HomeMy WebLinkAboutR-21-0002City of Miami
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Legislation
Resolution: R-21-0002
File Number: 8316
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 1/14/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON SEPTEMBER 8, 2020 PURSUANT TO INVITATION FOR BID
NO. 1222387 FROM THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDERS, M & J SUNSHINE, CORP., A FLORIDA PROFIT CORPORATION,
AND PALMDALE OIL COMPANY, INC., A FLORIDA PROFIT CORPORATION,
FOR THE PURCHASE OF AUTOMOTIVE OILS, LUBRICANTS, AND
GREASES, ON AN AS NEEDED BASIS, AS THE LEAD MEMBER AGENCY OF
THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING CO-
OPERATIVE GROUP FOR THIS PROCUREMENT, FOR AN INITIAL TERM OF
THREE (3) YEARS WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE
CITY OF MIAMI'S GENERAL SERVICES ADMINISTRATION GENERAL
ACCOUNT NOS. 05001.246000.546000 AND 05001.247000.546000, FIRE -
RESCUE DEPARTMENT GENERAL ACCOUNT NO.
00001.184010.546000.0000.00000, AND SUCH OTHER LEGALLY AVAILABLE
FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND
PRIOR BUDGETARY APPROVALS, IN COMPLIANCE WITH ALL APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY
PRINCIPLES, AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE
DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") General Services Administration ("GSA") and
Fire -Rescue ("Fire") Departments have a continued need to purchase automotive oils,
lubricants, and greases (collectively, "Oil"); and
WHEREAS, on August 12, 2020, the City's Procurement Department ("Procurement"),
on behalf of GSA and Fire and as the lead member agency of the Southeast Florida
Governmental Purchasing Co-operative Group ("Co-op") for this procurement, issued Invitation
for Bid ("IFB") No. 1222387 to establish a contract for Oil on an as needed basis for an initial
term of three (3) years with the option to renew for two (2) additional one (1) year periods; and
WHEREAS, on September 8, 2020, a total of six (6) bids were received in response to
the IFB of which M & J Sunshine, Corp., a Florida profit corporation ("M & J Sunshine"), and
City of Miami Page 1 of 2 File ID: 8316 (Revision:) Printed On: 112712021
File ID: 8316
Enactment Number: R-21-0002
Palmdale Oil Company, Inc., a Florida profit corporation ("Palmdale Oil"), were deemed the
lowest responsive and responsible bidders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on September 8, 2020 pursuant to IFB No. 1222387 from
the lowest responsive and responsible bidders, M & J Sunshine and Palmdale Oil, for the
purchase of Oil on an as needed basis, as the lead member agency of the Co-op for this
procurement, for an initial term of three (3) years with the option to renew for two (2) additional
one (1) year periods is hereby accepted.
Section 3. Funds are allocated from GSA General Account Nos. 05001.246000.546000
and 05001.247000.546000 and Fire General Account No. 00001.184010.546000.0000.00000,
and such other legally available funding sources, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all other
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, as set forth in Chapter 18 of
the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i � 4aindez, City ttor ey 12/1Q12020
The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 8316 (Revision:) Printed on: 112712021