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Home My WebLink AboutAgenda Item Summary Form1IV OF 3 AGENDA ITEM SUMMARY FORM File ID: #7785 �) ;,moo x i 9 Date: 08/18/2020 Requesting Department: Department of General Services Administration Commission Meeting Date: 10/08/2020 Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Lanco and Harris Corp Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on January 27, 2020, pursuant to Invitation for Bid ("IFB") No. 1141381, for the provision of paint, on an as -needed basis, from Lanco & Harris Corp. ("Lanco"), the lowest responsive and responsible Bidder, for the City of Miami's General Services Administration ("GSA"), for an initial contract term of three (3) years, with the option to renew for two (2) additional one (1) year periods, allocating funds from GSA's General Account Fund 05001.242030.546000, and other sources of funds, subject to the availability of funds and budgetary approval, at the time of the need; Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: GSA identified a need for the purchase of paint, on an as -needed basis, for the beautification of City owned facilities. On December 23, 2019, the Department of Procurement ("Procurement") issued IFB No. 1141381. As required by the Procurement Code, the IFB was advertised and issued on-line. On January 27, 2020, at the bid closing, one (1) bid was received. The bid was evaluated and tabulated. Procurement is recommending award to Lanco, which met all requirements, per the bid specifications, and is the lowest responsive and responsible Bidder. The estimated contract amount is $60,000.00 annually (approximately $300,000.00 for all five (5) years in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $60,000.00 Annually (Approximately $300,000.00 in the aggregate) General Account No.: General Fund or other sources of funding Reviewed By Department of General Services Administration Review Completed 08/18/2020 1:07 PM Department of Procurement Annie Perez Office of Management and Budget Aniska Elliott Office of Management and Budget Christopher M Rose City Manager's Office Sandra Bridgeman City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Ricardo Falero Department Head Procurement Review Completed 08/28/2020 11:25 AM Budget Analyst Review Completed 08/31/2020 8:55 AM Budget Review Completed 08/31/2020 10:49 AM Assistant City Manager Review Completed 08/31/2020 12:16 PM City Manager Review Completed 08/31/2020 1:29 PM Legislative Division Review Completed 09/03/2020 2:09 PM ACA Review Completed 09/16/2020 8:37 PM Deputy City Attorney Review Completed 09/17/2020 8:09 AM Approved Form and Correctness Completed 09/23/2020 1:10 PM Meeting Completed 10/08/2020 9:00 AM Rendered Completed 10/13/2020 4:25 PM �tzY,°v City of Miami City Hall I1f 111 111T11 X' „ 11 3500 Pan American Drive Legislation Miami, FL 33133 r R % www.miamigov.com Resolution Enactment Number: R-20-0308 File Number: 7785 Final Action Date:10/8/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED ON JANUARY 27, 2020 PURSUANT TO INVITATION FOR BID ("IFB") NO. 1141381 FOR THE PROVISION OF PAINT ON AN AS -NEEDED BASIS FROM LANCO & HARRIS CORP., A FLORIDA PROFIT CORPORATION ("LANCO"), THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE CITY OF MIAMI'S GENERAL SERVICES ADMINISTRATION ("GSA") FOR AN INITIAL PERIOD OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM GSA GENERAL ACCOUNT NO. 05001.242030.546000 AND SUCH OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") General Services Administration Department ("GSA") has a need for the purchase of paint, on an as -needed basis, for the beautification of City -owned facilities; and WHEREAS, on December 23, 2019, the City's Procurement Department ("Procurement") issued Invitation for Bid ("IFB") No. 1141381 under full and open competition to establish a contract for the provision of paint on an as -needed basis for GSA for an initial term of three (3) years with the option to renew for two (2) additional (1) year periods; and WHEREAS, on January 27, 2020, Procurement received one (1) bid from Lanco & Harris Corp., a Florida profit corporation ("Lanco"), which was evaluated and tabulated following the required guidelines of the IFB; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received January 27, 2020 pursuant to IFB No. 1141381 for the provision of paint on an as -needed basis from Lanco, the lowest responsive and responsible bidder, for GSA for an initial period of three (3) years with the option to renew for two (2) additional one (1) year periods is accepted. Section 3. Funds are allocated from GSA General Account No. 05001.242030.546000 and such other funding sources, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager' is authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i "ndez, Cify Httor iey 9/23/2020 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.