitation. 1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response shall be fixed after the award by the Commission, unless otherwise specified in the Special Terms and Conditions. Price discounts off the original prices quoted in the response will be accepted from successful Proposer(s) during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the City Commission. Any discounts offered by a manufacturer to Proposer will be passed on to the City. 1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in the Formal Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other communications. A. Order of Precedence -Any inconsistency in this formal solicitation shall be resolved by giving precedence to the following documents, the first of such list being the governing documents. 1) PSA and/or Agreement and/or any Amendments to the PSA and/or Agreement 2)Specifications Page 17 of 59 Invitation for Bid (IFB) 1115382 3)Special Conditions 4)General Terms and Conditions 1.31.EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster situation, the successful vendor shall provide the City with the commodities/services defined within the scope of this formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver/perform for the city on a priority basis during such times of emergency. 1.32.ENTIRE BID CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this City of Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the Formal Solicitation and/or Response, the Formal Solicitation and then the Response shall control. This Contract may be modified only by a written agreement signed by the City of Miami and Contractor. 1.33.ESTIMATED QUANTITIES - Estimated quantities or estimated dollars are provided for your guidance only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates may be used by the City for purposes of determining the most advantageous Proposer meeting specifications. The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower prices in this Formal Solicitation. 1.34. EVALUATION OF RESPONSES A. Rejection of Responses The City may reject a Response for any of the following reasons: 1)Proposer fails to acknowledge receipt of addenda; 2)Proposer misstates or conceals any material fact in the Response; 3)Response does not conform to the requirements of the Formal Solicitation; 4)Response requires a conditional award that conflicts with the method of award; Page 18 of 59 Invitation for Bid (IFB) 1115382 5)Response does not include required samples, certificates, licenses as required; and, 6)Response was not executed by the Proposer's authorized agent. The foregoing is not an all-inclusive list of reasons for which a Response may be rejected. The City may reject and re -advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the City. B. Elimination from Consideration 1)A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or which is in default on a bid, payment/ performance, bond they have submitted or as the surety bond or certificate furnished has not performed despite demand they do so or otherwise upon any obligation to the City. 2)A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions of any previous contract with the City or deliver on time contracts of a similar nature. 3)A contract may not be awarded to any person or firm which has been debarred by the City in accordance with the City's Debarment and Suspension Ordinance. C. Determination of Responsibility 1)Responses will only be considered from entities who are regularly engaged in the business of providing the goods/equipment/services required by the Formal Solicitation. Proposer must be able to demonstrate a satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well -established entity in line with the best industry practices in the industry as determined by the City. 2)The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Proposer, including past performance (experience) with the City or any other governmental entity in making the award. 3)The City may require the Proposer(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal Solicitation. 1.35. EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS - Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid (IFB) to be considered non -responsive. It also may be cause for a RFP, RFQ, or RFLI to be considered non -responsive; and, if exceptions are taken to the terms and conditions of the resulting agreement it may lead to terminating negotiations. Page 19 of 59 Invitation for Bid (IFB) 1115382 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the Proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. 1.37. FIRM PRICES - The Proposer warrants that prices, terms, and conditions quoted in its response will be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed or supplied over a period of time. 1.38. FLORIDA MINIMUM WAGE AND CITY OF MIAMI LIVING WAGE ORDINANCE - A. Florida Minimum Wage. In accordance with the Constitution of the State of Florida, Article X, Section 24, employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly, it is the Successful Proposer's/Contractor's and their subcontractor's responsibility to understand and comply with this Florida minimum wage requirement and pay its employees the current established hourly minimum wage rate. This minimum wage rate is subject to change or adjusted by the rate of inflation using the consumer price index ("CPI") for urban wage earners and clerical workers, CPI-W, or a successor index as calculated by the United States Department of Labor. Each adjusted minimum wage rate calculated, shall be determined and published by the Agency Workforce Innovation on September 30th of each year and take effect on the following January 1 st. It is the Proposer's and their subcontractor's (if applicable), full responsibility to determine whether any of their employees may be impacted by this Florida Minimum Wage Law, at any given point in time during the term of the Bid Contract. If impacted, Proposer must provide, with its bid, employee name(s), job title(s), job description(s), and current pay rate(s). Failure to submit this information at the time of bid submittal constitute Successful Proposer's/Contractor's acknowledgement and understanding that the Florida Minimum Wage Law will not impact its prices throughout the term of the Bid Contract, and a waiver of any contractual price increase request(s). The City reserves the right to request and the Successful Proposer/Contractor must provide for any, and all information to make a wage and contractual price increase(s) determination. B. City of Miami Living Wage Ordinance. The City of Miami adopted a Living Wage Ordinance for City Service Contracts with a total contract value exceeding $100,000 annually, and that have been competitively solicited and awarded on, or after January 1, 2017 by the City. "Service Contract" means a contract to provide services to the City, excluding, however, professional services as defined by the "Consultants Competitive Negotiation Act" set forth in F.S. § 287.055, and Section 18-87 of the City Code, and/or the other exclusions provided by Section 18-557 of the City Code. Section 18-557 is attached as Attachment A. Please see provisions in Attachment A. Page 20 of 59 Invitation for Bid (IFB) 1115382 If a solicitation requires services, effective on January 1, 2017, Contractors must pay to all its employees, who provide services, a living wage of no less than $15.00 per hour without health benefits; or a wage of no less than $13.19 an hour, with health benefits. This language is only a summary of the key provisions of the City of Miami Living Wage Ordinance. Please review Attachment A, attached hereto, for a complete and thorough description of the City of Miami Living Wage Ordinance. 1.39. GOVERNING LAW AND VENUE - The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami -Dade County, Florida. In any action or proceeding each party shall bear their own respective attorney's fees. 1.40. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof. 1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any person or entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of "individually identifiable health information (IIHI) and/or Protected Health Information (PHI) shall comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the City of Miami Privacy Standards. HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to: A.Use of information only for performing services required by the contract or as required by law; B.Use of appropriate safeguards to prevent non -permitted disclosures; C.Reporting to the City of Miami of any non -permitted use or disclosure; D.Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Proposer and reasonable assurances that IIHI/PHI will be held confidential; E.Making Protected Health Information (PHI) available to the customer; F.Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; G.Making PHI available to the City of Miami for an accounting of disclosures; and H.Making internal practices, books and records related to PHI available to the City of Miami for compliance audits. Page 21 of 59 Invitation for Bid (IFB) 1115382 PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or electronic transfer of data). The Proposer must give its customers written notice of its privacy information practices including specifically, a description of the types of uses and disclosures that would be made with protected health information. 1.42 INDEMNIFICATION - Contractor shall indemnify, hold/save harmless and defend at its own costs and expense the City, its officials, officers, agents, directors, and employees, from liabilities, damages, losses, and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of this Contract and will indemnify, hold harmless and defend the City, its officials, officers, agents, directors and employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that the City, its officials and/or employees were negligent. These indemnifications shall survive the term of this Contract. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor shall, upon written notice from City, resist and defend such action or proceeding by counsel satisfactory to City. The Contractor expressly understands and agrees that any insurance protection required by this Contract or otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against City whether performed by Contractor, or persons employed or utilized by Contractor. This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under the laws of the State of Florida, including without limitation and which conforms to the limitations of §725.06 and/or §725.08, Fla. Statues, as amended from time to time as applicable. Contractor shall require all Sub -Contractor agreements to include a provision that they will indemnify the City. The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Contractor in which the City participated either through review or concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or Sub -Contractor, under this Agreement. 1.43. FORMATION AND DESCRIPTIVE LITERATURE - Proposer must furnish all information requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and Material Safety Data Sheets (MSDS)as required, covering the products offered. Reference to literature submitted with a previous response or on file with the Buyer will not satisfy this provision. Page 22 of 59 Invitation for Bid (IFB) 1115382 1.44. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods and/or services required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section 18-79), as same may be amended or supplemented from time to time. 1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not be made available until such time as the City provides notice of a decision or intended decision or within 30 days after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be furnished upon request via fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's Web Site following recommendation for award. 1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage shall demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance Requirements". The City shall be listed as an "Additional Insured." Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Proposer may be prohibited from submitting future responses to the City. Information regarding any insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SW 2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604. The Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in effect for the duration of the contractual period; including any and all option terms that may be granted to the Proposer. 1.47. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered (i.e. quantity, unit price, extended price, etc.); and in compliance with Chapter 218 of the Florida Statutes (Prompt Payment Act). 1.48. LOCAL PREFERENCE Page 23 of 59 Invitation for Bid (IFB) 1115382 A.City Code Section 18-85, states, "when a responsive, responsible non -local bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as defined in Section 18-73, is within fifteen percent (15%) of the price submitted by the non -local bidder, then that non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and final bid. In the case of a tie in the best and final bid between a local bidder and a non -local bidder, contract award shall be made to the local bidder." B.City Code Section 18-86, states, "the RFP, RFLI or RFQ, as applicable, may, in the exercise of the reasonable professional discretion of the City Manager, director of the using agency, and the Chief Procurement Officer, include a five (5%) percent evaluation criterion in favor of proposers who maintain a local office, as defined in Section 18-73. In such cases, this five (5%) percent evaluation criterion in favor of proposers who maintain a local office will be specifically defined in the RFP, RFLI or RFQ, as applicable; otherwise, it will not apply. 1.49. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from Proposers a separate Manufacturer's Certification of all statements made in the bid/proposal. Failure to provide such certification may result in the rejection of bid/proposal or termination of contract/agreement, for which the Proposer must bear full liability. 1.50. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No contract or understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be binding upon the City unless made in writing by the Director of Procurement of the City of Miami, Florida through the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet as appropriate. 1.51. MOST FAVORED NATIONS - Successful Proposer shall not treat the City of Miami ("City") worse than any other similarly -situated local government and, in this regard, grants the City a "most favored nations clause" meaning the City will be entitled to receive and be governed by the most favorable terms and conditions that Successful Bidder/Proposer grants now or in the future to a similarly situated local government. 1.52. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other similar relationship between the parties. 1.53. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consumer Services or by other Page 24 of 59 Invitation for Bid (IFB) 1115382 appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at Proposer's expense. These non -conforming items not delivered as per delivery date in the response and/or Purchase Order may result in Proposer being found in default in which event any and all re -procurement costs may be charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's name being removed from the City of Miami's Supplier's list. 1.54. NONDISCRIMINATION -Proposer agrees that it shall not discriminate as to race, sex, color, age, religion, national origin, marital status, or disability in connection with its performance under this formal solicitation. Furthermore, Proposer agrees that no otherwise qualified individual shall solely by reason of his/her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 1.55. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein goods and/or services, and to make use of other competitively bid (governmental) contracts, agreements, or other similar sources for the purchase of these goods and/or services as may be available. It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the successful Proposer(s) to receive all orders that may be generated by the City in conjunction with this Formal Solicitation. In addition, any and all commodities, equipment, and services required by the City in conjunction with construction projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms, conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best interest of the City. 1.56. NOTICE REGARDING "CURES" - Proposals submitted with irregularities, deficiencies, and/or technicalities that deviate from the minimum qualifications and submission requirements of Request for Qualifications (RFQ), Request for Proposals (RFP), invitation to bid (ITB), invitation for bids (IFB), invitation to quote (ITQ), Requests for Letters of Interest (RFLI) and Request for Sponsorships (RFS) shall result in a non -responsive determination. any solicitation issued after May 6, 2019, shall comply with APM 2-19. APM 2-19 is attached hereto. only minor irregularities, deficiencies, and technicalities may be allowed to be timely cured by the proposer at the sole discretion of the city. material irregularities, deficiencies, and technicalities cannot be cured by Page 25 of 59 Invitation for Bid (IFB) 1115382 the proposer, and are not waivable by the city. PROPOSALS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS AND SUBMISSION REQUIREMENTS OF THIS RFP/Q SHALL RESULT IN A NON -RESPONSIVE DETERMINATION. The City will not give consideration to the curing of any Proposals that fail to meet the minimum qualifications and submission requirements of this RFP/Q. Proposer understands that non -responsive Proposals will not be evaluated and, therefore, will be eliminated from the Evaluation/Selection Process 1.57. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the license must be submitted with the response; however, the City may at its sole option and in its best interest allow the Proposer to supply the license to the City during the evaluation period, but prior to award. 1.58.ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or joint venture will be considered in response to this Formal Solicitation. 1.59.OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records, files, or any other matter whatsoever which is given by the City to the successful Proposer pursuant to this formal solicitation shall at all times remain the property of the City and shall not be used by the Proposer for any other purposes whatsoever without the written consent of the City. 1.60. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law. 1.61. PERFORMANCE/PAYMENT BOND- A Contractor may be required to furnish a Performance/Payment Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100%) of the contract price. Page 26 of 59 Invitation for Bid (IFB) 1115382 1.62. PREPARATION OF RESPONSES (HARDCOPY FORMAT) - Proposers are expected to examine the specifications, required delivery, drawings, and all special and general conditions. All bid/proposed amounts, if required, shall be either typewritten or entered into the space provided with ink. Failure to do so will be at the Proposer's risk. A.Each Proposer shall furnish the information required in the Formal Solicitation. The Proposer shall sign the Response and print in ink or type the name of the Proposer, address, and telephone number on the face page and on each continuation sheet thereof on which he/she makes an entry, where required. B.If so required, the unit price for each unit offered shall be shown, and such price shall include packaging, handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise specified. Proposer shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits normally paid by the Proposer to its employees. If applicable, a unit price shall be entered in the "Unit Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit price will be presumed correct. C.The Proposer must state a definite time, if required, in calendar days for delivery of goods and/or services. D.The Proposer should retain a copy of all response documents for future reference. E.AII responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature. Bids/Proposals having any erasures or corrections must be initialed in ink by person signing the response or the response may be rejected. F.Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful Proposer's response may be included as part of the contract, at the City's discretion. G.The City of Miami's Response Forms shall be used at all times. Use of any other forms will result in the rejection of the response. RESPONSES WILL BE SUBMITTED AS FOLLOWS: ONEORIGINAL HARDCOPY AND SEVEN (7) COPIES INELECTRONIC FORMAT (FLASH DRIVE). NO ON-LINE SUBMITTALS WILL BE ACCEPTED. ANY REQUIRED ATTACHMENTS PROVIDED BY THE CITY MUST BE RETURNED TO THE CITY OR YOUR RESPONSE SHALL BE DEEMED NON -RESPONSIVE. 1.63.PRICE ADJUSTMENTS - Any price decrease effectuated during the contract period either by reason of market change or on the part of the contractor to other customers shall be passed on to the City of Miami. 1.64. PRODUCT SUBSTITUTES - In the event a particular good (that has been awarded and approved) becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is approved in advance of delivery and that the new product meets or exceeds all quality requirements. Page 27 of 59 Invitation for Bid (IFB) 1115382 1.65. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Contract. 1.66. PROMPT PAYMENT -Proposers may offer a cash discount for prompt payment; however, discounts shall not be considered in determining the lowest net cost for response evaluation purposes. Proposers are required to provide their prompt payment terms in the space provided on the Formal Solicitation. If no prompt payment discount is being offered, the Proposer must enter zero (0) for the percentage discount to indicate no discount. If the Proposer fails to enter a percentage, it is understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is later. When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies. Price discounts off the original prices quoted on the Price Sheet will be accepted from successful Proposers during the term of the contract. 1.67. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property, if any. 1.68. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants, conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. 1.69. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list, following a conviction for a public entity crime may not: Page 28 of 59 Invitation for Bid (IFB) 1115382 A. Submit a Bid to provide any goods or services to a public entity. B. Submit a Bid on a contract with a public entity for the construction or repair of a public building or public work. C. Submit responses on leases of real property to a public entity. D. Be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity. E. Transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.70. PUBLIC RECORDS - Proposer understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and City Code, Section 18, Article III, and agrees to allow access by the City and the public, to all documents subject to disclosure under applicable law. Successful Proposer shall additionally comply with the provisions of Section 119.0701, Florida Statutes, titled "Contracts; public records". Proposer shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: A. Keep and maintain public records that ordinarily and necessarily would be required by the City to perform this service. B. Provide the public with access to public records on the same terms and conditions as the City would at the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from disclosure are not disclosed except as authorized by law. Page 29 of 59 Invitation for Bid (IFB) 1115382 D. Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in its possession upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from disclosure requirements. E. All electronically stored public records must be provided to the City in a format compatible with the City's information technology systems. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DIVISION OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDS@MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FL, MIAMI, FL 33130. THE CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS CONTRACT. 1.71. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All materials used in the manufacturing or construction of supplies, materials, or equipment covered by this solicitation shall be new. The items bid/proposed must be of the latest make or model, of the best quality, and of the highest grade of workmanship, unless as otherwise specified in this Solicitation. 1.72. QUALITY OF WORK/SERVICES - The work/services performed must be of the highest quality and workmanship. Materials furnished to complete the service shall be new and of the highest quality except as otherwise specified in this Solicitation. 1.73. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a formal solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by the City Commission, the City Manager or the Chief Procurement Officer, as may be applicable, or revised to comply with the law. 1.74. RESOLUTION OF CONTRACT DISPUTES (Sec. 18-105) A. Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the City Attorney, shall have the authority to resolve disputes between the Proposer and the City which arise under, or by virtue of, a Contract between them; provided that, in cases involving an amount greater than $25,000, the City Commission must approve the City Manager's decision. Such authority extends, without limitation, to disputes based upon breach of Contract, mistake, misrepresentation, or lack of complete performance, and shall be invoked by a Contractual Party by submission of a protest to the City Manager. Page 30 of 59 Invitation for Bid (IFB) 1115382 B. Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly render a written report stating the reasons for the action taken by the City Commission, or the City Manager, which shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along with a notice of such party's right to seek judicial relief, provided that the protesting party shall not be entitled to such judicial relief without first having followed the procedure set forth in this Section. 1.75. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (SECTION 18-104): Right to protest. The following procedures shall be used for resolution of protested solicitations and awards except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed $25,000.00. Protests thereon shall be governed by the administrative policies and procedures of purchasing. (1) Protest of solicitation. a. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a contract may protest to the chief procurement officer. A written notice of intent to file a protest shall be filed with the chief procurement officer within three days after the request for proposals, request for qualifications or request for letters of interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the chief procurement officer; or b. Any prospective bidder who intends to contest bid specifications or a bid solicitation may protest to the chief procurement officer. A written notice of intent to file a protest shall be filed with the chief procurement officer within three days after the bid solicitation is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the chief procurement officer. (2) Protest of award. a. Any actual proposer who perceives itself aggrieved in connection with the recommended award of contract may protest to the chief procurement officer. A written notice of intent to file a protest shall be filed with the chief procurement officer within two days after receipt by the proposer of the notice of the city manager's recommendation for award of contract. The receipt by proposer of such notice shall be confirmed by the city by Page 31 of 59 Invitation for Bid (IFB) 1115382 facsimile or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when received by the chief procurement officer; or b. Any actual responsive and responsible bidder whose bid is lower than that of the recommended bidder may protest to the chief procurement officer. A written notice of intent to file a protest shall be filed with the chief procurement officer within two days after receipt by the bidder of the notice of the city's determination of non -responsiveness or non -responsibility. The receipt by bidder of such notice shall be confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when received by the chief procurement officer. c. A written protest based on any of the foregoing must be submitted to the chief procurement officer within five days after the date the notice of protest was filed. A written protest is considered filed when received by the chief procurement officer. The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning points in making an award determination. The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation or the award is based and shall include all pertinent documents and evidence and shall be accompanied by the required filing fee as provided in subsection (f). This shall form the basis for review of the written protest and no facts, grounds, documentation or evidence not contained in the protester's submission to the chief procurement officer at the time of filing the protest shall be permitted in the consideration of the written protest. No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed by this section, the day of the act, event or default from which the designated period of time begins to run shall not be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of the time for filing. Authority to resolve protests; hearing officer(s). Hearing officers appointed by the city shall have authority to resolve protests filed under this chapter of the City Code. The city manager shall appoint a hearing officer, from a separate list of potential hearing officers pre -approved by the city commission, to resolve protests filed in accordance with this section, no later than five working days following the filing of a bid protest. The hearing officer shall have the authority to settle and resolve any written protest. The hearing officer shall submit said decision to the protesting party and to the other persons specified within ten days after he/she holds a hearing under the protest. Page 32 of 59 Invitation for Bid (IFB) 1115382 (1) Hearing officer. The hearing officer may be a special master as defined in chapter 2, article X, section 2-811 of the City Code, or a lawyer in good standing with the Florida Bar for a minimum of ten years with a preference given to a lawyer who has served as an appellate or trial court judge. The hearing officer may be appointed from alternative sources (e.g. expert consulting agreements, piggyback contracts, etc.) where the city commission adopts a recommendation of the city attorney that such action is necessary to achieve fairness in the proceedings. The engagement of hearing officers is excluded from the procurement ordinance as legal services. The hearing officers appointed in the pre -qualified group should be scheduled to hear protests on a rotational basis. (2) Right of protest. Any actual bidder or proposer who has standing under Florida law dissatisfied and aggrieved with the decision of the city regarding the protest of a solicitation or the protest of an award as set forth above in this section may request a protest hearing. Such a written request for a protest hearing must be initiated with a notice of intent to protest followed by an actual protest as provided in subsection 18-104(a). The notice of intent to protest and the actual protest must each be timely received by the chief procurement officer and must comply with all requirements set forth in subsection 18-104(a). Failure to submit the required notice of intent to protest and the actual protest within the specified timeframes will result in an administrative dismissal of the protest. (3) Hearing date. Within 30 days of receipt of the notice of protest, the chief procurement officer shall schedule a hearing before a hearing officer, at which time the person protesting shall be given the opportunity to demonstrate why the decision of the city relative to the solicitation or the award, which may include a recommendation for award by the city manager to the city commission, as applicable, should be overturned. The party recommended for award, if it is a protest of award, shall have a right to intervene and be heard. (4) Hearing procedure. The procedure for any such hearing conducted under this article shall be as follows: a. The city shall cause to be served by certified mail a notice of hearing stating the time, date, and place of the hearing. The notice of hearing shall be sent by certified mail, return receipt requested, to the mailing address of the protester. b. The party, any intervenor, and the city shall each have the right to be represented by counsel, to call and examine witnesses, to introduce evidence, to examine opposing or rebuttal witnesses on any relevant matter related to the protest even though the matter was not covered in the direct examination, and to impeach any witness regardless of which party first called him/her to testify. The hearing officer may extend the deadline for completion of the protest hearing for good cause shown, but such an extension shall not exceed an additional five business days. The hearing officer shall consider the written protest and supporting documents and evidence appended thereto, supporting documents or evidence from any intervenor, and the decision or recommendation as to the solicitation or award being protested, as applicable. The protesting party, and any intervenor, must file all pertinent documents supporting his/her protest or motion to intervene at least five business days before the hearing, as applicable. The hearing officer shall allow a maximum of two hours for the protest presentation and a maximum of two hours for the city response. When there is an intervenor, a maximum of two hours will be added for the intervenor. In the event of Page 33 of 59 Invitation for Bid (IFB) 1115382 multiple protests for the same project, the hearing officer shall allocate time as necessary to ensure that the hearing shall not exceed a total of one day. c. The hearing officer shall consider the evidence presented at the hearing. In any hearing before the hearing officer, irrelevant, immaterial, repetitious, scandalous, or frivolous evidence shall be excluded. All other evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs shall be admissible whether or not such evidence would be admissible in trial in the courts of Florida. The hearing officer may also require written summaries, proffers, affidavits, and other documents the hearing officer determines to be necessary to conclude the hearing and issue a final order within the time limits set forth by this section. d. The hearing officer shall determine whether procedural due process has been afforded, whether the essential requirements of law have been observed, and whether the decision was arbitrary, capricious, an abuse of discretion, or unsupported by substantial evidence as a whole. Substantial evidence means such relevant evidence as a reasonable mind might accept as adequate to support a conclusion. e. Within ten days from the date of the hearing, the hearing officer shall complete and submit to the City Manager, the City Attorney, any intervenor, the Chief Procurement Officer, and the person requesting said hearing a final order consisting of his/her findings of fact and conclusions of law as to the denial or granting of the protest, as applicable. f. The decisions of the hearing officer are final in terms of city decisions relative to the protest. Any appeal from the decision of the hearing officer shall be in accordance with the Florida Rules of Appellate Procedure. Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or the written protest, together with the required filing fee as provided in subsection (f), with the chief procurement officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having followed the procedure set forth in this section. Page 34 of 59 Invitation for Bid (IFB) 1115382 Stay of procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this section, the city shall not proceed further with the solicitation or with the award of the contract until the protest is resolved by the chief procurement officer or the city commission as provided in subsection (b) above, unless the city manager makes a written determination that the solicitation process or the contract award must be continued without delay in order to avoid an immediate and serious danger to the public health, safety or welfare. Costs. All costs accruing from a protest shall be assumed by the protestor. Filing fee. The written protest must be accompanied by a filing fee in the form of a money order or cashier's check payable to the city in an amount equal to one percent of the amount of the bid or proposed contract, or $5,000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by the chief procurement officer and/or the city commission, as applicable, the filing fee shall be refunded to the protestor less any costs assessed under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of costs for the administrative proceedings as prescribed by subsection (e) above. (Ord. No. 12271, § 2, 8-22-02; Ord. No. 13629, § 2, 9-8-16). 1.76. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to the City. If not destroyed by testing, Proposer(s) will be notified to remove samples, at their expense, within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of the City. 1.77. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Proposer shall not sell, assign, transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion of the performance required by this contract, except under and by virtue of written permission granted by the City through the proper officials, which may be withheld or conditioned, in the City's sole discretion. Page 35 of 59 Invitation for Bid (IFB) 1115382 1.78. SERVICE AND WARRANTY - When specified, the Proposer shall define all warranty, service and replacements that will be provided. Proposer must explain on the Response to what extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your response. 1.79. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental specification as to any detail or the omission from it of detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship and services are to be first quality. All interpretations of these specifications shall be made upon the basis of this statement. If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on this solicitation, the Proposer shall quote not more than the contract price; failure to comply with this request will result in disqualification of proposal. 1.80. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted in hardcopy format to the City Clerk, City Hall, 3500 Pan American Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as designated in the RFP, RFQ, or RFLI. NO EXCEPTIONS. Proposers are welcome to attend the solicitation closing; however, no award will be made at that time. A.Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or package must show the hour and date specified for receipt of responses, the solicitation number and title, and the name and return address of the Proposer. Hardcopy responses not submitted on the requisite Response Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed non -responsive. Directions to City Hall: FROM THE NORTH: I-95 SOUTH UNTIL IT TURNS INTO USI. US 1 SOUTH TO 27TH AVE., TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. FROM THE SOUTH: US 1 NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. B.Facsimile responses will not be considered. C.Failure to follow these procedures is cause for rejection of proposal. Page 36 of 59 Invitation for Bid (IFB) 1115382 D.The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the responsibility of Proposer. The City of Miami is not responsible for delays caused by the United States mail delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be returned unopened and will not be considered for award. E. Late responses will be rejected. F.All responses are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. G.Modification of responses already submitted will be considered only if received at the City before the time and date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in writing. Once a solicitation closes (closed date and/or time expires), the City will not consider any subsequent submission which alters the responses. H.If hardcopy responses are submitted at the same time for different solicitations, each response must be placed in a separate envelope, box, or package and each envelope, box or package must contain the information previously stated in 1.82.A. 1.81. TAXES - The City of Miami is exempt from any taxes imposed by the State and/or Federal Government. Exemption certificates will be provided upon request. Notwithstanding, Proposers should be aware of the fact that all materials and supplies which are purchased by the Proposer for the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all amendments thereto and shall be paid solely by the Proposer. 1.82. TERMINATION -The City Manager on behalf of the City of Miami reserves the right to terminate this contract by written notice to the contractor effective the date specified in the notice should any of the following apply: A.The contractor is determined by the City to be in breach of any of the terms and conditions of the contract. B.The City has determined that such termination will be in the best interest of the City to terminate the contract for its own convenience; C.Funds are not available to cover the cost of the goods and/or services. The City's obligation is contingent upon the availability of appropriate funds. 1.83. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services awarded to a Proposer have been received, inspected, and found to comply with award specifications, free of damage or defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami. Page 37 of 59 Invitation for Bid (IFB) 1115382 Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable law. 1.84. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless otherwise specified in the Special Conditions. 1.85. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the goods/equipment or used the goods, whichever comes first. 1.86. TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for "trade secrets." If the Response contains information that constitutes a "trade secret", all material that qualifies for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION," with your firm's name and the Solicitation number and title marked on the outside. Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person. By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the City for any award to a plaintiff for damages, costs or attorney's fees and for costs and attorney's fees incurred by the City by reason of any legal action challenging your claim. 1.87. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Proposer(s) nor any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is issued and received by the Contractor. The qualified Proposer(s) shall not be paid for any work performed or goods delivered outside the scope of the contract or any work performed by an employee not otherwise previously authorized. 1.88. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No advertising, sales promotion or other publicity materials containing information obtained from this Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City Manager or the City Commission. Page 38 of 59 Invitation for Bid (IFB) 1115382 1.89. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, Proposers must indicate any variances from the solicitation specifications and/or conditions, no matter how slight. If variations are not stated on their Response, it will be assumed that the product fully complies with the City's specifications. Page 39 of 59 Invitation for Bid (IFB) 1115382 2. Special Conditions 2.1. PURPOSE The purpose of this Solicitation is to establish a contract, for pavement resurfacing and roadway repair services, as specified herein, from a source(s), fully compliant with the terms, conditions and stipulations of the Solicitation 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION Any questions or clarifications concerning this solicitation shall be submitted via the BidSync Electronic Bidding System (BidSync), with a copy filed with the Office of the City Clerk via email at Clerks@miamigov.com, pursuant to Section 1.20. Cone of Silence. The solicitation title and number shall be referenced on all correspondence. All questions must be received no later than September 24, 2020 at 2:00 PM. All responses to questions will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 2.3. SUBMISSION AND RECEIPT OF RESPONSE Electronic Bid submittals to this IFB shall be submitted through the BidSync Electronic Bidding System (`BidSync") until the date and time as indicated in the Solicitation. The responsibility for submitting a Bid on/or before the stated closing time and date is solely and strictly the responsibility of the Bidder. The City will in no way be responsible for delays caused by technical difficulties or caused by any other occurrence. Electronic Bid submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as individual files and labeled. Any Bids received and time stamped through BidSync, prior to the Bid submittal deadline, shall be accepted as a timely submittal and anything thereafter will be rejected. Additionally, BidSync will not allow for the electronic Bid submittal after the closing date and time has lapsed. Bids will be opened promptly at the time and date specified. All expenses involved with the preparation and submission of Bids to the City, or any work performed in connection therewith, shall be home by the Bidder(s). Accordingly, Bidder(s): 1. Must register, free of charge, with BidSync Electronic Bidding System ("BidSync") to establish an account in order to have access to view and/or respond to any solicitations issued by the City of Miami's Procurement Department ("City"). 2. Shall submit all Bids electronically. Hard copy Bid submittals will not be accepted. NO EXCEPTIONS. 3. Must submit the Certification Statement and associated solicitation documents which define requirements of items and/or services to be purchased and must be completed and submitted as outlined within the solicitation via BidSync. The use of any other forms and/or the modification of City forms will result in the rejection of the Bidder's Bid submittal. 4. Shall ensure that the Certification Statement is fully completed and provided with your Bid. Failure to comply with these requirements may cause the Bid to be rejected. 5. Must ensure that an n authorized agent of the Bidder's firm signs the Certification Statement and submits it electronically. FAILURE TO SIGN THE CERTIFICATION STATEMENT SHALL DEEM THE BID NON -RESPONSIVE. Page 40 of 59 Invitation for Bid (IFB) 1115382 6. May be considered non -responsive if Bids do not conform to the terms and conditions of this solicitation. This clause supersedes General Terms and Conditions Section 1.62, Preparation of Bids (Hardcopy) and 1.80, Submission and Receipt of Bids, in their entirety. 2.4. PRE -BID CONFERENCE A Virtual Voluntary pre -bid conference will be held on September 18, 2020 at 10:00 AM, via this link or via phone (786) 530-7005; Conference ID: 685822220#. A discussion of the requirements of the Solicitation will occur at that time. All questions and answers affecting the scope of work/specifications of the IFB will be included in an addendum, that will be distributed through BidSync, following the Pre -Bid Conference to all the attendees. Because the City considers the Pre -Bid Conference to be critical to understanding the Solicitation requirements, attendance is highly recommended. It is the Bidder's responsibility, prior to submitting a bid, to acquaint himself/herself thoroughly, regarding any and all conditions and/or requirements that may in any manner affect the work to be performed. No allowances will be made because of lack of knowledge of these conditions. 2.5. BIDDERS MINIMUM REQUIREMENTS Bids will be considered only from firms that are regularly engaged in the business of providing the services as described in this bid; and that have adequate financial support, equipment and personnel to ensure that they can satisfactorily provide the goods and/or services if awarded a contract under the terms and conditions herein stated. The minimum qualifications for this bid are that the Successful Bidder shall, as of Bid Due Date: 1. Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to perform faithfully on any previous contract with the City. 2. Have no record of pending lawsuit or criminal activities, and have never been declared bankrupt within the last three (3) years. 3. Have adequate financial support, equipment, and organization to ensure that they can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions herein stated. 4. Have a current certified license as a General Contractor from the State of Florida Construction Industry License Board for the class of work to be performed, OR the appropriate Certificate of Competency or the State Contractor's Page 41 of 59 Invitation for Bid (IFB) 1115382 Certificate of Registration as issued by Broward or Miami -Dade County Code, which authorizes the Successful Bidder to perform the proposed work. License/Certifications shall be provided with the bid response. 5. Have a satisfactory record of performance for at least three (3) years. 6. Be registered as an entity with the Florida State Department, Division of Corporations, for a minimum of the last three (3) consecutive years, authorizing said entity to do business within the State of Florida. *NOTE: Holder of all licenses must be an employee of the Successful Bidder. Licenses and certifications shall be provided in the bid response. If any or all work required in conjunction with this bid is performed by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the Bidder's proposal. 2.6. METHOD OF AWARD This Solicitation is divided into two (2) Groups: Group 1 - Federally Funded Projects; and Group 2 - Non -Federally Funded Projects. Bidders can bid on one Group or both Groups, using the applicable Bid Price Sheet(s). Award of this contract will be made to the lowest responsible and responsive bidder(s), who bid on all items in the aggregate, meeting Specifications. The City shall select up to three (3) vendor(s), with the lowest deemed the "primary vendor" and the next lowest the "secondary vendor", and so on, in the order of lowest prices provided to the City. Should the "primary vendor" not be able to provide the item at the time needed, the City has the option to select the next lowest "secondary vendor" to fulfill the order and so forth. 2.7. TERM OF CONTRACT The Contract shall commence upon the date of notice of award and shall be effective for three (3) years with the option to renew for two (2) additional two (2) year periods, subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the Bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. 2.8. CONDITIONS FOR RENEWAL Each renewal of this contract is subject to the following: (1) Continued satisfactory performance compliance with the specifications, terms and conditions established herein. (2) Availability of funds. 2.9. ESCALATION CLAUSE Page 42 of 59 Invitation for Bid (IFB) 1115382 The City acknowledges the fluctuating nature of prices for items specified. Accordingly an escalator/de-escalator clause will be accepted only under the following condition. The Successful Bidder(s) will be allowed to increase/decrease their contractual prices annually to cover future drastic fuel price changes. The market changes will be determined utilizing the Consumer Price Index for All Urban Consumers (CPI-U), U.S. City Average, Miami -Ft. Lauderdale, FL., Gasoline (Unleaded Regular), and Index Base Period between 2017 through 2020. The escalation using the CPI will be determined by the percent change in the level of the CPI between the reference period and a subsequent time period. This will be calculated by first determining the index point change between the two periods and then the percent change. The following example illustrates the computation of percent change: CPI for current period (2018) 136.0 Less CPI for previous period (2017) 129.9 Equals index point change 6.1 Divided by previous period CPI 129.9 Equals 0.047 Result multiplied by 100 0.047 x 100 Equals percent change 4.7 The Procurement Department may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to circumstances beyond the Successful Bidder(s) control, (2) the volatility affects the marketplace or industry, not just the particular contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the Successful Bidder(s) that continued performance of the contract would result in a substantial loss. Successful Bidder(s) might have to supply documentation to justify any requested percentage increase in cost to the City of Miami. 2.10. SPECIFICATION EXCEPTION Specifications are based on the most current information available. Bidder shall notify the City of Miami Procurement Department, in writing, no less than ten (10) days prior to solicitation closing date of any change in the manufacturers' specifications which conflict with the specifications. For hard copy bid submittals, bidders must explain any deviation from the specifications in writing as a footnote on the applicable specification page and enclose a copy of the manufacturer's specifications data detailing the changed item(s) with their submission. For electronic bid submittals, bidders must explain in the Header Section or by an Attachment and, if applicable, enclose a scanned copy of the manufacturer's specifications data detailing the changed item(s) with their submission. Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being held responsible for all costs required to bring the item(s) in compliance with contract specifications. 2.11. NON -APPROPRIATION OF FUNDS Page 43 of 59 Invitation for Bid (IFB) 1115382 In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal period for payments due under this contract, then the City, upon written notice to the Successful Bidder(s)/Proposer(s) of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City. No guarantee, warranty or representation is made that any project(s) will be awarded to any firm(s). 2.12. INSURANCE REQUIREMENTS The Successful Bidder(s) shall furnish to City of Miami, c/o Procurement Department, 444 SW 2nd Avenue, 6th Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $ 2,000,000 Products/Completed Operations $ 1,000,000 Personal and Advertising Injury $1,000,000 B. Endorsements Required City of Miami listed as an additional insured Contingent and Contractual Liability Premises and Operations Liability Explosion, Collapse and Underground Hazard Primary Insurance Clause Endorsement II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired, Borrowed or Non -Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami listed as an additional insured Page 44 of 59 Invitation for Bid (IFB) 1115382 III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of subrogation A. Employer's Liability Limits of Liability $1,000,000 for bodily injury caused by an accident, each accident. $1,000,000 for bodily injury caused by disease, each employee $1,000,000 for bodily injury caused by disease, policy limit IV. Umbrella Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $ 2,000,000 Aggregate $ 2,000,000 City of Miami listed as an additional insured. Coverage is excess follow form over the general liability and auto policies. V. Owners and Contractors Protective Liability Each Occurrence $1,000,000 Policy Aggregate $1,000,000 City of Miami listed as the named insured The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance to policy provisions. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the Page 45 of 59 Invitation for Bid (IFB) 1115382 State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the bidder of their liability and obligation under this section or under any other section of this Agreement. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: • Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation For Bid. • The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Successful Bidder in conjunction with the General and Special Terms and Conditions of the Solicitation. The Successful Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Successful Bidder. See Attachment A - Insurance Addendum. 2.13. BID BOND All bids must be accompanied by a Bid Bond in the amount of 5% of the total bid submitted, to be in the form of a Cashier's Check or Money Order made payable to the City of Miami; a bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935. The bond, from all unsuccessful bidders, if in the form of a Cashier's Check, will be returned after bid award. Prospective Bidders may either (1) utilize the BidSnyc "Surety 2000" platform to submit bid bonds or (2) mail in their original bid bond to the City. If option #2 is utilized, Bidder shall submit a copy of the bid bond with their electronic bid submission. 2.14. REFERENCES Each bid must be accompanied by a list of three (3) references, by completing Attachment B - Reference Submittal Form. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. These references must be from contracts within Page 46 of 59 Invitation for Bid (IFB) 1115382 the last three (3) years and for services as described in this solicitation. 2.15. CURES Please refer to Attachment C - APM Regarding Cures and Section 1.56, Notice Regarding "Cures" of the General Terms and Conditions of this Solicitation. 2.16. TIE BIDS Whenever two or more Bids which are equal with respect to price, quality and service are received by the City for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. 2.17. PROJECT MANAGER Upon award, Successful Bidder shall report and work directly with the City Engineer assigned, or designee, who shall be designated as the Project Manager(s) for the City. 2.18. SUBCONTRACTOR(S) Bidder must list any or all subcontractor(s) that may be utilized to assist in the performance of the work specified herein on Attachment D - Subcontractors, if applicable. Any subcontractor(s) listed must meet the same requirements and submit the same information listed under the Bidder's Minimum Qualifications section. All information required shall be included in the solicitation response. If Bidder does not include any subcontractor(s) as part of its bid submittal, it will be construed that bidder will be able to handle the entire workload by itself and will not be allowed to subcontract any of the work unless it request in writing the hiring of subcontractor(s) with the Page 47 of 59 Invitation for Bid (IFB) 1115382 aforementioned requirements attached to its request within seventy two (72) hours of considering hiring subcontractor(s). The City will grant or deny such request in writing within forty-eight (48) hours of receiving said request. 2.19. CONTINGENCY Items so entitled on the Bid document shall be the cash allowance sum per contract year, and in the amount indicated. These shall be included in the Bid to provide funds for payment for items of work not foreseen at the time of bidding. Payment from these Bid Items will be made only as directed by the Project Manager, or designee. The Successful Bidder is not obligated to contingency funds and should not expect to receive them unless used for work not foreseen at the time of bidding. 2.20. RESPONSE TIME A twenty-four (24) hour response time is required. Failure to respond to any assigned project within the specified time will result in the successful vendor paying any and all costs associated with the repairs performed by a secondary vendor. 2.21. COMPLETED WORK The City shall be notified by the Successful Bidder upon completion of work. The City shall inspect and approve completed work before authorizing payment. Work not satisfactorily completed shall be redone by the Successful Bidder at no additional charge to the City. 2.22. EMERGENCY/DISASTER PERFORMANCE In the event of a hurricane or other emergency or disaster situation, the Successful Bidder(s) shall provide the City with services defined within the scope of work of this solicitation at the price contained within the Successful Bidder(s)' bid response. Further, the Successful Bidder(s) shall perform for the City on a priority basis during such times of emergency. 2.23. METHOD OF PAYMENT Payment will be made within forty-five (45) calendar days, in accordance with Florida Statutes Sections 218.73 and 218.74 of the Prompt Payment Act for services rendered the previous month, upon submission of properly certified/approved invoices. All such information shall be provided to the City Project Manager, or designee. The City will pay the contract price minus any liquidated damages and/or other damages to the Successful Bidder upon completion and acceptance. Damages caused by the Successful Bidder's employees shall be estimated by the City Project Manager, or designee and computed actual costs and repairs shall be deducted from the Successful Bidders total monthly billing. Each invoice shall include total cost as well as, proof of payment to subcontractors and suppliers with corresponding release of liens forms and affidavits. Page 48 of 59 Invitation for Bid (IFB) 1115382 2.24. LIQUIDATED DAMAGES Failure to complete the project in accordance with the specifications and to the satisfaction of the City within the time stated, shall result in liquidated damages being assessed. The Successful Bidder shall be subject to an assessment of liquidated damages in the amount of $100.00 for each and every calendar day the work remains incomplete (not to exceed the total amount of the contract), as compensation due to the City for loss of use and for additional costs incurred by the City due to such incompletion of the work. The City shall have the right to deduct said liquidated damages from any amount due or that may become due to the Successful Bidder under this agreement or to invoice the Successful Bidder for such damages if the costs incurred exceed the amount due to the Successful Bidder. 2.25. CONTRACTOR TO BE REPRESENTED The Successful Bidder, at all times, must either be personally present at the worksite or be represented at the worksite by a responsible agent or agents designated by the Successful Bidder in written notice to the City prior to the beginning of work. Such notification shall include pertinent data such as addresses, phone numbers, etc., where said agent or agents may be contacted at any time of the day or night. The agent or agents shall be clothed with full authority to act for the Successful Bidder in all cases, and to carry out any instructions relative to the work may be given by the City. 2.26. USE OF PREMISES The Successful Bidder shall confine their equipment, apparatus, the storage of materials, and the operation of their workmen to the limits indicated by law, ordinances, permits, or direction of the Project Manager, or designee, and shall not unreasonably encumber the premises with his/her materials. The Successful Bidder shall take all measures necessary to protect their own materials. 2.27. DAMAGES TO PUBLIC/PRIVATE PROPERTY The Successful Bidder shall carry out the work with such care and methods as not to result in damage to public or private property adjacent to the work. Should any public or private property be damaged or destroyed, the Successful Bidder, at their expense, shall repair or make restoration as is practical and acceptable to the City and/or owners of destroyed or damaged property promptly within a reasonable length of time. (Not to exceed one month from date damage was done.) 2.28. PUBLIC CONVENIENCE AND SAFETY The Successful Bidder shall conduct their work so as to interfere as little as possible with private business or public travel. The Successful Bidder shall, at their own expense, whenever necessary or required, maintain barricades, maintain lights, and take such other precautions as may be necessary to protect life and property, and the Successful Bidder shall be liable for all damages occasioned in any way by their actions or neglect or that of their agents or employees. The Successful Bidder shall meet the following noise abatement performance standards for all construction equipment. The operation or permitting the operation of any tool or equipment is prohibited: Page 49 of 59 Invitation for Bid (IFB) 1115382 1. Between the hours of 6:00 PM and 8:00 AM the following day on weekdays, or at any time on Sundays or holidays, such that the sound therefrom creates a noise disturbance across and at a residential district boundary or within a noise sensitive zone, except for emergency work of public service utilities or by special permission issued pursuant to subsection (c) of City of Miami Ordinance Section 36-6, Construction Equipment. 2. At any other time, such that the sound level at or across a real property boundary exceeds a reading of 0.79 weighted average dBA for the daily period of operation. Such sound levels shall be measured with a sound level meter manufactured according to standards prescribed by the American National Standards Institute. 2.29. SAFETY MEASURES Successful Bidder shall take all necessary precautions for the safety of employees, and shall erect and properly maintain at all times all necessary safeguards for the protection of the employees and the public. Danger signs warning against hazards created by their operation and work in progress must be posted. All employees of Successful Bidder shall be expected to wear safety eyewear, appropriate clothing, and hearing protection when and wherever applicable. The Successful Bidder shall use only equipment that is fully operational and in safe operating order. Successful Bidder shall be especially careful when servicing property when pedestrians and/or vehicles are in close proximity - work shall cease until it is safe to proceed. 2.30. ENVIRONMENTAL REGULATIONS The City reserves the right to consider a Bidder's history of citations and/or violations of environmental regulations in investigating a Bidder's responsibility, and further reserves the right to declare a Bidder non -responsible if the history of violations warrant such determination in the opinion of the City. 2.31. ADDITIONS/DELETIONS OF SERVICES/ITEMS/SUPPLIERS Although this Solicitation identifies specific services/items to be serviced, it is hereby agreed and understood that any service/item/supplier may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, the Successful Bidder(s) under this contract shall be invited to submit price quotes for these new services/items. If these quotes are comparable with market prices offered for similar services/items, they shall be added to the contract whichever is in the best interest of the City and an amendment and a separate purchase order shall be issued by the City. If these quotes are not comparable with market prices offered, they shall be quoted by additional suppliers and an amendment and separate purchase order shall be issued by the City. 2.32. ADDITIONAL CONTRACTOR(S) OR SUBCONTRACTOR(S) There are no implied or express guarantee that all Successful Bidders under this contract will receive work assignments during any given catastrophic events such as tornadoes, hurricanes, severe storms or any other public emergency. However, the City reserves the right to assign work to multiple Successful Bidders at any given point in time, add Contractor(s) who were not part of the initial award to the contract or direct Successful Bidder(s) to hire Subcontractor(s), which may or may not be part of this bid contract, to expedite the clean-up efforts of debris to restore normalcy and order to the lives of City residents, businesses, and general public in an expeditious manner. Page 50 of 59 Invitation for Bid (IFB) 1115382 2.33. FAILURE TO PERFORM Should it not be possible to reach the Successful Bidder or supervisor and/or should remedial action not be taken within forty-eight (48) hours of any failure to perform according to specifications, the City reserves the right to declare the Successful Bidder in default of the contract or make appropriate reductions in the contract payment. 2.34. TERMINATION A. FOR DEFAULT If Successful Bidder defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Miami. In such event the Successful Bidder shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Successful Bidder was not in default or (2) the Successful Bidder's failure to perform is without their or their Subcontractor's control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Miami. B. FOR CONVENIENCE The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interest of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Miami the Successful Bidder will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. 2.35. ADDITIONAL TERMS AND CONDITIONS No additional terms and conditions included as part of your solicitation response shall be evaluated or considered, and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General Conditions and Special Conditions in this solicitation are the only conditions applicable to this solicitation and that the Bidder's authorized signature affixed to the Bidder's/Proposefs acknowledgment form attests to this. 2.36. FEDERALLY FUNDED PROJECTS 2.36.a) INTRODUCTION This section applies to all projects funded with federal dollars. Section 2.1 also applies to this Group. Bidders must use the applicable Federal Funded Bid Price Sheet (Attachment H) for this bid when pricing for Group 1. 2.36.b) LOCAL PREFERENCE Local Preference does not apply to responses on the Federally Funded Bid Price Sheet for this IFB. Page 51 of 59 Invitation for Bid (IFB) 1115382 2.36.c) DAVIS-BACON ACT Federally assisted construction contracts must adhere to Davis -Bacon Act wages and benefits rate schedules. Each Bidder shall use the Federal Wages reflected in Wage General Decision Number - FL20200178, in developing its bid for this project. The selected bidder/contractor shall be required to provide certified payroll records documenting the work performed on this project. See Attachment E - Davis Bacon - General Decision Number for Wage Rates. Wage General Decision Number- FL20200178 can be found in the Attachment Section under Attachment E. 2.36.d) COMPLIANCE WITH COPELAND "ANTI -KICKBACK" ACT 1. The Contractor shall comply with 18 U.S.C. § 874,40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. 2. The Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. 3. A breach of the contract clauses above may be grounds for termination of the contact, and for debarment as a Contractor and subcontractor as provided in 29 C.F.R. § 5.12. 2.36.e) COMPLIANCE WITH THE CONTRACT WORK HOURS & SAFETY STANDARDS ACT 1. Overtime Requirements: No Contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty (40) hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one half time the basic rate of pay for all hours worked in excess of forty (40) hours in such workweek. 2. Violation; liability for unpaid wages; liquidated damages: In the event of any violation of the clause set forth in paragraph (1) of this section, the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in case of the work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty (40) hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. 3. Withholding for unpaid wages and liquidated damages: The City of Miami shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same Contractor, or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as Page 52 of 59 Invitation for Bid (IFB) 1115382 provided in the clause set forth in paragraph (2) of this section. 4. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontract. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraph (1) through (4) of this section. 2.36.f) PARTS AT PASS -THROUGH COST (FOR REPAIRS OUTSIDE THE SCOPE OF WORK) All cost for parts required for repair jobs and not otherwise included in the scope of work shall be billed at the Contractor's actual cost, and will be passed on to the City without markup or any additional fees. The Contractor shall submit purchase receipt of parts along with the labor invoice for payment. The Contractor shall be responsible for sourcing all parts necessary to complete the work requirements of each job specification. Replacement parts furnished must be of the same manufacturer or an equal product. All equipment and materials shall be commercial quality and grade, and be from a regular product line. Prototype, obsolete, and residential quality/grade equipment/materials shall not be specified or installed in the facilities. 2.36.g) EQUAL EMPLOYMENT OPPORTUNITY During the performance of this contract, the Contractor agrees as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and the employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representative of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. Page 53 of 59 Invitation for Bid (IFB) 1115382 5. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or order of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the Contractor may request the United States to enter into such litigation to protect the interests of the United States. 2.36.h) CLEAN AIR ACT 1. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The Contractor agrees to report each violation to the City of Miami and understands and agrees that the City of Miami will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. 2.36J) FEDERAL WATER POLLUTION CONTROL ACT 1. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C.1251 et seq. 2. The Contractor agrees to report each violation to the City of Miami and understands and agrees that the City of Miami will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. Page 54 of 59 Invitation for Bid (IFB) 1115382 2.36.j) NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this contract and is not subject to any obligation or liabilities to the non -Federal entity, Contractor, or any other party pertaining to any matter resulting from the contract. 2.36A) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor's actions pertaining to this contract. 2.36.1) BYRD ANTI -LOBBYING AMENDMENT, 31.U.S.C. § 1352 (AS AMENDED) Bidders who bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer, or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that take place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. Please refer to Attachment F - Certification Regarding Lobbying. It is MANDATORY for the Bidder to return this form signed along with their bid reponse. 2.36.m) PROCUREMENT OF RECOVERED MATERIALS 1. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired; a. Competitively within a timeframe providing for compliance with the contract performance schedule; b. Meeting contract performance requirements; or c. At a reasonable price. 2. Information about this requirement, along with the list of EPA -designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa. gov/smm/comprehensive-procurement-guideline-cpg-program. 2.36.n) DHS SEAL, LOGO, AND FLAGS The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. 2.36.o) COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS Page 55 of 59 Invitation for Bid (IFB) 1115382 This is an acknowledgement that FEMA financial assistance will be used to fund this contract only. The Contractor will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 2.36.p) ACCESS TO RECORDS 1. The Contractor agrees to provide the City of Miami, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. 2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. 3. The Contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract. 2.36.q) SUSPENSION AND DEBARMENT (IN ADDITION TO GENERAL TERM AND CONDITIONS, SECTION 1.25) (1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined in 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters too. (3) This certification is a material representation of fact relied upon by the City of Miami. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the State of Florida, and the City of Miami, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any Contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions. 2.37. NON -FEDERALLY FUNDED PROJECTS 2.37.a) INTRODUCTION This section applies to all projects that are non -federally funded. Section 2.1 also applies to this Group. Bidders must use the applicable Bid Price Sheet (Attachment H) for this bid when pricing for Group 2. 2.37.b) LIVING WAGE ORDINANCE Page 56 of 59 Invitation for Bid (IFB) 1115382 The City of Miami Living Wage Ordinance is applicable to this service contract. Please refer to Section 1.38 of the General Terms and Conditions for further information and guidance on how to comply with this ordinance. 2.37.c) PERFORMANCE BOND Within ten (10) working days following notice of award by the City, the Successful Bidder shall furnish to the City of Miami, a Performance Bond in the total amount of the Cost to the City for the period of the contract (to be determined at the time of award). The Performance Bond can be in the form of a Cashier's Check, made payable to the City of Miami; a bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935; or an Irrevocable Letter of Credit. If the latter is chosen, it must be written on a bank located in Miami -Dade County, be in the amount of the contract and should clearly and expressly state that it cannot be revoked until express written approval has been given by the City of Miami. The City, to draw on same, would merely have to give written notice to the bank with a copy to the successful contractor. 2.37.d) LOCAL PREFERENCE Attachment G - Local Office Preference applies to Group 2, Non -Federally Funded Projects. Page 57 of 59 Invitation for Bid (IFB) 1115382 3. Specifications 3.1. SPECIFICATIONS/SCOPE OF WORK BIDDERS ARE NOT REQUIRED TO ENTER A UNIT PRICE IN THE LINE ITEM LISTED IN THE ACTUAL IFB WHEN SUBMITTING VIA HARDCOPY RESPONSE. BIDDERS SHALL SUBMIT THEIR BID PRICES UTILIZING ONE OR BOTH TABS ON ATTACHMENT H - BID PRICE SHEET. INTRODUCTION The City of Miami, herein referred to as the City, is soliciting response from experienced firms to provide pavement resurfacing and roadway repair services throughout the City. The Bidder must bid on all items to be considered for award of this solicitation. SERVICES COVERED The Successful Bidder shall furnish all labor, machinery, tools, modes of transportation, debris disposal, supplies, equipment, materials, water, diesel fuel and services necessary to perform the complete pavement resurfacing and roadway repair services anticipated as work to be performed under this contract. Complete pavement/repair service includes, but is not limited to the following: 1. Milling and resurfacing (includes controlled/variable milling to re-establish roadway longitudinal and cross slopes); 2. Installation of asphalt overlay, chip seal, fog seal, and/or micro -surfacing; 3. Removal and/or replacement of existing asphalt, time rock, and subgrade; 4. Re-grading/reworking and compaction of lime rock road base and stabilized subgrade; 5. Widening existing streets; 6. Resurfacing of asphaltic pathways (pedestrian, bicycle, etc.); 7. Temporary utility repairs (hot mix asphalt patches); 8. Clearing, grubbing, root removal and excavation of shoulder areas; 9. Asphalt build-up removal; 10. Non-destructive pavement marking removal; 11. Thermoplastic and paint pavement markings (including all standard symbols and FDOT-approved, preformed, thermoplastic green & white bicycle lane markings); 12. Reflective pavement markers (RPMs); 13. Reflective roadway/highway delineators; 14. Repairs, removal, replacement, and extensions of concrete roadway panels, sidewalks, curb and gutter, and pedestrian ADA ramps; and 15. Adjustments to or minor repairs of utility structure manhole tops, inlet frames/grates, valve boxes, etc. within the public right-of-way. ASSIGNMENT OF WORK Work will be assigned to the Successful Bidder through the issuance of a work order or "task order" as written and Page 58 of 59 Invitation for Bid (IFB) 1115382 approved by the Department of Resilience and Public Works (RPW) and agreed upon by the Successful Bidder. Each task order will clearly define the limits and scope of work along with a required timeline for starting and completing work under that task order. Work shall be completed within the agreed -upon timeframe under each task order to avoid incurring liquidated damages or being defaulted. Task orders may or may not be accompanied by a set of engineered construction drawings; as such, the Successful Bidder may be required to work with RPW staff to fully define a task order's scope and may have to adjust their work in the field during construction, as directed by RPW staff. REGULATIONS The Successful Bidder shall be familiar with and follow all City of Miami RPW Design and Construction Standards, City Codes and RPW Bulletins, as well as Miami -Dade County Department of Transportation and Public Works and the State of Florida Department of Transportation standards for roadway design, construction, and permitting. All contractors are required to follow City, County, and State requirements for pollution prevention — including submission of SWPP Plans and installation and maintenance of stormwater system protective BMPs for each project/task order. 10% retainage will be withheld on partial payments for each task order, until all work is inspected and accepted as complete by RPW Project Manager. PERMITS The Successful Bidder shall submit for and obtain all required local, state, and federal permits, as applicable, (e.g. Excavation, Special Events/Police, Right -of -Way Closures, NPDES, etc.) prior to mobilizing and beginning construction activities on any assigned work orders/task orders. OVERTIME WORK HOURS For the purpose of this contract, overtime work hours are defined as: 1. Monday thru Saturday — 6pm to Sam. 2. Sunday — at any time during the day or night. 3. City observed holidays at anytime during the day or night. Successful Bidder(s) shall only work overtime hours, per the permitting requirements or as directed by the City. Typically, the services being conducted during these hours are milling, paving, striping, and minor concrete curb/sidewalk work. Page 59 of 59 ATTACHMENT A INSURANCE ADDENDUM INSURANCE DEFINITIONS, REQUIREMENTS AND CONDITIONS The VENDOR/CONTRACTOR agrees to provide and maintain throughout the life of this contract and at Vendor/Contractor's expense insurance coverage outlined herewith as applicable insuring all operations related to the contract and any extensions thereof. Workers Compensation and Employers Liability Statutory and subject to the Laws of the State of Florida. This coverage protects against lawsuits stemming from workplace accidents. It provides for medical care to injured employees, along with compensation for lost income. Commercial General Liability It protects against accidents and injuries that occur on company property or the property of a customer. It compensates an injured person or owner of property for injuries and property damages, and the cost of defending lawsuits, including legal settlements or investigations. This policy also covers claims resulting from products exposures, libel, slander, copyright infringement and other personal and advertisement injuries. Commercial Automobile Liability It protects against liability, no fault, medical payments, uninsured and underinsured motorists claims, collision and other than collision physical damage. In addition, this policy affords coverage on autos that are hired or borrowed or non -owned for use in the business. The non -owned can be autos owned by employees or members of their households. Non Owned Auto exposures can be endorsed or added under the Commercial General Liability Policy. Professional/Errors and Omissions Liability Used by many professionals such as engineers, lawyers, accountants, stock brokers, financial advisers, insurance agents, court reports, dentists, nurses and teachers. It protects against the financial effects of liability lawsuits filed by clients. It basically protects professionals who cause harm to a client due to incompetence, errors or negligence. Umbrella Liability It protects against liability and losses after primary insurance benefits have been exhausted. This supplemental coverage kicks in only after the underlined liability policies have paid their maximum benefits. Environmental Liability It protects against the financial costs of claims of injury or damage due to pollution, and other costs of cleaning up pollutants. These policies are designed to cover both property and liability risks. Directors and Officers Liability This coverage protects against claims from stockholders, employees and clients that are also aimed individually at directors and officers. These claims typically stem from errors in judgement, breaches of duty and wrongful acts in connection with company business. Cyber Liability It protects against costs of the theft, destruction or unauthorized use of electronic data through computer viruses or network intrusions. It also adds protection to a business against such costs if a business fails to safeguard another party's electronic data. Companies sharing data outside their internal network benefit from this coverage Commercial Property It protects against claims or damages to the insured's buildings, business personal property and personal property of others. It can also provide for loss of business income coverage or extra expenses incurred because of physical loss by a covered peril to the insured's property. Commercial Crime It protects against loss of money, securities and other property because of a variety of criminal acts such as employee theft or embezzlement, burglary, robbery, forgery, computer fraud, kidnapping and extortion. Crime insurance also covers money and securities against damage or destruction by almost any cause of loss, not just crime. Builders Risk It protects against damage to or destruction of buildings or other structures during their construction. Any party with a financial interest in a construction, remodeling, or repair project benefits from this coverage. Surety Bonds Surety bonds are three party contracts. The principal, the party that undertakes the obligation, pays for the issuance of a bond by a surety company. The bond provides capital to guarantee the obligation will be performed. The obligee is the party that receives the benefit of the bond If the obligation is improperly performed. Valuable Papers It pays for the cost to reconstruct damaged or destroyed valuable papers and records. Typically is defined to include almost all forms of printed documents or records with the exception of money or securities, and data and media which is usually excluded. Additional Requirements The Vendor/Contractor must furnish the City of Miami, Department of Procurement, and Risk Management located at 444 S.W. 2nd Avenue Miami, Florida 33130, original Certificates of insurance to be in force on the date of this Contract, and Renewal Certificates of insurance thereafter. All policies indicated on the certificate must be in compliance with all Contract requirements. The failure of the City to obtain the applicable or corresponding certificates from Contractor is not a waiver by the City of any requirements for the Vendor/Contractor. The Vendor/Contractor must furnish Certificates insurance listing the City of Miami as an additional insured. All insurance certificates must be signed, dated and reference the City contract number. The insurance must provide for sixty (30) days prior written notice to be given to the City in the event coverage is substantially changed, canceled, or non -renewed. Any deductibles or self -insured retentions on referenced insurance coverages must be borne by Vendor/Contractor. The Vendor/Contractor further agrees to have insurers waive their rights of subrogation against the City of Miami, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Vendor/Contractor in no way limit the Vendor/Contractor's liabilities and responsibilities specified within the Contract or law. Any insurance or self-insurance programs maintained by the City of Miami shall not contribute with insurance provided by the Vendor/Contractor under the Contract. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Contract or any limitation placed on the indemnity in this Contract given as a matter of law. If the Vendor/Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or Limited Liability Company and each of its separate constituent entities as named insureds. The Vendor/Contractor must require all subcontractors to provide the insurance required herein. All subcontractors are subject to the same insurance requirements of the Vendor/Contractor unless otherwise specified in this Contract. If the Vendor/Contractor or subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Miami Risk Management Department maintains and reserves the right to modify, delete, alter or change these requirements. Attachment B: Reference Submittal Form IFB 1115382 — Pavement Resurfacing Services FIRM NAME: Reference Section a Summarized Requirements: Refer to the details in Section 2 Special Conditions to verify that the information provided will suffice as proof of meeting the requirements of this solicitation. Past Performance Reference Check #1 Company/Organization Name: Address: Contact Person: Contact Phone Number and Email: Date of Contract or Sale: Prime or Subcontractor: Other (Description of Service, Total dollar value of Contract, etc.): Past Performance Reference Check #2 Company/Organization Name: Address: Contact Person: Contact Phone Number and Email: Contact E-mail if applicable): Date of Contract or Sale: Prime or Subcontractor: Other (Description of Service, Total dollar value of Contract, etc.): Past Performance Reference Check #3 Company/Organization Name: Address: Contact Person: Contact Phone Number and Email: Contact E-mail if applicable): Date of Contract or Sale: Prime or Subcontractor: Other (Description of Service, Total dollar value of Contract, etc.): POLICY NUMBER: APM- 2-19 DATE: March 26, 2019 ISSUED BY: Emilio T. Gonzalez, A.D. Ci na er/Desi e SIGNATURE CITY OF MIAMI ADMINISTRATIVE POLICY REVISIONS REVISED DATE OF SECTION REVISION Created 3/26/19 SUBJECT: ELIMINATING THE PROCESS OF CURING IRREGULARITIES IN DOCUMENTS SUBMITTED IN RESPONSE TO REQUEST FOR QUALIFICATIONS (RFQ), REQUEST FOR PROPOSALS (RFP), REQUESTS FOR LETTERS OF INTEREST (RFLI), INVITATION FOR BIDS (IFB), INVITATION TO BID (ITB), INVITATION TO QUOTE (ITQ), AND REQUEST FOR SPONSORSHIP (RFS) EFFECTIVE MAY 692019 PURPOSE: To improve the procurement solicitation process in order to provide internal and external customers with a more efficient and effective procurement of goods and services for the City of Miami. This APM establishes guidelines that eliminate the process of curing irregularities in proposals and bids submitted in response to RFQs, RFPs, RFLI's IFBs, ITBs, ITQs and RFS. BACKGROUND: Currently, the Department of Procurement ("Procurement") allows Proposers and Bidders to cure certain deficiencies, deviations, irregularities, omissions, and/or technicalities in proposals and bids submitted to the City in response to RFQs, RFPs, RFLIs, IFBs, ITBs, ITQs and RFS. In collaboration with the Department of Innovation and Technology ("Dolt"), Procurement has identified the process of curing as the cause of significant delays in formal solicitation process. When proposals and bids require a cure, Procurement sends out a "Notice to Cure" to Proposers and Bidders who are then given additional time to correct, complete, and re -submit the required documents. The process of curing is time intensive and delays the procurement of necessary goods and services for the City; it prolongs the due diligence review period and it stalls and delays the evaluation and selection process, resulting in the extension of time between the issuance of an RFP, RFQ, RFLI, IFB, ITB, ITQ, or RFS solicitation and its award date. City of Miami APM 2-19 Elimination of Curing Irregularities in Documents Submitted for RFQs, RFPs, RFLI's IFBs, ITBs, ITQs and RFS Eliminating the process of curing will streamline and improve the overall procurement solicitation process while making it more efficient by removing a source of delay, and more effective by concentrating due diligence reviews only on complete and responsive proposals and bids. Additionally, it is not a common procurement industry practice to allow cures. Other local public agencies such as Miami -Dade County and the Miami -Dade County Public School System do not presently allow cures in such similar instances. GUIDELINES: Procurement will only review and evaluate proposals and bids that have been deemed responsive. Responsive bids and proposals responses are defined by our Procurement Code.' Prospective Proposers and Bidders should understand that non -responsive proposals or bids will not be reviewed and will be eliminated from the evaluation and selection process. The City will not consider the curing of any proposal or bid that fail to meet the minimum qualifications or submission requirements of an RFQ, RFP, RFLI, IFB, ITB, ITQ, or RFS as applicable. Material deficiencies, deviations, irregularities, omissions, and/or technicalities are not waivable. Proposals and bids submitted with deficiencies, irregularities, omissions, and/or technicalities that deviate from the minimum qualifications and/or submission requirements for RFQs, RFPs, RFLIs, IFBs, ITBs, ITQs and RFS shall result in a non -responsive determination. The following list includes, but is not limited to, proposal and bid deficiencies, deviations, irregularities, omissions, and/or technicalities that shall result in a non -responsive determination for any solicitation issued on or after May 6, 2019: If a proposal or bid is missing forms, or contains unnotarized forms, unsigned forms, incorrect forms, or forms signed by any individual, other than the Proposer or Bidder, Proposer's or Bidder's team members, and/or individuals attesting to the stated project experience, the Proposer or Bidder will not be given time to cure the proposal or bid, and the City shall deem such proposal or bid non -responsive. The City, at its sole discretion, reserves the right to waive minor deviations not listed above. Such minor deficiencies, deviations, irregularities, omissions, or technicalities may be timely cured by the Proposer or Bidder, at the sole discretion of the City. Material (i.e. substantial or notable) deficiencies, deviations, irregularities, omissions, or technical issues cannot be cured by the Proposer or Bidder and are not waivable by the City. For illustrative guidance please see below an excerpt from State of Florida procurement instructions which discuss the difference in plain language between material and minor variances. Responsive bidder, proposer, offeror, or respondent means a business which has submitted a bid, offer, proposal, quotation or response which conforms in all material respects to the solicitation. Sec. 18-73, City Code. (Excerpt from 2012 WL 1155290 (F1a.Div.Admin.Hrgs.) Mandatory Responsiveness Requirements: Terms, conditions or requirements that must be met by the proposer to be responsive to this RFP. The responsiveness requirements are mandatory. Failure to meet the responsiveness requirements will cause rejection of a proposal. Any proposal rejected for failure to meet mandatory responsiveness requirements will not be evaluated. 2 City of Miami APM 2-19 Elimination of Curing Irregularities in Documents Submitted for RFQs, RFPs, RFLI's IFBs, ITBs, ITQs and RFS 1.15 Material Deviations: The Department has established certain requirements with respect to proposals to be submitted by Proposers. The use of shall, must or will (except to indicate simple futurity) in this RFP indicates a requirement or condition which may not be waived by the Department except where any deviation therefore is not material. A deviation is material if, in the Department's sole discretion, the deficient response is not in substantial accord with this RFP's requirements, provides an advantage to one Proposer over other Proposers, or has a potentially significant effect on the quantity or quality of items or services proposed, or on the cost to the Department. Material deviations cannot be waived and shall be the basis for rejection of a response. Because this is an RFP, the Department will apply this definition liberally in reviewing responses in regard to service delivery. 1.16 Minor Irregularity: A variation from the RFP terms and conditions which does not affect the price proposed or gives the proposer an advantage or benefit not enjoyed by the other proposers or does not adversely impact the interests of the Department. 3 Title: PAVEMENT RESURFACING ATTACHMENT D IFB No.: 1115382 List of Subcontractors Completion of Form to be updated after award of the Contract as additional Subcontractors are added or changed. Submit additional pages as neceassary. Name of Firm Address Scope of Work Licenses Value of Work % of Work Note: 1. The work performed by Subcontractor(s) listed cannot equal more than fiftenn percent (15%) of the total work for the Contract. 2. The foregoing list of Subcontractors may not be amended after award of the Contract without the prior written approval of the City's Project Manager identified in the Solicitation, whose approval will not be unreasonabley withheld. Name of Proposer: Date: Name of Individual Completing Form: Signature: 6/16/2020 ATTACHMENT E - DAVIS BACON WAGE DECISION "General Decision Number: FL20200178 01/03/2020 beta. SAM .g ov Superseded General Decision Number: FL20190178 State: Florida Construction Type: Highway County: Miami -Dade County in Florida. HIGHWAY CONSTRUCTION PROJECTS Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2020. If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate, if it is higher than the conformed wage rate). The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above -mentioned types of contracts entered into by the federal government that are subject to the Davis -Bacon Act itself, but it does not apply to contracts subject only to the Davis -Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/03/2020 * ELEC0349-002 09/02/2019 Rates Fringes ELECTRICIAN ......................$ 35.36 12.77 SUFL2013-039 08/19/2013 Rates CARPENTER ........................$ 17.84 CEMENT MASON/CONCRETE FINISHER, Includes Form Work.....$ 15.49 FENCE ERECTOR ....................$ 12.82 HIGHWAY/PARKING LOT STRIPING: Operator (Striping Machine).....$ 15.07 HIGHWAY/PARKING LOT STRIPING: Fringes 0.00 0.00 0.00 0.00 hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 1 /6 6/16/2020 beta.SAM.gov Painter .........................$ 12.13 0.00 HIGHWAY/PARKING LOT STRIPING: Operator (Spray Nozzleman).......$ 11.16 0.00 INSTALLER - GUARDRAIL............$ 13.43 0.00 IRONWORKER, ORNAMENTAL...........$ 13.48 0.00 IRONWORKER, REINFORCING..........$ 18.43 0.00 IRONWORKER, STRUCTURAL...........$ 16.42 0.00 LABORER (Traffic Control Specialist incl. placing of cones/barricades/barrels - Setter, Mover, Sweeper)..........$ 11.59 0.00 LABORER: Asphalt, Includes Raker, Shoveler, Spreader and Distributor ......................$ 12.31 0.00 LABORER: Common or General......$ 10.69 0.00 LABORER: Flagger................$ 12.53 0.00 LABORER: Grade Checker..........$ 12.41 0.00 LABORER: Landscape & Irrigation .......................$ 9.02 0.00 LABORER: Mason Tender - Cement/Concrete..................$ 13.91 3.50 LABORER: Pipelayer..............$ 15.02 0.00 OPERATOR: Backhoe/Excavator/Trackhoe.......$ 16.24 0.00 OPERATOR: Bobcat/Skid Steer/Skid Loader ................$ 12.88 0.00 OPERATOR: Boom ..................$ 18.95 0.00 OPERATOR: Boring Machine........$ 15.29 0.00 OPERATOR: Broom/Sweeper.........$ 13.01 0.00 OPERATOR: Bulldozer .............$ 16.77 0.00 OPERATOR: Concrete Finishing Machine ..........................$ 15.44 0.00 OPERATOR: Concrete Saw..........$ 14.43 0.00 OPERATOR: Crane .................$ 22.46 0.00 OPERATOR: Curb Machine..........$ 20.74 0.00 OPERATOR: Distributor...........$ 13.29 0.00 OPERATOR: Drill .................$ 14.78 0.00 OPERATOR: Forklift ..............$ 16.32 0.00 hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 2/6 6/16/2020 beta.SAM.gov OPERATOR: Gradall...............$ 14.71 0.00 OPERATOR: Grader/Blade..........$ 20.22 3.85 OPERATOR: Loader ................$ 15.53 0.00 OPERATOR: Mechanic ..............$ 18.03 0.00 OPERATOR: Milling Machine.......$ 14.67 0.00 OPERATOR: Oiler .................$ 16.32 0.00 OPERATOR: Paver (Asphalt, Aggregate, and Concrete).........$ 13.61 0.00 OPERATOR: Piledriver............$ 17.23 0.00 OPERATOR: Post Driver (Guardrail/Fences)...............$ 14.45 0.00 OPERATOR: Roller ................$ 13.67 0.00 OPERATOR: Scraper ...............$ 12.01 0.00 OPERATOR: Screed ................$ 14.15 0.00 OPERATOR: Tractor ...............$ 12.19 0.00 OPERATOR: Trencher ..............$ 14.74 0.00 PAINTER: Spray ..................$ 16.52 0.00 SIGN ERECTOR .....................$ 12.96 0.00 TRAFFIC SIGNALIZATION: Traffic Signal Installation......$ 19.07 0.00 TRUCK DRIVER: Distributor Truck ............................$ 14.96 2.17 TRUCK DRIVER: Dump Truck........$ 12.19 0.00 TRUCK DRIVER: Flatbed Truck.....$ 14.28 0.00 TRUCK DRIVER: Lowboy Truck......$ 15.07 0.00 TRUCK DRIVER: Slurry Truck......$ 11.96 0.00 TRUCK DRIVER: Vactor Truck......$ 14.21 0.00 TRUCK DRIVER: Water Truck.......$ ---------------------------------------------------------------- 13.17 1.60 WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 3/6 beta.SAM.gov Employees must be permitted to use paid sick leave for their own illness, injury or other health -related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health -related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAW"' denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non -union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 4/6 1y`11.1pZ00 beta.SAM.gov Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 5/6 6/16/2020 beta.SAM.gov interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION hftps://beta.sam.gov/vvage-determination/FL20200178/0#document 6/6 ATTACHMENT F CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his/her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officers or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form, LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that II subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31, U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor/Contractor's Authorized Official Name and Title of Contractor/Contractor's Authorized Official Date: CITY OF MIAMI LOCAL OFFICE CERTIFICATION (City Code, Chapter 18, Article III, Section 18-73) Solicitation Type and Number: Solicitation Title: (i.e. IFQ/IFB/RFP/RFQ/RFLI No. 123456) (Bidder/Proposer) hereby certifies compliance with the Local Office requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended. Local office means a business within the city which meets all of the following criteria: (1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids or proposals were received, and be available for review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for any period less than the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed lease within the corporate limits of the city that documents, in writing, continuous business residence within the corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; (3) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami - Dade County, if applicable; and (4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, any license or certificate of competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a bid or proposal. 1 FORM -City of Miami Local Office Certification 7/22/2013 PLEASE PROVIDE THE FOLLOWING INFORMATION: Bidder/Proposer Local Office Address: Does Bidder/Proposer conduct verifiable, full- time, on -site employment at the local office ❑ YES ❑ NO for a minimum of forty (40) hours per calendar week? If Bidder/Proposer's Local Office tenancy is pursuant to a lease, has Bidder/Proposer ❑ YES ❑ NO ❑ N/A enclosed a copy of the lease? City of Miami: ❑ YES ❑ NO ❑ Exempt Cite Exemption: Has Bidder/Proposer enclosed a copy of the Business Tax Receipt (BTR) issued by the City of Miami and Miami -Dade County? Miami -Dade County: YES NO Exempt Cite Exemption: Has Bidder/Proposer enclosed a copy of the license, certificate of competency and certificate of use that authorizes the ❑ YES ❑ NO performance of Bidder/Proposer's business operations? Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended. Print Name (Bidder/Proposer Authorized Representative) Signature Date FORM -City of Miami Local Office Certification 7/22/2013 STATE OF FLORIDA COUNTY OF Certified to and subscribed before me this day of (NOTARY SEAL) Personally Known Type of Identification Produced 20 ,by (Signature of Notary Public -State of Florida) (Name of Notary jyped, Printed, or Stamped) OR Produced Identification FORM -City of Miami Local Office Certification 7/22/2013