HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
Hw `93 AGENDA ITEM SUMMARY FORM
File ID: #7654
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Date: 07/28/2020 Requesting Department: Department of
Police
Commission Meeting Date: 09/24/2020 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Austin's Diving Center, Inc.
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission,
accepting the bid received on January 6, 2020, pursuant to Invitation for Bid ("IFB") No.
1140381, for the provision of scuba diving equipment, accessories, repairs, and
maintenance, on an as needed basis, from Austin's Diving Center, Inc. ("Austin's"), the
lowest responsive and responsible Bidder, for the City of Miami's Police Department
("Police"), for an initial contract term of three (3) years, with the option to renew for two
(2) additional one (1) year periods, allocating funds from the Police's General Account
Fund 00001.190101.546000.0000.00000, and other sources of funds, subject to the
availability of funds and budgetary approval, at the time of the need. Authorizing the City
Manager to negotiate and execute all other documents, including any amendments,
renewals, and extensions subject to allocations, appropriations and budgetary approval
having been previously made, and in compliance with applicable provisions of the Code
of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's
Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set
forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
Police has identified a need for the purchase of scuba diving equipment, accessories,
repairs, and maintenance, on an as needed basis, for its Marine Patrol Detail Division.
On December 9, 2019, the Department of Procurement ("Procurement") issued IFB No.
1140381. As required by the Procurement Code, the IFB was advertised and issued on-
line. On January 6, 2020, at the bid closing, two (2) bids were received. All bids were
evaluated and tabulated. Procurement is recommending award to Austin's, which met
all requirements, per the bid specifications, and is the lowest responsive and
responsible Bidder. On June 15, 2020 Procurement sent a Best and Final Offer letter,
whereas Austin's approved a five percent (5%) discount on all line items for the first
year of the contract. The estimated contract amount is $31,528.00 annually
(approximately $157,640.00 for all five (5) years in the aggregate). The funds will be
allocated from the Police's General Account Fund 00001.190101.546000.0000.00000,
and other sources of funds, subject to the availability of funds and budgetary approval,
at the time of the need.
Budget Impact Analysis
Item has NO budget impact
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$31,528.00 Annually (Approximately $157,640.00 in the aggregate)
General Account No.: General Fund or other sources of fundina
Reviewed By
Department of Police
Jorge Blanco
Initial Police Review
Completed
08/04/2020 5:04 PM
Department of Police
Ronald Papier
Police Chief Review
Completed
08/04/2020 5:09 PM
Department of Police
Ronald Papier
Department Head Review
Completed
08/04/2020 5:09 PM
Department of Procurement
Annie Perez
Procurement Review
Completed
08/28/2020 10:56 AM
Office of Management and Budget
Luis Hernandez -Torres
Budget Analyst Review
Completed
08/31/2020 11:50 AM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
08/31/2020 12:44 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
08/31/2020 12:56 PM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
08/31/2020 1:29 PM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
08/31/2020 2:52 PM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
08/31/2020 2:58 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
08/31/2020 9:04 PM
City Commission
Nicole Ewan
Meeting
Completed
09/24/2020 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
09/25/2020 2:56 PM
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11 °° Legislation 3500 Pan American Drive
g Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-20-0289
File Number: 7654 Final Action Date:9/24/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON JANUARY 6, 2020 PURSUANT TO INVITATION FOR BID NO.
1140381 FOR THE PROVISION OF SCUBA DIVING EQUIPMENT, ACCESSORIES,
REPAIRS, AND MAINTENANCE, ON AN AS NEEDED BASIS, FROM AUSTIN'S
DIVING CENTER, INC., A FLORIDA PROFIT CORPORATION, THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE CITY OF MIAMI'S ("CITY")
POLICE DEPARTMENT ("POLICE") FOR AN INITIAL PERIOD OF THREE (3) YEARS
WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM POLICE GENERAL ACCOUNT FUND NO.
00001.190101.546000.0000.00000 AND SUCH OTHER SOURCES OF FUNDS AT
THE TIME OF NEED, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES,
AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Police Department ("Police") has a need for
scuba diving equipment, accessories, repairs, and maintenance for its Marine Patrol Detail
Division; and
WHEREAS, on December 9, 2019, the Department of Procurement ("Procurement")
issued Invitation for Bids ("IFB") No. 1140381 to establish a contract for the provision of scuba
diving equipment, accessories, repairs, and maintenance on an as -needed basis; and
WHEREAS, bids in response to this IFB were received on January 6, 2020 and Austin's
Diving Center, Inc., a Florida profit corporation ("Austin's"), is the lowest responsive and
responsible bidder; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received January 6, 2020 pursuant to IFB No. 1140381 for the
provision of scuba diving equipment, accessories, repairs, and maintenance, on an as -needed
basis, from Austin's, the lowest responsive and responsible bidder, for an initial period of three
(3) years with an option to renew for two (2) additional one (1) year periods is accepted.
Section 3. Funds are allocated from Police General Account Fund No.
00001.190101.546000.0000.00000 and such other sources of funds at the time of need, subject
to the availability of funds and budgetary approval.
Section4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
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Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.