HomeMy WebLinkAboutAgenda Item Summary FormOF
AGENDA ITEM SUMMARY FORM
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�111 Q File ID: #6934
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Date: Requesting Department: Office of
Management and Budget
Commission Meeting Date: 02/13/2020 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Amendment - Capital Budget
Purpose of Item:
To reprogram and re -appropriate existing funding sources, appropriate new funding sources,
and to amend the Fiscal Year 2019-20 Multi -Year Capital Plan adopted with modifications on
September 26, 2019 pursuant to Resolution No. 19-0374 and subsequently amended by
Ordinance 13790 adopted on second reading on September 26, 2019 and 19-0506 adopted on
December 12, 2019, to reflect the reprogramming of existing funding.
Background of Item:
The Office of Management and Budget and the Office of Capital Improvements have reviewed
capital projects that are complete with balances or are of a lower priority and recommended
reprogramming of funds to projects that are of a higher priority and appropriates new funding,
requiring the existing Capital Plan, adopted as Resolution No. 19-0374 and subsequently
amended by Ordinance 13790 and Resolution and 19-0506, be amended to reflect these
changes.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Total Fiscal Impact:
$ 3,879,000.00
CIP Project No: various
Reviewed By
Office of Management and Budget Christopher M Rose
City Manager's Office
Sandra Bridgeman
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
02/04/2020 7:37 PM
Assistant City Manager Review
Completed
02/04/2020 8:07 PM
City Manager Review
Completed
02/04/2020 8:29 PM
Legislative Division Review
Completed
02/04/2020 8:31 PM
Deputy City Attorney Review
Completed
02/04/2020 8:49 PM
Approved Form and Correctness
Completed
02/04/2020 8:51 PM
Meeting
Completed
02/13/2020 9:00 AM
Unsigned by the Mayor
Completed
02/21/2020 8:45 PM
Signed and Attested by the City Clerk
Completed
02/21/2020 9:02 PM
Legislative Division Review
Completed
12/22/2020 8:41 AM
Deputy Attorney Review
Completed
12/22/2020 9:16 AM
Approved Form and Correctness with
Modification(s)
Completed
Rendered
Completed
12/22/2020 3:10 PM
v
City of Miami
Legislation
r=f Resolution
Enactment Number: R-20-0044
File Number: 6934
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:2/13/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AND ADDING CAPITAL PROJECTS TO THE CITY OF MIAMI'S
("CITY") FISCAL YEAR 2019-20 MULTI -YEAR CAPITAL PLAN ADOPTED ON
SEPTEMBER 26, 2019 PURSUANT TO RESOLUTION NO. 19-0374, AS AMENDED
AND/OR REVISED; AUTHORIZING AND REVISING CURRENT APPROPRIATIONS
AMONG APPROVED PROJECTS; FURTHER AUTHORIZING, ALLOCATING,
APPROPRIATING, DE -ALLOCATING, AND RE -APPROPRIATING FUNDING FOR
THE EXISTING AND ADDED PROJECTS AS SET FORTH IN EXHIBITS "A" AND "B",
ATTACHED AND INCORPORATED; ACCEPTING ADDITIONAL FUNDING FOR
CERTAIN ONGOING CAPITAL PROJECTS DESIGNATED BELOW AND RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY
MANAGER AND DESIGNATED CITY OFFICIALS AND DEPARTMENTS IN ORDER
TO UPDATE THE RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS
IN CONNECTION THEREWITH FOR ONGOING CAPITAL PROJECTS AND FOR
GRANTS IN PROGRESS.
WHEREAS, except for such changes as set forth herein, all previous appropriations
remain authorized to continue as previously approved City of Miami ("City") capital projects
(new, revised, and continued projects collectively, "Projects") according to the Fiscal Year 2019-
20 Multi -Year Capital Plan adopted on September 26, 2019 pursuant to Resolution No. R-19-
0374 and as subsequently amended and/or revised from time to time (collectively, "Plan"); and
WHEREAS, a contribution from the City's General Fund in the Non -Departmental
Account is established in the amount of $300,000.00 to fund various capital projects; and
WHEREAS, a contribution from the City's Special Revenue Fund is established in the
amount of $200,000.00 to fund various capital projects; and
WHEREAS, subject to approval of the Board of Trustees ("Trustees") of the Virginia Key
Beach Park Trust ("VKBPT"), new capital project 40-13203526 as set forth in line 8 of Exhibit "A",
attached and incorporated, is being undertaken by the City's Office of Capital Improvements
("OCI") for the VKBPT and it is in the best interests of the City and for the City Commission to
authorize the City Manager to accept from VKBPT additional funding in the total amount not to
exceed One Hundred Fifty Thousand Dollars ($150,000.00) for the Virginia Key Historic Beach
Park Restoration ("Museum") for pre -design study and planning services, with the project further
subject to additional funding from Miami -Dade County ("County") general obligation bonds; and
WHEREAS, new capital project 40-13203111 for Downtown Restrooms as set forth in line
100 of Exhibit "B", attached and incorporated, is being created and funded by transferring Three
Hundred Fifty Thousand Dollars ($350,000.00) from the Mayor's Park, Street, and Light
Improvements existing project 40-1340710; and
WHEREAS, the Shenandoah Park Pool Renovation Project 40-1340563 is receiving
transferred funding as detailed in Exhibit "B", attached and incorporated, as follows:
(a) Four Hundred Sixty -Eight Thousand, Seven Hundred Fifty -One Dollars and Twenty -
Eight Cents ($462,751.28) from line 101 Mayor's Park, Street, and Light
Improvements existing project 40-1340710; and
(b) Thirty -Seven Thousand, Two Hundred Forty -Eight Dollars and Seventy -Two Cents
($37,248.72) from line 102 Calle 8 Light and Street Improvements Mayor -
Decorations existing project 40-B78509E; and
WHEREAS, as set forth in Exhibit "A", attached and incorporated, line 9 for ongoing
capital project 40-1330687 being undertaken by OCI for the Coconut Grove Business
Improvement District ("CGBID"), it is in the best interests of the City to authorize the City
Manager to accept additional funding in the total amount not to exceed Five Hundred Thousand
Dollars ($500,000.00) for sidewalk, electrical, lighting, and path improvements along Main
Highway from McFarlane Road to Franklin Avenue as part of the capital projects total amount
approved by the Board of Directors of the CGBID at its June 22, 2015 meeting; and
WHEREAS, as set forth in Exhibit "A", attached and incorporated, for ongoing projects
40-B193522 Silver Bluff Mini Park in line 10, 40-13203523 Triangle Park in line 11, and 40-
B203524 District 5 Green Areas in line 12, it is also in the best interests of the City to authorize
the City Manager to accept additional funding in the total amounts of Three Hundred Thousand
Dollars ($300,000.00), One Hundred Sixty -One Thousand Dollars ($161,000.00), and Five
Hundred Thousand Dollars ($500,000.00), respectively, from the County's Building Better
Communities General Obligation Bonds Program as set forth in Board of County
Commissioners' Resolution No. R-18-20 adopted January 22, 2020 and to negotiate and
execute, in a form acceptable to the City Attorney and Bond Counsel, any related grant
agreements with the County for said projects; and
WHEREAS, as set forth in Exhibit "A", attached and incorporated, in connection with
grants to the City from the Omni Redevelopment District Community Redevelopment Agency
("Omni CRA"), it is also in the best interests of the City to authorize the City Manager to accept:
(a) in line 14, grant funding in an amount not to exceed Nine Hundred Seventy -Five
Thousand Dollars ($975,000.00) for the capital improvement project of the traffic
circle at North Bayshore Drive 40-13203614 pursuant to Resolution No. CRA-R-19-
0043 adopted by the Board of Commissioners of the Omni CRA ("Board") on
October 30, 2019;
(b) in line 13, grant funding in an amount not to exceed Six Hundred Ninety -Three
Thousand Dollars ($693,000.00) for the capital improvement project for N.E. 4tn
Avenue Crescent Park 40-13203525 pursuant to Resolution No. CRA-R-19-0044
adopted by the Board on October 30, 2019; and
WHEREAS, in order to implement the Plan and the City's Fiscal Year 2019-20 Final
Budget requirements authorized pursuant to Ordinance No. 13790 adopted September 26,
2019, as subsequently amended from time to time ("Final Budget"), the City Manager and
certain designated City Officials and Departments continue to accept additional funding and to
take necessary actions to update the City's relevant financial controls and computer systems for
ongoing capital projects and for grants in progress; and
WHEREAS, it is now necessary to authorize, reprogram projects, approve additional
projects, approve de -allocation of funds for completed or discontinued projects, allocate, and
approve additional appropriations and re -appropriations, all as attached and incorporated in
Exhibit "A" and Exhibit "B", both attached and incorporated, for existing sources of revenues for
Fiscal Year 2019-20 and to add to available balances in Capital Funds as set forth below:
Arnou nts
Loaned in
Previous Arnount
Amendment Amount Orade"
Final Arnount
31000 -General Government Projects
33,344,164.82
855,413.00 -
33,999,577.82
32000- Public Safety
20,781,316.19
17.043.00
20,798,359.19
32100 - 2016 vehicle Lease
30.439.90
-
30.439.90
33000- Disaster Recovery
1,611,960.48
-
1,611,96048
34000 - Public Facilities -OP
87,373,243.76
(675.094.75)
86,698,109.01
35000 . Parks & Recreation
102,984,975.66
2,312,887.47
105,297,863.13
36000 - Streets & Sidewalks
79.450.682.25
2,642;107.85 -
82,092,790.10
37000 - Sanitary Sewers
7,800,559.18
(1.040,000.00) -
6,800,559.18
38000 - Storm Sewers
18,632,908.08
(73,356.57) -
18,559,551.51
39000 - Solid waste-CIP
1,093,839.25
1,093,839.25
39900 - Mass T ransit
4,352,814.57
-
4,352,814.57
S 357,456,864.14
S 3 879,000.00 S
S 361.335.864.14
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The project additions, allocations, appropriations, de -allocations, re -
appropriations, and adjustments as detailed in Exhibit "A" and Exhibit "B", both attached and
incorporated, are hereby authorized' and made to the Plan for implementation of the City's
capital improvements for the Fiscal Year commencing October 1, 2019 and ending September
30, 2020.
Section 3. Subject to approval of the Trustees of the VKBPT for new capital project 40-
B203526 as set forth in line 8 of Exhibit "A", attached and incorporated, which is being
undertaken by OCI for the VKBPT, the City Commission hereby authorizes' the City Manager to
accept and appropriate from VKBPT additional funding in the total amount not to exceed One
Hundred Fifty Thousand Dollars ($150,000.00) for the Museum for pre -design study and
planning services, with the project further subject to additional funding from County general
obligation bonds.
Section 4. New capital project 40-13203111 for Downtown Restrooms as set forth in line
100 of Exhibit "B", attached and incorporated, is hereby created and the City Manager is hereby
authorized' to transfer and appropriate funding in the amount of Three Hundred Fifty Thousand
Dollars ($350,000.00) from the Mayor's Park, Street, and Light Improvements existing project
40-1340710.
Section 5. For the Shenandoah Park Pool Renovation Project 40-1340563, the City
Manager is hereby authorized' to transfer and appropriate funding in Exhibit "B", attached and
incorporated, as follows:
(a) Four Hundred Sixty -Eight Thousand, Seven Hundred Fifty -One Dollars and Twenty -
Eight Cents ($462,751.28) from line 101 Mayor's Park, Street, and Light
Improvements existing project 40-1340710; and
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
(b) Thirty -Seven Thousand, Two Hundred Forty -Eight Dollars and Seventy -Two Cents
($37,248.72) from line 102 Calle 8 Light and Street Improvements Mayor -
Decorations existing project 40-B78509E.
Section 6. As set forth in Exhibit "A", attached and incorporated, line 9 for ongoing
capital project 40-1330687 being undertaken by OCI for the CGBID, the City Manager is hereby
authorized' to accept and appropriate additional funding in the total amount not to exceed Five
Hundred Thousand Dollars ($500,000.00) for sidewalk, electrical, lighting, and path
improvements along Main Highway from McFarlane Road to Franklin Avenue as part of the
capital projects total amount approved by the Board of Directors of the CGBID at its June 22,
2015 meeting.
Section 7. As set forth in Exhibit "A", attached and incorporated, for ongoing projects 40-
B193522 Silver Bluff Mini Park in line 10, 40-13203523 Triangle Park in line 11, and 40-13203524
District 5 Green Areas in line 12, the City Manager is hereby authorized' to accept and
appropriate additional funding in the total amounts of Three Hundred Thousand Dollars
($300,000.00), One Hundred Sixty -One Thousand Dollars ($161,000.00), and Five Hundred
Thousand Dollars ($500,000.00), respectively, from County Building Better Communities
General Obligation Bonds Program funding as set forth in Board of County Commissioners'
Resolution No. R-18-20 adopted January 22, 2020.
Section 8. As set forth in Exhibit 'A" attached and incorporated, in connection with
grants to the City from the Omni CRA, the City Manager is hereby authorized' to accept and to
appropriate:
(a) in line 14, grant funding in an amount not to exceed Nine Hundred Seventy -Five
Thousand Dollars ($975,000.00) for the capital improvement project of the traffic
circle at North Bayshore Drive 40-13203614 pursuant to Resolution No. CRA-R-19-
0043 adopted by the Board on October 30, 2019; and
(b) in line 13, grant funding in an amount not to exceed Six Hundred Ninety -Three
Thousand Dollars ($693,000.00) for the capital improvement project for N.E. 4th
Avenue Crescent Park 40-13203525 pursuant to Resolution No. CRA-R-19-0044
adopted by the Board on October 30, 2019.
Section 9. The City Manager is authorized' to negotiate and execute any and all
documents necessary for any of the appropriations or projects described herein, all in forms
acceptable to the City Attorney.
Section 10. Certain necessary actions by the City Manager and designated City Officials
and Departments to accept additional funding for certain ongoing capital projects designated
above and made in order to update the City's relevant financial controls and computer systems
for ongoing capital projects and for grants in progress in connection with the Plan and the Final
Budget to implement the Projects are ratified, approved, and confirmed.
Section 11. This Resolution shall become effective immediately upon its adoption and
signature by the Mayor.2
Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
rft6riai dez,City Attor iey 2/4/2020