HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
Hw `93 AGENDA ITEM SUMMARY FORM
File ID: #7706
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Date: 07/28/2020 Requesting Department: Department of
Procurement
Commission Meeting Date: 09/24/2020 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Access - Miami Dade County Catering Contract
Purpose of Item:
The nature of this item is to authorize a resolution of the City of Miami Commission,
authorizing the accessing of Miami -Dade County ("MDC") Pre -Qualification Pool
Contract No. RTQ-00310 for Catering Services Citywide, pursuant to Section 18-111 of
the Code of the City of Miami, Florida, as amended ("City Code"), with various pre -
qualified pool of vendors, which was competitively solicited and is effective through
February 28, 2024" subject to any renewals, extensions and/or replacement contracts
by MDC; allocating funds of various sources of funds from the user departments and
agencies, subject to availability of funds and budgetary approval at the time of need;
authorizing the City Manager to execute the Supplemental Agreement to contract RTQ-
00310 in substantially the attached form, further authorizing the City Manager to
negotiate and execute all other documents, including any amendments, renewals, and
extensions, subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami ("City") has a need for the provision of food catering services,
Citywide. By accessing MDC Contract No. RTQ-00310 - Catering Services, it will
enable the City to procure said services, at a fair competitive rate that is acceptable to
the City. This contract has a term of of the ninety-six (96) months, and will expire
February 28, 2024.
Budget Impact Analysis
Item has NO budget impact
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
TBD
General Account No.: Various sources of funds from the user Departments and Agencies.
Reviewed By
Department of Procurement
Annie Perez
Department Head Review
Completed
08/28/2020 11:37 AM
Office of Management and Budget
Jacques Joseph
Budget Analyst Review
Completed
09/01/2020 11:52 AM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
09/14/2020 4:31 PM
City Manager's Office
Sandra Bridgeman
Assistant City Manager Review
Completed
09/15/2020 2:36 PM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
09/15/2020 3:34 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
09/15/2020 4:02 PM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
09/15/2020 6:55 PM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
09/15/2020 7:04 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
09/15/2020 7:48 PM
City Commission
Nicole Ewan
Meeting
Completed
09/24/2020 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
09/25/2020 2:58 PM
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Legislation
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Resolution
www.miamigov.com
Enactment Number: R-20-0290
File Number: 7706
Final Action Date:9/24/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE
ACCESSING OF THE MIAMI-DADE COUNTY ("COUNTY") PRE -QUALIFICATION
POOL CONTRACT NO. RTQ-00310 FOR CATERING SERVICES ("CONTRACT") FOR
CITYWIDE USE PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH VARIOUS PRE -QUALIFIED
VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IS EFFECTIVE
THROUGH FEBRUARY 28, 2024, SUBJECT TO ANY RENEWALS, EXTENSIONS,
AND/OR REPLACEMENT CONTRACTS BY THE COUNTY; ALLOCATING FUNDS
FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER
DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CITY OF MIAMI'S ("CITY") SUPPLEMENTAL
AGREEMENT TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") seeks to access Miami -Dade County ("County")
Pre -Qualification Pool Contract No. RTQ-00310 for Catering Services with various pre -qualified
vendors, which was competitively solicited and is effective through February 28, 2024
("Contract"); and
WHEREAS, the accessing of the Contract will enable City departments to procure
catering services Citywide at a fair and competitive rate acceptable to the City; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City's Chief Procurement Officer has determined that the Contract
was entered into by the County pursuant to a competitive sealed process in compliance with
City laws, policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The accessing of the Contract for Citywide use pursuant to Section 18-111 of
the City Code with various pre -qualified vendors, which was competitively solicited and is
effective through February 28, 2024, subject to any renewals, extensions, and/or replacement
contracts by the County, is authorized.'
Section 3. Funds are allocated from the various sources of funds from the end user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized' to execute the City's Supplemental
Agreement to the Contract, in a form acceptable to the City Attorney.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
i 4naindez, City Httor t
ey 9/1512020
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.