HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
3 AGENDA ITEM SUMMARY FORM
File ID: #7867
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Date: 09/14/2020 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 11/19/2020 Sponsored By:
District Impacted: District 3
Type: Resolution
Subject: Execute Lease Agreement - Miami Firefighters Credit Union
Purpose of Item:
A Resolution of the City of Miami commission, pursuant to section 29-b(f) of the charter
of the city of Miami, Florida, as amended, authorizing the City Manager to negotiate and
execute a Lease Agreement ("Lease"), in a form acceptable to the City Attorney,
between the city of Miami, a municipal corporation of the State of Florida ("City"), and
Miami Firefighters Federal Credit Union, a federally chartered credit union under the
laws of the United States ("Lessee"), for the use and occupancy of a certain portion of
city -owned property located at 1103 NW South River Drive, Miami, Florida 33136, for an
initial period of fifteen (15) years, with two (2) five year options to renew, to operate a
full -service banking facility for the benefit and convenience of city of Miami employees
and firefighters; services including automated teller machines and the provision and/or
sale of such services, items, or products that include, but are not limited to, life
insurance, disability insurance, accidental death and dismemberment insurance, credit
insurance, homeowner's insurance, automobile insurance, gap insurance, extended
warranties, automobile purchasing services and investment services; with a rent to the
City of sixty-six thousand eight hundred fifty dollars and 00/100 cents ($66,850.00) per
annum, in monthly installments of five thousand five hundred seventy dollars and
83/100 cents ($5,570.83), with certain rent credits and other terms and conditions as
more specifically set forth in the Lease.
Background of Item:
The City owns and operates the Property located at 1103 N.W. South River Drive,
Miami, Florida 33136 ("Property") and wishes to lease a portion of the building located
on the Property, ("Leased Premises"), consisting of approximately 3,385 SF of office
space on the first and second floors to operate a full service banking facility for the
benefit and convenience of City of Miami employees and firefighters. Services will
include automated teller machines and provide and/or sell such services, items or
products that include, but are not limited to, life insurance, disability insurance,
accidental death and dismemberment insurance, credit insurance, homeowner's
insurance, automobile insurance, GAP insurance, extended warranties, automobile
purchasing services and investment services. For an initial term of fifteen (15) years,
with two (2) five-year options to renew.
The Minimum Rent will be Sixty -Six Thousand Eight Hundred Fifty Dollars and 00/100
Cents ($66,850.00) per annum in monthly installments of Five Thousand Five Hundred
Seventy Dollars and 83/100 Cents ($5,570.83) referred to as ("Minimum Rent").
However, on the Effective Date, the City will be granted the exclusive use of the Union
Lot on weekends for the entire day and on weekdays from 3:OOPM through 7:OOAM. In
exchange for the use of this lot, the City will grant the Lessee a rent credit in the amount
of Two Thousand Ninety Dollars and 00/100 Cents $2,090.00 per month ("Rent Credit")
for the Term of this Lease. Value of Four Hundred Ninety -Eight Thousand One Hundred
Sixty -Seven dollars and Twenty -Two Cents ($498,167.22).
This Lease Agreement is contingent upon approval of a 4/5ths affirmative vote, after an
advertised public hearing, ratifying the City Managers recommendation in writing.
Budget Impact Analysis
Item is Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$ 41.770.00 Annual Use Fee Revenue 04002.221100.448000.0000.00000
Reviewed By
Real Estate and Asset Management Aldo Bustamante
Office of Management and Budget Pedro Lacret
Office of Management and Budget Christopher M Rose
City Manager's Office
Fernando Casamayor
City Manager's Office
Arthur Noriega V
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Daniel Diaz
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
09/15/2020 7:03 AM
Budget Analyst Review
Completed
09/15/2020 4:29 PM
Budget Review
Completed
09/15/2020 4:55 PM
Assistant City Manager Review
Completed
09/15/2020 10:57 PM
City Manager Review
Completed
09/15/2020 11:04 PM
Legislative Division Review
Completed
11/04/2020 9:07 AM
ACA Review
Completed
11/04/2020 4:13 PM
Deputy City Attorney Review
Completed
11/04/2020 4:42 PM
Approved Form and Correctness
Completed
11/05/2020 5:37 PM
Meeting
Completed
11/19/2020 9:00 AM
Signed by the Mayor
Completed
11/30/2020 5:41 PM
Signed and Attested by the City Clerk
Completed
11/30/2020 5:50 PM
Rendered
Completed
11/30/2020 5:50 PM
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City of Miami
City Hall
I1f 111 111T11 X'
„ 11 3500 Pan American Drive
Legislation Miami, FL 33133
r R % www.miamigov.com
Resolution
Enactment Number: R-20-0386
File Number: 7867 Final Action Date:11/19/2020
A RESOLUTION OF THE CITY OF MIAMI COMMISSION PURSUANT TO SECTION
29-B(F) OF THE CHARTER OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE
AGREEMENT ("LEASE"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
BETWEEN THE CITY OF MIAMI ("CITY") AND MIAMI FIREFIGHTERS FEDERAL
CREDIT UNION, A FEDERALLY CHARTERED CREDIT UNION UNDER THE LAWS
OF THE UNITED STATES ("LESSEE"), FOR THE USE AND OCCUPANCY OF A
CERTAIN PORTION OF CITY -OWNED PROPERTY LOCATED AT 1103
NORTHWEST SOUTH RIVER DRIVE, MIAMI, FLORIDA 33136 FOR AN INITIAL
PERIOD OF FIFTEEN (15) YEARS WITH TWO (2) FIVE (5) YEAR OPTIONS TO
RENEW TO OPERATE A FULL -SERVICE BANKING FACILITY FOR THE BENEFIT
AND CONVENIENCE OF CITY EMPLOYEES INCLUDING AUTOMATED TELLER
MACHINES AND THE PROVISION AND/OR SALE OF SUCH SERVICES, ITEMS, OR
PRODUCTS THAT INCLUDE, BUT ARE NOT LIMITED TO, LIFE INSURANCE,
DISABILITY INSURANCE, ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE, CREDIT INSURANCE, HOMEOWNER'S INSURANCE, AUTOMOBILE
INSURANCE, GAP INSURANCE, EXTENDED WARRANTIES, AUTOMOBILE
PURCHASING SERVICES, AND INVESTMENT SERVICES; WITH A RENT TO THE
CITY OF SIXTY-SIX THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND 00/100
CENTS ($66,850.00) PER ANNUM IN MONTHLY INSTALLMENTS OF FIVE
THOUSAND FIVE HUNDRED SEVENTY DOLLARS AND 83/100 CENTS ($5,570.83)
WITH CERTAIN RENT CREDITS AND OTHER TERMS AND CONDITIONS AS MORE
SPECIFICALLY SET FORTH IN THE LEASE.
WHEREAS, the City of Miami ("City") owns and operates the property located at 1103
Northwest South River Drive, Miami, Florida 33136 ("Property"); and
WHEREAS, Miami Firefighters Federal Credit Union, a federally chartered credit union
under the laws of the United States ("Lessee"), has requested to lease a portion of the Property
for an initial period of fifteen (15) years with two (2) five (5) year options to renew to operate a
full -service banking facility ("Lease"); and
WHEREAS, the portion of the Property subject to the Lease is approximately three
thousand three hundred eighty five (3,385) square feet of office space on the first and second
floors of the City's Fire Station No. 3 building located within the Property ("Leased Premises");
and
WHEREAS, the Lessee wishes to operate a full -service banking facility for the benefit
and convenience of City employees including automated teller machines and the provision
and/or sale of such services, items, or products that include, but are not limited to, life
insurance, disability insurance, accidental death and dismemberment insurance, credit
insurance, homeowner's insurance, automobile insurance, gap insurance, extended warranties,
automobile purchasing services, and investment services ("Permitted Uses"); and
WHEREAS, the Lease will have a minimum yearly rent of sixty-six thousand eight
hundred fifty dollars and 00/100 Cents ($66,850.00) paid in monthly installments of five
thousand five hundred seventy dollars and 83/100 cents ($5,570.83) ("Base Rent"); and
WHEREAS, the Lessee is the owner of certain property directly across the right of way
from the property ("Union Lot"); and
WHEREAS, upon execution of the Lease, the City will be granted the exclusive use of
the Union Lot on weekends for the entire day and on weekdays from 3:00 P.M. through 7:00
A.M., and the City will grant the Lessee a rent credit in the amount of Two Thousand Ninety
Dollars and 00/100 Cents ($2,090.00) per month ("Rent Credit") during the duration of the
Lease; and
WHEREAS, Section 29-B(f) of the Charter of the City of Miami, Florida, as amended
("City Charter'), allows the City Commission to lease City property without the requirements of
competitive bidding when disposing of non -waterfront and non -buildable property to the owner
of an adjacent property when the subject property is 7,500 square feet or less; and
WHEREAS, the City hereby acknowledges that the Lease meets, and the Lessee, as the
owner of the Union Lot, has met the requirements outlined in Section 29-B(f) of the City Charter;
and
WHEREAS, the Lessee will make improvements to the Premises as described in further
detail in the Lease, such improvements being a benefit to the residents and employees of the
City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Pursuant to Section 29-B(f) of the City Charter, the City Manager is
authorized' to negotiate and execute the Lease, in a form acceptable to the City Attorney,
between the City and the Lessee for the Permitted Uses on the Leased Premises for an initial
period of fifteen (15) years with two (2) five (5) year options to renew with an initial annual Base
Rent in the amount of sixty-six thousand eight hundred fifty dollars and 00/100 Cents
($66,850.00) per year, with Rent Credit thereto, and other terms and conditions as further
described in the Lease.
Section 3. This Resolution shall become effective immediately upon adoption and
signature of the Mayor.2
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
rft6riai dez,City Attor iey 11/5/2020