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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF Hw `93 AGENDA ITEM SUMMARY FORM File ID: #8112 o..Ryl. Date: 10/29/2020 Requesting Department: Department of Planning Commission Meeting Date: 12/10/2020 Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Increase - Arquitectonica Geo Corporation Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, with attachment(s), authorizing an increase to the Professional Services Agreement with Arquitectonica GEO Corporation, solicited under Request for Qualifications No. 16-17-004, for the provision of urban design and landscape architectural/engineering services for the Wynwood Streetscape and Street Tree Master Plan in an amount not -to -exceed $33,000.00, thereby increasing the original not -to -exceed contract compensation limit from $615,140.00 to a not -to -exceed contract compensation limit of $648,140.00; allocating funds from the Wynwood Business Improvement District ("BID"). Background of Item: On June 22, 2017, the Department of Procurement ("Procurement") issued RFQ No. 16-17-044 for Urban Design and Landscape Architectural/Engineering Services for the Wynwood Streetscape and Street Tree Master Plan, under full and open competition to obtain landscape architectural and engineering services. On August 8, 2017, nine (9) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which the nine (9) proposals were deemed responsive and responsible in accordance with the minimum submission requirements of the RFQ. On October 2, 2017, the Evaluation Committee completed the evaluation of the nine (9) proposals and recommended the top -ranked responsive and responsible Proposer, for award. Execution of the PSA was completed. Consequently, it was determined that the current contract compensation limit was no longer sufficient to compensate GEO for additional services associated with the completion of the NW 1 st Avenue Woonerf Schematic Design. As a result, the Planning Department has recommended that Amendment No. 1 be approved, to increase the contract compensation limit by an amount not -to -exceed $33,000.00, thereby increasing the contract compensation limit from $615,140.00 to an amount not -to -exceed $648,140.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: 33 000 Project No.: Wynwood Business Improvements District ("BID") Reviewed By Department of Planning Jeremy Calleros Gauger Department Head Review Completed 11/11/2020 11:13 AM Department of Planning and Zoning Carolina Aguila Department Head Review Skipped 10/29/2020 3:37 PM Department of Procurement Annie Perez Procurement Review Completed 11/12/2020 8:24 AM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 11/12/2020 8:38 AM Office of Management and Budget Fred Pericles Budget Analyst Review Completed 11/30/2020 12:15 PM Office of Management and Budget Christopher M Rose Budget Review Completed 12/01/2020 6:45 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 12/01/2020 8:53 AM Office of the City Attorney Pablo Velez ACA Review Completed 12/01/2020 12:19 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 12/01/2020 12:29 PM City Commission Nicole Ewan Meeting Completed 12/10/2020 9:00 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 12/11/2020 12:02 PM Office of the City Clerk City Clerk's Office Rendered Completed 12/14/2020 4:13 PM OF .�f City of Miami CityHall * iMonr HATFO * os I Legislation g 3500 Pan American Drive > Miami, FL 33133 R_� Resolution www.miamigov.com Enactment Number: R-20-0402 File Number: 8112 Final Action Date:12/10/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT WITH ARQUITECTONICA GEO CORPORATION, A FLORIDA PROFIT CORPORATION, SOLICITED AND AWARDED PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 16-17-044 FOR THE PROVISION OF URBAN DESIGN AND LANDSCAPE ARCHITECTURAL/ENGINEERING SERVICES FOR THE WYNWOOD STREETSCAPE AND STREET TREE MASTER PLAN BY A NOT -TO -EXCEED AMOUNT OF THIRTY THREE THOUSAND DOLLARS ($33,000.00), THEREBY INCREASING THE ORIGINAL NOT -TO -EXCEED PROJECT COMPENSATION AMOUNT FROM SIX HUNDRED FIFTEEN THOUSAND ONE HUNDRED FORTY DOLLARS ($615,140.00) TO THE AMENDED NOT -TO -EXCEED PROJECT COMPENSATION AMOUNT OF SIX HUNDRED FORTY EIGHT THOUSAND ONE HUNDRED FORTY DOLLARS ($648,140.00), FOR ADDITIONAL SERVICES ASSOCIATED WITH THE COMPLETION OF THE NORTHWEST 1 ST AVENUE WOONERF SCHEMATIC DESIGN; ALLOCATING FUNDS FROM THE WYNWOOD BUSINESS IMPROVEMENT DISTRICT ("BID"), SUBJECT TO BID AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA WITH GEO, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on April 1, 2018, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 16-17-044 as authorized by Resolution No. R-18-0112 adopted by the City Commission on March 8, 2018, the City Manager executed a Professional Services Agreement ("PSA") with Arquitectonica GEO Corporation, a Florida profit corporation ("GEO"), for the provision of urban design and landscape architectural/engineering services for the Wynwood Streetscape and Street Tree Master Plan for the original not -to -exceed project compensation amount of Six Hundred Fifteen Thousand One Hundred Forty Dollars ($615,140.00); and WHEREAS, the original not -to -exceed project compensation amount is no longer sufficient to compensate GEO for additional services associated with the completion of the Northwest 1st Avenue Woonerf Schematic Design; and WHEREAS, it is in the best interest of the City of Miami ("City") to increase the original not -to -exceed project compensation amount under the PSA to accommodate the outstanding and foreseeable future assignments for said additional services; and WHEREAS, the proposed PSA Amendment No. 1, in a form acceptable to the City Attorney, increases the original not -to -exceed project compensation amount of Six Hundred Fifteen Thousand One Hundred Forty Dollars ($615,140.00) by a not -to -exceed amount of Thirty Three Thousand Dollars ($33,000.00), thereby resulting in the amended not -to -exceed project compensation amount of Six Hundred Forty Eight Thousand One Hundred Forty Dollars ($648,140.00); and WHEREAS, funds are to be allocated from the Wynwood Business Improvement District ("BID"), subject to approval by the BID and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the PSA with GEO, solicited and awarded pursuant to RFQ No. 16-17-044, for the provision of urban design and landscape architectural/engineering services for the Wynwood Streetscape and Street Tree Master Plan by a not -to -exceed amount of Thirty Three Thousand Dollars ($33,000.00), thereby increasing the original not -to -exceed project compensation amount of Six Hundred Fifteen Thousand One Hundred Forty Dollars ($615,140.00) to the amended not -to -exceed project compensation amount of Six Hundred Forty Eight Thousand One Hundred Forty Dollars ($648,140.00) for the additional services associated with the completion of the Northwest 1 st Avenue Woonerf Schematic Design, is authorized.' Section 3. Funds are allocated from the BID, subject to BID and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute Amendment No.1 to the PSA with GEO, in a form acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. ' The herein authorization is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: Vf ria i dez, ity ttor ey 12/11/2020 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.