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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF 3 AGENDA ITEM SUMMARY FORM File ID: #8317 �) ;,moo x i 9 Date: 12/03/2020 Requesting Department: Department of Police Commission Meeting Date: 01/14/2021 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Foster and Freeman Workstation Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the code of the City of Miami, Florida, as amended (City Code"), after an advertised public hearing, ratifying, authorizing, and confirming the City Manager's finding of a Sole Source; waiving the requirements for competitive sealed bidding procedures and approving the purchase of one (1) Foster and Freeman workstation ("workstation"), consisting of one (1) DCS®5 fingerprint imaging system and one (1) SUPERfume® fingerprint detection system, from Foster & Freeman USA, Inc. ("F&F") for the Police Department ("Police"), for a purchase amount of $93,881.35, to be allocated from, Special Revenue Account Number 12000.191006.664000.0.0, Award Number 2599, FY2019 Edward Byrne Memorial Justice Assistance Grant Program subject to the availability of funds and budgetary approvals, at time of need, authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's procurement ordinance, anti -deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Police currently uses several methods for detecting fingerprints, close inspection, taping and dusting. All of these methods rely on humans to perform the detections and then capture the fingerprint digitally for comparison or matching with the Integrated Automated Fingerprint Identification System ("IAFIS") operated by the Federal Bureau of Investigation. F&F SUPERfume® automates much of this and reduces human error. The F&F DCS® 5 is the most sophisticated fingerprint detection system on the market today. The Workstation, which is comprised of two systems will increase accuracy and throughput, which will result in crime getting resolved quicker. The imaging workstation is modular which allows for modules to be added, on an as needed basis. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $93,881.35 Police Special Revenue Account Number 12000.191006.664000.0.0 Award Number 2599. FY19 Edward Brvne Memorial Justice Assistance Grant Proaram Reviewed By Department of Police Ronald Papier Police Chief Review Completed 12/03/2020 11:02 AM Department of Police Ronald Papier Department Head Review Completed 12/03/2020 11:02 AM Department of Procurement Annie Perez Procurement Review Completed 12/03/2020 11:10 AM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 12/03/2020 11:40 AM Office of Management and Budget Luis Hernandez -Torres Budget Analyst Review Completed 12/07/2020 9:31 AM Office of Management and Budget Leon P Michel Budget Review Completed 12/07/2020 11:40 AM City Manager's Office Arthur Noriega V City Manager Review Completed 12/07/2020 1:34 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 12/07/2020 1:52 PM Office of the City Attorney Pablo Velez ACA Review Completed 12/10/2020 1:38 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 12/11/2020 9:59 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 12/24/2020 11:42 AM City Commission Nicole Ewan Meeting Completed 01/14/2021 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 01/19/2021 3:50 PM �tzY,°v City of Miami City Hall " * `IIL111 IIATtA k ' „ 11 Legislation 3500 Pan American Drive Miami, FL 33133 r R % www.miamigov.com Resolution Enactment Number: R-21-0017 File Number: 8317 Final Action Date:1/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S SOLE SOURCE FINDINGS; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES; AUTHORIZING THE PURCHASE OF ONE (1) FOSTER AND FREEMAN WORKSTATION CONSISTING OF ONE (1) DCSO5 FINGERPRINT IMAGING SYSTEM AND ONE (1) SUPERFUMEO FINGERPRINT DETECTION SYSTEM FROM FOSTER AND FREEMAN USA, INC., A FOREIGN PROFIT CORPORATION, FOR THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT FOR A PURCHASE AMOUNT OF NINETY THREE THOUSAND EIGHT HUNDRED EIGHTY ONE DOLLARS AND THIRTY FIVE CENTS ($93,881.35); ALLOCATING FUNDS FROM THE SPECIAL REVENUE ACCOUNT NO. 12000.191006.664000.0.0, AWARD NO. 2599, FISCAL YEAR 2019 EDWARD BRYNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVALS AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer ("CPO") has made a finding that Foster and Freeman USA, Inc., a foreign profit corporation (T&F"), is the sole source developer and distributor of F&F software and hardware; and WHEREAS, the City of Miami's ("City") Police Department ("Police") has a need for a fingerprint imaging system that can enhance fingerprints and a fingerprint detection system that can detect fingerprints in the field and digitally compare and match those fingerprints with the Integrated Automated Fingerprint Identification System operated by the Federal Bureau of Investigation; and WHEREAS, the F&F Workstation ("Workstation") is a modular system that can accommodate additional modules, if and when the need arises, consisting of one (1) DCS05 Fingerprint Imaging System and one (1) SUPERfumeO Fingerprint Detection System, the most sophisticated fingerprint detection system currently on the market with a unique ability to function in the field meeting the sole source criteria set forth in Section 18-92 of the City Code; and WHEREAS, the Workstation is currently in use at the United States Bureau of Alcohol, Tobacco and Firearms and the United States Customs and Border Patrol; and WHEREAS, the City's addition of this hardware and software equipment will allow for more crimes to be solved more quickly and accurately; and WHEREAS, the sole source findings of the CPO have been approved and adopted as the sole source findings of the City Manager; and WHEREAS, the City Manager and the CPO recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of said systems be approved; and WHEREAS, following a published notice made fifteen (15) days prior to the award and by a four -fifths (4/5t") affirmative vote, the City Manager seeks City Commission ratification, approval, and confirmation of the sole source findings, waiver of competitive sealed bidding procedures, and purchase of one (1) Workstation consisting of one (1) DCS®5 Fingerprint Imaging System and one (1) SUPERfume® Fingerprint Detection System; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote and pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's sole source findings, waiver of the requirements for competitive sealed bidding procedures, and authorization for the purchase of one (1) Workstation consisting of one (1) DCS®5 Fingerprint Imaging System and one (1) SUPERfume® Fingerprint Detection System from F&F for Police for a purchase amount of Ninety Three Thousand Eight Hundred Eighty One Dollars and Thirty Five Cents ($93,881.35) is hereby ratified, approved, and confirmed. Section 3. Funds are allocated from Special Revenue Account No. 12000.191006.664000.0.0, Award No. 2599, Fiscal Year 2019 Edward Bryne Memorial Justice Assistance Grant Program, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. APPROVED AS TO FORM AND CORRECTNESS: 1 jina 4MHez, City Attor ey 12/24/2020 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.