HomeMy WebLinkAboutAgenda Item Summary FormG1�Y OF "v
AGENDA ITEM SUMMARY FORM
File ID: #8307
Date: 12/01/2020 Requesting Department: Office of
Management and Budget
Commission Meeting Date: 12/10/2020 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Amend - FY 2020-21 Adopted Budget
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$45 million
General Account No: 04004.980000.891000
Reviewed By
Office of Management and Budget Christopher M Rose
Office of Management and Budget Carolina Aguila
City Manager's Office
Fernando Casamayor
City Manager's Office
Jose Regalado
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Robin Jones Jackson
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Skipped
Assistant City Manager Review
Completed
City Manager Review
Completed
Meeting
Completed
Unsigned by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review
Completed
ACA Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness with Modification(s)
Rendered
Completed
12/01/2020 9:50 PM
12/01/2020 7:35 PM
12/01/2020 9:51 PM
12/02/2020 12:19 AM
12/10/2020 9:00 AM
12/16/2020 12:25 PM
12/16/2020 12:33 PM
12131 /2020 9:53 AM
12/31/2020 2:02 PM
12/31/2020 2:14 PM
Completed
01/05/2021 11:00 AM
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City of Miami
City Hall
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„ 11 Legislation 3500 Pan American Drive
Miami, FL 33133
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Resolution
Enactment Number: R-20-0409
File Number: 8307 Final Action Date:12/10/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -
APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND
FOR THE 2020-21 FISCAL YEAR AS ADOPTED PURSUANT TO ORDINANCE NO.
13926 ON SEPTEMBER 24, 2020 ("ORDINANCE NO. 13926"); AMENDING THE
FISCAL YEAR 2020-2021 MULTI -YEAR CAPITAL PLAN AS ADOPTED SEPTEMBER
24, 2020 PURSUANT TO RESOLUTION R-20-0307 ("CAPITAL PLAN");
AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO
ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2020-2021 OPERATING
BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR
CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY,
LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO TRANSFER FORTY-FIVE
MILLION DOLLARS ($45,000,000.00) FROM THE BUILDING RESERVE FUND IN
THE GENERAL FUND BUDGET TO THE CAPITAL PROJECT ACCOUNT IN THE
CAPITAL PLAN; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING
FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 24, 2020, the City Commission, pursuant to Ordinance No.
13926 ("Ordinance No. 13926"), adopted a General Fund Budget for the City of Miami ("City")
for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 ("Fiscal Year
2020-21") in the amount of $816,961,000 and the total Budget for all non -capital funds in the
amount of $1,165,516,000 (collectively, "Adopted Budget"); and
WHEREAS, also on September 24, 2020, the City Commission, pursuant to Resolution
No. R-20-0307, authorized the Fiscal Year 2020-21 Multi -Year Capital Plan ("Capital Plan"); and
WHEREAS, the major source of revenue for the General Fund in the Adopted Budget is
derived from the category identified as "Property Taxes" in the amount of $424,609,000; and
WHEREAS, the City Commission wishes to modify the City Manager's Memorandum
dated December 1, 2020, attached and incorporated as Composite Exhibit "A", which set forth
the proposed information for this Fiscal Year 2020-21 Budget Amendment to the Adopted
Budget and the Capital Plan, (collectively, "Proposed Budget Amendment #1") to instead only
undertake the provisions related to the transfer of Forty -Five Million Dollars ($45,000,000) from
the Building Reserve Fund in the General Fund Budget to the Capital Project Fund in the
Capital Plan, with no other provisions of the City Manager's Memorandum being authorized for
Proposed Budget Amendment #1 (collectively, "Floor Modifications"); and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $816,961,000 to $861,961,000, a net change of $45,000,000 of transfer out from the Building
Reserve Fund in the General Fund Budget to the Capital Project Fund in the Capital Plan; and;
WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget remains
$197,087,000; and
WHEREAS, the Debt Service Fund appropriation in the Adopted Budget remains
$66,230,000; and
WHEREAS, the Internal Service Fund appropriation in the Adopted Budget remains
$85,238,000; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$1,165,516,000 to $1,210,516,000 to include the Floor Amendment in this Fiscal Year 2020-
2021 Amendment #1 ("Amendment #1 ") with the remainder of the Adopted Budget remaining
the same; and
WHEREAS, it is necessary to adjust the budgets for the General Fund and the Capital
Plan for Amendment #1 in order to comply with the Federal, State of Florida, and local laws; and
WHEREAS, in accordance with the Floor Modifications, it is in the best interests of the
City to authorize the City Manager to make any and all necessary changes to adjust, amend, and
appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year
Capital Plan, and in connection with Amendment #1 regarding City services and resources as
necessary and legally allowed in order to accomplish the Floor Modifications; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. In accordance with the Floor Modifications, the following appropriations are
made for the municipal operations of the General Fund for Fiscal Year 2020-21:
Adopted Budget
Amendment Amended Budget
General Fund Expenditures
FY 2020-21
Value FY 2020-21
Mayor
$2, 309, 000
$2, 309, 000
Commissioners
7,042,000
7,042,000
City Manager
2,781,000
2,781,000
Agenda Coordination
379,000
379,000
Independent Auditor General
1,334,000
1,334,000
City Attorney
10,366,000
10,366,000
City Clerk
2,009,000
2,009,000
Civil Service
547,000
547,000
Code Compliance
8,716,000
8,716,000
Communications
1,702,000
1,702,000
Equal Opportunity and Diversity Programs
537,000
537,000
Finance
11,000,000
11,000,000
Grants Administration
1,634,000
1,634,000
Human Resources
5,075,000
5,075,000
Innovation and Technology
13,936,000
13,936,000
Management and Budget
3,321,000
3,321,000
Neighborhood Enhancement Teams (NET)
399,000
399,000
Procurement
2,949,000
2,949,000
Human Services
6,744,000
6,744,000
Building
17,497,000
17,497,000
Planning
5,281,000
5,281,000
Zoning
4,459,000
4,459,000
Housing and Community Development
960,000
960,000
General Services Administration
27,735,000
27,735,000
Resilience and Public Works
28,473,000
28,473,000
Solid Waste
37,139,000
37,139,000
Capital Improvements
4,410,000
4,410,000
Fire -Rescue
173,861,000
173,861,000
Police
266,173,000
266,173,000
Real Estate and Asset Management
13,617,000
13,617,000
Parks and Recreation
51,406,000
51,406,000
Risk Management
3,270,000
3,270,000
Non -Departmental Accounts (NDA)
58,236,000
58,236,000
Transfers - Out
41,664,000
45,000,000 86,664,000
TOTAL GENERAL FUND
$816,961,000
$45,000,000 $861,961,000
Section 3. In accordance with the Floor Modifications, the above appropriations for the
General Fund are made based on the following sources of revenue for Fiscal Year 2020-21:
Adopted Budget Amendment Amended Budget
General Fund Revenues
FY 2020-21
Value FY 2020-21
Property Taxes
$424,609,000
$424,609,000
Franchise Fees and Other Taxes
117,566,000
117,566,000
Interest
4,814,000
4,814,000
Transfers -In
4,211,000
4,211, 000
Fines and Forfeitures
7,644,000
7,644,000
Intergovernmental Revenues
67,210,000
67,210,000
Licenses and Permits
66,587,000
66,587,000
Other Revenues (Inflows)
7,521,000
45,000,000 52,521,000
Charges for Services
116,799,000
116,799,000
Total Revenues
816,961,000
45,000,000 861,961,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2020-21:
DEBT SERVICE FUNDS
General Obligation Bonds
Special Obligation Bonds
TOTAL DEBT SERVICE FUNDS
APPROPRIATONS
$ 23,428,000
42,802,000
$ 66,230,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2020-21:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 19,367,000
Transfers -In and Other Revenues 46,863,000
TOTAL DEBT SERVICE FUNDS $ 66,230,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2020-21:
SPECIAL REVENUE FUNDS
General Special Revenues
Sports Facilities and Activities
Planning Services
Tree Trust Fund
Public Art Fund
Fire- Rescue Services
Parks and Recreation Services
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community Development
Homeless Programs
Human Services
Bayfront/Riverfront Land Acquisition Rouse Trust
Miami Ballpark Parking Facilities
Departmental Improvement Initiative
Transportation and Transit
Emergency Funds
TOTAL SPECIAL REVENUE FUNDS
APPROPRIATIONS
$ 2,193,000
13,000
19,946,000
3,343,000
758,000
31,257,000
1,031,000
9,418,000
822,000
6,835,000
163,000
1,578,000
73,306,000
2,715,000
497,000
1,777,000
13,095,000
9,361,000
18,879,000
100,000
$ 197,087,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2020-21:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
REVENUES
$ 197,087,000
$ 197,087,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2020-21:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 42,388,000
Workers' Compensation 17,382,000
Others 25,468,000
TOTAL INTERNAL SERVICE FUND $ 85,238,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2020-21:
INTERNAL SERVICE FUND
All Sources
TOTAL INTERNAL SERVICE FUND
REVENUES
$ 85,238, 000
$ 85,238, 000
Section 10. This Resolution only addresses the Floor Modifications. No provision
contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in
Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City
Code"). The City Manager is only specifically authorized' pursuant to this Amendment #1 to
transfer Forty -Five Million Dollars ($45,000,000) from the Building Reserve Fund in the General
Fund Budget to the Capital Project Account in the Capital Plan. No other provisions of the Adopted
Budget and Ordinance No. 13926 are changed by this Amendment #1.
Section 11. In accordance with the Floor Modifications, the City Manager is authorized'
to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as
necessary and applicable, of legally available funds, and to designate projects, services,
components, values, amounts, and uses, as necessary, legally allowed, and applicable to
accomplish the Floor Modifications, all for the purposes set forth in this Amendment #1 and
Ordinance No. 13926.
Section 12. In order to accomplish this Amendment #1, the transfer of detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved and
authorized' when such transfer shall have been made at the request of the City Manager and
when such transfer shall have been made of any part of an unencumbered balance of an
appropriation to or for a purpose or object for which the appropriation for the herein fiscal year
has proved insufficient.
Section 13. In order to accomplish this Amendment #1, the transfer of funds between
the detailed accounts comprising any separate amount appropriated by the above sections
hereof is approved and authorized' when such transfer of funds is made at the request of the
City Manager and when such transfer is to be made between the detailed accounts
appropriated to the same office, department, or division.
Section 14. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 15. In accordance with the Floor Modifications, certain necessary actions by the
City Manager and the designated City Departments to update the relevant financial controls,
project close-outs, accounting entries, and computer systems are hereby ratified, approved, and
confirmed.
Section 16. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.