HomeMy WebLinkAboutBack-Up DocumentsApplication for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: City of Miami
County: Dade
Chief Official
Name: Francis Suarez
Title: Mayor
Address: 3500 Pan American Drive
City:
Miami
State:
FL Zip: 33133-5504
Phone:
305-250-5300 Ext:
Fax:
Email:
fsuarez@miamigov.com
Chief Financial Officer
Name:
Sandra Bridgeman
Title:
Assistant City Manager
Address:
444 S.W. 2nd Avenue
10th Floor
City:
Miami
State:
FL Zip: 33130-1910
Phone:
305-416-1025 Ext:
Fax:
Email: SBridgeman@miamigov.com
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #1 Page 1 of 3
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: City of Miami Police Department
County: Dade
Chief official
Name: Jorge Colina
Title:
Chief of Police
Address:
400 NW 2nd Avenue
Room 419
City:
Miami
State:
FL Zip: 33128-1706
Phone:
305-603-6100 Ext:
Fax:
Email:
1126@miami-police.org
Project Director
Name: Tymekia Gibson
Title:
Contract Compliance Analyst
Address:
400 Northwest 2nd Avenue
City:
Miami
State:
FL Zip: 33128-1706
Phone:
305-603-6142 Ext:
Fax:
305-579-6634
Email:
Tymekia.Gibson@miami-police.org
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #1 Page 2 of 3
Rule Reference 11 D-9.006 GCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does your jurisdiction have any laws, policies, or practices related to whether, when,
or how employees may communicate with the Department of Homeland Security
(DHS) or Immigration and Customs Enforcement (ICE)?
Answer: No
Question: Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law
that binds a city) that meet the description in question 1?
Answer: Yes
Question: If yes to either #1 or #2, describe each practice AND provide a copy of each law or
policy to crimina{justice@fdle.state.fl.us.
Answer: During the 2019 Florida Legislative Session, the Florida Legislature passed a Bill
creating chapter 908, Florida Statutes. The newly created statutes under chapter 908
(effective July 1, 2019) relates to federal immigration enforcement and does not
violate 8 U.S.C. §1373.
 The new statutes in Chapter 908, F.S., includes language providing
legislative findings and intent; prohibiting sanctuary policies; requiring state entities,
local governmental entities, and law enforcement agencies to use best efforts to
support the enforcement of federal immigration law; prohibiting restrictions by the
entities and agencies on taking certain actions with respect to information regarding a
person?s immigration status; providing requirements concerning certain criminal
defendants subject to immigration detainers or otherwise subject to transfer to federal
custody; authorizing a law enforcement agency to transport an alien unlawfully
present in the United States under certain circumstances; providing an exception to
reporting requirements for crime victims or witnesses; requiring recordkeeping
relating to crime victim and witness cooperation in certain investigations; providing
applicability; specifying duties concerning immigration detainers; requiring county
correctional facilities to enter agreements for payments for complying with
immigration detainers; providing for enforcement; providing for declaratory or
injunctive relief; requiring a court to enjoin unlawful sanctuary policies.
 See: Attached documentation for copy of New statutes in Chapter 908, F.S
or https://www.flsenate.gov/Session/Bill/2019/168/BiliText/er/PDF
Application Ref # 2019-JAGC-3555 Section #1 Page 3 of 3
Contract # 2020-JAGC-DADE-9-Y5-163
Rule Reference 11 D-8.006 GCJG-005 (rev. October 2005)
COP Budget
#
Item
Qty
Total
1
Public Safety Traffic Vest
100 @ $32.94
$3,294.00
2
Line twill cap w/emroidery
100 @ $13.50
$1,350.00
3
Double Pique polo shirts
100 @ $37.75
$3,775.00
4
ZOOM Subscription
1
$49.90
5
Long Raincoat for Traffic
25 @ $125.00
$3,125.00
6
Crown Sporting Goods 12 pack of stainless steel whistles w/ lanyards
9 @ $19.99
$179,91
7
Delux Fanny Pack Storage of necessisities while patrolling, pen pa
etc.
100 @ 7.45 plu s45. set-up fee
$790.00
8
Retractor Banner Display
2 @198.00
$396.00
9
Hemmed Open Back Poly/Cotton Table Throw
2 @226.80
$453.60
10
12 Computers with 3 year warranty
2 @ 1,467.83
$2,935.65
16
Logitech Professional Presenter R800, Wireless Presentation Clicker
Remote with green laser pointer and LCD display
1
$49.99
17
ABC Canopy -Pop Up Canopy tent commercial instant shelter with
wheeled carry bag, bonus 4 canopy sand bags,10x15 ft
1
$359.95
18
19
20
Total for Equipment
$16,759.00
Salaries and Benefits:
1
Budget Narrative
# Of People
Rate/fir
Days
Sessions
Hours
Tot. Amount
2
C.O.P. Program: Note- one (1) session equates 4 (4) hours each.
24 sessions utilizing (1) Supervisor at at $72.00 per hour (overtime
3
rate with 1.45% FICA included) at 4 hours per session (24 X 1 X
1
$ 72.00
1
24
4
$ 6,912.00
$72.00 X 4hours = $6,912.00) Supervisor Total - $6,912.00
24 Sessions utilizing 3 Officers for each session, at $56.00 per hour
4
(overtime rate with 1.45% FICA included) for 4 hours per session.
3
$ 56.00
1
24
4
$ 16,128.00
(24 X 3 X $56 x 4 hours - $16,128.00) Officer Total = $16,128.00
Total Hours 384
GRANT REQUEST: $39,799
TOTAL
$ 39,799.00
GRANT REQUEST
GRANTTOTAL
REMAINING FUNDS
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title: REDUCING VIOLENT CRIME -MIAMI FY 2018
subgrant Recipient: City of Miami
Implementing Agency: City of Miami Police Department
Project Start Date: 101112020 End Date: 9/30/2021
Problem Identification
The City of Miami is a dense urban area of nearly 36 square miles with a population of 470,914
residents. The communities that comprise Miami are divided into 12 Neighborhood Enhancement
Teams, otherwise known as NET areas.
The City of Miami experiences high volumes of crimes for its population size. As the second
largest city in the state of Florida, the City of Miami Police Department (MPD) handled 336,215
calls for service per 2019 Computer Aided Dispatch (CAD) reports. Data from the Miami Police
Department's 2019 UCR Report, illustrates that year to date, Miami has experienced a high rate of
violent crime, with an increase in Part I Crimes from 2018 (19,815) to 2019 (20,474).
Furthermore, at -risk NETs such as Allapattah, Little Haiti, Little Havana, Model City (a.k.a. Liberty
City) and Overtown, experience factors often associated with high -crime neighborhoods, such as
high poverty rates, low education attainment, and vast unemployment.
It is imperative for the City of Miami Police Department (MPD) to implement initiatives to reduce
violent crime. With this goal in mind, MPD has determined that the Community Policing philosophy
best serves the needs of the citizens of the City of Miami and the Miami Police Department. This
philosophy is predicated upon the creation of partnerships with the community to prevent crime.
This Reducing Violent Crime project will therefore utilize the Citizens On Patrol (COP) model to
assist MPD in its mission to keep the public safe.
In Gold Canyon, Arizona, Sheriff Chris Vasquez says they are 175 deputies short, so to fill the gap
they looked to Citizens On Patrol. Maintaining a police presence with unarmed volunteers
apparently has an effect on crime. Citizens On Patrol are being credited with the reduction of
crime by 50%. (https://www.fdle.state.fl.us/FCJEI/Programs/SLP/Documents/Full-Text/greco-al-
final-paper.aspx)
Historically, the Miami Police Department incorporated the Citizens On Patrol program to gain the
assistance of selected residents and to provide a mechanism for community members to take an
active part in crime prevention efforts within their neighborhood. This program, by becoming the
"eyes and ears" of the working police officer, is an integral part of the effort to suppress crime and
improve the "quality of life" in our city. The Citizens On Patrol program benefits the community
through increased security of homes and property, uniform code enforcement, and active citizen
involvement, which is a vital factor in deterring crime.
However, lack of funding has created large gaps in the Citizens On Patrol program. The
implementation of the program has become inconsistent over the years, sometimes stopping
altogether. Furthermore, with the City of Miami and Miami Police
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #2 Page 1 of 5
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Department are suffering major financial deficits due to the COVID-19 pandemic, thus programs
such as Citizens On Patrol are not prioritized for funding.
Therefore, the City of Miami Police Department (MPD) is requesting $39,799 in FY 2018 JAG
Countywide funding, for the Reducing Violent Crime Project to create a robust Citizens On Patrol
program. Funding will provide for overtime, equipment and supplies necessary for recruitment
efforts to promote the program to residents, implement the COP certification courses in keeping
with COVID-19 safety guidelines AND the supplies Citizen On Patrol volunteers will need for their
patrol shifts.
Project Summary (Scope of Work)
Citizens On Patrol (COP) are the eyes and ears for Law Enforcement. Some agencies use them
to patrol neighborhoods, work as ambassadors at large events and additional resources after
major events. In addition, they will be used for directing traffic during community events and after
natural disasters, such as hurricanes. Agencies supply the uniforms, equipment, and training. All
the citizens are required to provide is their time. Citizens On Patrol is a generic name used by
many to describe a special group of volunteers that help law enforcement. Volunteers patrol the
communities looking for suspicious activity, aid stranded motorists and most importantly, increase
the level of comfort for those who see the extra units on the street. They conduct routine checks of
businesses and vacation checks for homeowners who are away. These citizens are trained by a
local law enforcement agency to patrol their communities. COP has been around for over 20
years with an estimated number of 75,000 volunteers nationwide (National Association of Citizens
on Patrol, 2007).
As a result of the current climate, MPD has determined it is necessary to revitalize and revamp
the program to meet the evolving needs of the community. Residents who are interested in this
program are screened, processed, trained, and made available to assist where possible. Our COP
have conducted foot patrols of their assigned area and submits reports to the commanding
officers of their respective areas. These reports have assisted with problem solving efforts, as well
as, investigative efforts. Since the COP are the eyes and ears, they only report what they have
observed. They are not allowed to take any police action or become physically involved with any
incident. Our goal is to provide a coordinated approach to crime fighting through active citizen
involvement.
The initiative will be a city-wide effort, with focus on high -crime NET areas such as Model City,
Allapattah, Overtown and Little Havana. The project will be spearheaded by the MPD's
Community Relations Section. Overtime pay will go toward Officers selected as course
instructors. They will be chosen based on a strong history of community engagement, particularly
with residents from diverse backgrounds, their ability to relate well to adults and children, their
talent to communicate ideas effectively, and an exemplary work record.
To qualify for the Citizens On Patrol program, the individual must meet the following criteria:
-Be 18 years of age or older.
-Live, work or own a business or property within the City of Miami.
-Pass a background check, not have a felony conviction or be convicted of any
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #2 Page 2 of 5
Rule Reference 11 D-9.006 OC1G-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
misdemeanor charges that are of drug or sexual in nature. The commanding officer may also
determine other disqualifying criminal charges.
-Participate as a COP volunteer for a minimum of 6 hours.
-Attend a 2-hour refresher training program annually.
-Abide by all COP policies and procedures.
The COP volunteers will be required to complete six sessions of instruction for three hours each
for a total of 18 hours of training. Upon meeting the requirements, the volunteer will be issued a
certificate of completion and an official ID card that identifies them as part of the COP program.
The MPD will also conduct a graduation ceremony. Sessions are once a week and this is a 6-
week course. By the end of the project period, four (6-week) courses will be taught.
Officer instructors will coordinate and facilitate the training on overtime. The overtime allotted for
each class will be a total of 4 hours (1 hour for preparation time and 3 hours for classroom time).
There will be three Officers and one Supervisor working each session. The topics covered will
provide an overview of the police department's operations including community relations,
community policing, police communications, familiarization of body worn cameras, office of
emergency management procedures, incident reporting, giving descriptions, and defensive
tactics. The COP volunteers will conduct ride-alongs. Courses will be taught virtually in keeping
with current COVID-19 guidelines for the City of Miami. Classes may shift to an in -person setting if
restrictions are lifted. Each COP 6-week training course will have up to 25 volunteers.
The volunteers will be issued a baseball cap and a shirt to increase visibility with insignia affixed
to signify they are volunteers of the police department. In addition, for night patrolling and directing
traffic they will be issued a traffic vest and a whistle with lanyard to improve visibility and safety.
Furthermore, to protect the volunteer from rain we will be purchasing 25 raincoats with insignia
affixed that will identify them as a police volunteer. We will issue fanny packs with insignia to store
equipment such as traffic vests, pen, pad, flashlight, and cellphone.
The recruitment drives to promote sign-ups for the COP trainings will be done on duty with
Community Relations Section officers not utilizing overtime. The Social Media Unit will also
promote the programs via MPD's Instagram, Facebook and Twitter accounts. Retractor Banner
displays will be used to highlight information on the COP Program and table throws will be used to
cover tables at the recruitment drives. Computers will assist officers conducting virtual trainings,
with wireless presentation clicker remote pointers and LCD displays. This will help with switching
through power point slides through the classes. A commercial canopy tent with wheeled carry
bags will be used to provide instant shelter for outdoor trainings.
Project Objectives:
1. Target and identify 20-25 residents for each of the four COP courses.
2. Officers will outreach to 200-600 residents for recruitment efforts.
3. Conduct four complete COP trainings.
4. Ensure that approximately 80-100 residents complete COP training and receive a certificate of
completion.
5. Complete pre and post program surveys to measure effectiveness of program.
6. The MPD Community Relations section will produce, collect and maintain the following
documentation of grant activities:
Application Ref # 2019-JAGC-3555 Section #2 Page 3 of 5
Contract # 2020-JAGC- DAD E-9-Y5-1 63
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Records of earnings statements for each officer receiving grant funds will be retained. Overtime
hours for Officers will be documented on an Employee Overtime Attendance Report. The
Employee Overtime Attendance Report is then reviewed and approved by their direct supervisor
(Sergeant) and by the Community Relations Section Lieutenant. The overtime is then entered in
the police scheduling system and electronically forwarded to the Payroll Unit who enters the
information in the payroll system. The hardcopy of the Employee Overtime Attendance Report is
also sent to the Payroll Unit as supporting documentation.
Timeline:
10/1/2020- 12/30/2020: Grant acceptance and contract execution.
1/112021-2/1/2021: Receive pricing quotes for equipment.
2/1/2021-5/112021: Complete procurement of equipment.
311/2021: Recruitment efforts to promote Citizens On Patrol. Ongoing thru project period.
5/l/2021-6/1/2021: First course session begins.
B/l/2021-911/2021: Final course session completed.
9/30/2021: Grant close out and final reports completed.
Documentation of deliverables must be maintained by the subrecipient and/or implementing
agency and made available for monitoring. Example documentation for the purchase of items and
services include, but are not limited to procurement records including quotes, competitive
solicitation/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices
and proof of payment, etc.
All activities discussed in the scope of work or project deliverables are for the local government
and implementing agency identified on this award unless noted otherwise.
Application Ref # 201 9-JAG C-3555 Section #2 Page 4 of 5
Contract# 2020-JAG C- DAD E-9-Y5-163
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 0
Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: City of Miami
Question: What is the address of the location being used to provide services for this project?
Answer: City of Miami Police Department, Community Relations Section
400 Northwest 2nd Avenue, Miami, FL 33128-1706
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local Government- Municipal Police Department
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs offce's threshold
instead.
Answer: 1000
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the implementing agency receive a single grant in the amount of $750,000 or
more from the U.S. Department of Justice?
Answer: Yes
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Answer: No
Question: What is the combined population of the jurisdiction(s) your agency provides services
to (according to the 2010 census)?
Answer: 399457
Application Ref # 2019-JAGC-3555 Section #2 Page 5 of 5
Contract # 2020-JAGC-DADS-9-Y5-163
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 01 - Law Enforcement (Includes Task Forces)
State Purpose Area: 1 G - General Questions
Objectives and Measures
Objective: General Questions - General Questions for All Recipients
Measure: General01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: Yes
Measure: General02
Will your organization be using the The National Training and Technical Assistance
Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence -based policy and
practice.
Goal: No
Measure: General04
Will your organization be using the Evidence -Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence -Based Policing Matrix provides
information on evidence -based practices for law enforcement.
Goal: No
Measure: General05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General06
Application Ref # 2019-JAGC-3555 section #3 Page 1 of 6
Contract # 2020-JAGC-DADE-9-Y5-163
Rufe Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: JAG funds are needed to pay for the overtime of M Officer instructors to teach the
Citizen on Patrol course, as well as the supplies necessary to implement the
program. Officers who can teach the courses is limited and overtime
needs to be allotted in order to reach the desired number of identified students and
maximize outreach. MPD does not have additional funding
assistance for this endeavor.
Measure: General08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defend erlindigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: None of the above_
Measure: General09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur (yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: The City of Miami Police is vested in maintaining an open line of communication with
the public it serves. The Public Information Office guarantees that the avenues of
communication are consistently open among the Department, the media and the
citizenry.
Departments throughout the MPD conduct community meetings with residential,
business and other local stakeholders on a periodic basis. Community newsletters,
direct mail, e-mail and social media are utilized as needed.
Application Ref # 2019-JAGC-3555
Contract ## 2020-JAGC-DADE-9-Y5-163
Section #3 Page 2 of 6
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
The City of Miami Police is vested in maintaining an open line of communication with
the public it serves. The Public Information Office guarantees that the avenues of
communication are consistently open among the Department, the media and the
citizenry.
Departments throughout the MPD conduct community meetings with residential,
business and other local stakeholders on a periodic basis. Community newsletters,
direct mail, e-mail and social media are utilized as needed.
Measure: General10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students„
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other (please Describe), None of the
above, Unsure/Don't know.
Goal: Community Review Board, Citizen's Police Academy, Miami Police Athletic League,
Little Haiti Cultural Center "Community Resource Fair & Farm Share Distribution"
program, Teen Engagement meetings, events throughout the year from the MPD
Community Relations Section.
Measure: General II
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Goal: Identify up to 25 volunteers per 6-week training, during the project period. It is the
goal of this project to have 80-100 certified Citizen On Patrol volunteers by the end of
the project period.
Measure: General12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes. Reports as stipulated by this funding opportunity will be completed and
submitted as required.
Measure: General13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DARE-9-Y5-163
Section #3 Page 3 of 6
Rule Reference 11D-9.006 MG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: At this time, the City of Miami Police Department does not foresee any barriers that
will prohibit the goals of this project to be accomplished.
Measure: General14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes, MPD is aware that the Office of Criminal Justice grants encourages recipients to
report on noteworthy accomplishments. In the past, MPD has submitted success
stories related to other grants.
Measure: General 11 b
What major activities are planned for each of your goals listed in question 11?
Goal: 1. To implement Citizens On Patrol city-wide with a focus on areas of most need such
as Allapattah, Little Haiti, Little Havana, Overtown and Model City.
2. Identification and outreach to 80-100 residents during project period.
3.Complete pre and post program surveys to measure effectiveness.
State Purpose Area: 2P - Personnel
Objectives and Measures
Objective: Personnel Questions - Questions for all recipients using personnel.
Measure: Personnel
During the grant period, approximately how many overtime hours will be funded by
JAG?
Goal: 384
Measure: Personnel
During the grant period, how many personnel will have their salary or pay funded, at
least partially, with JAG funds?
Goal: 0
Measure: Personnel
How many new positions will be created with JAG funds during the grant period?
Application Ref # 2019-JAGC-3555 Section #3 Page 4 of 6
Contract # 2020-JAGC-DARE-9-Y5-163
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: 0
State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment - Questions for all recipients purchasing Equipment, Supplies, and
Technology Enhancements.
Measure: Equipment 1
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes. An itemized account of all items purchased during each reporting will be
completed and submitted as required.
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: LE General - Law enforcement questions for recipients of an award $25,000 or more.
Measure: LE01
How many sworn personnel with general arrest powers does your agency have on
staff?
Goal: 1371
Measure: LE02
Of the sworn personnel, how many are JAG funded?
Goal: 0
Measure: LE03
How many non -sworn employees does your agency have on staff?
Goal: 434
Measure: LE04
Of the non -sworn personnel, how many are JAG funded?
Goal: 0
Measure: LE05
Does your agency utilize a strategic management accountability system to gather
and disseminate information within the agency (e.g., CompStat, stratified policing)?
Strategic management accountability systems typically include a focus on the use of
relevant and timely data, the
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Contract # 2020-JAGC-DADE-9-Y5-163
Rule Reference 11D-M06 OGJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
production of reports detailing problems and actions taken to solve them, and regular
meetings with management to discuss strategies.
Goal: Yes
Measure: LEO6
Does your agency use any of the following deconfliction tools? Choose all that apply
from the following list: RISSafe, SAFETNet, Case Explorer, None of the above,
unsure/don't know.
Goal: Unsure/Don't Know.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #3 Page 6 of
Rule Reference 1.1 D-M06 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR 1 Vendor Number: 596000375
Budget:
Budget Category
Prime
Match
Total
Salaries and Benefits
$23,040.00
$0.00
$23,040.00
Contractual Services
$0.00
$0.00
$0.00
Expenses
$16,759.00
$0.00
$16,759.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$39,799.00
$0.00
$39,799.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated
income (PGI)?
No
Application Ref # 2019-JAGC-3555 Section #4 Page 1 of
Contract # 2020-JAGC-DADE-9-Y5-163
Rafe Reference 11D-M06 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide:
Budget Narrative:
The overtime allotted for each class will be a total of 4 hours (1 for preparation time and 3 hours for
class -room time). There will be three (3) Officers and one (1) Supervisor working each operation.
One (1) operation equals one 6-week Citizens On Patrol course, in which residents will receive a
certificate of completion after completing the coursework.
There will be a total of four Citizens On Patrol operations taught by the end of the grant period.
FYI JAG Countywide funds will support approximately 384 hours of overtime pay needed to
support this project, equipment for classes to be taught virtually, for recruitment efforts and
supplies Citizens On Patrol volunteers will need for their shifts once they are certified.
Note - one (1) operation equates to 6 classes. One (1) class equates to four (4) hours each.
24 sessions utilizing (1) Supervisor at $72.00 per hour (overtime rate with 1.45% FICA included) at
4 hours per session.
(24 X 1 X $72.00 X 4 hours = $6,912.00)
Supervisor Total = $6,912.00
24 Sessions utilizing 3 Officers for each session, at $56.00 per hour (overtime rate with 1.45%
FICA included) for 4 hours per session.
(24 X 3 X $56 x 4 hours = $16,128.00)
Officer Total = $16,128.00
Salaries and Benefits total - $23,040.00
Citizens On Patrol Equipment and Supplies (estimated costs):
1. Public Safety Traffic Vest- Visibility while directing traffic.
100 @ $32.94 = $3,294
2. Twill cap wlembroidery- Identification as a Citizen on Patrol (COP).
100 @ $13.50 = $1,350
3. Palo shirts- Identification as a Citizen on Patrol (COP).
100 @ $37.75 = $3,775
4, Virtual Meeting Subscription (one-year after purchase date) - Facilitate Virtual courses in the
event restrictions are not lifted.
1 @ $49.90 = $49.90
5. Long Raincoat for Traffic - To protect against rain while patrolling, working events and directing
traffic.
25 @ $125.00 = $3,125,00
6. 12 pack of stainless -steel whistles wllanyards- Directing traffic, alert drivers.
9 @ $19.99 = $179.91
7. Deluxe Fanny Pack - Storage of necessities while patrolling, pen & pad etc.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #4 Page 2 of 4
Rule Reference 11 D-9.006 OCJG-005 (rev, October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative (Continued):
100 @ $ 7.45 plus $45 set-up fee = $790.00
8. Retractor Banner Display - 31-112" - To assist with recruitment. Banner will display information
on COP program.
2 @ $198.00 = $396.00
9. Hemmed Open -Back Poly/Cotton Table Throw - Will be used to cover tables at recruitment
drives.
2 @ $226,80 = $453.60
10. 2 Computers with 3-year warranty- Will assist with officers conducting virtual trainings.
2 @ $1,467.83 = $2,935.65 (includes shipping)
11. Wireless Presentation Clicker Remote with green laser pointer and LCD display - Will help
switch through power point slides through the classes.
1 @ $49.99 = $49.99
12. Canopy tent commercial instant shelter with wheeled carry bag, bonus 4 canopy sand bags,
10x15 ft - Will provide shade and protection from the elements.
1 @ $359.95
Supplies Total= $16,759
SUMMARY:
TOTAL # OF OVERTIME HOURS: 384
TOTAL SALARY AND BENEFITS: $23,040
TOTAL EXPENSES: $16,759
GRANT REQUEST: $39,799
Project Total: $39,799,00
The City of Miami will be responsible for any additional costs incurred for this project. No warranty
on any other items.
Application Fief # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #4 Page 3 of 4
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: Expenses or Operating Capital Outlay included in the budget will be determine
through a competitive bid process.
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: Not applicable. Indirect costs are not included in the project budget.
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Not applicable. Contractual services are not included in the project budget.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #4 Page 4 of 4
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
SUBAWARD STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal JAG funds. FDLE, as the non-
federal pass -through entity and State Administering Agency (SAA) for this program, subawards JAG funds to eligible
units of government. All subawards made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of
government, the subrecipient will maintain required state and federal registrations and certifications for eligibility
under this program. For JAG -Countywide subawards, the designated County Coordinator for local units of
government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic
planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed, withholding of federal funds and/or termination of the project.
GENERA. REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide
https:lfoip.gov/financiatguidg/do'lpdfs/DOJ FinancialGulde.pdf
Office of Management and Budget (OMB) Uniform Grant Guidance (2 CFR Part 200)
Subpart A, Definitions
Subparts B-D, Administrative Requirements
Subpart E, Cost Principles
Subpart F, Audit Requirements and all applicable Appendices
Code of Federal Regulations: www.gpo.aovlfdsysl
2 C.F.R. §175.15(b), Award Term for Trafficking in Persons
28 C.F.R. §38, Equal Treatment for Faith -Based Organizations
28 C.F.R. § 66, U.S. Department of Justice Common Rule for State and Local Governments
28 C.F.R. § 83, Government -Wide Requirements for Drug -Free Workplace
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
http.11dos.myflorida.comlmedia/693574/general-records-scheduleasol-si.pdf and
http:lldos.mvflorida.com/media/698314/gs2-sl-2017-final.pdf
State of Florida Statutes
Section 215.971, F.S., Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
FY18 JAG Standard Conditions Page 1 of 16
Rev, 0412019
DEFINITIONS
Disallowed costs means those charges to a Federal
award that the Federal awarding agency or pass -
through entity determines to be unallowable, in
accordance with the applicable Federal statutes,
regulations, or the terms and conditions of the Federal
award.
Equipment means tangible personal property
(including information technology systems) having a
useful life of more than one year and a per -unit
acquisition cost which equals or exceeds the lesser of
the capitalization level established by the non -Federal
entity for financial statement purposes, or $5,000. See
also §§200.12 Capital assets, 200.20 Computing
devices, 200.48 General purpose equipment, 200.58
Information technology systems, 200.89 Special
purpose equipment, and 200.94 Supplies.
Grant agreement means a legal instrument of
financial assistance between a Federal awarding
agency or pass -through entity and a non -Federal
entity that, consistent with 31 U.S.C. 6302, 6304, is
used to enter into a relationship the principal purpose
of which is to transfer anything of value from the
Federal awarding agency or pass -through entity to the
non -Federal entity to carry out a public purpose
authorized by a law of the United States (see 31
U.S.C. 6101(3)); and not to acquire property or
services for the Federal awarding agency or pass -
through entity's direct benefit or use; and is
distinguished from a cooperative agreement in that it
does not provide for substantial involvement between
the Federal awarding agency or pass -through entity
and the non -Federal entity in carrying out the activity
contemplated by the Federal award.
Improper payment means any payment that should
not have been made or that was made in an incorrect
amount (including overpayments and underpayments)
under statutory, contractual, administrative, or other
legally applicable requirements and; Improper
payment includes any payment to an ineligible party,
any payment for an ineligible good or service, any
duplicate payment, any payment for a good or service
not received (except for such payments where
authorized by law), any payment that does not
account for credit for applicable discounts, and any
payment where insufficient or lack of documentation
prevents a reviewer from discerning whether a
payment was proper.
Micro -purchase means a purchase of supplies or
services using simplified acquisition procedures, the
aggregate amount of which does not exceed the
micro -purchase threshold. The non -Federal entity
uses such procedures in order to expedite the
completion of its lowest -dollar small purchase
transactions and minimize the associated
administrative burden and cost. The micro -purchase
threshold is set by the Federal Acquisition Regulation
FY18 JAG Standard Conditions
Rev. 04/2019
at 48 CFR Subpart 2.1 (Definitions). It is $3,500
except as otherwise discussed in Subpart 2.1 of that
regulation, but this threshold is periodically adjusted
for inflation.
Modified Total Direct Cost (MTDC) means all direct
salaries and wages, applicable fringe benefits,
materials and supplies, services, travel, and up to the
first $25,000 of each subaward (regardless of the
period of performance of the subawards under the
award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships,
participant support costs and the portion of each
subaward in excess of $25,000. Other items may only
be excluded when necessary to avoid a serious
inequity in the distribution of indirect costs, and with
the approval of the cognizant agency for indirect
costs.
Non -Federal entity is a state, local government,
Indian tribe, institution of higher education (]HE), or
nonprofit organization that carries out a Federal
award as a recipient or subrecipient.
Non-federal pass -through entity is a non -Federal
entity that provides a subaward to a subrecipient to
carry out part of a Federal program; the Florida
Department of Law Enforcement (FDLE) is the non-
federal pass -through entity for this agreement, also
referred to as the State Administering Agency (SAA).
Period of performance means the time during which
the non -Federal entity may incur new obligations to
carry out the work authorized under the Federal
award. The Federal awarding agency or pass -through
entity must include start and end dates of the period
of performance in the Federal award (see §§200.2.10
Information contained in a Federal award paragraph
(a)(5) and 200.331 Requirements for pass -through
entities„ paragraph (a)(1)(iv)).
Protected Personally Identifiable Information (Pil)
means an individual's first name or first initial and last
name in combination with any one or more of types of
Information, including, but not limited to social security
numbers; passport numbers; credit card numbers;
clearances; bank numbers; biometrics; date and place
of birth; mother's maiden name; criminal, medical, and
financial records; and educational transcripts. This
does not include PII that is required by law to be
disclosed. (See also § 200.79 Personally Identifiable
Information (PII)).
Questioned cost means a cost that is questioned by
the auditor because of an audit finding 1) that resulted
from a violation or possible violation of a statute,
regulation, or the terms and conditions of a Federal
award, including for funds used to match Federal
funds; 2) where the costs, at the time of the audit, are
not supported by adequate documentation; or 3)
where the costs incurred appear unreasonable and do
Page 2 of 16
not reflect the actions a prudent person would take in
the circumstances.
Simplified acquisition threshold means the dollar
amount below which a non -Federal entity may
purchase property or services using small purchase
methods. Non -Federal entities adopt small purchase
procedures in order to expedite the purchase of items
costing less than the simplified acquisition threshold.
The simplified acquisition threshold is set by the
Federal Acquisition Regulation at 48 C.F.R. Subpart
2.1 (Definitions) and in accordance with 41 U.S.G. §
1908. As of the publication of this part, the simplified
acquisition threshold is $150,000, but this threshold is
periodically adjusted for inflation. (Also see definition
of Micro -purchase, 2 C.F.R.§ 200.67)
Subaward is an award provided by a pass -through
entity to a subrecipient for the subrecipient to carry
out part of a Federal award received by the pass -
through entity. It does not include payments to a
contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be
provided through any form of legal agreement,
including an agreement that the pass -through entity
considers a contract.
Subreciplent means a non -Federal entity that
receives a subaward from a pass -through entity to
carry out part of a Federal program; but does not
include an individual that is a beneficiary of such
program. A subrecipient may also be a recipient of
other Federal awards directly from a Federal
awarding agency.
Supplies means all tangible personal property other
than those described in §200.33 Equipment. A
computing device is a supply if the acquisition cost is
less than the lesser of the capitalization level
established by the non -Federal entity for financial
statement purposes or $5,000, regardless of the
length of its useful life. See also §§200.20 Computing
devices and 200.33 Equipment,
SECTION[: TERMS AND
CONDITIONS
1.0 Payment Contingent on Appropriation and
Available Funds - The State of Florida's
obligation to pay under this agreement is
contingent upon an annual appropriation by the
Florida Legislature. Furthermore, the obligation
of the State of Florida to reimburse subrecipients
for incurred costs is subject to available federal
funds.
2.0 Commencement of Project - If a project is not
operational within 60 days of the original start
date of the award period, the subrecipient must
report by letter to the Department the steps taken
to initiate the project, the reasons for delay, and
FY18 JAG Standard Conditions
Rev. 04f2019
the expected start date.
If a project is not operational within 90 days of the
original start date of the award period, the
subrecipient must submit a second statement to
the Department explaining the implementation
delay.
Upon receipt of the ninety (90) day letter, the
Department shall determine if the reason for
delay is justified or shall, at its discretion,
unilaterally terminate this agreement and re -
obligate subaward funds to other Department
approved projects. The Department, where
warranted by extenuating circumstances, may
extend the starting date of the project past the
ninety (90) day period, but only by formal written
adjustment to this agreement.
3.0 Supplanting - The subrecipient agrees that
funds received under this award will not be used
to supplant state or local funds, but will be used
to increase the amounts of such funds that
would, in the absence of federal funds, be made
available for law enforcement activities.
4.0 Personnel Changes - The subrecipient agrees
to promptly notify the Department through the
SIMON Help Desk of any change in chief officials
or key project staff, including changes to contact
information or title changes_ The subrecipient
acknowledges that some changes in points of
contact will require formal grant adjustment to
reflect the change in the agreement.
5.0 Non -Procurement, Debarment and
Suspension - The subrecipient agrees to comply
with Executive Order 12549, Debarment and
Suspension and 2 C.F.R. § 180, "OMB
Guidelines To Agencies On Government wide
Debarment And Suspension (Non -procurement)".
These procedures require the subrecipient to
certify it shall not enter into any lower tiered
covered transaction with a person who is
debarred, suspended, declared ineligible or is
voluntarily excluded from participating in this
covered transaction, unless authorized by the
Department. If the subaward is $100,000 or
more, the sub recipient and implementing agency
certify that they and their principals:
1) Are not presently debarred, suspended,
proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a
state or federal court, or voluntarily excluded
from covered transactions by any federal
department or agency;
2) Have not within a three-year period
preceding this application been convicted of
or had a civil judgment rendered against
them for commission of fraud or a criminal
Page 3 of 16
offense in connection with obtaining,
attempting to obtain, or performing a public
(federal, state, or local) transaction or
contract under a public transaction; violation
of federal or state antitrust statutes or
commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records,
making false statements, or receiving stolen
property;
3) Are not presently indicted for or otherwise
criminally or civilly charged by a
governmental entity (federal, state, or local)
with commission of any of the offenses 10.0
enumerated in paragraph (1)(b) of this
certification; and
4) Have not within a three-year period
preceding this application had one or more
public transactions (federal, state, or local)
terminated for cause or default.
6.0 Federal Restrictions on Lobbying - In general,
as a matter of federal law, federal funds may not 11.0
be used by any subrecipient at any tier, either
directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of
government. See 18 U.S.C. § 1913.
Another federal law generally prohibits federal
funds from being used by any subrecipient at any
tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of
Congress, or Congress (or an official or
employee of any of them) with respect to the
awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31
U.S.C. § 1352,
7.0 State Restrictions on Lobbying - In addition to
the provisions contained above, the expenditure
of funds for the purpose of lobbying the
legislature or a state agency is prohibited under
this agreement.
8.0 Additional Restrictions on Lobbying - The
condition, means an adult facility or detention
center owned and/or operated by city, county, or
municipality, It does not include juvenile
detention centers. "Pay -to -stay" programs as
referenced in this condition, means a program by
which extraordinary services, amenities and/or
accommodations, not otherwise available to the
general inmate population, may be provided,
based upon an offender's apparent ability to pay,
such that disparate conditions of confinement are
created for the same or similar offenders within a
jurisdiction.
The Coastal Barrier Resources Act - The
subrecipient will comply and assure the
compliance of all contractors with the provisions
of the Coastal Barrier Resources Act (P.L. No.
97-348) dated October 19, 1982 (16 USC 3501 et
seq.) which prohibits the expenditure of most new
federal funds within the units of the Coastal
Barrier Resources System.
Background Check - Whenever a background
screening for employment or a background
security check is required by law for employment,
unless otherwise provided by law, the provisions
of § 435, F.S. shall apply.
All employees in positions designated by law as
positions of trust or responsibility shall be
required to undergo security background
investigations as a condition of employment and
continued employment. For the purposes of the
subsection, security background investigations
shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and
checks in this subsection, statewide criminal and
juvenile records checks through the Florida
Department of Law Enforcement, and federal
criminal records checks through the Federal
Bureau of Investigation, and may include local
criminal records checks through local law
enforcement agencies.
Such background investigations shall be
conducted at the expense of the employing
agency or employee.
subrecipient understands and agrees that it 12.0 Privacy Certification - The subrecipient must
cannot use any federal funds, either directly or comply with all confidentiality requirements of 34
indirectly, in support of the enactment, repeal, U.S.G. § 10231 and 28 C.F.R. § 22 that are
modification or adoption of any law, regulation or applicable to collection, use, and revelation of
policy, at any level of government, without the data or information. Subrecipient further agrees,
express prior written approval of the Office of as a condition of grant approval, to submit a
Justice Programs. Privacy Certificate that is in accord with
requirements of 28 C.F.R. §§ 22 and, in
9.0 "Pay -to -Stay" - Funds from this award may not particular, 22.23. Privacy Certification forms must
be used to operate a "pay -to -stay" program in be signed by the subrecipient or implementing
any local jail. Furthermore, no funds may be agency chief official or an individual with formal,
given to local jails that operate "pay -to -stay" written signature authority for the chief official.
programs. "Local jail", as referenced in this
FY18 JAG Standard Conditions Page 4 of 16
Rev. 0412019
13.0 Conferences and Inspection of Work -
Conferences may be held at the request of any
party to this agreement. At any time, a
representative of the Department, of the U.S.
Department of Justice, or the Auditor General of
the State of Florida, have the right of visiting the
project site to monitor, inspect and assess work
performed under this agreement.
14.0 Insurance for Real Property and Equipment -
The subrecipient must, at a minimum, provide the
equivalent insurance coverage for real property
and equipment acquired or improved with 3.0
Federal funds as provided to property owned by
the non -Federal entity.
15.0 Flood Disaster Protection Act - The sub
recipient will comply with Section 102(a) of the
Flood Disaster Protection Act of 1973, Public Law
93-234, 87 Stat. 975, requiring that the purchase
of flood insurance in communities where such
insurance is available as a condition of the
receipt of any federal financial assistance for
construction or acquisition purposes for use in
any area that has been identified as an area
having special flood hazards.
16.0 Immigration and Nationality Act - No public
funds will intentionally be awarded to any
contractor who knowingly employs unauthorized
alien workers, constituting a violation of the
employment provisions contained in 8 U.S.C.
Section 1324a(e), Section 274A(e) of the
Immigration and Nationality Act ("INA"). The
Department shall consider the employment by
any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by
the subrecipient of the employment provisions
contained in Section 274A(e) of the INA shall be
grounds for unilateral cancellation of this contract
by the Department.
SECTION II: CIVIL RIGHTS
REQUIREMENTS
1.0 Participant Notification of Non-discrimination
FDLE does not discriminate on the basis of race,
color, religion, national origin, sex, disability or
age in the delivery of services, benefits or in
employment.
must submit an EEO Certification annually within
120 days of award.
Equal Employment Opportunity Program
(ESOP) - A subrecipient or implementing agency
must comply with all applicable requirements in
28 C.F.R. §42, Subpart E.
Subrecipients are advised to use the Office for
Civil Rights EEO Reporting Tool to satisfy this
condition (hft s://o' ov/aboutlocrteeo .htm).
Title IX of the Education Amendments of 1972
If the subrecipient operates an education
program or activity, the subrecipient must comply
with all applicable requirements of 28 C.F.R. §
54, "Nondiscrimination on the basis of sex in
education programs or activities receiving federal
financial assistance."
4.0 Equal Treatment for Faith Based Organizations
The subrecipient at any tier, must comply with all
applicable requirements of 28 C.F.R. § 38, "Equal
Treatment for Faith Based Organizations"
specifically including the provision for written
notice to current or prospective program
beneficiaries.
5.0 Americans with Disabilities Act - Subrecipients
must comply with the requirements of the
Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination on the
basis of disability including provision to provide
reasonable accommodations.
6.0 Section 504 of the Rehabilitation Act of 1973
(28 C.F.R. § 42, Subpart G) - Subrecipients must
comply with all provisions prohibiting
discrimination on the basis of disability in both
employment and the delivery of services.
7.0 Age Discrimination Act of 1975 - Subrecipients
must comply with all requirements in Subpart I of
28 C.F.R. §42 which prohibits discrimination
based on age in federally assisted programs.
8.0
2.0 Title VI of the Civil Rights Act of 1964 - The
subrecipient at any tier, must comply with all
applicable requirements of 28 CFR § 42,
specifically including any applicable requirements
in Subpart E that relate to an equal employment
opportunity program. 9.0
Equal Employment Opportunity Certification
(EEOC) - A subrecipient or implementing agency
FY18 JAG Standard Conditions
Rev. 04/2019
Limited English Proficiency (LEP) - In
accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. § 2000d, Subrecipients of federal
financial assistance must take reasonable steps
to provide meaningful access to their programs
and activities for persons with LEP. FDLE
strongly advises subrecipients to have a written
LEP Language Access Plan. For more
information visit www,lep.gov.
Finding of Discrimination - In the event a
federal or state court or federal or state
administrative agency makes, after a due
process hearing, a finding of discrimination on
the grounds of race, color, religion, national
Page 5 of 16
origin, sex, or disability against a subrecipient of
funds, the subrecipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights,
Office of Justice Programs.
10.0 Filing a Complaint - If the subrecipient or any of
its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they
may file a complaint with the subrecipient, with
FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to
FDLE at Office of the Inspector General, Post
Office Box 1489, Tallahassee, Florida 32302-
1489, or online at info(d)fdle.state.fl.us. Any
discrimination complaints filed with FDLE will be
reviewed by FDLE's Inspector General and
referred to the Office for Civil Rights, the Florida
Commission on Human Relations, or the Equal
Employment Opportunity Commission, based on
the nature of the complaint.
Discrimination complaints may also be submitted
to the Office for Civil Rights, Office of Justice
Programs, U.S. Department of Justice, 810 71h
Street, Northwest, Washington, D.C. 20531, or by
phone at (202) 307-0690.
11.0 Retaliation - In accordance with federal civil
rights laws, the subrecipient shall not retaliate
against individuals for taking action or
participating in action to secure rights protected
by these laws.
12.0 Non-discrimination Contract Requirements -
Subrecipients must include comprehensive Civil
Rights nondiscrimination provisions in all
contracts funded by the subrecipient.
13.0 Pass -through Requirements - Subrecipients
are responsible for the compliance of contractors
and other entities to whom they pass -through
funds including compliance with all Civil Rights
requirements. These additional tier subrecipients
must be made aware that they may file a
discrimination complaint with the subrecipient,
with FDLE, or with the USDOJ Office for Civil
Rights and provided the contact information.
SECTION Ill: FINANCIAL
REQUIREMENTS AND
RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting
Procedures - All expenditures and cost
accounting of funds shall conform to the DOJ
Grants Financial Guide, the 28 C.F.R. § 66, and
2 C.F.R. § 200 as applicable, in their entirety.
Subrecipients are required to establish and
maintain adequate accounting systems and
FYI JAG Standard Conditions
Rev. 0412019
financial records and to accurately account for
funds awarded to them. Financial management
systems must be able to record and report on the
receipt, obligation, and expenditure of grant
funds; and able to accommodate a fund and
account structure to separately track receipts,
expenditures, assets, and liabilities for awards,
programs, and additional tiered subrecipients.
The awarded funds may or may not be an
interest bearing account, but any earned interest
must be used for program purposes and
expended before the federal grant period end
date. Any unexpended interest remaining at the
end of the federal grant period must be submitted
to the Office of Criminal Justice Grants for
transmittal to DOJ.
2.0 Match - The value or amount of any "non-federal
share," "match," or cost -sharing contribution
incorporated into the approved budget is part of
the "project cost" for purposes of the 2 C.F.R. §
200 Uniform Requirements, and is subject to
audit. In general, the rules and restrictions that
apply to award funds from federal sources also
apply to funds in the approved budget that are
provided as "match" or through "cost sharing."
SECTION IV: SUBAWARD
MANAGEMENT AND REPORTING
REQUIREMENTS
1.0 Obligation of Subreciplent Funds - Subaward
funds shall not under any circumstances be
obligated prior to the effective date, or
subsequent to the termination date, of the period
of performance. Only project costs incurred on or
after the effective date, and on or prior to the
termination date of the subrecipient's project are
eligible for reimbursement. All payments must be
completed within forty-five (45) days of the end of
the subaward period of performance.
2.0 Use of Funds - Grant funds may be used only
for the purposes in the subrecipient's approved
application. Subrecipients shall not undertake
any work or activities not described in the
approved grant award, and that use staff,
equipment, or other goods or services paid for
with grant funds, without prior written approval
from FDLE's Office of Criminal Justice Grants
(OCJG).
3.0 Advance Funding - Advance funding may be
provided to a subrecipient upon a written request
to the Department. The request must be
electronically signed by the subreciplent or
implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
4.0 Performance and Reporting
Page 6 of 16
Reporting Time Frames - The Project Director,
Application Manager, or Performance Contacts
shall submit Monthly or Quarterly Project
Performance Reports to the Department, within
fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is
extended beyond the "original" project period,
additional Project Performance Reports shall be
submitted.
Failure to Submit - Performance Reports that
are not complete, accurate, and timely may result
in sanctions, as specified in Section IV,
Subaward Management and Reporting
Requirements.
Report Contents - Performance Reports must
include a response to all objectives included in
your subaward. A detailed response is required in
the narrative portion for yes/no performance
objectives. Submitted performance reports must
clearly articulate, where appropriate,
performance during the execution of the award
has met a standard against which the
subrecipient's performance can be measured.
The narrative must also reflect on
accomplishments for the period and identify
problems with project implementation and
address actions being taken to resolve the
problems. Additional information may be required
if necessary to comply with federal reporting
requirements.
Requirement for Data on Performance and
Effectiveness Linder the Award - The
subrecipient must collect and maintain data that
measures the performance and effectiveness of
work under this award. The data must be
provided to OCJG in the manner (including within
the timeframes) specified by OCJG. Data
collection supports compliance with the
Government Performance and Results Act
(GPRA) and the GPRA Modernization Act of
2010, and other applicable laws.
Financial Consequences for Failure to
Perform - In accordance with s. 215.971 F.S.,
payments for state and federal financial
assistance must be directly related to the scope
of work and meet the minimum level of
performance for successful completion. If the
subrecipient fails to meet the minimum level of
service or performance identified in this
agreement, or is customary for subawards, then
the Department will apply financial consequences
commensurate with the deficiency. Financial
consequences may include but are not limited to
withholding payments or reimbursement until the
deficiency is resolved, tendering only partial
payment/reimbursement, imposition of other
financial consequences according to the
FY18 JAG Standard Conditions
Rev. 04/2019
Standard Conditions as applicable, and/or
termination of contract and requisition of goods or
services from an alternate source. Any payment
made in reliance on subrecipient's evidence of
performance, which evidence is subsequently
determined to be erroneous, will be immediately
due to the Department as an overpayment.
5.0 Grant Adjustments - Subrecipients must submit
a grant adjustment through SIMON for major
substantive changes such as changes in project
activities or scope of the project, target
populations, service providers, implementation
schedules, project director, and designs or
research plans set forth in the approved
agreement and for any budget changes that
affect a cost category that was not included in the
original budget. Adjustments are also required
when there will be a transfer of 10°% or more of
the total budget between budget categories, or
there is an indirect cost rate category change.
Subrecipients may transfer up to 10% of the total
budget between current, approved budget
categories without prior approval as long as the
funds are transferred to an existing line item.
Under no circumstances can transfers of funds
increase the total budgeted award.
Requests for changes to the subaward
agreement must be electronically signed by the
subrecipient or implementing agency's chief
official or the chief official's designee.
All requests for changes must be submitted in
SIMON no later than thirty (30) days prior to grant
expiration date.
6.0 Financial Expenditures and Reporting
Reporting Requirements - The subrecipient
shall have a choice of submitting either a Monthly
or a Quarterly Project Expenditure Report to the
Department. Project Expenditure Reports are due
thirty (30) days after the end of the reporting
period. In addition, if the subaward period is
extended, additional Project Expenditure Reports
shall be submitted.
All project expenditures for reimbursement of
subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed
and provided by the Office of Criminal Justice
Grants (OCJG) through the SIMON (Subgrant
Information Management Online).
All Project Expenditure Reports shall be
submitted in sufficient detail for proper pre -audit
and post -audit.
Page 7 of 16
All reports must relate financial data to
performance accomplishments.
Before the "final" Project Expenditure Report will
be processed, the subrecipient must submit to
the Department all outstanding project reports
and must have satisfied all special conditions.
Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
Reports are to be submitted even when no
reimbursement is being requested.
Submission - The report must be electronically
signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief
Financial Officer designee.
7.0 Project Generated Income (PGI) - All income
generated as a direct result of a sub project shall
be deemed program income. Program income
from asset seizures and forfeitures is considered
earned when the property has been adjudicated
to the benefit of the plaintiff (i.e., law enforcement
entity).
Required Reports - The subrecipient shall
submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty (30) days
after the end of the reporting period covering
subaward project generated income and
expenditures during the previous quarter.
PGI Expenditure - Program income should be
used as earned and expended as soon as
possible and used to further the objects in which
the award was made,
Submission - PGI Earnings and Expenditures
reports must be electronically signed by the
subrecipient or implementing agency's chief
financial officer or the chief financial officer's
designee.
Unexpended PGI - If any PGI remains unspent
after the subaward ends, the subrecipient must
continue submitting quarterly PGI reports until all
funds are expended.
Additionally, any unexpended PGI remaining at
the end of the federal grant period must be
submitted to OCJG for transmittal to the Bureau
of Justice Assistance.
8.0 Subrecipient Integrity and Performance
Matters - Requirement to report information on
certain civil, criminal, and administrative
proceedings to OCJG, SAM and FAPIIS.
The subrecipient must comply with any and all
applicable requirements regarding reporting of
FYI JAG Standard Conditions
Rev. 0412019
information on civil, criminal, and administrative
proceedings connected with (or connected to the
performance of) either this award or any other
grant, cooperative agreement, or procurement
contract from the federal government. Under
certain circumstances, subrecipients of OJP
awards are required to report information about
such proceedings, through the federal System for
Award Management ("SAM"), to the designated
federal integrity and performance system
("FAPIIS").
SECTION V: MONITORING AND
AUDITS
1.0 Access to Records - The Florida Department of
Law Enforcement, the Auditor General of the
State of Florida, the U.S. Department of Justice,
the U.S. Comptroller General or any of their duly
authorized representatives, shall have access to
books, documents, papers and records of the
subrecipient, implementing agency and
contractors for the purpose of audit and
examination according to the Financial Guide and
the 28 C.F.R. § 66. At any time, a representative
of the Department, the U.S. Department of
Justice, or the Auditor General of the State of
Florida, have the right to visit the project site to
monitor, inspect and assess work performed
under this agreement.
The Department reserves the right to unilaterally
terminate this agreement if the subrecipient,
implementing agency, or contractor refuses to
allow public access to all documents, papers,
letters, or other materials subject to provisions of
s. 119, F.S., unless specifically exempted and/or
made confidential by operation of s. 119, F.S.,
and made or received by the subrecipient or its
contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or
the General Accounting Office, through any
authorized representative, access to and the right
to examine all paper or electronic records related
to the financial assistance.
2.0 Monitoring - The recipient agrees to comply with
FDLE's grant monitoring guidelines, protocols,
and procedures; and to cooperate with FDLE on
all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient
agrees to provide FDLE all documentation
necessary to complete monitoring of the award.
Further, the recipient agrees to abide by
reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with
grant monitoring activities may result in sanctions
affecting the recipient's award, including, but not
limited to: withholding and/or other restrictions on
Page 8 of 16
the recipient's access to funds, referral to the
Office of the Inspector General for audit review,
designation of the recipient as a FDLE High Risk
grantee, or termination of award(s).
3.0 Property Management - The subreciplent shall
establish and administer a system to protect,
preserve, use, maintain and dispose of any
property furnished to it by the Department or
purchased pursuant to this agreement according
to federal property management standards set
forth in the DOJ Grants Financial Guide, and 28
C.F.R. § 66. This obligation continues as long as
the subrecipient retains the property,
notwithstanding expiration of this agreement.
Property Use - The subrecipient must use
equipment acquired under a Federal award for
the authorized purposes of the project during the
period of performance, or until the property is no
longer needed. Subrecipients must use, manage
and dispose of equipment acquired under a
Federal award in accordance with ss. 274, F.S.
Tangible Property and 200.313, F.S., Equipment,
4.0 Subaward Closeout - A Financial Closeout Audit
shall be submitted to the Department within forty-
five (45) days of the end date of the performance
period.
The Financial Closeout Audit report located in
SIMON must be electronically signed by the
subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer
designee.
Subaward Closeout will be initiated by the
Department after the Financial Closeout has
been completed and approved. Failure to submit
closeout reports timely will result in an
Administrative Closeout by the Department.
5.0 High Risk Subrecipients - If a subrecipient is
designated "high risk" by a federal grant -making
agency, currently or at any time during the course
of the period of performance under this award,
the subrecipient must disclose that fact and
certain related information to FDLE's OCJG. For
purposes of this disclosure, high risk includes any
status under which a federal awarding agency
provides additional oversight due to the
subrecipient's past perfomnance, or other
programmatic or financial concerns with the
subrecipient. The subrecipient's disclosure must
include the following: 1, The federal awarding
agency that currently designates the subrecipient
high risk, 2. The date the subrecipient was
designated high risk, 3. The high -risk point of
contact at that federal awarding agency (name,
phone number, and email address), and 4. The
reasons for the high -risk status, as set out by the
federal awarding agency.
FYI JAG Standard Conditions
Rev. 04/2019
6.0 Imposition of Additional Requirements - The
subrecipient agrees to comply with any additional
requirements that may be imposed by OCJG
during the period of performance for this award, if
the subrecipient is designated as "high risk" for
purposes of the DOJ high -risk grantee list.
7.0 Retention of Records - The subrecipient shall
maintain all records and documents for a
minimum of five (5) years from the date of the
final financial statement and be available for audit
and public disclosure upon request of duly
authorized persons. The subrecipient shall
comply with State of Florida General Records
Schedule GS1-SL for State and Local
Government Agencies:
httos://dos. myfl orid a.comlmed ia/693576_las 1-sl-
2017-final.odf .
8.0 Disputes and Appeals - The Department shall
make its decision in writing when responding to
any disputes, disagreements, or questions of fact
arising under this agreement and shall distribute
its response to all concerned parties. The
subrecipient shall proceed diligently with the
performance of this agreement according to the
Department's decision. If the subrecipient
appeals the Department's decision, the appeal
also shall be made in writing within twenty-one
(21) calendar days to the Department's clerk
(agency clerk). The subrecipient's right to appeal
the Department's decision is contained in § 120,
F.S., and in procedures set forth in Rule 28-
106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, F.S.
9.0 Failure to Address Audit Issues - The
subrecipient understands and agrees that FDLE's
OCJG may withhold award funds, or may impose
award conditions or other related requirements, if
(as determined by OCJG) the subrecipient does
not satisfactorily and promptly address
outstanding issues from audits required by the 2
C.F.R. § 200 Uniform Requirements (or by the
terms of this award), or other outstanding issues
that arise in connection with audits,
investigations, or reviews.
10.0 Single Annual Audit - Subrecipients that expend
$750,000 or more in a year in federal awards
shall have a single audit or program -specific audit
conducted for that year. The audit shall be
performed in accordance with the OMB 2 C.F.R.
§ 200 Subpart F — Audit Requirements and other
applicable federal law. The contract for this
agreement shall be identified in the Schedule of
Federal Financial Assistance in the subject audit.
The contract shall be identified as federal funds
passed through the Florida Department of Law
Enforcement and include the contract number,
Page 9 of 16
GFDA number, award amount, contract period,
funds received and disbursed. When applicable,
the subrecipient shall submit an annual financial
audit that meets the requirements of 2 G.F.R. §
200 Subpart F, "Audit Requirements" s. 215.97,
F_S., "Florida Single Audit Act" and Rules of the
Auditor General, Chapter 10.550, and Chapter
10.650, "Local Governmental Entity Audits" and
"Florida Single Audit Act Audits Nonprofit and
For -Profit Organizations."
A complete audit report that covers any portion of
the effective dates of this agreement must be
performed and submitted to the Federal Audit
Clearinghouse within the earlier of thirty (30)
calendar days after receipt of the auditor's
report(s), or nine (9) months after the end of the
audit'period. Submissions must include required
elements described in Appendix X to 2 C.F.R. §
200 on the specified Data Collection Form (Form
SF -SAC).
Records shall be made available upon request
for a period of five (5) years from the date the
audit report is issued, unless extended in writing
by the Department.
Subrecipients that expend less than $750,000 in
federal awards during a fiscal year are exempt
from the Single Audit Act audit requirements for
that fiscal year. In this case, written notification, in
the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the
subrecipient is exempt. This notice shall be
provided to the Department no later than March 1
following the end of the fiscal year.
SECTION VI; SUBAWARD
PROCUREMENT AND COST
PRINCIPLES
1.0 Procurement Procedures - Subrecipients must
have written procedures for procurement
transactions. Procedures must conform to
applicable Federal law and the standards in 2
C.F.R. §§ 200.318-326.
This condition applies to agreements that OCJG
considers to be a procurement "contract", and not
a second tier subaward.
The details of the advance approval requirement
to use a noncompetitive approach in a
procurement contract under this award are posed
on the OJP website at
https:l/oip.gov/funding/Explore/NoncomoetitivePr
nriwomant htm
Additional information on Federal purchasing
guidelines can be found in the Guide to
FY18 JAG Standard Conditions
Rev. 04/2019
Procurements Under DOJ Grants and
Cooperative agreements at
hftps:lloip.gov/fund ing/Implement/Resourc,es/Gui
d eToProcurem entProcedures. pdf.
2.0 Cost Analysis - A cost analysis must be
performed by the subrecipient if the cost or price
is at or above the $35,000 acquisition threshold
and the contract was awarded non -competitively
in accordance with s. 216.3475, F.S. The
subrecipient must maintain records to support the
cost analysis, which includes a detailed budget,
documented review of individual cost elements
for allowability, reasonableness, and necessity.
See also Chief Financial Officer Memorandum
No. 02 (2012-2013).
3.0 Allowable Costs - Allowance for costs incurred
under the subaward shall be determined
according to the general principles and standards
for selected cost items set forth in the DOJ
Grants Financial Guide, 28 C.F.R. § 66, "Uniform
Administrative Requirements for Grants and
Cooperative Agreements to State and Local
Governments", and 2 C.F.R. § 200.405(e), "Cost
Principles"_
4.0 Unallowable Costs - Payments made for costs
determined to be unallowable by either the
Federal awarding agency, or the Department,
either as direct or indirect costs, must be
refunded (including interest) to FDLE and the
Federal Government in accordance with
instructions that determined the costs are
unallowable unless state or Federal statute or
regulation directs otherwise. See also 2 C.F.R.
§§ 200.300-309.
5.0 Indirect Cost Rate - A subrecipient that is
eligible to use the "de minimis" indirect cost rate
described in 2 C.F.R. § 200.414(f), and elects to
do so, must advise OCJG in writing of both its
eligibility and its election, and must comply with
all associated requirements in the 2 C.F.R. § 200
and Appendix VII.
6.0 Sole Source - If the project requires a non-
competitive purchase from a sole source, the
subrecipient must complete the Sole Source
Justification for Services and Equipment Form
and submit to OCJG upon application for pre -
approval. If the subrecipient is a state agency
and the cost meets or exceeds $150,000, the
subreciplent must also receive approval from the
Department of Management Services (DMS) (s.
287.057(5), F.S.). The Sole Source form must be
signed by the subreciplent or implementing
agency chief official or chief official designee.
Additional details on the sole source requirement
can be found at 2 C.F.R. § 200 and the DOJ
Grants Financial Guide.
7.0 Personal Services - Subrecipients may use
Page 10 of 16
grant funds for eligible personal services
including salaries, wages, and fringe benefits,
including overtime in accordance with the DOJ
Grants Financial Guide Section 3.9 -
Compensation for Personal Services, consistent
with the principles set out in 2 C.F.R. § 200,
Subpart E and those permitted in the federal
program's authorizing legislation. Subrecipient
employees should be compensated with overtime
payments for work performed in excess of the
established work week and in accordance with
the subrecipient's written compensation and pay
plan.
Documentation - Charges for salaries, wages,
and fringe benefits must be supported by a
system of internal controls providing reasonable
assurance that charges are accurate, allowable,
and properly allocated. Documentation
supporting charges must be incorporated into the
official records of the organization.
Charges made to the Personnel Budget Category
must reasonably reflect the total time and activity
for which the employee is compensated by the
organization and cover both federally funded and
all other activities. The records may include the
use of subsidiary records as defined in the
organization's written policies. Where grant
subrecipients work on multiple grant programs or
cost activities, documentation must support a
reasonable allocation or distribution of costs
among specific activities or cost objectives.
8.0 Contractual Services - The subrecipient must
maintain written standards of conduct covering
conflicts of interest and governing the actions of
its employees engaged in the selection, award
and administration of contracts as described in 2
C.F.R. § 200.318, General procurement.
Requirements for Contractors of
Subrecipients - The subrecipient assures the
compliance of all contractors with the applicable
provisions of Title I of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended 42
U.S.C. § 3711 et seq.; the provisions of the
current edition of the DOJ Grants
Financial Guide(httns:Hoirr.aov/financialguide/doll
dfs/DOJ Financia[Guide. df)i and all other
applicable federal and state laws, orders,
circulars, or regulations. The subrecipient must
pass -through all requirements and conditions
applicable to the federal grant award/subaward to
any subcontract. The term "contractor" is used
rather than the term "vendor" and means an
entity that receives a contract as defined in 2
G.F.R. § 200.22, the nature of the contractual
relationship determines the type of agreement.
Approval of Consultant Contracts
Compensation for individual consultant services
FY18 JAG Standard Conditions
Rev, 0412019
must be reasonable and consistent with that paid
for similar services in the marketplace. The
Federal awarding agency and pass -through entity
must review and approve in writing all consultant
contracts prior to employment of a consultant
when the individual compensation rate exceeds
$650 (excluding travel and subsistence costs) per
eight -hour day, or $81.25 per hour. A detailed
justification must be submitted to and approved
by FDLE, who will coordinate written approval of
the Federal awarding agency, prior to
subrecipient obligation or expenditures of such
funds. Approval shall be based upon the
contract's compliance with requirements found in
the Financial Guide Section 3.6 Consultant
Rates, 28 C.F.R. § 66, and applicable state
statutes. The Department's approval of the
subrecipient agreement does not constitute
approval of individual consultant contracts or
rates. If consultants are hired through a
competitive bidding process (not sole source),
the $650 threshold does not apply.
FFATA Reporting Requirements - Subrecipients
that enter into subawards of $25,000 or more
should review the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), website
for additional reporting requirements at
httos Hoic.aov/funding/Explore/FFATA.htm
9.0 Travel and Training - The cost of all travel shall
be reimbursed according to the subrecipient's
written travel policy. If the subrecipient does not
have a written travel policy, cost of all travel will
be reimbursed according to State of Florida
Travel Guidelines § 112.061, F.S. Any foreign
travel must obtain prior written approval from the
Federal awarding agency and pass -through
entity.
10.0 Expenses Related to Conferences, Meetings,
Trainings, and Other Events - Subgrant funds
requested for meetings, retreats, seminars,
symposia, events, and group training activities
and related expenses must receive written pre -
approval from the Federal awarding agency and
pass -through entity and comply with all
provisions in 2 C.F.R. § 200.432 and DOJ Grants
Financial Guide Section 3.10; Conference
Approval, Planning, and Reporting. Subgrant
applications requesting approval for meeting,
training, conference, or other event costs must
include a completed Conference & Events
Submission Form for approval prior to obligating
subgrant funds for these purposes.
11.0 Training and Training Materials — Any training
or training materials that has been developed or
delivered with grant funding under this award
must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees,
available at
Page 11 of 16
www.o'p.qovlfundingloiptrainingguidingpri nciples.
him.
12.0 Publications, Media and Patents Ownership of
Data and Creative Material - Ownership of
material, discoveries, inventions, and results
developed, produced, or discovered subordinate
to this agreement is governed by the terms of the
DOJ Grants Financial Guide, 28 C.F.R. §§ 66,
and 200.31b.
Publication or Printing of Materials -
Publication costs for electronic and print media,
including distribution, promotion, and general
handling are allowable. If these costs are not
identifiable with a particular direct cost objective,
it should be allocated as indirect costs.
Publication includes writing, editing, and
preparing the illustrated material (including
videos and electronic mediums).
Subrocipients must request pre -approval in
writing for page charges for professional journal
publications. All publication materials must
comply with provisions in 2 C.F.R. § 200.461 and
DOJ Grants Financial Guide, Section 3.9;
Allowable Costs — Publication.
Subrecipients must submit for review and
approval one (1) copy of any written materials to
be published, including web -based materials and
website content, to be paid under this award at
least thirty (30) days prior to the targeted
dissemination date.
All electronic and print materials paid under this
award must contain the following statements
identifying the federal award:
"This project was supported by Award No.
20IB-MU-BX-0292 awarded by the
Bureau of Justice Assistance, Office of
Justice programs_ The opinions, findings,
and conclusions or recommendations
expressed in this
publication/program/exhibition are those of
the authors and do not necessarily reflect
the views of the Department of Justice or
grant -making component."
Any website funded in whole or in part under this
award must include the same statement on the
home page, on all major entry pages (i.e., pages
(exclusive of documents) whose primary purpose
is to navigate the user to interior content), and on
any pages from which a visitor may access or
use a web -based service, including any pages
that provide results or outputs from the service.
Patents - Subrecipients are subject to applicable
regulations governing patents and inventions,
FY18 JAG Standard Conditions
Rev. 0412019
including government wide regulations issued by
the Department of Commerce (27 C.F.R. § 401
and 2 C.F.R. § 200.315(c)).
Subrecipients must promptly and fully report to
FDLE and the Federal awarding agency if any
program produces patentable items, patent
rights, processes, or inventions, in the course of
work sponsored under this award.
13.0 Information Technology Projects
Criminal Intelligence Systems - The
subrecipient agrees that any information
technology system funded or supported by the
Office of Justice Programs funds will comply with
28 C.F.R. § 23, Criminal Intelligence Systems
Operating Policies, if the Office of Justice
Programs determines this regulation to be
applicable. Should the Office of Justice Programs
determine 28 C.F.R. § 23 to be applicable, the
Office of Justice Programs may, at its discretion,
perform audits of the system, as per 28 C.F.R. §
23.20(g). Should any violation of 28 C.F.R. § 23
occur, the subrecipient may be fined as per 42
US.C. § 3789g(c)-(d). The subrecipient may not
satisfy such a fine with federal funds.
The subrecipient understands and agrees that no
awarded funds may be used to maintain or
establish a computer network unless such
network blocks the viewing, downloading, and
exchanging of pornography. In doing so the
subrecipient agrees that these restrictions will not
limit the use of awarded funds necessary for any
federal, state, tribal, or local law enforcement
agency or any other entity carrying out criminal
investigations, prosecutions, or adjudication
activities.
State IT Point of Contact - The subrecipient
must ensure that the State IT Point of Contact
receives written notification regarding any
information technology project funded by this
grant during the obligation and expenditures
period. This is to facilitate communication among
local and state governmental entities regarding
various information technology projects being
conducted with these grant funds. In addition, the
subrecipient must maintain an administrative file
documenting the meeting of this requirement. For
a list of State IT Points of Contact, go to
https:l/it. of p. govltechnology-contacts.
The State IT Point of Contact will ensure the
subrecipient's project follows a statewide
comprehensive strategy for information sharing
systems that improve the functioning of the
criminal justice system, with an emphasis on
integration of all criminal justice components, law
enforcement, courts, prosecution, corrections,
and probation and parole.
Page 12 of 16
Interstate Connectivity - To avoid duplicating
existing networks or IT systems in any initiatives
funded by the Bureau of Justice Assistance for
law enforcement information sharing systems
which involve interstate connectivity between
jurisdictions, such systems shall employ, to the
extent possible, existing networks as the
communication backbone to achieve interstate
connectivity, unless the subrecipient can
demonstrate to the satisfaction of the Bureau of
Justice Assistance that this requirement would
not be cost effective or would impair the
functionality of an existing or proposed IT system.
ADP Justification - The subrecipient must
complete an Automated Data Processing (ADP)
equipment and Software and Criminal Justice
Information and Communication Systems
Request for Approval form if the purchase of any
ADP equipment is to be made. This form must be
submitted upon application if applicable and pre -
approval must be obtained. ADP Justification
must be signed by the subrecipient or
implementing agency chief official or an individual
with formal, written signature authority for the
chief official.
14.0 Interoperable Communications Guidance -
Subreciplents using funds to support emergency
communications activities must comply with the
current SAFECOM Guidance for Emergency
Communication Grants, including provisions on
technical standards that ensure and enhance
interoperable communications. Emergency
communications activities include the purchase of
Interoperable Communications Equipment and
technologies such as voice-aver-internet protocol
bridging or gateway devices, or equipment to
support the build out of wireless broadband
networks in the 700 MHz public safety band
under the Federal Communications Commission
(FCC) Waiver Order. SAFECOM guidance can
be found at
hftps://www.dhs. ov/ ublicationlfundin -
documents.
Subrecipients interested in developing a public
safety broadband network in the 700 MHz band
in their jurisdictions must adhere to the technical
standards set forth in the FCC Waiver Order, or
any succeeding FCC orders, rules, or regulations
pertaining to broadband operations in the 700
MHz public safety band. The subrecipient shall
also ensure projects support the Statewide
Communication Interoperability Plan (SCIP) and
are fully coordinated with the full-time Statewide
Interoperability Coordinator (SWIC). If any future
regulatory requirement (from the FCC or other
governmental entity) results in a material
technical or financial change in the project, the
subrecipient should submit associated
FYI JAG Standard Conditions
Rev. 04/2019
documentation, and other material, as applicable,
for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all
communications equipment purchased with grant
award funding (plus the quantity purchased of
each item) to FDLE once items are procured
during any periodic programmatic progress
reports.
15.0 Global Standards Package - In order to
promote information sharing and enable
Interoperability among disparate systems across
the justice and public safety community, OJP
requires the grantee to comply with DOJ's Global
Justice information Sharing initiative (DOJ's
Global) guidelines and recommendations for this
particular grant. Grantee shall conform to the
Global Standards Package (GSP) and all
constituent elements, where applicable, as
described at https://it.oio.aovlase. Grantee shall
document planned approaches to information
sharing and describe compliance to the GSP and
appropriate privacy policy that protects shared
information, or provide detailed justification for
why an alternative approach is recommended.
SECTION VII: COMPLIANCE WITH 8
U.S.C. §§ 1373 and 1644
1.0 In regards to the program or activity funded in
whole or in part under this subaward and
throughout the period of performance for this
award, no state or local government entity,
agency or official may prohibit or in any way
restrict:
Any government entity or official from sending or
receiving information regarding citizenship or
immigration status as described in 8 U.S.C.
1373(a); or a government entity or agency from
sending, requesting or receiving, maintaining, or
exchanging information regarding immigration
status as described in either 8 U.S.C. 1373(b) or
1644. For the purposes of this subaward, any
prohibition (or restriction) that violates this
condition is an "information -communication
restriction."
2.0 A subaward to a state or local government or a
public institution of higher education, cannot be
made unless a properly executed certification of
compliance with 8 U.S.C. 1373 and 1644, signed
by the chief legal officer of the subrecipient entity
has been received by OCJG. Similarly,
subrecipients cannot make a further subaward to
a state or local government or a public institution
of higher education, unless it first obtains a
properly executed certification of compliance with
8 U.S.C. 1373 and 1644 signed by the chief legal
officer of the third tier subrecipient.
Page 13 of 16
3.0 Funding under this award cannot be subawarded
to any subrecipient at any tier that is either a
state or unit of local govemment or a public
institution of higher education that is subject to
any "information -communication restriction."
4.0 Subreciplents must notify FDLE (in writing) if it
has credible evidence that indicates that a funded
program or activity of a subrecipient at any tier
that is either a state or local government or a
public institution of higher education, may be
subject to any 'information -communication
restriction."
5.0 For STATE AGENCIES: With respect to the
program or activity that is funded by this
subaward, as of the date the subrecipient
accepts this subaward, and throughout the
remainder of the period of performance for the
award -
A state statute or a state rule, regulation,
policy or practice must be in place that is
designed to ensure that agents of the United
States acting under color of federal law are
given access to any state (or state
contracted) correctional facility for the
purpose of permitting such agents to meet
with individuals who are (or are believed by
such agents to be) aliens and to inquire as to
such individuals' right to be or remain in the
United States.
ii. A state statute, or a state rule, regulation,
policy or practice must be in place that is
designed to ensure that, when a state (or
state contracted) correctional facility receives
a formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide the request notice to
DHS.
6.0 For units of LOCAL GOVERNMENT: With
respect to the program or activity that is funded
by this subaward, as of the date the
subrecipient accepts this subaward, and
throughout the remainder of the period of
performance for the award -
A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that is designed to ensure that agents
of the United States acting under color of
federal law are given access to any state (or
state contracted) correctional facility for the
FY18 JAG Standard Conditions
Rev. 0412019
purpose of permitting such agents to meet
with individuals who are (or are believed by
such agents to be) aliens and to inquire as to
such individuals' right to be or remain in the
United States.
A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that is designed to ensure that, when a
local government (or local government
contracted) correctional facility receives a
formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide the request notice to
DHS.
7.0 Monitoring of compliance with the requirements
of this condition will be conducted by FDLE.
8.0 Nothing in this condition shall be understood to
authorize any subrecipient at any tier to violate
any federal law, including any applicable civil
rights or nondiscrimination law.
IMPORTANT NOTE: Any questions about the
meaning or scope of this condition should be directed
to FDLE prior to award acceptance.
SECTION Vill: ADDITIONAL
REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list
of Violating Facilities - The subrecipient
assures that the facilities under its ownership,
lease or supervision which shall be utilized in the
accomplishment of the Program Purpose are not
listed on the EPA's list of Violating Facilities and
that it will notify the Department of the receipt of
any communication from the Director of the EPA
Office of Federal Activities indicating that a facility
to be used in the project is under consideration
for listing by the EPA.
2.0 National Environmental Policy Act (NEPA)
The subrecipient agrees to assist FDLE in
complying with the NEPA, the National Historic
Preservation Act, and other related federal
environmental impact analyses requirements in
the use of subaward funds by the subrecipient.
This applies to the following new activities
whether or not they are being specifically funded
with these subaward funds. That is, it applies as
long as the activity is being conducted by the
subrecipient or any third party and the activity
needs to be undertaken in order to use these
subaward funds. Accordingly, the subrecipient
Page 14 of 16
agrees to first determine if any of the following
activities will be funded by the grant, prior to
obligating funds for any of these purposes.
If it is determined that any of the following
activities will be funded by the grant, the recipient
agrees to contact FDLE OCJG.
1) New construction;
2) Any renovation or remodeling of a property
located in an environmentally or historically
sensitive area, including properties located
within a 100-year flood plain; a wetland, or
habitat for endangered species, or a property
listed on or eligible for listing on the National
Register of Historic Places;
3) A renovation, lease, or any other proposed
use of a building or facility that will either (a)
result in a change in its basic prior use or (b)
significantly change its size;
4.0 Human Research Subjects - Subrecipient
agrees to comply with the requirements of 28
G.F.R. part 46 and all Office of Justice Programs
policies and procedures regarding the protection
of human research subjects, including
obtainment of Institutional Review Board
approval, if appropriate, and subject informed
consent.
5.0 Disclosures
4) Implementation of a new program involving
the use of chemicals other than chemicals
that are (a) purchased as an incidental
component of a funded activity and (b) 6.0
traditionally used, for example, in office,
household, recreational, or educational
environments; and
5) Implementation of a program relating to
clandestine methamphetamine laboratory
operations, including the identification,
seizure, or closure of clandestine
methamphetamine laboratories.
The subrecipient understands and agrees that
complying with NEPA may require the
preparation of an Environmental Assessment
and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance.
The subrecipient further understands and agrees
to the requirements for implementation of a
Mitigation Plan, as detailed by the Department of
Justice at
htti)s://www.b'a.gov/Funding/nei)a.html, for
programs relating to methamphetamine
laboratory operations.
3.0 National Historic Preservation Act -- The Act
will assist the Department (if necessary) in
assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16
U.S.C. § 470), Ex. Order 11593 (identification
and protection of historic properties), the
Archeological and Historical Preservation Act of
1974 (16 U.S.C. § 469 a-1 et seq.), and the
National Environmental Policy Act of 1969 (42
U.S.C. §4321).
Conflict of Interest - The subrecipient and
implementing agency will establish safeguards to
prohibit employees from using their positions for
a purpose that constitutes or presents the
appearance of personal or organizational conflict
of interest, or personal gain. Subrecipients must
disclose in writing any potential conflict of interest
to FDLE (the non-federal pass -through entity).
Violations of Criminal Law - The subrecipient
and implementing agency must disclose all
violations of state or federal criminal law involving
fraud, bribery or gratuity violations potentially
affecting the sub award.
Uniform Relocation Assistance and Real
Property Acquisitions Act - The subgrant
recipient will comply with the requirements of the
Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et
seq.), which govern the treatment of persons
displaced as a result of federal and federally -
assisted programs.
7.0 Limitations on Government Employees
Financed by Federal Assistance - The
subrecipient will comply with requirements of 5
U.S.C. §§ 1501-08 and §§ 7324-28, which limit
certain political activities of State or local
government employees whose principal
employment is in connection with an activity
financed in whole or in part by federal assistance.
8.0 Funds to Association of Community
Organizations for Reform Now (ACORN)
Unallowable - Subrecipient understands and
agrees that it cannot use any federal funds, either
directly or indirectly, in support of any contract or
subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written
approval of OJP.
9.0 Text Messaging While Driving - Pursuant to
Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), and
§316.305, F.S., the subrecipient is encouraged to
adopt and enforce policies banning employees
from text messaging white driving any vehicle
FY18 JAG Standard Conditions Page 15 of 16
Rev. 04/2019
during the course of performing work funded by
this subaward and to establish workplace safety
policies and conduct education, awareness, and
other outreach to decrease crashes caused by
distracted drivers.
10.0 DNA Testing of Evidentiary Materials and
Upload of DNA Profiles to a Database - If
PREA program funds will be used for DNA
testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the
Combined DNA Index System (CODIS), by a
government DNA lab with access to CODIS. No
profiles generated with JAG funding may be
entered into any other non -governmental DNA
database without prior express written approval
from BJA. For more information, refer to the NIJ
FY 2012 DNA Backlog Reduction Program,
available at
https://www. nci rs. ciov/pdffi le s 1 /n i it sI O01062. pdf.
In addition, funds may not be used for purchase
of DNA equipment and supplies when the
resulting DNA profiles from such technology are
not accepted for entry into CODIS (the National
DNA Database operated by the FBI).
11.0 Environmental Requirements and Energy -
For subawards in excess of $100,000, the
subrecipient must comply with all applicable
standards, orders, or requirements issued under
section 306 of the Clean Air Act (42 U.S.C.
1857(h)), section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40
CFR part 15). The subrecipient must comply with
mandatory standards and policies relating to
energy efficiency which are contained in the state
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
(Pub. L. 94-163, 89 Stat. 871), if any.
12.0 Other Federal Funds - The subrecipient agrees
that if it currently has an open award of federal
funds or if it receives an award of federal funds
other than this award, and those awards have
been, are being, or are to be used, in whole or in
part, for one or more of the identical cost items
for which funds are being provided under this
award, the subrecipient will promptly notify, in
writing the grant manager for this award, and, if
so requested by OCJG seek a budget
modification or change of project scope grant
adjustment notice (GAN) to eliminate any
inappropriate duplication of funding.
13.0 Trafficking in Persons - The subrecipient must
comply with applicable requirements pertaining to
prohibited conduct relating to the trafficking of
persons, whether on the part of recipients,
subreciplents or individuals defined as
"employees" of the subrecipient. The details of
the recipient and subrecipient obligations related
to prohibited conduct related to trafficking in
persons are incorporated by reference and
posted at
httos://oir). aov/fu nd i na/Explore/Prohi b itedCond uct
-Trafficking.htm
FY18 JAG Standard Conditions Page 16 of 16
Rev. 04/2019
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: City of Miami
County: Dade
Chief Official
Name: Francis Suarez
Title: Mayor
Address: 3500 Pan American Drive
City:
Miami
State:
FL Zip: 33133-5504
Phone:
305-250-5300 Ext:
Fax:
Email:
fsuarez@miamigov.com
Chief Financial Officer
Name:
Sandra Bridgeman
Title:
Assistant City Manager
Address:
444 S.W. 2nd Avenue
10th Floor
City:
Miami
State:
FL Zip: 33130-1910
Phone:
305-416-1025 Ext:
Fax:
Email: SBridgeman@miamigov.com
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #1 Page 1 of 3
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: City of Miami Police Department
County: Dade
Chief official
Name: Jorge Colina
Title:
Chief of Police
Address:
400 NW 2nd Avenue
Room 419
City:
Miami
State:
FL Zip: 33128-1706
Phone:
305-603-6100 Ext:
Fax:
Email:
1126@miami-police.org
Project Director
Name: Tymekia Gibson
Title:
Contract Compliance Analyst
Address:
400 Northwest 2nd Avenue
City:
Miami
State:
FL Zip: 33128-1706
Phone:
305-603-6142 Ext:
Fax:
305-579-6634
Email:
Tymekia.Gibson@miami-police.org
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #1 Page 2 of 3
Rule Reference 11 D-9.006 GCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does your jurisdiction have any laws, policies, or practices related to whether, when,
or how employees may communicate with the Department of Homeland Security
(DHS) or Immigration and Customs Enforcement (ICE)?
Answer: No
Question: Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law
that binds a city) that meet the description in question 1?
Answer: Yes
Question: If yes to either #1 or #2, describe each practice AND provide a copy of each law or
policy to crimina{justice@fdle.state.fl.us.
Answer: During the 2019 Florida Legislative Session, the Florida Legislature passed a Bill
creating chapter 908, Florida Statutes. The newly created statutes under chapter 908
(effective July 1, 2019) relates to federal immigration enforcement and does not
violate 8 U.S.C. §1373.
 The new statutes in Chapter 908, F.S., includes language providing
legislative findings and intent; prohibiting sanctuary policies; requiring state entities,
local governmental entities, and law enforcement agencies to use best efforts to
support the enforcement of federal immigration law; prohibiting restrictions by the
entities and agencies on taking certain actions with respect to information regarding a
person?s immigration status; providing requirements concerning certain criminal
defendants subject to immigration detainers or otherwise subject to transfer to federal
custody; authorizing a law enforcement agency to transport an alien unlawfully
present in the United States under certain circumstances; providing an exception to
reporting requirements for crime victims or witnesses; requiring recordkeeping
relating to crime victim and witness cooperation in certain investigations; providing
applicability; specifying duties concerning immigration detainers; requiring county
correctional facilities to enter agreements for payments for complying with
immigration detainers; providing for enforcement; providing for declaratory or
injunctive relief; requiring a court to enjoin unlawful sanctuary policies.
 See: Attached documentation for copy of New statutes in Chapter 908, F.S
or https://www.flsenate.gov/Session/Bill/2019/168/BiliText/er/PDF
Application Ref # 2019-JAGC-3555 Section #1 Page 3 of 3
Contract # 2020-JAGC-DADE-9-Y5-163
Rule Reference 11 D-8.006 GCJG-005 (rev. October 2005)
COP Budget
#
Item
Qty
Total
1
Public Safety Traffic Vest
100 @ $32.94
$3,294.00
2
Line twill cap w/emroidery
100 @ $13.50
$1,350.00
3
Double Pique polo shirts
100 @ $37.75
$3,775.00
4
ZOOM Subscription
1
$49.90
5
Long Raincoat for Traffic
25 @ $125.00
$3,125.00
6
Crown Sporting Goods 12 pack of stainless steel whistles w/ lanyards
9 @ $19.99
$179,91
7
Delux Fanny Pack Storage of necessisities while patrolling, pen pa
etc.
100 @ 7.45 plu s45. set-up fee
$790.00
8
Retractor Banner Display
2 @198.00
$396.00
9
Hemmed Open Back Poly/Cotton Table Throw
2 @226.80
$453.60
10
12 Computers with 3 year warranty
2 @ 1,467.83
$2,935.65
16
Logitech Professional Presenter R800, Wireless Presentation Clicker
Remote with green laser pointer and LCD display
1
$49.99
17
ABC Canopy -Pop Up Canopy tent commercial instant shelter with
wheeled carry bag, bonus 4 canopy sand bags,10x15 ft
1
$359.95
18
19
20
Total for Equipment
$16,759.00
Salaries and Benefits:
1
Budget Narrative
# Of People
Rate/fir
Days
Sessions
Hours
Tot. Amount
2
C.O.P. Program: Note- one (1) session equates 4 (4) hours each.
24 sessions utilizing (1) Supervisor at at $72.00 per hour (overtime
3
rate with 1.45% FICA included) at 4 hours per session (24 X 1 X
1
$ 72.00
1
24
4
$ 6,912.00
$72.00 X 4hours = $6,912.00) Supervisor Total - $6,912.00
24 Sessions utilizing 3 Officers for each session, at $56.00 per hour
4
(overtime rate with 1.45% FICA included) for 4 hours per session.
3
$ 56.00
1
24
4
$ 16,128.00
(24 X 3 X $56 x 4 hours - $16,128.00) Officer Total = $16,128.00
Total Hours 384
GRANT REQUEST: $39,799
TOTAL
$ 39,799.00
GRANT REQUEST
GRANTTOTAL
REMAINING FUNDS
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title: REDUCING VIOLENT CRIME -MIAMI FY 2018
subgrant Recipient: City of Miami
Implementing Agency: City of Miami Police Department
Project Start Date: 101112020 End Date: 9/30/2021
Problem Identification
The City of Miami is a dense urban area of nearly 36 square miles with a population of 470,914
residents. The communities that comprise Miami are divided into 12 Neighborhood Enhancement
Teams, otherwise known as NET areas.
The City of Miami experiences high volumes of crimes for its population size. As the second
largest city in the state of Florida, the City of Miami Police Department (MPD) handled 336,215
calls for service per 2019 Computer Aided Dispatch (CAD) reports. Data from the Miami Police
Department's 2019 UCR Report, illustrates that year to date, Miami has experienced a high rate of
violent crime, with an increase in Part I Crimes from 2018 (19,815) to 2019 (20,474).
Furthermore, at -risk NETs such as Allapattah, Little Haiti, Little Havana, Model City (a.k.a. Liberty
City) and Overtown, experience factors often associated with high -crime neighborhoods, such as
high poverty rates, low education attainment, and vast unemployment.
It is imperative for the City of Miami Police Department (MPD) to implement initiatives to reduce
violent crime. With this goal in mind, MPD has determined that the Community Policing philosophy
best serves the needs of the citizens of the City of Miami and the Miami Police Department. This
philosophy is predicated upon the creation of partnerships with the community to prevent crime.
This Reducing Violent Crime project will therefore utilize the Citizens On Patrol (COP) model to
assist MPD in its mission to keep the public safe.
In Gold Canyon, Arizona, Sheriff Chris Vasquez says they are 175 deputies short, so to fill the gap
they looked to Citizens On Patrol. Maintaining a police presence with unarmed volunteers
apparently has an effect on crime. Citizens On Patrol are being credited with the reduction of
crime by 50%. (https://www.fdle.state.fl.us/FCJEI/Programs/SLP/Documents/Full-Text/greco-al-
final-paper.aspx)
Historically, the Miami Police Department incorporated the Citizens On Patrol program to gain the
assistance of selected residents and to provide a mechanism for community members to take an
active part in crime prevention efforts within their neighborhood. This program, by becoming the
"eyes and ears" of the working police officer, is an integral part of the effort to suppress crime and
improve the "quality of life" in our city. The Citizens On Patrol program benefits the community
through increased security of homes and property, uniform code enforcement, and active citizen
involvement, which is a vital factor in deterring crime.
However, lack of funding has created large gaps in the Citizens On Patrol program. The
implementation of the program has become inconsistent over the years, sometimes stopping
altogether. Furthermore, with the City of Miami and Miami Police
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #2 Page 1 of 5
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Department are suffering major financial deficits due to the COVID-19 pandemic, thus programs
such as Citizens On Patrol are not prioritized for funding.
Therefore, the City of Miami Police Department (MPD) is requesting $39,799 in FY 2018 JAG
Countywide funding, for the Reducing Violent Crime Project to create a robust Citizens On Patrol
program. Funding will provide for overtime, equipment and supplies necessary for recruitment
efforts to promote the program to residents, implement the COP certification courses in keeping
with COVID-19 safety guidelines AND the supplies Citizen On Patrol volunteers will need for their
patrol shifts.
Project Summary (Scope of Work)
Citizens On Patrol (COP) are the eyes and ears for Law Enforcement. Some agencies use them
to patrol neighborhoods, work as ambassadors at large events and additional resources after
major events. In addition, they will be used for directing traffic during community events and after
natural disasters, such as hurricanes. Agencies supply the uniforms, equipment, and training. All
the citizens are required to provide is their time. Citizens On Patrol is a generic name used by
many to describe a special group of volunteers that help law enforcement. Volunteers patrol the
communities looking for suspicious activity, aid stranded motorists and most importantly, increase
the level of comfort for those who see the extra units on the street. They conduct routine checks of
businesses and vacation checks for homeowners who are away. These citizens are trained by a
local law enforcement agency to patrol their communities. COP has been around for over 20
years with an estimated number of 75,000 volunteers nationwide (National Association of Citizens
on Patrol, 2007).
As a result of the current climate, MPD has determined it is necessary to revitalize and revamp
the program to meet the evolving needs of the community. Residents who are interested in this
program are screened, processed, trained, and made available to assist where possible. Our COP
have conducted foot patrols of their assigned area and submits reports to the commanding
officers of their respective areas. These reports have assisted with problem solving efforts, as well
as, investigative efforts. Since the COP are the eyes and ears, they only report what they have
observed. They are not allowed to take any police action or become physically involved with any
incident. Our goal is to provide a coordinated approach to crime fighting through active citizen
involvement.
The initiative will be a city-wide effort, with focus on high -crime NET areas such as Model City,
Allapattah, Overtown and Little Havana. The project will be spearheaded by the MPD's
Community Relations Section. Overtime pay will go toward Officers selected as course
instructors. They will be chosen based on a strong history of community engagement, particularly
with residents from diverse backgrounds, their ability to relate well to adults and children, their
talent to communicate ideas effectively, and an exemplary work record.
To qualify for the Citizens On Patrol program, the individual must meet the following criteria:
-Be 18 years of age or older.
-Live, work or own a business or property within the City of Miami.
-Pass a background check, not have a felony conviction or be convicted of any
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #2 Page 2 of 5
Rule Reference 11 D-9.006 OC1G-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
misdemeanor charges that are of drug or sexual in nature. The commanding officer may also
determine other disqualifying criminal charges.
-Participate as a COP volunteer for a minimum of 6 hours.
-Attend a 2-hour refresher training program annually.
-Abide by all COP policies and procedures.
The COP volunteers will be required to complete six sessions of instruction for three hours each
for a total of 18 hours of training. Upon meeting the requirements, the volunteer will be issued a
certificate of completion and an official ID card that identifies them as part of the COP program.
The MPD will also conduct a graduation ceremony. Sessions are once a week and this is a 6-
week course. By the end of the project period, four (6-week) courses will be taught.
Officer instructors will coordinate and facilitate the training on overtime. The overtime allotted for
each class will be a total of 4 hours (1 hour for preparation time and 3 hours for classroom time).
There will be three Officers and one Supervisor working each session. The topics covered will
provide an overview of the police department's operations including community relations,
community policing, police communications, familiarization of body worn cameras, office of
emergency management procedures, incident reporting, giving descriptions, and defensive
tactics. The COP volunteers will conduct ride-alongs. Courses will be taught virtually in keeping
with current COVID-19 guidelines for the City of Miami. Classes may shift to an in -person setting if
restrictions are lifted. Each COP 6-week training course will have up to 25 volunteers.
The volunteers will be issued a baseball cap and a shirt to increase visibility with insignia affixed
to signify they are volunteers of the police department. In addition, for night patrolling and directing
traffic they will be issued a traffic vest and a whistle with lanyard to improve visibility and safety.
Furthermore, to protect the volunteer from rain we will be purchasing 25 raincoats with insignia
affixed that will identify them as a police volunteer. We will issue fanny packs with insignia to store
equipment such as traffic vests, pen, pad, flashlight, and cellphone.
The recruitment drives to promote sign-ups for the COP trainings will be done on duty with
Community Relations Section officers not utilizing overtime. The Social Media Unit will also
promote the programs via MPD's Instagram, Facebook and Twitter accounts. Retractor Banner
displays will be used to highlight information on the COP Program and table throws will be used to
cover tables at the recruitment drives. Computers will assist officers conducting virtual trainings,
with wireless presentation clicker remote pointers and LCD displays. This will help with switching
through power point slides through the classes. A commercial canopy tent with wheeled carry
bags will be used to provide instant shelter for outdoor trainings.
Project Objectives:
1. Target and identify 20-25 residents for each of the four COP courses.
2. Officers will outreach to 200-600 residents for recruitment efforts.
3. Conduct four complete COP trainings.
4. Ensure that approximately 80-100 residents complete COP training and receive a certificate of
completion.
5. Complete pre and post program surveys to measure effectiveness of program.
6. The MPD Community Relations section will produce, collect and maintain the following
documentation of grant activities:
Application Ref # 2019-JAGC-3555 Section #2 Page 3 of 5
Contract # 2020-JAGC- DAD E-9-Y5-1 63
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Records of earnings statements for each officer receiving grant funds will be retained. Overtime
hours for Officers will be documented on an Employee Overtime Attendance Report. The
Employee Overtime Attendance Report is then reviewed and approved by their direct supervisor
(Sergeant) and by the Community Relations Section Lieutenant. The overtime is then entered in
the police scheduling system and electronically forwarded to the Payroll Unit who enters the
information in the payroll system. The hardcopy of the Employee Overtime Attendance Report is
also sent to the Payroll Unit as supporting documentation.
Timeline:
10/1/2020- 12/30/2020: Grant acceptance and contract execution.
1/112021-2/1/2021: Receive pricing quotes for equipment.
2/1/2021-5/112021: Complete procurement of equipment.
311/2021: Recruitment efforts to promote Citizens On Patrol. Ongoing thru project period.
5/l/2021-6/1/2021: First course session begins.
B/l/2021-911/2021: Final course session completed.
9/30/2021: Grant close out and final reports completed.
Documentation of deliverables must be maintained by the subrecipient and/or implementing
agency and made available for monitoring. Example documentation for the purchase of items and
services include, but are not limited to procurement records including quotes, competitive
solicitation/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices
and proof of payment, etc.
All activities discussed in the scope of work or project deliverables are for the local government
and implementing agency identified on this award unless noted otherwise.
Application Ref # 201 9-JAG C-3555 Section #2 Page 4 of 5
Contract# 2020-JAG C- DAD E-9-Y5-163
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 0
Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: City of Miami
Question: What is the address of the location being used to provide services for this project?
Answer: City of Miami Police Department, Community Relations Section
400 Northwest 2nd Avenue, Miami, FL 33128-1706
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local Government- Municipal Police Department
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs offce's threshold
instead.
Answer: 1000
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the implementing agency receive a single grant in the amount of $750,000 or
more from the U.S. Department of Justice?
Answer: Yes
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Answer: No
Question: What is the combined population of the jurisdiction(s) your agency provides services
to (according to the 2010 census)?
Answer: 399457
Application Ref # 2019-JAGC-3555 Section #2 Page 5 of 5
Contract # 2020-JAGC-DADS-9-Y5-163
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 01 - Law Enforcement (Includes Task Forces)
State Purpose Area: 1 G - General Questions
Objectives and Measures
Objective: General Questions - General Questions for All Recipients
Measure: General01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: Yes
Measure: General02
Will your organization be using the The National Training and Technical Assistance
Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence -based policy and
practice.
Goal: No
Measure: General04
Will your organization be using the Evidence -Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence -Based Policing Matrix provides
information on evidence -based practices for law enforcement.
Goal: No
Measure: General05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General06
Application Ref # 2019-JAGC-3555 section #3 Page 1 of 6
Contract # 2020-JAGC-DADE-9-Y5-163
Rufe Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: JAG funds are needed to pay for the overtime of M Officer instructors to teach the
Citizen on Patrol course, as well as the supplies necessary to implement the
program. Officers who can teach the courses is limited and overtime
needs to be allotted in order to reach the desired number of identified students and
maximize outreach. MPD does not have additional funding
assistance for this endeavor.
Measure: General08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defend erlindigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: None of the above_
Measure: General09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur (yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: The City of Miami Police is vested in maintaining an open line of communication with
the public it serves. The Public Information Office guarantees that the avenues of
communication are consistently open among the Department, the media and the
citizenry.
Departments throughout the MPD conduct community meetings with residential,
business and other local stakeholders on a periodic basis. Community newsletters,
direct mail, e-mail and social media are utilized as needed.
Application Ref # 2019-JAGC-3555
Contract ## 2020-JAGC-DADE-9-Y5-163
Section #3 Page 2 of 6
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
The City of Miami Police is vested in maintaining an open line of communication with
the public it serves. The Public Information Office guarantees that the avenues of
communication are consistently open among the Department, the media and the
citizenry.
Departments throughout the MPD conduct community meetings with residential,
business and other local stakeholders on a periodic basis. Community newsletters,
direct mail, e-mail and social media are utilized as needed.
Measure: General10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students„
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other (please Describe), None of the
above, Unsure/Don't know.
Goal: Community Review Board, Citizen's Police Academy, Miami Police Athletic League,
Little Haiti Cultural Center "Community Resource Fair & Farm Share Distribution"
program, Teen Engagement meetings, events throughout the year from the MPD
Community Relations Section.
Measure: General II
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Goal: Identify up to 25 volunteers per 6-week training, during the project period. It is the
goal of this project to have 80-100 certified Citizen On Patrol volunteers by the end of
the project period.
Measure: General12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes. Reports as stipulated by this funding opportunity will be completed and
submitted as required.
Measure: General13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DARE-9-Y5-163
Section #3 Page 3 of 6
Rule Reference 11D-9.006 MG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: At this time, the City of Miami Police Department does not foresee any barriers that
will prohibit the goals of this project to be accomplished.
Measure: General14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes, MPD is aware that the Office of Criminal Justice grants encourages recipients to
report on noteworthy accomplishments. In the past, MPD has submitted success
stories related to other grants.
Measure: General 11 b
What major activities are planned for each of your goals listed in question 11?
Goal: 1. To implement Citizens On Patrol city-wide with a focus on areas of most need such
as Allapattah, Little Haiti, Little Havana, Overtown and Model City.
2. Identification and outreach to 80-100 residents during project period.
3.Complete pre and post program surveys to measure effectiveness.
State Purpose Area: 2P - Personnel
Objectives and Measures
Objective: Personnel Questions - Questions for all recipients using personnel.
Measure: Personnel
During the grant period, approximately how many overtime hours will be funded by
JAG?
Goal: 384
Measure: Personnel
During the grant period, how many personnel will have their salary or pay funded, at
least partially, with JAG funds?
Goal: 0
Measure: Personnel
How many new positions will be created with JAG funds during the grant period?
Application Ref # 2019-JAGC-3555 Section #3 Page 4 of 6
Contract # 2020-JAGC-DARE-9-Y5-163
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: 0
State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment - Questions for all recipients purchasing Equipment, Supplies, and
Technology Enhancements.
Measure: Equipment 1
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes. An itemized account of all items purchased during each reporting will be
completed and submitted as required.
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: LE General - Law enforcement questions for recipients of an award $25,000 or more.
Measure: LE01
How many sworn personnel with general arrest powers does your agency have on
staff?
Goal: 1371
Measure: LE02
Of the sworn personnel, how many are JAG funded?
Goal: 0
Measure: LE03
How many non -sworn employees does your agency have on staff?
Goal: 434
Measure: LE04
Of the non -sworn personnel, how many are JAG funded?
Goal: 0
Measure: LE05
Does your agency utilize a strategic management accountability system to gather
and disseminate information within the agency (e.g., CompStat, stratified policing)?
Strategic management accountability systems typically include a focus on the use of
relevant and timely data, the
Application Ref # 2019-JAGC-3555 Section #3 Page 5 of 6
Contract # 2020-JAGC-DADE-9-Y5-163
Rule Reference 11D-M06 OGJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
production of reports detailing problems and actions taken to solve them, and regular
meetings with management to discuss strategies.
Goal: Yes
Measure: LEO6
Does your agency use any of the following deconfliction tools? Choose all that apply
from the following list: RISSafe, SAFETNet, Case Explorer, None of the above,
unsure/don't know.
Goal: Unsure/Don't Know.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #3 Page 6 of
Rule Reference 1.1 D-M06 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR 1 Vendor Number: 596000375
Budget:
Budget Category
Prime
Match
Total
Salaries and Benefits
$23,040.00
$0.00
$23,040.00
Contractual Services
$0.00
$0.00
$0.00
Expenses
$16,759.00
$0.00
$16,759.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$39,799.00
$0.00
$39,799.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated
income (PGI)?
No
Application Ref # 2019-JAGC-3555 Section #4 Page 1 of
Contract # 2020-JAGC-DADE-9-Y5-163
Rafe Reference 11D-M06 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide:
Budget Narrative:
The overtime allotted for each class will be a total of 4 hours (1 for preparation time and 3 hours for
class -room time). There will be three (3) Officers and one (1) Supervisor working each operation.
One (1) operation equals one 6-week Citizens On Patrol course, in which residents will receive a
certificate of completion after completing the coursework.
There will be a total of four Citizens On Patrol operations taught by the end of the grant period.
FYI JAG Countywide funds will support approximately 384 hours of overtime pay needed to
support this project, equipment for classes to be taught virtually, for recruitment efforts and
supplies Citizens On Patrol volunteers will need for their shifts once they are certified.
Note - one (1) operation equates to 6 classes. One (1) class equates to four (4) hours each.
24 sessions utilizing (1) Supervisor at $72.00 per hour (overtime rate with 1.45% FICA included) at
4 hours per session.
(24 X 1 X $72.00 X 4 hours = $6,912.00)
Supervisor Total = $6,912.00
24 Sessions utilizing 3 Officers for each session, at $56.00 per hour (overtime rate with 1.45%
FICA included) for 4 hours per session.
(24 X 3 X $56 x 4 hours = $16,128.00)
Officer Total = $16,128.00
Salaries and Benefits total - $23,040.00
Citizens On Patrol Equipment and Supplies (estimated costs):
1. Public Safety Traffic Vest- Visibility while directing traffic.
100 @ $32.94 = $3,294
2. Twill cap wlembroidery- Identification as a Citizen on Patrol (COP).
100 @ $13.50 = $1,350
3. Palo shirts- Identification as a Citizen on Patrol (COP).
100 @ $37.75 = $3,775
4, Virtual Meeting Subscription (one-year after purchase date) - Facilitate Virtual courses in the
event restrictions are not lifted.
1 @ $49.90 = $49.90
5. Long Raincoat for Traffic - To protect against rain while patrolling, working events and directing
traffic.
25 @ $125.00 = $3,125,00
6. 12 pack of stainless -steel whistles wllanyards- Directing traffic, alert drivers.
9 @ $19.99 = $179.91
7. Deluxe Fanny Pack - Storage of necessities while patrolling, pen & pad etc.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #4 Page 2 of 4
Rule Reference 11 D-9.006 OCJG-005 (rev, October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative (Continued):
100 @ $ 7.45 plus $45 set-up fee = $790.00
8. Retractor Banner Display - 31-112" - To assist with recruitment. Banner will display information
on COP program.
2 @ $198.00 = $396.00
9. Hemmed Open -Back Poly/Cotton Table Throw - Will be used to cover tables at recruitment
drives.
2 @ $226,80 = $453.60
10. 2 Computers with 3-year warranty- Will assist with officers conducting virtual trainings.
2 @ $1,467.83 = $2,935.65 (includes shipping)
11. Wireless Presentation Clicker Remote with green laser pointer and LCD display - Will help
switch through power point slides through the classes.
1 @ $49.99 = $49.99
12. Canopy tent commercial instant shelter with wheeled carry bag, bonus 4 canopy sand bags,
10x15 ft - Will provide shade and protection from the elements.
1 @ $359.95
Supplies Total= $16,759
SUMMARY:
TOTAL # OF OVERTIME HOURS: 384
TOTAL SALARY AND BENEFITS: $23,040
TOTAL EXPENSES: $16,759
GRANT REQUEST: $39,799
Project Total: $39,799,00
The City of Miami will be responsible for any additional costs incurred for this project. No warranty
on any other items.
Application Fief # 2019-JAGC-3555
Contract # 2020-JAGC-DADE-9-Y5-163
Section #4 Page 3 of 4
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: Expenses or Operating Capital Outlay included in the budget will be determine
through a competitive bid process.
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: Not applicable. Indirect costs are not included in the project budget.
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Not applicable. Contractual services are not included in the project budget.
Application Ref # 2019-JAGC-3555
Contract # 2020-JAGC-DADS-9-Y5-163
Section #4 Page 4 of 4
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
SUBAWARD STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal JAG funds. FDLE, as the non-
federal pass -through entity and State Administering Agency (SAA) for this program, subawards JAG funds to eligible
units of government. All subawards made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of
government, the subrecipient will maintain required state and federal registrations and certifications for eligibility
under this program. For JAG -Countywide subawards, the designated County Coordinator for local units of
government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic
planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed, withholding of federal funds and/or termination of the project.
GENERA. REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide
https:lfoip.gov/financiatguidg/do'lpdfs/DOJ FinancialGulde.pdf
Office of Management and Budget (OMB) Uniform Grant Guidance (2 CFR Part 200)
Subpart A, Definitions
Subparts B-D, Administrative Requirements
Subpart E, Cost Principles
Subpart F, Audit Requirements and all applicable Appendices
Code of Federal Regulations: www.gpo.aovlfdsysl
2 C.F.R. §175.15(b), Award Term for Trafficking in Persons
28 C.F.R. §38, Equal Treatment for Faith -Based Organizations
28 C.F.R. § 66, U.S. Department of Justice Common Rule for State and Local Governments
28 C.F.R. § 83, Government -Wide Requirements for Drug -Free Workplace
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
http.11dos.myflorida.comlmedia/693574/general-records-scheduleasol-si.pdf and
http:lldos.mvflorida.com/media/698314/gs2-sl-2017-final.pdf
State of Florida Statutes
Section 215.971, F.S., Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
FY18 JAG Standard Conditions Page 1 of 16
Rev, 0412019
DEFINITIONS
Disallowed costs means those charges to a Federal
award that the Federal awarding agency or pass -
through entity determines to be unallowable, in
accordance with the applicable Federal statutes,
regulations, or the terms and conditions of the Federal
award.
Equipment means tangible personal property
(including information technology systems) having a
useful life of more than one year and a per -unit
acquisition cost which equals or exceeds the lesser of
the capitalization level established by the non -Federal
entity for financial statement purposes, or $5,000. See
also §§200.12 Capital assets, 200.20 Computing
devices, 200.48 General purpose equipment, 200.58
Information technology systems, 200.89 Special
purpose equipment, and 200.94 Supplies.
Grant agreement means a legal instrument of
financial assistance between a Federal awarding
agency or pass -through entity and a non -Federal
entity that, consistent with 31 U.S.C. 6302, 6304, is
used to enter into a relationship the principal purpose
of which is to transfer anything of value from the
Federal awarding agency or pass -through entity to the
non -Federal entity to carry out a public purpose
authorized by a law of the United States (see 31
U.S.C. 6101(3)); and not to acquire property or
services for the Federal awarding agency or pass -
through entity's direct benefit or use; and is
distinguished from a cooperative agreement in that it
does not provide for substantial involvement between
the Federal awarding agency or pass -through entity
and the non -Federal entity in carrying out the activity
contemplated by the Federal award.
Improper payment means any payment that should
not have been made or that was made in an incorrect
amount (including overpayments and underpayments)
under statutory, contractual, administrative, or other
legally applicable requirements and; Improper
payment includes any payment to an ineligible party,
any payment for an ineligible good or service, any
duplicate payment, any payment for a good or service
not received (except for such payments where
authorized by law), any payment that does not
account for credit for applicable discounts, and any
payment where insufficient or lack of documentation
prevents a reviewer from discerning whether a
payment was proper.
Micro -purchase means a purchase of supplies or
services using simplified acquisition procedures, the
aggregate amount of which does not exceed the
micro -purchase threshold. The non -Federal entity
uses such procedures in order to expedite the
completion of its lowest -dollar small purchase
transactions and minimize the associated
administrative burden and cost. The micro -purchase
threshold is set by the Federal Acquisition Regulation
FY18 JAG Standard Conditions
Rev. 04/2019
at 48 CFR Subpart 2.1 (Definitions). It is $3,500
except as otherwise discussed in Subpart 2.1 of that
regulation, but this threshold is periodically adjusted
for inflation.
Modified Total Direct Cost (MTDC) means all direct
salaries and wages, applicable fringe benefits,
materials and supplies, services, travel, and up to the
first $25,000 of each subaward (regardless of the
period of performance of the subawards under the
award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships,
participant support costs and the portion of each
subaward in excess of $25,000. Other items may only
be excluded when necessary to avoid a serious
inequity in the distribution of indirect costs, and with
the approval of the cognizant agency for indirect
costs.
Non -Federal entity is a state, local government,
Indian tribe, institution of higher education (]HE), or
nonprofit organization that carries out a Federal
award as a recipient or subrecipient.
Non-federal pass -through entity is a non -Federal
entity that provides a subaward to a subrecipient to
carry out part of a Federal program; the Florida
Department of Law Enforcement (FDLE) is the non-
federal pass -through entity for this agreement, also
referred to as the State Administering Agency (SAA).
Period of performance means the time during which
the non -Federal entity may incur new obligations to
carry out the work authorized under the Federal
award. The Federal awarding agency or pass -through
entity must include start and end dates of the period
of performance in the Federal award (see §§200.2.10
Information contained in a Federal award paragraph
(a)(5) and 200.331 Requirements for pass -through
entities„ paragraph (a)(1)(iv)).
Protected Personally Identifiable Information (Pil)
means an individual's first name or first initial and last
name in combination with any one or more of types of
Information, including, but not limited to social security
numbers; passport numbers; credit card numbers;
clearances; bank numbers; biometrics; date and place
of birth; mother's maiden name; criminal, medical, and
financial records; and educational transcripts. This
does not include PII that is required by law to be
disclosed. (See also § 200.79 Personally Identifiable
Information (PII)).
Questioned cost means a cost that is questioned by
the auditor because of an audit finding 1) that resulted
from a violation or possible violation of a statute,
regulation, or the terms and conditions of a Federal
award, including for funds used to match Federal
funds; 2) where the costs, at the time of the audit, are
not supported by adequate documentation; or 3)
where the costs incurred appear unreasonable and do
Page 2 of 16
not reflect the actions a prudent person would take in
the circumstances.
Simplified acquisition threshold means the dollar
amount below which a non -Federal entity may
purchase property or services using small purchase
methods. Non -Federal entities adopt small purchase
procedures in order to expedite the purchase of items
costing less than the simplified acquisition threshold.
The simplified acquisition threshold is set by the
Federal Acquisition Regulation at 48 C.F.R. Subpart
2.1 (Definitions) and in accordance with 41 U.S.G. §
1908. As of the publication of this part, the simplified
acquisition threshold is $150,000, but this threshold is
periodically adjusted for inflation. (Also see definition
of Micro -purchase, 2 C.F.R.§ 200.67)
Subaward is an award provided by a pass -through
entity to a subrecipient for the subrecipient to carry
out part of a Federal award received by the pass -
through entity. It does not include payments to a
contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be
provided through any form of legal agreement,
including an agreement that the pass -through entity
considers a contract.
Subreciplent means a non -Federal entity that
receives a subaward from a pass -through entity to
carry out part of a Federal program; but does not
include an individual that is a beneficiary of such
program. A subrecipient may also be a recipient of
other Federal awards directly from a Federal
awarding agency.
Supplies means all tangible personal property other
than those described in §200.33 Equipment. A
computing device is a supply if the acquisition cost is
less than the lesser of the capitalization level
established by the non -Federal entity for financial
statement purposes or $5,000, regardless of the
length of its useful life. See also §§200.20 Computing
devices and 200.33 Equipment,
SECTION[: TERMS AND
CONDITIONS
1.0 Payment Contingent on Appropriation and
Available Funds - The State of Florida's
obligation to pay under this agreement is
contingent upon an annual appropriation by the
Florida Legislature. Furthermore, the obligation
of the State of Florida to reimburse subrecipients
for incurred costs is subject to available federal
funds.
2.0 Commencement of Project - If a project is not
operational within 60 days of the original start
date of the award period, the subrecipient must
report by letter to the Department the steps taken
to initiate the project, the reasons for delay, and
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Rev. 04f2019
the expected start date.
If a project is not operational within 90 days of the
original start date of the award period, the
subrecipient must submit a second statement to
the Department explaining the implementation
delay.
Upon receipt of the ninety (90) day letter, the
Department shall determine if the reason for
delay is justified or shall, at its discretion,
unilaterally terminate this agreement and re -
obligate subaward funds to other Department
approved projects. The Department, where
warranted by extenuating circumstances, may
extend the starting date of the project past the
ninety (90) day period, but only by formal written
adjustment to this agreement.
3.0 Supplanting - The subrecipient agrees that
funds received under this award will not be used
to supplant state or local funds, but will be used
to increase the amounts of such funds that
would, in the absence of federal funds, be made
available for law enforcement activities.
4.0 Personnel Changes - The subrecipient agrees
to promptly notify the Department through the
SIMON Help Desk of any change in chief officials
or key project staff, including changes to contact
information or title changes_ The subrecipient
acknowledges that some changes in points of
contact will require formal grant adjustment to
reflect the change in the agreement.
5.0 Non -Procurement, Debarment and
Suspension - The subrecipient agrees to comply
with Executive Order 12549, Debarment and
Suspension and 2 C.F.R. § 180, "OMB
Guidelines To Agencies On Government wide
Debarment And Suspension (Non -procurement)".
These procedures require the subrecipient to
certify it shall not enter into any lower tiered
covered transaction with a person who is
debarred, suspended, declared ineligible or is
voluntarily excluded from participating in this
covered transaction, unless authorized by the
Department. If the subaward is $100,000 or
more, the sub recipient and implementing agency
certify that they and their principals:
1) Are not presently debarred, suspended,
proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a
state or federal court, or voluntarily excluded
from covered transactions by any federal
department or agency;
2) Have not within a three-year period
preceding this application been convicted of
or had a civil judgment rendered against
them for commission of fraud or a criminal
Page 3 of 16
offense in connection with obtaining,
attempting to obtain, or performing a public
(federal, state, or local) transaction or
contract under a public transaction; violation
of federal or state antitrust statutes or
commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records,
making false statements, or receiving stolen
property;
3) Are not presently indicted for or otherwise
criminally or civilly charged by a
governmental entity (federal, state, or local)
with commission of any of the offenses 10.0
enumerated in paragraph (1)(b) of this
certification; and
4) Have not within a three-year period
preceding this application had one or more
public transactions (federal, state, or local)
terminated for cause or default.
6.0 Federal Restrictions on Lobbying - In general,
as a matter of federal law, federal funds may not 11.0
be used by any subrecipient at any tier, either
directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of
government. See 18 U.S.C. § 1913.
Another federal law generally prohibits federal
funds from being used by any subrecipient at any
tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of
Congress, or Congress (or an official or
employee of any of them) with respect to the
awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31
U.S.C. § 1352,
7.0 State Restrictions on Lobbying - In addition to
the provisions contained above, the expenditure
of funds for the purpose of lobbying the
legislature or a state agency is prohibited under
this agreement.
8.0 Additional Restrictions on Lobbying - The
condition, means an adult facility or detention
center owned and/or operated by city, county, or
municipality, It does not include juvenile
detention centers. "Pay -to -stay" programs as
referenced in this condition, means a program by
which extraordinary services, amenities and/or
accommodations, not otherwise available to the
general inmate population, may be provided,
based upon an offender's apparent ability to pay,
such that disparate conditions of confinement are
created for the same or similar offenders within a
jurisdiction.
The Coastal Barrier Resources Act - The
subrecipient will comply and assure the
compliance of all contractors with the provisions
of the Coastal Barrier Resources Act (P.L. No.
97-348) dated October 19, 1982 (16 USC 3501 et
seq.) which prohibits the expenditure of most new
federal funds within the units of the Coastal
Barrier Resources System.
Background Check - Whenever a background
screening for employment or a background
security check is required by law for employment,
unless otherwise provided by law, the provisions
of § 435, F.S. shall apply.
All employees in positions designated by law as
positions of trust or responsibility shall be
required to undergo security background
investigations as a condition of employment and
continued employment. For the purposes of the
subsection, security background investigations
shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and
checks in this subsection, statewide criminal and
juvenile records checks through the Florida
Department of Law Enforcement, and federal
criminal records checks through the Federal
Bureau of Investigation, and may include local
criminal records checks through local law
enforcement agencies.
Such background investigations shall be
conducted at the expense of the employing
agency or employee.
subrecipient understands and agrees that it 12.0 Privacy Certification - The subrecipient must
cannot use any federal funds, either directly or comply with all confidentiality requirements of 34
indirectly, in support of the enactment, repeal, U.S.G. § 10231 and 28 C.F.R. § 22 that are
modification or adoption of any law, regulation or applicable to collection, use, and revelation of
policy, at any level of government, without the data or information. Subrecipient further agrees,
express prior written approval of the Office of as a condition of grant approval, to submit a
Justice Programs. Privacy Certificate that is in accord with
requirements of 28 C.F.R. §§ 22 and, in
9.0 "Pay -to -Stay" - Funds from this award may not particular, 22.23. Privacy Certification forms must
be used to operate a "pay -to -stay" program in be signed by the subrecipient or implementing
any local jail. Furthermore, no funds may be agency chief official or an individual with formal,
given to local jails that operate "pay -to -stay" written signature authority for the chief official.
programs. "Local jail", as referenced in this
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13.0 Conferences and Inspection of Work -
Conferences may be held at the request of any
party to this agreement. At any time, a
representative of the Department, of the U.S.
Department of Justice, or the Auditor General of
the State of Florida, have the right of visiting the
project site to monitor, inspect and assess work
performed under this agreement.
14.0 Insurance for Real Property and Equipment -
The subrecipient must, at a minimum, provide the
equivalent insurance coverage for real property
and equipment acquired or improved with 3.0
Federal funds as provided to property owned by
the non -Federal entity.
15.0 Flood Disaster Protection Act - The sub
recipient will comply with Section 102(a) of the
Flood Disaster Protection Act of 1973, Public Law
93-234, 87 Stat. 975, requiring that the purchase
of flood insurance in communities where such
insurance is available as a condition of the
receipt of any federal financial assistance for
construction or acquisition purposes for use in
any area that has been identified as an area
having special flood hazards.
16.0 Immigration and Nationality Act - No public
funds will intentionally be awarded to any
contractor who knowingly employs unauthorized
alien workers, constituting a violation of the
employment provisions contained in 8 U.S.C.
Section 1324a(e), Section 274A(e) of the
Immigration and Nationality Act ("INA"). The
Department shall consider the employment by
any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by
the subrecipient of the employment provisions
contained in Section 274A(e) of the INA shall be
grounds for unilateral cancellation of this contract
by the Department.
SECTION II: CIVIL RIGHTS
REQUIREMENTS
1.0 Participant Notification of Non-discrimination
FDLE does not discriminate on the basis of race,
color, religion, national origin, sex, disability or
age in the delivery of services, benefits or in
employment.
must submit an EEO Certification annually within
120 days of award.
Equal Employment Opportunity Program
(ESOP) - A subrecipient or implementing agency
must comply with all applicable requirements in
28 C.F.R. §42, Subpart E.
Subrecipients are advised to use the Office for
Civil Rights EEO Reporting Tool to satisfy this
condition (hft s://o' ov/aboutlocrteeo .htm).
Title IX of the Education Amendments of 1972
If the subrecipient operates an education
program or activity, the subrecipient must comply
with all applicable requirements of 28 C.F.R. §
54, "Nondiscrimination on the basis of sex in
education programs or activities receiving federal
financial assistance."
4.0 Equal Treatment for Faith Based Organizations
The subrecipient at any tier, must comply with all
applicable requirements of 28 C.F.R. § 38, "Equal
Treatment for Faith Based Organizations"
specifically including the provision for written
notice to current or prospective program
beneficiaries.
5.0 Americans with Disabilities Act - Subrecipients
must comply with the requirements of the
Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination on the
basis of disability including provision to provide
reasonable accommodations.
6.0 Section 504 of the Rehabilitation Act of 1973
(28 C.F.R. § 42, Subpart G) - Subrecipients must
comply with all provisions prohibiting
discrimination on the basis of disability in both
employment and the delivery of services.
7.0 Age Discrimination Act of 1975 - Subrecipients
must comply with all requirements in Subpart I of
28 C.F.R. §42 which prohibits discrimination
based on age in federally assisted programs.
8.0
2.0 Title VI of the Civil Rights Act of 1964 - The
subrecipient at any tier, must comply with all
applicable requirements of 28 CFR § 42,
specifically including any applicable requirements
in Subpart E that relate to an equal employment
opportunity program. 9.0
Equal Employment Opportunity Certification
(EEOC) - A subrecipient or implementing agency
FY18 JAG Standard Conditions
Rev. 04/2019
Limited English Proficiency (LEP) - In
accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. § 2000d, Subrecipients of federal
financial assistance must take reasonable steps
to provide meaningful access to their programs
and activities for persons with LEP. FDLE
strongly advises subrecipients to have a written
LEP Language Access Plan. For more
information visit www,lep.gov.
Finding of Discrimination - In the event a
federal or state court or federal or state
administrative agency makes, after a due
process hearing, a finding of discrimination on
the grounds of race, color, religion, national
Page 5 of 16
origin, sex, or disability against a subrecipient of
funds, the subrecipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights,
Office of Justice Programs.
10.0 Filing a Complaint - If the subrecipient or any of
its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they
may file a complaint with the subrecipient, with
FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to
FDLE at Office of the Inspector General, Post
Office Box 1489, Tallahassee, Florida 32302-
1489, or online at info(d)fdle.state.fl.us. Any
discrimination complaints filed with FDLE will be
reviewed by FDLE's Inspector General and
referred to the Office for Civil Rights, the Florida
Commission on Human Relations, or the Equal
Employment Opportunity Commission, based on
the nature of the complaint.
Discrimination complaints may also be submitted
to the Office for Civil Rights, Office of Justice
Programs, U.S. Department of Justice, 810 71h
Street, Northwest, Washington, D.C. 20531, or by
phone at (202) 307-0690.
11.0 Retaliation - In accordance with federal civil
rights laws, the subrecipient shall not retaliate
against individuals for taking action or
participating in action to secure rights protected
by these laws.
12.0 Non-discrimination Contract Requirements -
Subrecipients must include comprehensive Civil
Rights nondiscrimination provisions in all
contracts funded by the subrecipient.
13.0 Pass -through Requirements - Subrecipients
are responsible for the compliance of contractors
and other entities to whom they pass -through
funds including compliance with all Civil Rights
requirements. These additional tier subrecipients
must be made aware that they may file a
discrimination complaint with the subrecipient,
with FDLE, or with the USDOJ Office for Civil
Rights and provided the contact information.
SECTION Ill: FINANCIAL
REQUIREMENTS AND
RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting
Procedures - All expenditures and cost
accounting of funds shall conform to the DOJ
Grants Financial Guide, the 28 C.F.R. § 66, and
2 C.F.R. § 200 as applicable, in their entirety.
Subrecipients are required to establish and
maintain adequate accounting systems and
FYI JAG Standard Conditions
Rev. 0412019
financial records and to accurately account for
funds awarded to them. Financial management
systems must be able to record and report on the
receipt, obligation, and expenditure of grant
funds; and able to accommodate a fund and
account structure to separately track receipts,
expenditures, assets, and liabilities for awards,
programs, and additional tiered subrecipients.
The awarded funds may or may not be an
interest bearing account, but any earned interest
must be used for program purposes and
expended before the federal grant period end
date. Any unexpended interest remaining at the
end of the federal grant period must be submitted
to the Office of Criminal Justice Grants for
transmittal to DOJ.
2.0 Match - The value or amount of any "non-federal
share," "match," or cost -sharing contribution
incorporated into the approved budget is part of
the "project cost" for purposes of the 2 C.F.R. §
200 Uniform Requirements, and is subject to
audit. In general, the rules and restrictions that
apply to award funds from federal sources also
apply to funds in the approved budget that are
provided as "match" or through "cost sharing."
SECTION IV: SUBAWARD
MANAGEMENT AND REPORTING
REQUIREMENTS
1.0 Obligation of Subreciplent Funds - Subaward
funds shall not under any circumstances be
obligated prior to the effective date, or
subsequent to the termination date, of the period
of performance. Only project costs incurred on or
after the effective date, and on or prior to the
termination date of the subrecipient's project are
eligible for reimbursement. All payments must be
completed within forty-five (45) days of the end of
the subaward period of performance.
2.0 Use of Funds - Grant funds may be used only
for the purposes in the subrecipient's approved
application. Subrecipients shall not undertake
any work or activities not described in the
approved grant award, and that use staff,
equipment, or other goods or services paid for
with grant funds, without prior written approval
from FDLE's Office of Criminal Justice Grants
(OCJG).
3.0 Advance Funding - Advance funding may be
provided to a subrecipient upon a written request
to the Department. The request must be
electronically signed by the subreciplent or
implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
4.0 Performance and Reporting
Page 6 of 16
Reporting Time Frames - The Project Director,
Application Manager, or Performance Contacts
shall submit Monthly or Quarterly Project
Performance Reports to the Department, within
fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is
extended beyond the "original" project period,
additional Project Performance Reports shall be
submitted.
Failure to Submit - Performance Reports that
are not complete, accurate, and timely may result
in sanctions, as specified in Section IV,
Subaward Management and Reporting
Requirements.
Report Contents - Performance Reports must
include a response to all objectives included in
your subaward. A detailed response is required in
the narrative portion for yes/no performance
objectives. Submitted performance reports must
clearly articulate, where appropriate,
performance during the execution of the award
has met a standard against which the
subrecipient's performance can be measured.
The narrative must also reflect on
accomplishments for the period and identify
problems with project implementation and
address actions being taken to resolve the
problems. Additional information may be required
if necessary to comply with federal reporting
requirements.
Requirement for Data on Performance and
Effectiveness Linder the Award - The
subrecipient must collect and maintain data that
measures the performance and effectiveness of
work under this award. The data must be
provided to OCJG in the manner (including within
the timeframes) specified by OCJG. Data
collection supports compliance with the
Government Performance and Results Act
(GPRA) and the GPRA Modernization Act of
2010, and other applicable laws.
Financial Consequences for Failure to
Perform - In accordance with s. 215.971 F.S.,
payments for state and federal financial
assistance must be directly related to the scope
of work and meet the minimum level of
performance for successful completion. If the
subrecipient fails to meet the minimum level of
service or performance identified in this
agreement, or is customary for subawards, then
the Department will apply financial consequences
commensurate with the deficiency. Financial
consequences may include but are not limited to
withholding payments or reimbursement until the
deficiency is resolved, tendering only partial
payment/reimbursement, imposition of other
financial consequences according to the
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Rev. 04/2019
Standard Conditions as applicable, and/or
termination of contract and requisition of goods or
services from an alternate source. Any payment
made in reliance on subrecipient's evidence of
performance, which evidence is subsequently
determined to be erroneous, will be immediately
due to the Department as an overpayment.
5.0 Grant Adjustments - Subrecipients must submit
a grant adjustment through SIMON for major
substantive changes such as changes in project
activities or scope of the project, target
populations, service providers, implementation
schedules, project director, and designs or
research plans set forth in the approved
agreement and for any budget changes that
affect a cost category that was not included in the
original budget. Adjustments are also required
when there will be a transfer of 10°% or more of
the total budget between budget categories, or
there is an indirect cost rate category change.
Subrecipients may transfer up to 10% of the total
budget between current, approved budget
categories without prior approval as long as the
funds are transferred to an existing line item.
Under no circumstances can transfers of funds
increase the total budgeted award.
Requests for changes to the subaward
agreement must be electronically signed by the
subrecipient or implementing agency's chief
official or the chief official's designee.
All requests for changes must be submitted in
SIMON no later than thirty (30) days prior to grant
expiration date.
6.0 Financial Expenditures and Reporting
Reporting Requirements - The subrecipient
shall have a choice of submitting either a Monthly
or a Quarterly Project Expenditure Report to the
Department. Project Expenditure Reports are due
thirty (30) days after the end of the reporting
period. In addition, if the subaward period is
extended, additional Project Expenditure Reports
shall be submitted.
All project expenditures for reimbursement of
subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed
and provided by the Office of Criminal Justice
Grants (OCJG) through the SIMON (Subgrant
Information Management Online).
All Project Expenditure Reports shall be
submitted in sufficient detail for proper pre -audit
and post -audit.
Page 7 of 16
All reports must relate financial data to
performance accomplishments.
Before the "final" Project Expenditure Report will
be processed, the subrecipient must submit to
the Department all outstanding project reports
and must have satisfied all special conditions.
Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
Reports are to be submitted even when no
reimbursement is being requested.
Submission - The report must be electronically
signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief
Financial Officer designee.
7.0 Project Generated Income (PGI) - All income
generated as a direct result of a sub project shall
be deemed program income. Program income
from asset seizures and forfeitures is considered
earned when the property has been adjudicated
to the benefit of the plaintiff (i.e., law enforcement
entity).
Required Reports - The subrecipient shall
submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty (30) days
after the end of the reporting period covering
subaward project generated income and
expenditures during the previous quarter.
PGI Expenditure - Program income should be
used as earned and expended as soon as
possible and used to further the objects in which
the award was made,
Submission - PGI Earnings and Expenditures
reports must be electronically signed by the
subrecipient or implementing agency's chief
financial officer or the chief financial officer's
designee.
Unexpended PGI - If any PGI remains unspent
after the subaward ends, the subrecipient must
continue submitting quarterly PGI reports until all
funds are expended.
Additionally, any unexpended PGI remaining at
the end of the federal grant period must be
submitted to OCJG for transmittal to the Bureau
of Justice Assistance.
8.0 Subrecipient Integrity and Performance
Matters - Requirement to report information on
certain civil, criminal, and administrative
proceedings to OCJG, SAM and FAPIIS.
The subrecipient must comply with any and all
applicable requirements regarding reporting of
FYI JAG Standard Conditions
Rev. 0412019
information on civil, criminal, and administrative
proceedings connected with (or connected to the
performance of) either this award or any other
grant, cooperative agreement, or procurement
contract from the federal government. Under
certain circumstances, subrecipients of OJP
awards are required to report information about
such proceedings, through the federal System for
Award Management ("SAM"), to the designated
federal integrity and performance system
("FAPIIS").
SECTION V: MONITORING AND
AUDITS
1.0 Access to Records - The Florida Department of
Law Enforcement, the Auditor General of the
State of Florida, the U.S. Department of Justice,
the U.S. Comptroller General or any of their duly
authorized representatives, shall have access to
books, documents, papers and records of the
subrecipient, implementing agency and
contractors for the purpose of audit and
examination according to the Financial Guide and
the 28 C.F.R. § 66. At any time, a representative
of the Department, the U.S. Department of
Justice, or the Auditor General of the State of
Florida, have the right to visit the project site to
monitor, inspect and assess work performed
under this agreement.
The Department reserves the right to unilaterally
terminate this agreement if the subrecipient,
implementing agency, or contractor refuses to
allow public access to all documents, papers,
letters, or other materials subject to provisions of
s. 119, F.S., unless specifically exempted and/or
made confidential by operation of s. 119, F.S.,
and made or received by the subrecipient or its
contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or
the General Accounting Office, through any
authorized representative, access to and the right
to examine all paper or electronic records related
to the financial assistance.
2.0 Monitoring - The recipient agrees to comply with
FDLE's grant monitoring guidelines, protocols,
and procedures; and to cooperate with FDLE on
all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient
agrees to provide FDLE all documentation
necessary to complete monitoring of the award.
Further, the recipient agrees to abide by
reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with
grant monitoring activities may result in sanctions
affecting the recipient's award, including, but not
limited to: withholding and/or other restrictions on
Page 8 of 16
the recipient's access to funds, referral to the
Office of the Inspector General for audit review,
designation of the recipient as a FDLE High Risk
grantee, or termination of award(s).
3.0 Property Management - The subreciplent shall
establish and administer a system to protect,
preserve, use, maintain and dispose of any
property furnished to it by the Department or
purchased pursuant to this agreement according
to federal property management standards set
forth in the DOJ Grants Financial Guide, and 28
C.F.R. § 66. This obligation continues as long as
the subrecipient retains the property,
notwithstanding expiration of this agreement.
Property Use - The subrecipient must use
equipment acquired under a Federal award for
the authorized purposes of the project during the
period of performance, or until the property is no
longer needed. Subrecipients must use, manage
and dispose of equipment acquired under a
Federal award in accordance with ss. 274, F.S.
Tangible Property and 200.313, F.S., Equipment,
4.0 Subaward Closeout - A Financial Closeout Audit
shall be submitted to the Department within forty-
five (45) days of the end date of the performance
period.
The Financial Closeout Audit report located in
SIMON must be electronically signed by the
subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer
designee.
Subaward Closeout will be initiated by the
Department after the Financial Closeout has
been completed and approved. Failure to submit
closeout reports timely will result in an
Administrative Closeout by the Department.
5.0 High Risk Subrecipients - If a subrecipient is
designated "high risk" by a federal grant -making
agency, currently or at any time during the course
of the period of performance under this award,
the subrecipient must disclose that fact and
certain related information to FDLE's OCJG. For
purposes of this disclosure, high risk includes any
status under which a federal awarding agency
provides additional oversight due to the
subrecipient's past perfomnance, or other
programmatic or financial concerns with the
subrecipient. The subrecipient's disclosure must
include the following: 1, The federal awarding
agency that currently designates the subrecipient
high risk, 2. The date the subrecipient was
designated high risk, 3. The high -risk point of
contact at that federal awarding agency (name,
phone number, and email address), and 4. The
reasons for the high -risk status, as set out by the
federal awarding agency.
FYI JAG Standard Conditions
Rev. 04/2019
6.0 Imposition of Additional Requirements - The
subrecipient agrees to comply with any additional
requirements that may be imposed by OCJG
during the period of performance for this award, if
the subrecipient is designated as "high risk" for
purposes of the DOJ high -risk grantee list.
7.0 Retention of Records - The subrecipient shall
maintain all records and documents for a
minimum of five (5) years from the date of the
final financial statement and be available for audit
and public disclosure upon request of duly
authorized persons. The subrecipient shall
comply with State of Florida General Records
Schedule GS1-SL for State and Local
Government Agencies:
httos://dos. myfl orid a.comlmed ia/693576_las 1-sl-
2017-final.odf .
8.0 Disputes and Appeals - The Department shall
make its decision in writing when responding to
any disputes, disagreements, or questions of fact
arising under this agreement and shall distribute
its response to all concerned parties. The
subrecipient shall proceed diligently with the
performance of this agreement according to the
Department's decision. If the subrecipient
appeals the Department's decision, the appeal
also shall be made in writing within twenty-one
(21) calendar days to the Department's clerk
(agency clerk). The subrecipient's right to appeal
the Department's decision is contained in § 120,
F.S., and in procedures set forth in Rule 28-
106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, F.S.
9.0 Failure to Address Audit Issues - The
subrecipient understands and agrees that FDLE's
OCJG may withhold award funds, or may impose
award conditions or other related requirements, if
(as determined by OCJG) the subrecipient does
not satisfactorily and promptly address
outstanding issues from audits required by the 2
C.F.R. § 200 Uniform Requirements (or by the
terms of this award), or other outstanding issues
that arise in connection with audits,
investigations, or reviews.
10.0 Single Annual Audit - Subrecipients that expend
$750,000 or more in a year in federal awards
shall have a single audit or program -specific audit
conducted for that year. The audit shall be
performed in accordance with the OMB 2 C.F.R.
§ 200 Subpart F — Audit Requirements and other
applicable federal law. The contract for this
agreement shall be identified in the Schedule of
Federal Financial Assistance in the subject audit.
The contract shall be identified as federal funds
passed through the Florida Department of Law
Enforcement and include the contract number,
Page 9 of 16
GFDA number, award amount, contract period,
funds received and disbursed. When applicable,
the subrecipient shall submit an annual financial
audit that meets the requirements of 2 G.F.R. §
200 Subpart F, "Audit Requirements" s. 215.97,
F_S., "Florida Single Audit Act" and Rules of the
Auditor General, Chapter 10.550, and Chapter
10.650, "Local Governmental Entity Audits" and
"Florida Single Audit Act Audits Nonprofit and
For -Profit Organizations."
A complete audit report that covers any portion of
the effective dates of this agreement must be
performed and submitted to the Federal Audit
Clearinghouse within the earlier of thirty (30)
calendar days after receipt of the auditor's
report(s), or nine (9) months after the end of the
audit'period. Submissions must include required
elements described in Appendix X to 2 C.F.R. §
200 on the specified Data Collection Form (Form
SF -SAC).
Records shall be made available upon request
for a period of five (5) years from the date the
audit report is issued, unless extended in writing
by the Department.
Subrecipients that expend less than $750,000 in
federal awards during a fiscal year are exempt
from the Single Audit Act audit requirements for
that fiscal year. In this case, written notification, in
the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the
subrecipient is exempt. This notice shall be
provided to the Department no later than March 1
following the end of the fiscal year.
SECTION VI; SUBAWARD
PROCUREMENT AND COST
PRINCIPLES
1.0 Procurement Procedures - Subrecipients must
have written procedures for procurement
transactions. Procedures must conform to
applicable Federal law and the standards in 2
C.F.R. §§ 200.318-326.
This condition applies to agreements that OCJG
considers to be a procurement "contract", and not
a second tier subaward.
The details of the advance approval requirement
to use a noncompetitive approach in a
procurement contract under this award are posed
on the OJP website at
https:l/oip.gov/funding/Explore/NoncomoetitivePr
nriwomant htm
Additional information on Federal purchasing
guidelines can be found in the Guide to
FY18 JAG Standard Conditions
Rev. 04/2019
Procurements Under DOJ Grants and
Cooperative agreements at
hftps:lloip.gov/fund ing/Implement/Resourc,es/Gui
d eToProcurem entProcedures. pdf.
2.0 Cost Analysis - A cost analysis must be
performed by the subrecipient if the cost or price
is at or above the $35,000 acquisition threshold
and the contract was awarded non -competitively
in accordance with s. 216.3475, F.S. The
subrecipient must maintain records to support the
cost analysis, which includes a detailed budget,
documented review of individual cost elements
for allowability, reasonableness, and necessity.
See also Chief Financial Officer Memorandum
No. 02 (2012-2013).
3.0 Allowable Costs - Allowance for costs incurred
under the subaward shall be determined
according to the general principles and standards
for selected cost items set forth in the DOJ
Grants Financial Guide, 28 C.F.R. § 66, "Uniform
Administrative Requirements for Grants and
Cooperative Agreements to State and Local
Governments", and 2 C.F.R. § 200.405(e), "Cost
Principles"_
4.0 Unallowable Costs - Payments made for costs
determined to be unallowable by either the
Federal awarding agency, or the Department,
either as direct or indirect costs, must be
refunded (including interest) to FDLE and the
Federal Government in accordance with
instructions that determined the costs are
unallowable unless state or Federal statute or
regulation directs otherwise. See also 2 C.F.R.
§§ 200.300-309.
5.0 Indirect Cost Rate - A subrecipient that is
eligible to use the "de minimis" indirect cost rate
described in 2 C.F.R. § 200.414(f), and elects to
do so, must advise OCJG in writing of both its
eligibility and its election, and must comply with
all associated requirements in the 2 C.F.R. § 200
and Appendix VII.
6.0 Sole Source - If the project requires a non-
competitive purchase from a sole source, the
subrecipient must complete the Sole Source
Justification for Services and Equipment Form
and submit to OCJG upon application for pre -
approval. If the subrecipient is a state agency
and the cost meets or exceeds $150,000, the
subreciplent must also receive approval from the
Department of Management Services (DMS) (s.
287.057(5), F.S.). The Sole Source form must be
signed by the subreciplent or implementing
agency chief official or chief official designee.
Additional details on the sole source requirement
can be found at 2 C.F.R. § 200 and the DOJ
Grants Financial Guide.
7.0 Personal Services - Subrecipients may use
Page 10 of 16
grant funds for eligible personal services
including salaries, wages, and fringe benefits,
including overtime in accordance with the DOJ
Grants Financial Guide Section 3.9 -
Compensation for Personal Services, consistent
with the principles set out in 2 C.F.R. § 200,
Subpart E and those permitted in the federal
program's authorizing legislation. Subrecipient
employees should be compensated with overtime
payments for work performed in excess of the
established work week and in accordance with
the subrecipient's written compensation and pay
plan.
Documentation - Charges for salaries, wages,
and fringe benefits must be supported by a
system of internal controls providing reasonable
assurance that charges are accurate, allowable,
and properly allocated. Documentation
supporting charges must be incorporated into the
official records of the organization.
Charges made to the Personnel Budget Category
must reasonably reflect the total time and activity
for which the employee is compensated by the
organization and cover both federally funded and
all other activities. The records may include the
use of subsidiary records as defined in the
organization's written policies. Where grant
subrecipients work on multiple grant programs or
cost activities, documentation must support a
reasonable allocation or distribution of costs
among specific activities or cost objectives.
8.0 Contractual Services - The subrecipient must
maintain written standards of conduct covering
conflicts of interest and governing the actions of
its employees engaged in the selection, award
and administration of contracts as described in 2
C.F.R. § 200.318, General procurement.
Requirements for Contractors of
Subrecipients - The subrecipient assures the
compliance of all contractors with the applicable
provisions of Title I of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended 42
U.S.C. § 3711 et seq.; the provisions of the
current edition of the DOJ Grants
Financial Guide(httns:Hoirr.aov/financialguide/doll
dfs/DOJ Financia[Guide. df)i and all other
applicable federal and state laws, orders,
circulars, or regulations. The subrecipient must
pass -through all requirements and conditions
applicable to the federal grant award/subaward to
any subcontract. The term "contractor" is used
rather than the term "vendor" and means an
entity that receives a contract as defined in 2
G.F.R. § 200.22, the nature of the contractual
relationship determines the type of agreement.
Approval of Consultant Contracts
Compensation for individual consultant services
FY18 JAG Standard Conditions
Rev, 0412019
must be reasonable and consistent with that paid
for similar services in the marketplace. The
Federal awarding agency and pass -through entity
must review and approve in writing all consultant
contracts prior to employment of a consultant
when the individual compensation rate exceeds
$650 (excluding travel and subsistence costs) per
eight -hour day, or $81.25 per hour. A detailed
justification must be submitted to and approved
by FDLE, who will coordinate written approval of
the Federal awarding agency, prior to
subrecipient obligation or expenditures of such
funds. Approval shall be based upon the
contract's compliance with requirements found in
the Financial Guide Section 3.6 Consultant
Rates, 28 C.F.R. § 66, and applicable state
statutes. The Department's approval of the
subrecipient agreement does not constitute
approval of individual consultant contracts or
rates. If consultants are hired through a
competitive bidding process (not sole source),
the $650 threshold does not apply.
FFATA Reporting Requirements - Subrecipients
that enter into subawards of $25,000 or more
should review the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), website
for additional reporting requirements at
httos Hoic.aov/funding/Explore/FFATA.htm
9.0 Travel and Training - The cost of all travel shall
be reimbursed according to the subrecipient's
written travel policy. If the subrecipient does not
have a written travel policy, cost of all travel will
be reimbursed according to State of Florida
Travel Guidelines § 112.061, F.S. Any foreign
travel must obtain prior written approval from the
Federal awarding agency and pass -through
entity.
10.0 Expenses Related to Conferences, Meetings,
Trainings, and Other Events - Subgrant funds
requested for meetings, retreats, seminars,
symposia, events, and group training activities
and related expenses must receive written pre -
approval from the Federal awarding agency and
pass -through entity and comply with all
provisions in 2 C.F.R. § 200.432 and DOJ Grants
Financial Guide Section 3.10; Conference
Approval, Planning, and Reporting. Subgrant
applications requesting approval for meeting,
training, conference, or other event costs must
include a completed Conference & Events
Submission Form for approval prior to obligating
subgrant funds for these purposes.
11.0 Training and Training Materials — Any training
or training materials that has been developed or
delivered with grant funding under this award
must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees,
available at
Page 11 of 16
www.o'p.qovlfundingloiptrainingguidingpri nciples.
him.
12.0 Publications, Media and Patents Ownership of
Data and Creative Material - Ownership of
material, discoveries, inventions, and results
developed, produced, or discovered subordinate
to this agreement is governed by the terms of the
DOJ Grants Financial Guide, 28 C.F.R. §§ 66,
and 200.31b.
Publication or Printing of Materials -
Publication costs for electronic and print media,
including distribution, promotion, and general
handling are allowable. If these costs are not
identifiable with a particular direct cost objective,
it should be allocated as indirect costs.
Publication includes writing, editing, and
preparing the illustrated material (including
videos and electronic mediums).
Subrocipients must request pre -approval in
writing for page charges for professional journal
publications. All publication materials must
comply with provisions in 2 C.F.R. § 200.461 and
DOJ Grants Financial Guide, Section 3.9;
Allowable Costs — Publication.
Subrecipients must submit for review and
approval one (1) copy of any written materials to
be published, including web -based materials and
website content, to be paid under this award at
least thirty (30) days prior to the targeted
dissemination date.
All electronic and print materials paid under this
award must contain the following statements
identifying the federal award:
"This project was supported by Award No.
20IB-MU-BX-0292 awarded by the
Bureau of Justice Assistance, Office of
Justice programs_ The opinions, findings,
and conclusions or recommendations
expressed in this
publication/program/exhibition are those of
the authors and do not necessarily reflect
the views of the Department of Justice or
grant -making component."
Any website funded in whole or in part under this
award must include the same statement on the
home page, on all major entry pages (i.e., pages
(exclusive of documents) whose primary purpose
is to navigate the user to interior content), and on
any pages from which a visitor may access or
use a web -based service, including any pages
that provide results or outputs from the service.
Patents - Subrecipients are subject to applicable
regulations governing patents and inventions,
FY18 JAG Standard Conditions
Rev. 0412019
including government wide regulations issued by
the Department of Commerce (27 C.F.R. § 401
and 2 C.F.R. § 200.315(c)).
Subrecipients must promptly and fully report to
FDLE and the Federal awarding agency if any
program produces patentable items, patent
rights, processes, or inventions, in the course of
work sponsored under this award.
13.0 Information Technology Projects
Criminal Intelligence Systems - The
subrecipient agrees that any information
technology system funded or supported by the
Office of Justice Programs funds will comply with
28 C.F.R. § 23, Criminal Intelligence Systems
Operating Policies, if the Office of Justice
Programs determines this regulation to be
applicable. Should the Office of Justice Programs
determine 28 C.F.R. § 23 to be applicable, the
Office of Justice Programs may, at its discretion,
perform audits of the system, as per 28 C.F.R. §
23.20(g). Should any violation of 28 C.F.R. § 23
occur, the subrecipient may be fined as per 42
US.C. § 3789g(c)-(d). The subrecipient may not
satisfy such a fine with federal funds.
The subrecipient understands and agrees that no
awarded funds may be used to maintain or
establish a computer network unless such
network blocks the viewing, downloading, and
exchanging of pornography. In doing so the
subrecipient agrees that these restrictions will not
limit the use of awarded funds necessary for any
federal, state, tribal, or local law enforcement
agency or any other entity carrying out criminal
investigations, prosecutions, or adjudication
activities.
State IT Point of Contact - The subrecipient
must ensure that the State IT Point of Contact
receives written notification regarding any
information technology project funded by this
grant during the obligation and expenditures
period. This is to facilitate communication among
local and state governmental entities regarding
various information technology projects being
conducted with these grant funds. In addition, the
subrecipient must maintain an administrative file
documenting the meeting of this requirement. For
a list of State IT Points of Contact, go to
https:l/it. of p. govltechnology-contacts.
The State IT Point of Contact will ensure the
subrecipient's project follows a statewide
comprehensive strategy for information sharing
systems that improve the functioning of the
criminal justice system, with an emphasis on
integration of all criminal justice components, law
enforcement, courts, prosecution, corrections,
and probation and parole.
Page 12 of 16
Interstate Connectivity - To avoid duplicating
existing networks or IT systems in any initiatives
funded by the Bureau of Justice Assistance for
law enforcement information sharing systems
which involve interstate connectivity between
jurisdictions, such systems shall employ, to the
extent possible, existing networks as the
communication backbone to achieve interstate
connectivity, unless the subrecipient can
demonstrate to the satisfaction of the Bureau of
Justice Assistance that this requirement would
not be cost effective or would impair the
functionality of an existing or proposed IT system.
ADP Justification - The subrecipient must
complete an Automated Data Processing (ADP)
equipment and Software and Criminal Justice
Information and Communication Systems
Request for Approval form if the purchase of any
ADP equipment is to be made. This form must be
submitted upon application if applicable and pre -
approval must be obtained. ADP Justification
must be signed by the subrecipient or
implementing agency chief official or an individual
with formal, written signature authority for the
chief official.
14.0 Interoperable Communications Guidance -
Subreciplents using funds to support emergency
communications activities must comply with the
current SAFECOM Guidance for Emergency
Communication Grants, including provisions on
technical standards that ensure and enhance
interoperable communications. Emergency
communications activities include the purchase of
Interoperable Communications Equipment and
technologies such as voice-aver-internet protocol
bridging or gateway devices, or equipment to
support the build out of wireless broadband
networks in the 700 MHz public safety band
under the Federal Communications Commission
(FCC) Waiver Order. SAFECOM guidance can
be found at
hftps://www.dhs. ov/ ublicationlfundin -
documents.
Subrecipients interested in developing a public
safety broadband network in the 700 MHz band
in their jurisdictions must adhere to the technical
standards set forth in the FCC Waiver Order, or
any succeeding FCC orders, rules, or regulations
pertaining to broadband operations in the 700
MHz public safety band. The subrecipient shall
also ensure projects support the Statewide
Communication Interoperability Plan (SCIP) and
are fully coordinated with the full-time Statewide
Interoperability Coordinator (SWIC). If any future
regulatory requirement (from the FCC or other
governmental entity) results in a material
technical or financial change in the project, the
subrecipient should submit associated
FYI JAG Standard Conditions
Rev. 04/2019
documentation, and other material, as applicable,
for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all
communications equipment purchased with grant
award funding (plus the quantity purchased of
each item) to FDLE once items are procured
during any periodic programmatic progress
reports.
15.0 Global Standards Package - In order to
promote information sharing and enable
Interoperability among disparate systems across
the justice and public safety community, OJP
requires the grantee to comply with DOJ's Global
Justice information Sharing initiative (DOJ's
Global) guidelines and recommendations for this
particular grant. Grantee shall conform to the
Global Standards Package (GSP) and all
constituent elements, where applicable, as
described at https://it.oio.aovlase. Grantee shall
document planned approaches to information
sharing and describe compliance to the GSP and
appropriate privacy policy that protects shared
information, or provide detailed justification for
why an alternative approach is recommended.
SECTION VII: COMPLIANCE WITH 8
U.S.C. §§ 1373 and 1644
1.0 In regards to the program or activity funded in
whole or in part under this subaward and
throughout the period of performance for this
award, no state or local government entity,
agency or official may prohibit or in any way
restrict:
Any government entity or official from sending or
receiving information regarding citizenship or
immigration status as described in 8 U.S.C.
1373(a); or a government entity or agency from
sending, requesting or receiving, maintaining, or
exchanging information regarding immigration
status as described in either 8 U.S.C. 1373(b) or
1644. For the purposes of this subaward, any
prohibition (or restriction) that violates this
condition is an "information -communication
restriction."
2.0 A subaward to a state or local government or a
public institution of higher education, cannot be
made unless a properly executed certification of
compliance with 8 U.S.C. 1373 and 1644, signed
by the chief legal officer of the subrecipient entity
has been received by OCJG. Similarly,
subrecipients cannot make a further subaward to
a state or local government or a public institution
of higher education, unless it first obtains a
properly executed certification of compliance with
8 U.S.C. 1373 and 1644 signed by the chief legal
officer of the third tier subrecipient.
Page 13 of 16
3.0 Funding under this award cannot be subawarded
to any subrecipient at any tier that is either a
state or unit of local govemment or a public
institution of higher education that is subject to
any "information -communication restriction."
4.0 Subreciplents must notify FDLE (in writing) if it
has credible evidence that indicates that a funded
program or activity of a subrecipient at any tier
that is either a state or local government or a
public institution of higher education, may be
subject to any 'information -communication
restriction."
5.0 For STATE AGENCIES: With respect to the
program or activity that is funded by this
subaward, as of the date the subrecipient
accepts this subaward, and throughout the
remainder of the period of performance for the
award -
A state statute or a state rule, regulation,
policy or practice must be in place that is
designed to ensure that agents of the United
States acting under color of federal law are
given access to any state (or state
contracted) correctional facility for the
purpose of permitting such agents to meet
with individuals who are (or are believed by
such agents to be) aliens and to inquire as to
such individuals' right to be or remain in the
United States.
ii. A state statute, or a state rule, regulation,
policy or practice must be in place that is
designed to ensure that, when a state (or
state contracted) correctional facility receives
a formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide the request notice to
DHS.
6.0 For units of LOCAL GOVERNMENT: With
respect to the program or activity that is funded
by this subaward, as of the date the
subrecipient accepts this subaward, and
throughout the remainder of the period of
performance for the award -
A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that is designed to ensure that agents
of the United States acting under color of
federal law are given access to any state (or
state contracted) correctional facility for the
FY18 JAG Standard Conditions
Rev. 0412019
purpose of permitting such agents to meet
with individuals who are (or are believed by
such agents to be) aliens and to inquire as to
such individuals' right to be or remain in the
United States.
A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that is designed to ensure that, when a
local government (or local government
contracted) correctional facility receives a
formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide the request notice to
DHS.
7.0 Monitoring of compliance with the requirements
of this condition will be conducted by FDLE.
8.0 Nothing in this condition shall be understood to
authorize any subrecipient at any tier to violate
any federal law, including any applicable civil
rights or nondiscrimination law.
IMPORTANT NOTE: Any questions about the
meaning or scope of this condition should be directed
to FDLE prior to award acceptance.
SECTION Vill: ADDITIONAL
REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list
of Violating Facilities - The subrecipient
assures that the facilities under its ownership,
lease or supervision which shall be utilized in the
accomplishment of the Program Purpose are not
listed on the EPA's list of Violating Facilities and
that it will notify the Department of the receipt of
any communication from the Director of the EPA
Office of Federal Activities indicating that a facility
to be used in the project is under consideration
for listing by the EPA.
2.0 National Environmental Policy Act (NEPA)
The subrecipient agrees to assist FDLE in
complying with the NEPA, the National Historic
Preservation Act, and other related federal
environmental impact analyses requirements in
the use of subaward funds by the subrecipient.
This applies to the following new activities
whether or not they are being specifically funded
with these subaward funds. That is, it applies as
long as the activity is being conducted by the
subrecipient or any third party and the activity
needs to be undertaken in order to use these
subaward funds. Accordingly, the subrecipient
Page 14 of 16
agrees to first determine if any of the following
activities will be funded by the grant, prior to
obligating funds for any of these purposes.
If it is determined that any of the following
activities will be funded by the grant, the recipient
agrees to contact FDLE OCJG.
1) New construction;
2) Any renovation or remodeling of a property
located in an environmentally or historically
sensitive area, including properties located
within a 100-year flood plain; a wetland, or
habitat for endangered species, or a property
listed on or eligible for listing on the National
Register of Historic Places;
3) A renovation, lease, or any other proposed
use of a building or facility that will either (a)
result in a change in its basic prior use or (b)
significantly change its size;
4.0 Human Research Subjects - Subrecipient
agrees to comply with the requirements of 28
G.F.R. part 46 and all Office of Justice Programs
policies and procedures regarding the protection
of human research subjects, including
obtainment of Institutional Review Board
approval, if appropriate, and subject informed
consent.
5.0 Disclosures
4) Implementation of a new program involving
the use of chemicals other than chemicals
that are (a) purchased as an incidental
component of a funded activity and (b) 6.0
traditionally used, for example, in office,
household, recreational, or educational
environments; and
5) Implementation of a program relating to
clandestine methamphetamine laboratory
operations, including the identification,
seizure, or closure of clandestine
methamphetamine laboratories.
The subrecipient understands and agrees that
complying with NEPA may require the
preparation of an Environmental Assessment
and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance.
The subrecipient further understands and agrees
to the requirements for implementation of a
Mitigation Plan, as detailed by the Department of
Justice at
htti)s://www.b'a.gov/Funding/nei)a.html, for
programs relating to methamphetamine
laboratory operations.
3.0 National Historic Preservation Act -- The Act
will assist the Department (if necessary) in
assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16
U.S.C. § 470), Ex. Order 11593 (identification
and protection of historic properties), the
Archeological and Historical Preservation Act of
1974 (16 U.S.C. § 469 a-1 et seq.), and the
National Environmental Policy Act of 1969 (42
U.S.C. §4321).
Conflict of Interest - The subrecipient and
implementing agency will establish safeguards to
prohibit employees from using their positions for
a purpose that constitutes or presents the
appearance of personal or organizational conflict
of interest, or personal gain. Subrecipients must
disclose in writing any potential conflict of interest
to FDLE (the non-federal pass -through entity).
Violations of Criminal Law - The subrecipient
and implementing agency must disclose all
violations of state or federal criminal law involving
fraud, bribery or gratuity violations potentially
affecting the sub award.
Uniform Relocation Assistance and Real
Property Acquisitions Act - The subgrant
recipient will comply with the requirements of the
Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et
seq.), which govern the treatment of persons
displaced as a result of federal and federally -
assisted programs.
7.0 Limitations on Government Employees
Financed by Federal Assistance - The
subrecipient will comply with requirements of 5
U.S.C. §§ 1501-08 and §§ 7324-28, which limit
certain political activities of State or local
government employees whose principal
employment is in connection with an activity
financed in whole or in part by federal assistance.
8.0 Funds to Association of Community
Organizations for Reform Now (ACORN)
Unallowable - Subrecipient understands and
agrees that it cannot use any federal funds, either
directly or indirectly, in support of any contract or
subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written
approval of OJP.
9.0 Text Messaging While Driving - Pursuant to
Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), and
§316.305, F.S., the subrecipient is encouraged to
adopt and enforce policies banning employees
from text messaging white driving any vehicle
FY18 JAG Standard Conditions Page 15 of 16
Rev. 04/2019
during the course of performing work funded by
this subaward and to establish workplace safety
policies and conduct education, awareness, and
other outreach to decrease crashes caused by
distracted drivers.
10.0 DNA Testing of Evidentiary Materials and
Upload of DNA Profiles to a Database - If
PREA program funds will be used for DNA
testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the
Combined DNA Index System (CODIS), by a
government DNA lab with access to CODIS. No
profiles generated with JAG funding may be
entered into any other non -governmental DNA
database without prior express written approval
from BJA. For more information, refer to the NIJ
FY 2012 DNA Backlog Reduction Program,
available at
https://www. nci rs. ciov/pdffi le s 1 /n i it sI O01062. pdf.
In addition, funds may not be used for purchase
of DNA equipment and supplies when the
resulting DNA profiles from such technology are
not accepted for entry into CODIS (the National
DNA Database operated by the FBI).
11.0 Environmental Requirements and Energy -
For subawards in excess of $100,000, the
subrecipient must comply with all applicable
standards, orders, or requirements issued under
section 306 of the Clean Air Act (42 U.S.C.
1857(h)), section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40
CFR part 15). The subrecipient must comply with
mandatory standards and policies relating to
energy efficiency which are contained in the state
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
(Pub. L. 94-163, 89 Stat. 871), if any.
12.0 Other Federal Funds - The subrecipient agrees
that if it currently has an open award of federal
funds or if it receives an award of federal funds
other than this award, and those awards have
been, are being, or are to be used, in whole or in
part, for one or more of the identical cost items
for which funds are being provided under this
award, the subrecipient will promptly notify, in
writing the grant manager for this award, and, if
so requested by OCJG seek a budget
modification or change of project scope grant
adjustment notice (GAN) to eliminate any
inappropriate duplication of funding.
13.0 Trafficking in Persons - The subrecipient must
comply with applicable requirements pertaining to
prohibited conduct relating to the trafficking of
persons, whether on the part of recipients,
subreciplents or individuals defined as
"employees" of the subrecipient. The details of
the recipient and subrecipient obligations related
to prohibited conduct related to trafficking in
persons are incorporated by reference and
posted at
httos://oir). aov/fu nd i na/Explore/Prohi b itedCond uct
-Trafficking.htm
FY18 JAG Standard Conditions Page 16 of 16
Rev. 04/2019