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HomeMy WebLinkAboutAgenda Item Cover Page♦`SY pF AGENDA ITEM COVER PAGE vI'I„ wt., File ID: #8313 Resolution Sponsored by: Commissioner Alex Diaz de la Portilla A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. R-20-0362 ADOPTED ON NOVEMBER 18, 2020 ("RESOLUTION") TO CHANGE THE AMOUNT OF ANY GIFT CARD FROM THE INDIVIDUAL/HOUSEHOLD GROCERIES GIFT CARD PROGRAM ("GIFT CARD PROGRAM") FROM EXACTLY TWO HUNDRED FIFTY DOLLARS ($250.00) TO AN AMOUNT NOT LESS THAN ONE HUNDRED DOLLARS ($100.00) PER GIFT CARD AND UP TO AND NOT TO EXCEED THREE HUNDRED FIFTY DOLLARS ($350.00) PER GIFT CARD WITH DENOMINATIONS FOR EACH GIFT CARD TO BE DETERMINED ON A DISTRICT BY DISTRICT BASIS BY THE RESPECTIVE DISTRICT COMMISSIONER AND ON A CITYWIDE BASIS BY THE MAYOR; FURTHER AMENDING THE RESOLUTION TO CHANGE ELIGIBLE EXPENDITURES FOR GIFT CARDS TO ALLOW FOR THE PURCHASE OF GROCERIES, PHARMACEUTICAL ITEMS, AND FOR THE PAYMENT OF UTILITY BILLS; FURTHER AMENDING THE RESOLUTION TO INCREASE THE AMOUNT OF CORONAVIRUS RELIEF FUNDS ("CRF") FUNDING FOR THE GIFT CARD PROGRAM BY TWO MILLION DOLLARS ($2,000,000.00) AND TO DECREASE THE AMOUNT OF CRF FUNDING FOR THE SMALL BUSINESS/NOT-FOR- PROFIT GRANT PROGRAM ("GRANT PROGRAM") BY THE SAME AMOUNT; DIRECTING AND AUTHORIZING THE CITY MANAGER AND THE DESIGNATED CITY OF MIAMI OFFICIALS AND DEPARTMENTS TO DETERMINE AND TO REPORT TO THE CITY COMMISSION AND THE MAYOR BY DECEMBER 21, 2020 WHETHER ADDITIONAL CRF FUNDING SHOULD BE TRANSFERRED FROM THE GRANT PROGRAM TO THE GIFT CARD PROGRAM IN ORDER TO EXPEND SUCH CRF FUNDING BY THE DECEMBER 30, 2020 FEDERAL DEADLINE, SUBJECT TO CONDITIONS HEREIN AND AMOUNTS TO BE RETAINED FOR ELIGIBLE EXPENDITURES FOR KNOWN GRANTS IN PROGRESS AND UNKNOWN LATE GRANT APPLICATIONS; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS AND DEPARTMENTS TO UPDATE THE CRF FUNDING ALLOCATION AMOUNTS INCLUDING AN ADDITIONAL FIVE HUNDRED FIFTY DOLLARS ($550.00) UNDER THE INTERLOCAL AGREEMENT, RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, PROCUREMENT PROCESSES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; FURTHER DECLARING THIS RESOLUTION TO BE OF AN EMERGENCY NATURE; PROVIDING FOR AN EFFECTIVE DATE. City of Miami Legislation Resolution Enactment Number: R-20-0410 File Number: 8313 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:12/10/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. R-20-0362 ADOPTED ON NOVEMBER 18, 2020 ("RESOLUTION") TO CHANGE THE AMOUNT OF ANY GIFT CARD FROM THE INDIVIDUAL/HOUSEHOLD GROCERIES GIFT CARD PROGRAM ("GIFT CARD PROGRAM") FROM EXACTLY TWO HUNDRED FIFTY DOLLARS ($250.00) TO AN AMOUNT NOT LESS THAN ONE HUNDRED DOLLARS ($100.00) PER GIFT CARD AND UP TO AND NOT TO EXCEED THREE HUNDRED FIFTY DOLLARS ($350.00) PER GIFT CARD WITH DENOMINATIONS FOR EACH GIFT CARD TO BE DETERMINED ON A DISTRICT BY DISTRICT BASIS BY THE RESPECTIVE DISTRICT COMMISSIONER AND ON A CITYWIDE BASIS BY THE MAYOR; FURTHER AMENDING THE RESOLUTION TO CHANGE ELIGIBLE EXPENDITURES FOR GIFT CARDS TO ALLOW FOR THE PURCHASE OF GROCERIES, PHARMACEUTICAL ITEMS, AND FOR THE PAYMENT OF UTILITY BILLS; FURTHER AMENDING THE RESOLUTION TO INCREASE THE AMOUNT OF CORONAVIRUS RELIEF FUNDS ("CRF") FUNDING FOR THE GIFT CARD PROGRAM BY TWO MILLION DOLLARS ($2,000,000.00) AND TO DECREASE THE AMOUNT OF CRF FUNDING FOR THE SMALL BUSINESS/NOT-FOR- PROFIT GRANT PROGRAM ("GRANT PROGRAM") BY THE SAME AMOUNT; DIRECTING AND AUTHORIZING THE CITY MANAGER AND THE DESIGNATED CITY OF MIAMI OFFICIALS AND DEPARTMENTS TO DETERMINE AND TO REPORT TO THE CITY COMMISSION AND THE MAYOR BY DECEMBER 21, 2020 WHETHER ADDITIONAL CRF FUNDING SHOULD BE TRANSFERRED FROM THE GRANT PROGRAM TO THE GIFT CARD PROGRAM IN ORDER TO EXPEND SUCH CRF FUNDING BY THE DECEMBER 30, 2020 FEDERAL DEADLINE, SUBJECT TO CONDITIONS HEREIN AND AMOUNTS TO BE RETAINED FOR ELIGIBLE EXPENDITURES FOR KNOWN GRANTS IN PROGRESS AND UNKNOWN LATE GRANT APPLICATIONS; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS AND DEPARTMENTS TO UPDATE THE CRF FUNDING ALLOCATION AMOUNTS INCLUDING AN ADDITIONAL FIVE HUNDRED FIFTY DOLLARS ($550.00) UNDER THE INTERLOCAL AGREEMENT, RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, PROCUREMENT PROCESSES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; FURTHER DECLARING THIS RESOLUTION TO BE OF AN EMERGENCY NATURE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, at a Special City Commission Meeting on November 18, 2020, the City Commission adopted Resolution No. R-20-0362 ("CRF Programs Resolution") authorizing the City Manager to create and fund the City of Miami's ("City") new Coronavirus Relief Fund Programs for the Small Business/Not-for-Profit Grants Program ("Grant Program") and the Grocery Gift Card Program (collectively, "CRF Programs") in coordination with Miami -Dade County's ("County") award to the City of Coronavirus Aid, Relief, and Economic Security ("CARES") Act Federal special reimbursement local share pass -through funds to respond to the Novel Coronavirus ("COVID-19") pandemic through reimbursement; and WHEREAS, pursuant to the CRF Programs Resolution, the City Commission directed that a total amount of Eight Million Five Hundred Fifty -Four Thousand Dollars ($8,554,000.00) be distributed with Five Million Dollars ($5,000,000.00) for the Grant Program and Three Million, Five Hundred Fifty -Four Thousand Dollars ($3,554,000.00) for the Gift Card Program; and WHEREAS, the CARES Act funds being awarded to the City under an Interlocal Agreement with the County ("Interlocal Agreement') are subject to Federal audit, Federal compliance requirements, and recoupment by the Federal government for noncompliance and must be expended between March 1, 2020 and December 30, 2020 for CARES Act eligible expenses in a total amount of not to exceed Eight Million Five Hundred Fifty -Four Thousand, Five Hundred Fifty Dollars ($8,554,550.00); and WHEREAS, given the CARES Act requirement for such funds to be spent by the City by December 30, 2020 and the great community need of City residents adversely impacted by the COVID-19 pandemic, the City Commission has determined that it is in the best interests of the City to amend, authorize, and approve both the Gift Card Program and the Grant Program as follows: (a) to change the amount of any gift card from exactly Two Hundred Fifty Dollars ($250.00) to instead be authorized in an amount of not less than One Hundred Dollars ($100.00) per gift card and up to and not to exceed Three Hundred Fifty Dollars ($350.00) per gift card, with such denomination for each gift card to be determined on a District by District basis by the respective District Commissioner and on a Citywide basis by the Mayor; (b) to change eligible expenditures to allow for the purchase of groceries, pharmaceutical items, and for the payment of utility bills under the Gift Card Program; (c) to increase the amount of the CRF Programs Funding for the Gift Card Program by Two Million Dollars ($2,000.000.00) and to decrease the amount of the CRF Programs Funding for the Grant Program by the same amount, with such additional Two Million Dollars ($2,000,000.00) to be apportioned in accordance with the City's current Anti -Poverty Initiatives ("API") ratios and percentages for each District's distributions and the Mayor's Citywide distributions; and (d) to bring the adjusted funding amount for the Grant Program to Three Million Dollars ($3,000,000.00) and the adjusted funding amount for the Gift Card Program to Five Million, Five Hundred Fifty -Four Thousand Dollars ($5,554,000.00); and WHEREAS, in order to maximize the City's continued efforts to assist City residents during the continuing COVID-19 pandemic, the City Commission has also determined that it is in the best interests of the City and its residents for the City Commission to direct and authorize the City Manager and the designated City Officials and Departments to determine and report to the City Commissioners and the Mayor by December 21, 2020 whether additional CRF Programs Funding should be transferred from the Grant Program to the Gift Card Program in order to expend such funding by the December 30, 2020 Federal deadline, subject to the following conditions: (a) the Grant Program should retain funding amounts necessary to fund eligible expenditures for all known grants in progress; (b) the Grant Program should also retain not to exceed Five Hundred Thousand Dollars ($500,000.00) for eligible expenditures for unknown late applications for grants; and (c) the City Manager and designated City Officials and Departments would then work with each District Commissioner for the District's final distributions and with the Mayor for final Citywide distribution of any final CRF Programs Funding readjustments between the Grant Program and the Gift Card Program to be distributed for eligible expenditures in order to meet the December 30, 2020 Federal deadline; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Officials and Departments to update the CRF Programs Funding allocations including the additional Five Hundred Fifty Dollars ($550.00) under the Interlocal Agreement, the relevant financial controls, project close- outs, accounting entries, procurement processes, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; and WHEREAS, for avoidance of doubt, all provisions of the CRF Programs Resolution that are not amended hereby shall remain the same as originally authorized; and WHEREAS, pursuant to Section 2-33(f) of the Code of the City of Miami, Florida, as amended, the City Commission finds, determines, and deems this Resolution to be of an emergency nature; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals, findings, and determinations contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Resolution No. R-20-0362 adopted November 18, 2020 is hereby amended regarding the CRF Programs Funding, the Grant Program, and the Gift Card Program as follows: (a) to change the amount of any gift card from exactly Two Hundred Fifty Dollars ($250.00) to instead be authorized in an amount of not less than One Hundred Dollars ($100.00) per gift card and up to and not to exceed Three Hundred Fifty Dollars ($350.00) per gift card, with such denomination for each gift card to be determined on a District by District basis by the respective District Commissioner and on a Citywide basis by the Mayor; (b) to change eligible expenditures to allow for purchase of groceries, pharmaceutical items, and for the payment of utility bills under the Gift Card Program; (c) to increase the amount of the CRF Programs Funding for the Gift Card Program by Two Million Dollars ($2,000.000.00) and to decrease the amount of the CRF Programs Funding for the Grant Program by the same amount, with such Two Million Dollars ($2,000,000.00) to be apportioned in accordance with the City's current API ratios and percentages for each District's distributions and the Mayor's Citywide distributions; and (d) to bring the adjusted funding amount for the Grant Program to Three Million Dollars ($3,000,000.00) and the adjusted funding amount for the Gift Card Program to Five Million Five Hundred Fifty -Four Thousand Dollars ($5,554,000.00). Section 3. The City Commission hereby authorizes' and directs the City Manager and the designated City Officials and Departments to determine and report to the City Commissioners and the Mayor by December 21, 2020 whether additional CRF Programs Funding should be transferred from the Grant Program to the Gift Card Program in order to expend such funding by the December 30, 2020 Federal deadline, subject to the following conditions: (a) the Grant Program should retain funding amounts necessary to fund eligible expenditures for all known grants in progress; (b) the Grant Program should also retain not to exceed Five Hundred Thousand Dollars ($500,000.00) for eligible expenditures for unknown late applications for grants until such time as the City Manager reviews with the City Commissioners and the Mayor the remaining amounts and the schedule for funding for each District and Citywide; (c) the City Manager and designated City Officials and Departments would then work with each District Commissioner for each District's final distribution and with the Mayor for final Citywide distribution of any final CRF Programs Funding amounts readjustments between the Grant Program and the Gift Card Program to be distributed for eligible expenditures in order to meet the December 30, 2020 Federal deadline. Section 4. The City Commission hereby ratifies, approves, and confirms certain necessary actions of the City Manager and designated City Officials and Departments to update the CRF Programs Funding allocations amounts including the additional Five Hundred Fifty Dollars ($550.00) under the Interlocal Agreement, the relevant financial controls, project close- outs, accounting entries, procurement processes, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: -\� 1 'Afr—�N4:z ��� i ria i "ndez, Cify Attor iey 121112020 ' If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.