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HomeMy WebLinkAboutComposite Exhibit AComposite Exhibit "A" Memorandum from Bayfront Park Management Trust ("Trust") Executive Director, Board of Trustees Meeting Resolution 20-011, adopted July 28, 2020 approving the Trust's Fiscal Year 2020-2021 Budget, all Budget Attachments to that resolution, and Required Budget Form M I L D R E D A N D C L A U D E P E P P E R B"FRONT PARK M A N A G E M E N T T R U S T 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 July 31, 2020 Honorable Mayor Suarez and Members of the City Commission: The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2020/2021 Operating and Capital Budgets for City Commission approval. This budget is the guiding document for our management of the facilities placed in our care and our goals for services to the community. The Trust unanimously approved these budgets at a regularly scheduled meeting held on July 28, 2020, and we respectfully request that you do the same. The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal of ensuring maximum community utilization. In 1994, Bicentennial Park (now Maurice A. Ferrd) was added to the organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the leadership of Commissioner Joe Carollo, who through their work on the Trust have demonstrated their commitment to making our community a better place for residents and visitors. Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the Central Business District. Built on filled bay -bottom in 1925 (May 1, 2020 marked Bayfront Park's 95th year), it has been a gathering place for Miami's residents and visitors since that time. Maurice A. Ferre Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is a spectacular 21-acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Maurice A. Ferrd Park re -opened to the public on June 14, 2014. The park is home to the Perez Art Museum Miami, which opened in December 2013, and the Patricia and Phillip Frost Museum of Science, opened on May 8, 2017. On December 13, 2018, the City of Miami Commission unanimously passed legislation to rename Museum Park as Maurice A. Ferrd Park, in honor of Mr. FerrC s many years of public service and contributions to the City of Miami. The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. It uses its resources to create social value, whether through the hosting of major concerts and festivals or the management of excellent public parks. During Fiscal Years 2015 through 2019, the City of Miami provided $0 to support Bayfront Park's operations. During that same period the City realized $7,969,459 in savings by not subsidizing the park's operation, which is and continues to be self-sustaining. During those five years, the Trust also paid $2,342,645 for fire services and $6,744,088 in police services, providing thousands of hours of overtime pay for our first responders. An estimated $1,341,901 was generated in parking revenue, translating to a $159,685 in parking surcharge to the City of Miami. The Trust's success is the City's success. Our free yoga classes continue their popularity with over 179,000 residents and visitors having participated in the classes since they began in September 2005. The classes have been featured by NBC Nightly News with Brian Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living (in-flight magazine for American Airlines), Vues d'Ailleurs (in-flight magazine for French airline Corsairfly), and numerous local outlets. In an effort to aid in social distancing efforts and minimize the risk of COVID-19, Bayfront Park's free yoga classes sponsored by Baptist Health South Florida went virtual. Participants can join the free yoga classes via Zoom every Tuesday and Thursday at 5 p.m. (EST). The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. To ensure the safety and health of our residents during the COVID-19 pandemic, the Trust did not host America's Birthday Bash on July 4, 2020 and the parks remained closed to the public that day. Since 2014, the Trust has enjoyed a successful New Year's Eve partnership with Armando Perez, AKA Pitbull, along with partnerships with the City of Miami and the Greater Miami Host Committee. Given the current situation due to the global Coronavirus pandemic, the Trust's NYE Celebration is uncertain. We recognize Miami as the premier location for New Year's Eve and we will demonstrate that fact to the rest of the world once the global Coronavirus pandemic is behind us. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. A robust marketing plan is executed for both Bayfront and Maurice A. Ferre Parks, including exposure on Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign (The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is adjacent to Bayside Marketplace, one of south Florida's most visited tourist destinations, with a reported 23 million annual visitors), socialmedia campaigns on Facebook, Twitter and Instagram (which have a combined reach of about 28,000 followers), and press releases distributed to over 400 contacts (including the Downtown Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami, Miami Travel Attractions, Biscayne Times, Social Miami, The Miami Herald and Miami New Times among others). Additionally in the past year the Trust: The Trust continues its successful long-term partnership with Crown Castle, America's largest provider of shared communications infrastructure, with more than 40.000 cell towers and approximately 70,000 route miles of fiber supporting small cells and fiber solutions across every major U.S. market. Crown Castle completed installation of the 5G connectivity towers at Bayfront Park and Maurice A. Ferre Park, which were introduced during Super Bowl Live. Amended the Memorandum of Understanding with the Miami Parking Authority to include Bayfront Park as an additional facility, expanding Pay -By -Phone services at both facilities. Continued the partnership with FPL and completed construction at the FPL Solar Amphitheater at Bayfront Park, which has 500 solar panels. The canopy -like solar structure covers nearly 400 feet of walkway around the venue. The Trust approved Live Nation's request to rename the amphitheater facility FPL Solar Amphitheater at Bayfront Park at it's July 2019 Trust board meeting. The solar panels double as a research facility and showcase Miami's commitment to sustainability. Also included in the 500-panel solar installation are seven solar tress located around the park. Five solar trees are located along Biscayne Boulevard at Bayfront Park and two trees are located at the entrance of the FPL Solar Amphitheater at Bayfront Park. The solar canopy and trees feature LED lighting that illuminate the venue at night and can be programmed to change colors to coincide with special events. Hosted Super Bowl Live which rail from January 25 to February 1, 2020 at Bayfront Park. The fan festival featured evening concerts at the FPL Solar Amphitheater at Bayfront Park, a Huddle Down Community Stage, Road to the 11 "' Super Bowl activation, Tailgate Town featuring a Culinary stage, an Environmental Village, live water shows, evening parades, fireworks and much more. This was the first time that visitors and the community at large had the opportunity to celebrate all things Super Bowl at a free -to -the -public event in Downtown Miami. B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 Hosted Universal Pictures fan event "The Road to F9," in anticipation of the new Fast and Furious 9 film on January 31, 2020 at Maurice A. Ferre Park during Super Bowl Live. The FF9 trailer was released to fans by the cast including members Vin Diesel, Michelle Rodriguez, Nathalie Emmanuel, among others. Fans were treated to a spectacular concert with performances by global superstars such as Cardi B, Wiz Khalifa, Ozuna, Ludacris and more. Hosted an inaugural holiday event, the Bayfront Holiday Village which officially launched on November 30, 2020 with the holiday tree lighting ceremony hosted by Commissioner Joe Carollo Bayfront Park Management Trust Chairman. The event transformed Bayfront Park into the magical Bayfront Holiday Village offering free, family -friendly programming all season long. Guests of all ages enjoyed daily 50 ft. holiday tree LED light shows, waterfront roller-skating by Bayskate, over 50 local vendors, festive music, food & drink options and more. Bayfront Park is also the host -site for our Menorah Lighting, sponsored by the Shul of Downtown. Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship. In FY 2015/2016, the Trust committed $250,000 to help bring Tri-Rail to Downtown Miami - those hinds are being periodically dispersed. Pursuant to our mission of "ensuring maximum coininunity utilization and enjoyment," the Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments and thrive through these new challenging times due to the global Coronavirus pandemic. Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Respectfully, Jose S ano Executive Director KM/VJS/js Enc. Cc: file B AY F R O N T PA R K MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 M I L D R E D A N D C L A U D E P E P P E R BAYFRQNT PARK M A N A G E M E N T T R U S T 301 N. BISCAYNE BOULEVARD, MIAM1, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 TO: Bayfront Park Managemen st e FROM: Jose [an , Executive Director SUBJECT: Resolution 20-011, Approving the BPMT Operating Budget for Fiscal Year 2020-21 - Beginning Oct. 1, 2020 Et Ending September 30, 2021. DATE: July 17, 2020 Section 38-109 of the Code of the City of Miami, provides that the Trust submit its annual budget for the operations and maintenance of Bayfront Park and Maurice A. Ferre Park to the City Commission for approval. Attached please find for your approval a copy of the Bayfront Park Management Trust Operating budget for fiscal year 2020-21, beginning October 1, 2020, and, ending September 30, 2021. Please contact me if you have any questions. RESOLUTION 20-011 A RESOLUTION OF THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST') APPROVING AND ADOPTING THE ANNUAL BUDGET, ATTACHED AND INCORPORATED HEREIN AS EXHIBIT "A", IN THE AMOUNT OF ONE MILLION, NINE HUNDRED TWENTY NINE THOUSAND, SIX HUNDRED AND FIFTY ONE DOLLARS ($1,929,651.00) TO PROVIDE FOR THE MANAGEMENT, OPERATIONS, MAINTENANCE, AND CAPITAL IMPROVEMENTS OF THE MILDRED AND CLAUDE PEPPER BAYFRONT PARK AND MAURICE A. FERRE PARK FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, WHEREAS, the Bayfront Park Management Trust ("Trust") was created by the Miami City Commission to direct, operate, manage and maintain all aspects of Mildred and Claude Pepper Bayfront Park ("Bayfront Park") and Museum Parks now known as Maurice A. Ferre Park; and, WHEREAS, Section 38-109 of the Code of the City of Miami, Florida, as amended, provides that the Trust shall submit its annual budget for the operations and maintenance of Bayfront Park and Maurice A. Ferre Park to the City Commission for approval; and, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Bayfront Park Management Trust annual budget, attached and incorporated as Exhibit "A", for the management, operations, maintenance and capital improvernents of the Mildred and Claude Pepper Bayfront Park and Maurice A. Ferre Park, in the amount of $1,929,651.00, for the fiscal year commencing October 1, 2020, and ending September 30, 2021, is hereby approved and adopted. Dated this 28T" day of July, 2020 ri'nissione—r Joe Carollo, rman, Bayfront Park Management Trust BAYFRONT PARK MANAGEMENT TRUST 301 Noith Biscayne Boulevard Kami, FL 33132 (305) 358-7550 EXHIBIT A Bayfront Park Management Trust Budget Information For Fiscal Year 2020-2021 (ATTACHED) BAYFRONT PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami. FL 33132 (305) 358-7550 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Honorable Mayor and Members of the City Commission, Bl.ank/Space Held For Letter Blank/ Space Held For Letter BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2020/2021 Annualized Proposed Budget Approved Budget Budget Variance 2019/2020 2020/2021 2019/2020 Proposed , Actual REVENUES General revenues 726,222 452,400 1,229,071 (776,671) Special events & marketing revenues 1,469,879 214,987 2,575,247 (2,360,260) Reserve Transfer Funds 1,617,265 1,617,255 TOTAL REVENUES 2,1961101 2,284,652 3,804,318 (1,519,66 EXPENSES Admin(strative expenses 674,116 761,046 845,960 (84,914) Special events & marketing expenses 515,769 97,498 1,501,747 (1,404,250) Maintenance expenses 1,005,623 1,071,108 1,331,611 (260,503) Other Expense/(income) (238) _ _ TOTAL EXPENSES 2,195,270 1,929,651 3,679,318 (1,749,667) EXCESS REVENUES OVER EXPENSES 831 355,000 125,000 230,001 Depreciation expense 354,942 355,000 _ 355,000 Capital improvements 125,000 (125,000) NET INCOME (354,111) 0 (0) 0 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR Z020/2021 Annualized 2019/2020 proposed Budget Approved Budget Budget Variance 2020/2021 2019/2020 Proposed -Actual REVENUES SPECIAL EVENTAND MARKETING 201-Special event rental income 279,841 202-Amphitheater operations & management 839,948 525,000 (525,000) 203- Special event sponsorship 8,450 209,987 856,747 (646,760) 204 -Tent rental 8,511 17,000 (17,000) 205 - Beer/alcohol location fees 400 15,000 (15 ,000) 206- Food and soda location fees 9,000 (91000) 207-Arts/merchandlse/sponsor location fees 3,000 (3,000) 708 - Special event electrical 2,075 9,000 (� 000) 209 - Day of show staffing 16,644 10,00U (10,000) 211- Special event contracted personnel (43,000) 212 -Special event clean-up services ,,000 42,959 75,000 7559 (75,000) 213 - City of Miami police 24,226 _ 123,000 (123,000) 214 - City of Miami fire 486,000 (486,000) 215 - Parking space rental , 27 84 92,000 (92,000) 216- Special event equipment rental ,484 938 40,000 (40,000) 217- Fourth of July 8,000 (8,000) 218- Fourth ofJulycity 24,000 (24,000) 219 - New Year's Eve 59,961 5,000 (5,0 (500) 220 - Miscellaneous services 73b47 62,500 ( 62 221- Park damages - events 6,250 148,000 ,,0500) ( 00) 305 - Miss Curry gift to challenger 19,000 (19,aob) 5,000 5,aoa . OTAL SPECIAL EVENT GRANTS 1,469,879 214,987 2,575,247 (2,360,260) EXPENSES ADMINISTRATIVE; 1100 - Salaries and wages - administrative 1101- Executive director 1102 - Administrative director 1103 - Business & finance director 1103.1 - Bookkeeper 1103.2 - HR & office coordinator 1104 - Administrative assistant 125 - Receptionist 1106 - Payroll processing costs 1106.1-Worker's compensation Insurance 1106,2 - S5 1106,3 - MED 1106.5 - SUTA 1107 - Health & dental Insurance contribution 1108 - Life Insurance & disability contribution 1109 Employees retirement plan - administrative 1111 - Miscellaneous expenses 1113 - Courier 1115 - Equipment rental & maintenance 1116 - Postage 1118.Office Supplies 11191 - Telephone 1119.2 - Cell phone 1119.3 - Cable services 1119 - Phone and Cable Services - Other 1120 - Bank charges 1121- Newspaper public notices 1125 - Meeting expenses 1126 - Membership and subscriptions 1127 - Business expenses 1128 - Director's liability Insurance 1129 - Property Insurance 1130 - Premises Insurance 1131 - Accounting services 1131.5 - Bookkeeper 1132 -Audit 1135 - Contingency fund N ISTRA 5E5 BAYFRONT PARK MANAGEMENTTRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized I proposed Budget I Approved Budget Budget Variance 114,231 75,590 56,421 36,346 42,057 7,371 20,128 4,707 69 46,857 7,373 43,684 5,659 410 4,221 903 2,448 25,335 2,714 8,524 1,205 11,088 2,094 5,038 1,529 31,508 72,500 25,10'7 19,000 674,116 110,000 80,000 61,000 36,050 42.,345 3,200 16,300 20,450 4,800 300 67,000 7,400 39,200 5,000 S00 5,000 1,000 0,000 26,000 9,000 110,000 76,000 75,000 45,000 54,526 35,000 41,112 3,200 21,850 26,947 6,302 1,323 65,000 4,500 52,500 12,000 1,000 4,000 3,000 6,000 15,000 3,000 12,000 11500 2,000 2,000 2,000 181000 51000 21000 21000 1,200 6,000 6,000 2,000 2,000 50,000 32,000 84,000 30,000 25,000 19,500 100,000 4,000 (75,000) (45,000) 6,474 1,050 1,233 (5,5501 (6,497) (1,502) (1,023) 2,000 2,900 (13,300) (7,000) (500) 1,000 (2,000) 11,000 (3,000) (3,000) (500) 13,000 (1,200) 18,000 84,000 30,000 5,500 (100,000) BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized Proposed Budget Approved Budget Variance 2019/2020 2020/2021 2019/2020 Proposed -Actual EXPENSES SPECIAL EVENT AND MARKETING 2200 - Salaries and wages - special events 2202 - Special event and marketing legal 2204 - Marketing director 180 60,550 _ - 2205 - Special event payroll cost 65,OOo 58,515 6,485 2205, 2 - 5S 2205,3 - M ED 4045 , 4 ,030 500 3,600 (SOO) 430 2205,4 - FUTA 1,312 968 850 118 2205,5 - S UTA 16 too too 2207,1-Payroll Admin Cost 100 200 (too) 2206 - Health & dental insurance contribution 10,560 560 (560) 2206.1- Employees Retirement Plan 10,731 4,000 10,000 (6000) 2208 - Special event contracted personnel 2 7,80Q 7,022 778 2211- City of Miami fire rescue services , 14,406 406 140,000 (140,000) 2212 - City of Miami police 16,376 92,000 (92 000) 2213-5peclal event cleanup services , 932 486,000 (486,000) 2214 - Parking space rental ,932 143,000 (143,000) 2216 - Special event tent rental 9,365 - 2217 - Special event equipment rental 13,000 (13,0(70) 2218 - BPMT sponsored events 142 8,775 2218.2 - BPMT sponsored Holiday events 10,OOo 41,000 (31,000) 2218.3 - BPMT sponsored New Year's event 143,093 2219 - Fourth of July 145,000 (145,00o) 2223 - Website hosting, revision and maintenance 2,115 140,000 (140,000) 2224 -Marketing opportunity fund 3,000 3,000 - 2224.1-Event opportunity Fund 200,000 15,000 (15,0()0) 2225 -Advertising 289 289 200,OW (200,000) 2227 - Design & graphics 2,604 1,000 1,500 (500) 2230 - Promotional 1,000 1,000 TOTAL SPECIAL EVENT EXPENSES 515,769 Sop Soo 97,498 1,S01,747 (1,404,250) BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 202D/2021 Annualized Proposed Budget Approved Budget Budget Variance 2020/20 1 2015/2020 Proposed -Arr„m EXPENSES MAINTENANCE 3300 -Salaries and wages - maintenance 3301- Park maintenance supervisor 69,277 67,980 64,890 $3011- Facilities coordinator 3,090 3303 - Maintenance assistance II 27,349 501000 (50,Oo0) 3304- Maintenance assistancelll 42,949 27,101 23,690 3,411 3305 - Maintenance assistance IV 27,533 50,923 4g,gg0 1,483 3305,1- Maintenance assistance V 27,583 26,780 80337,811 3305.2 - Maintenance assistance VI 38,126 38,192 37,080 11112 3306-Turf and Irrigation specialist 43,497 42,230 1,26748,082 3307 - Payroll Ing cost 46,680 45,320 1,360 3307.2-SS24,252 3307.3 - Mad 18,750 24,850 (6,100) 3307.4-Futa 5 672 4,400 5,160 (760) 3307.5•Suta 1 400 400 3307.6 - Payroll Processing Fees 82 5,790 100 11539 (1,439) 3307,1-Maintenance department overtime 500 300 200 3307A2 - Overtime malnt. assistant II 8,392 3307.13.Overtime maint, assistant III 12,986 11000 (11,000) 3307.14 - Overtime malnt, assistant IV 10,275 6'000 (6,000) 3307,15 - Overtime turf specialist H618 8,000 (8,000) 3307.16 - Overtime maint, assistant V , 1,618 346 - 15,000 (15,000) 3307.17- Overtime malnt, assistant Vl 10,168 7,000 (7,000) 3308 - Health and dental Insurance contribution 38,440 - 9,000 (9,000) 3308.1- Employees Retirement Plan 37 S92 67,000 62,000 5,000 3313 -New landscaping plants 51,700 40,732 10,969 3317-Exterminator - 2,730 1,000 2,000000 (1,000) 3318 •Fertilizer &chemicals 3,000 3,000 3319 - Signage - 1 1000 11000 3320 - General park contractor 3,240 42,675 240 ,000 1,000 1,000 3321- Office cleaning & maintenance services 18,657 50,000 125,000 (75,000) 3322 - Pressure cleuning equipment maintenance 20,000 30,900 (10,90p) 3324 - Painting and accessories 2 000 (2,000) 3325 - Uniforms 3,907 2,000 (2,000) 3326- Park vehicle maintenance and repair 4,500 4,000 S00- 3328 - Equipment leasing and rentals 2,OOU 2,000 3328.2 - Equipment repairs 3329 -Miscellaneous supplies 8,991 3,000 7,000 (4,000) 3330 • Gator maintenance and repairs 771 9,000 5,000 4,000 3331- Park electrician ongoing maintenance 20,594 2,500 4,000 (,00) 3333 - Electrical maintenance materials 8,448 21,000 35,000 (14,000) 3334- Bulbs, fixtures and poles 9,000 6,000 3,000 3336 -Air conditioner maintenance contract 1,440 9,000 (91000) 3337 -Alarm monitoring services 2,454 3'S00 (4,000) 3338 - bade county water and sower 46,285 2,000 22,000 ,000 3339 - FPL utilities 173,447. 55,000 80,000 (25,000) 3344 -Park vehicle Insurance 396 165,000 127,000 38,0004,396 3344.5 - Vehicle registration 5,000 5,OW 3346.1- Trash bags 3346,2 -Hand towels 19 027 16,000 11,000 S 000 3346.3-Tollet paper 2,000 21000 3346.4 - Hand soap 21000 600 1,400 3346.5 - Doggy Bags 500 300 200 3346 - Cleaning Supplles - Other 2,000 - 21000 3347 - Tool purchases 4,000 2,000 2 000 3347.1- Fuel 1,500 1,500 3348 - Miscellaneous 7,080 10,000 10,000 3349 - General plumbing repair and maintenance ,850 1,100 11000 100 3350 - Maintenance of Irrigation pumps 2,50 4,000 4,000 - 3351- Turf and Irrigation supplies 7,770 2,500 200 2300 3352 - Private security 5,000 7,000 (2,000) 3358 - Seawall cleaning 68,581 100,000 90,000 10,000 4500.21- Maurice A Ferro Park landscape contractor 5,000 10,000 (5,000) 4501- Maurice A Ferre Park landscape supplies 32,209 35,000 35,000 4502 - Maurice A Parre Park Infrastructure & furnishing ,000 9' (6,500) 4503 - Maurice A Ferre park electricity 2,730 4 ,00 8,000 11000 4504 • Maurice A Ferro Park water & sewer 5,353 5,000 5,000 4505 - Maurice A Ferre Park consumabias 55,792 65 ,000 104,000 (3g) 4508 - Maurice A Ferre Park contingency 99 100 15,000 (14,900) 5503 - Fountain chemicals 30,000 (30,000) 5505 - Fountain miscellaneous maintenance 300 300 300 300 TOTAL MAINTENANCE EXPENSES 1,005,623 1,071,108 1,331,611 lean eny� BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 2020/2021 Annualized I proposed Budget OTHER INCOME/EXPENSES: OTHER EXPENSES 7700 - Depreciation expense TOTAL DEPRECIATION EXPENSE Other Income Interest Income 238 TOTAL OTHER INCOME 238 TOTAL OTHER INCOME/EXPENSE (354,704) Approved Budget Budget Variance 4019/2020 proposed - Actual Bayfront Park Management Trust - Operating Budget Notes to Proposed Budget for 2020/2021 EXHIBIT 100 .Administration General Revenue 101 Boat Dock .income: proposed $35,000, Revenue based on North and South docks rental. Due to COVID-19 uncertainty, revenues may be impacted significantly. 103 Film and Video Location Rental: proposed $0. Due to COVID-19 uncertainty, special events are to be determined. 104 Miscellaneous Revenue: proposed $25,000. Revenue based on previous year' s experience. 105 Concessions: proposed $0. Use fee based on agreements with park concessionaires. Due to COVID-19, however, collection is uncertain. 106 Marquee Revenue: proposed $18,000, Revenue based on prior year's experience. 107 Parking Operation Income: proposed 90,000, Revenue projection based on parking operation. Due to COVID-19 uncertainty, revenues may be impacted significantly. III Long Term Agreement Income: proposed $284,400, Revenue projected based on the execution of additional carriers. Administrative Expenses 1.100 Salaries and Wag2L,. proposed $374,446, This includes the salary of the Executive Director 1101 who provides overall management for the Bayfront park Management Trust $110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation $80,000; the salary of the Human Resources and Office Coordinator 1103.2 who is responsible for managing all human resources functions of the Trust and for coordinating office functions $61,000; the salary of the Administrative Assistant 1104 who assists the Administrative Director with administrative functions for Bayfront Sark Management Trust $36,050; the salary of the Receptionist 1105 who is responsible for Bayfront Park's front office functions $42,345; and funds for the payroll costs of the administrative employees. 1107 Health & Dental .Insuran---------------- ce Contribution: proposed $67,000. These funds will be used to purchase health, dental and vision insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution proposed $7,400. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director / Em to ees' Retirement Plan: proposed $39,200. These funds will be, used for the Executive Director and employees' retirement plan, 11,11 Miscellaneous Expenses: proposed $5,000, These funds will be used for miscellaneous purchases of goods or services required during the year. 1113 Courier: proposed $500, These funds will be used to procure courier services, 1115 Eauithnent Rental/Maintenance„ proposed $5,000, These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage; proposed $1,000. These funds will be used to purchase postage. 1118 Oftice Su lies; proposed $6,000, These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone Pager, Cable Services, and Wi-Fi: proposed $35,000. These funds will be used to procure telephone, cellular phone, pager, cable television services, and Wi-Fi network. 1120 Bank Charges: proposed $1,500. These funds will be used for bank charges. 1121 Newspaper Public Notices; proposed $2,000, These funds will be used for public notices required by City of Miami procurement procedures. 1125 Meeting Expenses: proposed $18,000, These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $2,000, These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1128 Director's liability Insurance: proposed $6,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust, 1129 Property Insurance: proposed $2,000, These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises liability Insu_ r, ance., proposed $50,000. These funds enable the Trust to purchase liability insurance for Bayfront and Museum Parks, 1131 Accountiniz services: proposed $84,000. These funds will be used to procure the annual accounting functions and oversight of the Trust's finances. 1132 Bookkeet�in 7 services: proposed $30,000, These funds will be used to procure the annual bookkeeping of the Trust's finances. 1132 Audits proposed $25,000, These funds will be used to procure the annual audit of the Trust's finances. Bayfront Park. Management Trust Operating Bridget Notes to Proposed Budget for 2020/2021 EXHIBIT 200 Special Events and Marketing Special Events and Marketing Revenue 201 Event Rental Income: proposed $0. Rental income reflects a projected 0-date event calendar. Due to COVID-19 uncertainty, special events are to be determined. 202 Amahitheater Operation & Managtment, proposed $209,987. This revenue is based on the management agreement with Live nation. 203 Special Event Sponsorship: proposed $0. Figure represents amount to be generated through yoga subscriptions. Due to COVID-19 uncertainty, special events are to be determined. 204 Tent Rental: proposed $0. Tent rental revenue is based on a projected 0 events scheduled in Trust :Facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 205 Beer/Alcohol Location Fees: proposed $0. Beer and Alcohol Location Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 206 Food and Soda Location Fees: proposed $0. Food and Soda Location Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 207 Arts/Merchandise/Sponsor Location Fees., proposed $0, Arts, Merchandise, and Sponsor Fees revenue is based on a projected 0 events scheduled in "Trust facilities in 2020/2021, Due to COVID-19 uncertainty, special events are to be detemained. 208 Special Event Electrical: proposed $0. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 0 events scheduled in Trust facilities in 2020/2021, Due to COVID-19 uncertainty, special events are to be determined, 209 BPMT Shover Staffxn , proposed $0. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2020/2021 where event staff charges are not included in rental fees. Due to COVID-19 uncertainty, special events are to be determined, 211 S aecial Event Contracted Services; proposed $0. Special Event Contracted Services' are security and parking personnel required at all Trust hosted events, The revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 212 Special Event Clean-U Services; proposed $0, Special Event Clean -Up Services revenue is based on a projected 0 events scheduled in 'Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 213 City of Miami Police proposed $0. City of Miami Police revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined, 214 City of Miami Fire proposed. $0, City of Miami Fire revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 215 ParkinLy Snaee Rental; proposed $0, This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Oft -Street Parking, Due to COVID-19 uncertainty, special events are to be determined. 216 Special Event Epaxpment Rental: proposed $0, Special Event Equipment Rental revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 217 Fourth of July proposed $0, Revenue represents income from the Trust, s annual July 4th celebration. Due to COVW-19 uncertainty, special events are to be determined, 218 Fourth of July City Services: proposed $0, The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 411 celebration. Due to COVID-19 uncertainty, special events are to be determined. 220 Miscellaneous Services: proposed $0. Represents income from various services the Trust provides promoters, outside of those listed above, Due to COVID-19 uncertainty, special events are to be determined, 221 Park Damage - Events.• proposed $0, Represents fees charged to promoters for damages in Bayfront or Museum Parks resulting from Special Events, Due to COVID-19 uncertainty, special events are to be determined. 222 S pecial Event Grants: proposed $0. figure represents amount to be generated through grant applications for Trust sponsored special events. Due to COVID-19 uncertainty, special events are to be determined. 305: Miss Curry gift to challenger: proposed $5,000. Special Events and Marketing Expenses 2200 Salaries and Wages. proposed $70,198, This includes the salary of the Marketing Director 2204 who is responsible for increasing awareness of and facility rentals for the Trust $65,000; and funds for the payroll costs of the Special Event employees. 2206 Health & Dental Insurance Contribution. proposed $4,000, These funds will be used to purchase health, dental and vision insurance for Trust Special Event and .Marketing employees, 2206.1. Eni 1p ee R.etlrement plan: proposed $7,800. These funds will be used for Bayfront Park special event, legal and marketing employees' retirement plan. 2208 Special Event Contracted Personnel proposed $0, These funds will be used to pay contracted personnel who provide special event parking and security services, as well as manage the parking operation outside Bayfront Park offices. Due to COVID-19 uncertainty, special events are to be determined. 2211 my of Miami Fire Rescue Service: proposed $0. Fire Rescue Service is required at all special events to ensure the safety and well-being of park visitors. Due to COVID-19 uncertainty, special events are to be determined. 2212 City of Miami Police• proposed $0. City of Miami Police representatives are required kit all special events to ensure the security and well-being of park visitors. Due to COVID-19 uncertainty, special events are to be determined. 2213 Event Cleanup Services• proposed $0. These funds will be used to pay during -event and after -event cleaning contractor. Due to COWD-19 uncertainty, special events are to be determined. 2216 Special Event Tent .Dental:. proposed $0, These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the 'Trust r s tent contractor. Due to COVID-19 uncertainty, special events are to be determined. 2218 BPMT Sponsored Events: proposed $10,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust, 2218.2 B.PMT S onsored Now Year's Eve: proposed $0. These funds will be used for the production costs of the Trust, s annual New Year's ,Eve celebration. Due to COVID-19 uncertainty, special events are to be determined. 2219 Fourth of July: proposed $0. These funds will be used for the production costs of the Trust's annual July 4th celebration, and the expenses associated with the event, Due to COVID�19 uncertainty, special events are to be determined. 2223 Website Hosting, Revision and Maintenance proposed $3,000, These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 IYCarketin2 Onnortunity Fund„ proposed $0, These funds will be used to undertake promotions, or other marketing opportunities to further increase the Trust's services to the community. Due to COVID-19 uncertainty, special events are to be determined. 2224.1 Event Ouportunity Fund: proposed $0, These funds will be used to undertake special events opportunities to further increase the 'Trust's services to the community. Due to COVID-19 uncertainty, special events are to be determined. _2225 Advertisin . proposed $1,000. These funds will be used to purchase advertising which includes but is not limited to radio, television and online ads, print advertising, or any advertising outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics• proposed $1,000. These funds will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2230 Promotional: proposed $500. These funds will be used to purchase promotional related expenses for Bayfront Park activities. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2020/2021 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $0. 302 Hurricane Reimbursement: proposed $0. Line item is included in the budget in the event of a hurricane. 303_ Grants; proposed $0, 304 FPL Fountain Contribution: proposed $0. 305 Miss Curry Gift to Challenger Memorial, proposed $0. 306 CityContribution for Ca ital Irin rovements: proposed $0, Maintenance Expenses 3300 Salaries and Wages: proposed $326,107. This includes the salary of the Park Maintenance Supervisor 3301 who is responsible for the management and coordination of all maintenance crews and related activities of the Trust $67,980; the salary of the Maintenance Assistant II 3303 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,101; the salary of the Maintenance Assistant 1113304 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $50,923; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,583; the salary of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of 'Trust facilities $38,192; the salary of the Maintenance Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $43,497; the salary of the Turf & Irrigation Specialist 3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Trust facilities $46,690; and funds for the payrolling costs of the Maintenance Department employees $24,151, 3307.1 Maintenance Department Overtime proposed $0. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront Park. Due to COVID-19, overtime hours will be restricted as needed. 3308 Health and Dental Insurance Contribution, proposed $67,000, These funds will be used to purchase health, dental and vision for the Maintenance Department employees. 3308.1 Em to ee Retirement Plan: proposed $51,700, These funds will be used for Bayfront Park maintenance employees' retirement plan. 3313 New Lan dsca ve Plants: proposed $1,000. Theses funds will be used to replace damaged or dying plants as needed. 3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Trust facilities. 3318 Fertilizer &Chemicals: proposed $1,000. These funds will be used to fertilize the turf, Palms, shrubs and deciduous trees in Bayfront and Museum Parks, 3319 Si na e: proposed $2,000. These funds will be used for maintenance of existing signage in Bayfront Park. 3320 General Park Contractor: proposed $50,000. These funds will be used to contract with City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities, often resulting from event related damages. 3321 Office Cleanin & Maintenance: proposed $20,000, These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices, 3322 Pressure Cleaning E ui meet Maintenance: proposed $0. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3324 Painting, &Accessories; proposed $0. These funds will be used to maintain Bayfront Park, s structures. 3325 Uniforms; proposed $4,500. These fiends are used to purchase and maintain uniforms for the park tnalntenance staff: 3326 ['ark 7ehicle Maintenance and 1te airs: proposed $2,000, These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3328.2 Equipment Repairs: proposed $3,000, These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks, 3329 Miscellaneous Su� proposed $9,000, These fiends will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Re airs: proposed $2,500. These funds will be used for maintenance and repair of the Trust's five John Deere Gators, 3331 Park Electrician Un oin Maintenance: proposed $21,000, These funds will be used to allow the park electrician to develop and maintain maintenance and an upgrade schedule of the park' s electrical system. 3333 Electrical Maintenance Materials: proposed $9,000. These funds will be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bay -front Park electrical system, This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers, 3334 .Bulb Fixtures &Poles: proposed $0, These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3336 Air CanditroninE Maintenance Contract: proposed $3,500, These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitorin Services• proposed $2,000, These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south -end service building. 3338 Miami -Dade County "Water and Sewer: proposed $55,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 l T&L Utilities: proposed $165,000. These funds will be used to purchase electrical services from FP&L and include an increase to cover projected rate changes. 3344 Park Vehicle insurance: proposed $5,000. These funds will be used to purchase insurance for the Park's trucks. 3346 Cleaning Suaalies: proposed $4,000, These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346..E Trash Bags• proposed $16,000, These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for use in park, s restrooms, 3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use in park, s restrooms. 3346.4 Hand Soa : proposed $500, These funds will be used to purchase hand soap for use in Maurice A. Ferre Park Maintenance 4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000, The Museum Park Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance of Museum Park. 4501 Maurice A. Ferre Park Landscape Supplies• proposed $2,500, These funds will be used to obtain landscape materials for Museum Park, such as mulch, plants, etc, 4502 Maurice A, Ferre Park Infrastructure & FurnishIn : proposed $4,000. These funds will be used to maintain infrastructure in Museum Park. 4503 Maurice A. Ferre Park Electricity• proposed $5,000. These funds will be used to pay for electricity in Museum Park, 4504 Maurice A. Ferre Park Water & Sewer: proposed $65,000. These funds will be used for all water and sewage services in Museum Park. 4505 Maurice A. Ferre Park Consurnables: proposed $100. 'These funds will be used to purchase trash bags, fuel, and irrigation supplies for Museum Park. 4508 Maurice A. Ferre Park Contingency: proposed $0. These funds will be used for any unforeseen Museum Park expenses incurred during the year. Mildred & Claude Pepper Fountain 5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park, 5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park, BAYFRONT PARK. MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR. 2020/2021 Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 600 Capital Improvement Fund: $0 Fixed Assets and Land Improvements — Proposed $0. Fund to be utilized as deemed appropriate by the board of directors. Due to CO VID-t9 uncertainty, there may not be any improvements. REVENUES BY TYPE REQUESTED BUDGET FY 20/21 ■ General Revenue = Special Events & Marketing Revenues • Reserve Fund Transfer EXPENSES BY TYPE REQUESTED BUDGET FY 20/21 ■ Administrative Expenses ^ Special Events & Marketing Expenses • Maintenance Expenses REVENUE COMPARISON 3000000 — 2500000 2000000 1500000 1000000 500000 i p _ __ - General Revenues Special Events & Marketing Reserve Fund Transfer Revenues ■ Audited Actual FY 19 pr Requested Budget FY 20/21 EXPENSE COMPARISON 4000000 - - - 3S00000 ---------- __ 3000000 2500000 -- - --- - — ------ 2000000 1500000 --- --- - _ _ 1000000 --- --- - 500000 -- - - 0 Administrative Expenses Special Events & Maintenance Expenses Depreciation Expenses Marketing Expenses ■ Audited Actual FY 19 -11 Requested Budget FY 20/21 BAYFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR END 2020-2021 ReceptionistiSecretary 1 Maintenance Supervisor Administrative Director Ci Faciiities Coordrnator i & nigaton Specialist i l Part Time Electricians Administrative Assistant 1 maintenance AsStmtant2 Maintenance Assistant 3 independentLJ i Maintenance Assistant4 Maintenance Assistants , Maintenance Assistant 5 Miami City Commission Bayfront Park ManagenentTrust Executive Director Business & Finance Director I I Marketing Director I I Lega( I FEvent Coordinator HR & Office Coordinator Bookkeeper Part -Time Event Staff 1 � O ► MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2020/2021 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenue vs. Expenses & Organizational Chart CHAIRPERSON Commissioner Joe Carollo TRUST MEMBERS Alex Cardenas Javier Banos Ralph Duharte Stephen Kneapler Mary Lugo ` Marie Louissaint Cristina Palomo Dr. Jorge Suarez -Menendez EXECUTIVE DIRECTOR Jose Solano BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2020/2021 Approved Budget Variance Annualized Proposed Budget Budget Proposed - Actual 2019/2020 2020/2021 2019/2020 REVENUES General revenues 726,222 452,400 1,229,071 (776,671) Special events & marketing revenues 1,469,879 214,987 2,575,247 (2,360,260) Reserve Transfer Funds 1,617,265 1,617,265 TOTAL REVENUES 2,196,101 2,284,652 3,804,318 (1,519,666) EXPENSES Administrative expenses 674,116 761,046 845,960 (84,914) Special events & marketing expenses 515,769 97,498 1,501,747 (1,404,250) Maintenance expenses 1,005,623 1,071,108 1,331,611 (260,503) Other Expense/(income) (238) - - _ TOTAL EXPENSES 2,195,270 1,929,651 3,679,318 (1,749,667) EXCESS REVENUES OVER EXPENSES 831 355,000 125,000 230,001 Depreciation expense 354,942 355,000 - 355,000 Capital improvements - 125,000 (125,000) NET INCOME (354,111) 0 (0) 0 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Proposed Annualized Budget Approved Budget 2019/2020 1 2020/2021 1 2019/2020 REVENUES GENERAL REVENUES Budget Variance Imposed - Actual 101- Boat dock income 265,104 35,000 580,000 (545,000) 103 - Film and video location rental 12,300 - 39,000 (39,000) 104 - Miscellaneous revenues 11,257 25,000 46,000 (21,000) 105 - Concessions 42,086 - 170,771 (170,771) 106 - Marquee revenues 18,000 18,000 18,000 107 - Parking operation income 208,636 90,000 275,000 (185,000) 108 - Interest income 338 - 300 (300) 111 - Long term agreement income 168,500 284,400 100,000 184,400 TOTAL GENERAL REVENUES 726,222 452,400 1,229,071 (776,671) Bayfront Park Management Trust - Operating Budget Notes to Proposed Budget for 2020/2021 EXHIBIT 100 Administration General Revenue 101 Boat Dock Income: proposed $35,000. Revenue based on North and South docks rental. Due to COVID-19 uncertainty, revenues may be impacted significantly. 103 Film and Video Location Rental: proposed $0. Due to COVID-19 uncertainty, special events are to be determined. 104 Miscellaneous Revenue: proposed $25,000. Revenue based on previous year' s experience. 105 Concessions: proposed $0. Use fee based on agreements with park concessionaires. Due to COVID-19, however, collection is uncertain. 106 Marquee Revenue: proposed $18,000. Revenue based on prior year's experience. 107 Parking Operation Income: proposed 90,000. Revenue projection based on parking operation. Due to COVID-19 uncertainty, revenues may be impacted significantly. ill Long Term Agreement Income: proposed $284,400. Revenue projected based on the execution of additional carriers. EXPENSES ADMINISTRATIVE: 1100 - Salaries and wages - administrative 1101- Executive director 1102 - Administrative director 1103 - Business & finance director 1103.1 - Bookkeeper 1103.2 - HR & office coordinator 1104 - Administrative assistant 1105 - Receptionist 1106 - Payroll processing costs 1106.1-Worker's compensation insurance 110.6.2 - SS 1106.3 - MED 1106.5 - SUTA 1107 - Health & dental insurance contribution 1108 - Life insurance & disability contribution 1109 Employees retirement plan - administrative 1111 - Miscellaneous expenses 1113 - Courier 1115 - Equipment rental & maintenance 1116 - Postage 1118 - Office Supplies 1119.1 - Telephone 1119.2 - Cell phone 1119.3 - Cable services 1119 - Phone and Cable Services - Other 1120 - Bank charges 1121 - Newspaper public notices 1125 - Meeting expenses 1126 - Membership and subscriptions 1127 - Business expenses 1128 - Director's liability insurance 1129 - Property insurance 1130 - Premises insurance 1131 - Accounting services 1131.5 - Bookkeeper 1132 - Audit 1135 -Contingency fund TOTAL ADMINISTRATIVE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized Proposed Budget Approved Budget Budget Variance 2020/2021 2019/2020 Proposed -Actual 114,231 110,000 110,000 - 75,590 80,000 76,000 4,000 - 75,000 (75,000) - - 45,000 (45,000) 56,421 61,000 54,526 6,474 36,346 36,050 35,000 1,050 42,057 42,345 41,112 1,233 - 3,200 3,200 - 7,371 16,300 21,850 (5,550) 20,128 20,450 26,947 (6,497) 4,707 4,800 6,302 (1,502) 69 300 1,323 (1,023) 46,857 67,000 65,000 2,000 7,373 7,400 4,500 2,900 43,684 39,200 52,500 (13,300) 5,659 5,000 12,000 (7,000) 410 500 1,000 (500) 4,221 5,000 4,000 1,000 903 1,000 3,000 (2,000) 2,448 6,000 6,000 - 25,335 26,000 15,000 11,000 2,714 - 3,000 (3,000) 8,524 9,000 12,000 (3,000) 1,205 1,500 2,000 (500) 2,000 2,000 - 11,088 18,000 5,000 13,000 2,094 2,000 2,000 - - - 1,200 (1,200) 5,038 6,000 6,000 1,529 2,000 2,000 - 31,508 50,000 32,000 18,000 72,500 84,000 - 84,000 25,107 30,000 - 30,000 19,000 25,000 19,500 5,500 - - 100,000 (100,000) 674,116 761,046 1 845,960 (84,914) Administrative Expenses 1100 Salaries and Wages: proposed $374,446. This includes the salary of the Executive Director 1101 who provides overall management for the Bayfront Park Management Trust $110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation $80,000; the salary of the Human Resources and Office Coordinator 1103.2 who is responsible for managing all human resources functions of the Trust and for coordinating office functions $61,000; the salary of the Administrative Assistant 1104 who assists the Administrative Director with administrative functions for Bayfront Park Management Trust $36,050; the salary of the Receptionist 1105 who is responsible for Bayfront Park's front office functions $42,345; and funds for the payroll costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $67,000. These funds will be used to purchase health, dental and vision insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $7,400. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director / Employees' Retirement Plan: proposed $39,200. These funds will be used for the Executive Director and employees' retirement plan. 1111 Miscellaneous Expenses: proposed $5,000. These finds will be used for miscellaneous purchases of goods or services required during the year. 1113 Courier: proposed $500. These funds will be used to procure courier services. 1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $1,000. These funds will be used to purchase postage. 1118 Office Supplies: proposed $6,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $35,000. These funds will be used to procure telephone, cellular phone, pager, cable television services, and Wi-Fi network. 1120 Bank Charges: proposed $1,500. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices required by City of Miami procurement procedures. 1125 Meeting Expenses: proposed $18,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed $50,000. These fiends enable the Trust to purchase liability insurance for Bayfront and Museum Parks. 1131 Accounting services: proposed $84,000. These funds will be used to procure the annual accounting functions and oversight of the Trust's finances. 1132 Bookkeeping services: proposed $30,000. These funds will be used to procure the annual bookkeeping of the Trust's finances. 1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the Trust's finances. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized Proposed Budget Approved Budget Budget Variance 2019/2020 2020/2021 2019/2020 Proposed -Actual REVENUES SPECIAL EVENT AND MARKETING 201- Special event rental income 279,841 - 525,000 (525,000) 202 - Amphitheater operations & management 839,948 209,987 856,747 (646,760) 203 - Special event sponsorship 8,450 - 17,000 (17,000) 204 - Tent rental 8,511 15,000 (15,000) 205 - Beer/alcohol location fees 400 9,000 (9,000) 206 - Food and soda location fees - 3,000 (3,000) 207-Arts/merchandise/sponsor location fees - 9,000 (9,000) 208 - Special event electrical 2,075 10,000 (10,000) 209 - Day of show staffing 16,644 43,000 (43,000) 211 - Special event contracted personnel 4,468 75,000 (75,000) 212 - Special event clean-up services 42,959 123,000 (123,000) 213 - City of Miami police 24,226 486,000 (486,000) 214 - City of Miami fire 74,678 92,000 (92,000) 215 - Parking space rental 27,484 40,000 (40,000) 216 - Special event equipment rental 938 8,000 (8,000) 217-Fourth of July - 24,000 (24,000) 218 - Fourth of July city - 5,000 (5,000) 219 - New Year's Eve 59,961 62,500 (62,500) 220 - Miscellaneous services 73,047 148,000 (148,000) 221- Park damages - events 6,250 19,000 (19,000) 305 - Miss Curry gift to challenger - 5,000 5,000 TOTAL SPECIAL EVENT GRANTS 1,469,879 214,987 2,575,247 (2,360,260) Bayfront Park Management Trust - Operating Budget Notes to Proposed Budget for 2020/2021 EXHIBIT 200 Special Events and Marketing Special Events and Marketing Revenue 201 Event Rental Income: proposed $0. Rental income reflects a projected 0-date event calendar. Due to COVID-19 uncertainty, special events are to be determined. 202 Amphitheater Operation & Management: proposed $209,987. This revenue is based on the management agreement with Live Nation. 203 Special Event Sponsorship: proposed $0. Figure represents amount to be generated through yoga subscriptions. Due to COVID-19 uncertainty, special events are to be determined. 204 Tent Rental: proposed $0. Tent rental revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 205 Beer/Alcohol Location Fees: proposed $0. Beer and Alcohol Location Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 206 Food and Soda Location Fees: proposed $0. Food and Soda Location Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 207 Arts/Merchandise/Sponsor Location Fees: proposed $0. Arts, Merchandise, and Sponsor Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 208 Special Event Electrical: proposed $0. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 209 BPMT Show Staffing: proposed $0. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2020/2021 where event staff charges are not included in rental fees. Due to COVID-19 uncertainty, special events are to be determined. 211 Special Event Contracted Services: proposed $0. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 212 Special Event Clean -Up Services: proposed $0. Special Event Clean -Up Services revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 213 Citv of Miami Police: proposed $0. City of Miami Police revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 214 Citv of Miami Fire: proposed $0. City of Miami Fire revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 215 Parking Space Rental: proposed $0. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. Due to COVID-19 uncertainty, special events are to be determined. 216 Special Event Equipment Rental: proposed $0. Special Event Equipment Rental revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined. 217 Fourth of July: proposed $0. Revenue represents income from the Trust, s annual July 4ch celebration. Due to COVID-19 uncertainty, special events are to be determined. 218 Fourth of July City Services: proposed $0. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4th celebration. Due to COVID-19 uncertainty, special events are to be determined. 220 Miscellaneous Services: proposed $0. Represents income from various services the Trust provides promoters, outside of those listed above. Due to COVID-19 uncertainty, special events are to be determined. 221 Park Damage - Events: proposed $0. Represents fees charged to promoters for damages in Bayfront or Museum Parks resulting from Special Events. Due to COVID-19 uncertainty, special events are to be determined. 222 Special Event Grants: proposed $0. Figure represents amount to be generated through grant applications for Trust sponsored special events. Due to COVID-19 uncertainty, special events are to be determined. 305: Miss Curry gift to challenger: proposed $5,000. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized 2019/2020 Proposed Budget 2020/2021 Approved Budget 2019/2020 Budget Variance Proposed -Actual EXPENSES SPECIAL EVENT AND MARKETING 2200 - Salaries and wages - special events 2202 - Special event and marketing legal 180 - - _ 2204 - Marketing director 60,550 65,000 58,515 6,485 2205 - Special event payroll cost - - 500 (500) 2205.2 - SS 4,045 4,030 3,600 430 2205.3 - MED 1,312 968 850 118 2205.4 - FUTA 100 100 2205.5 - SUTA 16 100 200 (100) 2207.1- Payroll Admin Cost - - 560 (560) 2206 - Health & dental insurance contribution 10,560 4,000 10,000 (6,000) 2206.1- Employees Retirement Plan 10,731 7,800 7,022 778 2208 - Special event contracted personnel 28,278 - 140,000 (140,000) 2211- City of Miami fire rescue services 14,406 92,000 (92,000) 2212 - City of Miami police 16,376 486,000 (486,000) 2213 - Special event cleanup services 2,932 143,000 (143,000) 2214 - Parking space rental - _ 2216-Special event tent rental 9,365 13,000 (13,000) 2217 - Special event equipment rental 142 - - 2218 - BPMT sponsored events 8,775 10,000 41,000 (31,000) 2218.2 - BPMT sponsored Holiday events - - 2218.3 - BPMT sponsored New Year's event 143,093 145,000 (145,000) 2219-Fourth of July - - 140,000 (140,000) 2223 - Website hosting, revision and maintenance 2,115 3,000 3,000 2224 - Marketing opportunity fund - - 15,000 (15,000) 2224.1- Event opportunity fund 200,000 - 200,000 (200,000) 2225 - Advertising 289 1,000 1,500 (500) 2227 - Design & graphics 2,604 1,000 1,000 - 2230 - Promotional - 500 - 500 TOTAL SPECIAL EVENT EXPENSES 515,769 97,498 1,501,747 (1,404,250) Special Events and Marketing Expenses 2200 Salaries and Wages: proposed $70,198. This includes the salary of the Marketing Director 2204 who is responsible for increasing awareness of and facility rentals for the Trust $65,000; and funds for the payroll costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $4,000. These funds will be used to purchase health, dental and vision insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $7,800. These funds will be used for Bayfront Park special event, legal and marketing employees' retirement plan. 2208 Special Event Contracted Personnel: proposed $0. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as manage the parking operation outside Bayfront Park offices. Due to COVID-19 uncertainty, special events are to be determined. 2211 City of Miami Fire Rescue Service: proposed $0. Fire Rescue Service is required at all special events to ensure the safety and well-being of park visitors. Due to COVID-19 uncertainty, special events are to be determined. 2212 City of Miami Police: proposed $0. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. Due to COVID-19 uncertainty, special events are to be determined. 2213 Event Cleanup Services: proposed $0. These funds will be used to pay during -event and after -event cleaning contractor. Due to COVID-1.9 uncertainty, special events are to be determined. 2216 Special Event Tent Rental: proposed $0. These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor. Due to COVID-19 uncertainty, special events are to be determined. 2218 BPMT Sponsored Events: proposed $10,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2218.2 BPMT Sponsored New Year's Eve: proposed $0. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. Due to COVID-19 uncertainty, special events are to be determined. 2219 Fourth of July: proposed $0. These funds will be used for the production costs of the Trust' s annual July 411 celebration, and the expenses associated with the event. Due to COVID-19 uncertainty, special events are to be determined. 2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $0. These funds will be used to undertake promotions, or other marketing opportunities to further increase the Trust's services to the community. Due to COVID-19 uncertainty, special events are to be determined. 2224.1 Event Opportunity Fund: proposed $0. These funds will be used to undertake special events opportunities to further increase the Trust's services to the community. Due to COVID-19 uncertainty, special events are to be determined. 2225 Advertising: proposed $1,000. These funds will be used to purchase advertising which includes but is not limited to radio, television and online ads, print advertising, or any advertising outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2230 Promotional: proposed $500. These funds will be used to purchase promotional related expenses for Bayfront Park activities. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2020/2021 Annualized Proposed Budget Approved Budget Budget Variance 2019/2 1 2020/2021 2019/2020 Proposed -Actual EXPENSES MAINTENANCE 3300 - Salaries and wages - maintenance 3301 - Park maintenance supervisor 69,277 67,980 64,890 3,090 33011- Facilities coordinator - - 50,000 (50,000) 3303 - Maintenance assistance II 27,349 27,101 23,690 3,411 3304- Maintenance assistance 111 42,949 50,923 49,440 1,483 3305 - Maintenance assistance IV 27,533 27,583 26,780 803 3305.1- Maintenance assistance V 37,811 38,192 37,080 1,112 3305.2 - Maintenance assistance VI 38,126 43,497 42,230 1,267 3306 - Turf and irrigation specialist 48,082 46,680 45,320 1,360 3307 - Payrolling cost _ - 3307.2-SS 24,252 18,750 24,850 (6,100) 3307.3 - Med 5,672 4,400 5,160 (760) 3307.4 - Futa 1 400 - 400 3307.5 - Suta 82 100 1,539 (1,439) 3307.6 - Payroll Processing Fees 5,790 500 300 200 3307.1 - Maintenance department overtime - _ 3307.12 - Overtime maint. assistant II 8,392 11,000 (11,000) 3307.13 - Overtime maint. assistant III 12,986 6,000 (6,000) 3307.14 - Overtime maint. assistant IV 10,275 8,000 (8,000) 3307.15 - Overtime turf specialist 8,618 15,000 (15,000) 3307.16 - Overtime maint. assistant V 10,346 7,000 (7,000) 3307.17 - Overtime maint. assistant VI 10,168 - 9,000 (9,000) 3308 - Health and dental insurance contribution 38,440 67,000 62,000 5,000 3308.1 - Employees Retirement Plan 37,592 51,700 40,732 10,969 3313 - New landscaping plants - 1,000 2,000 (1,000) 3317 - Exterminator 2,730 3,000 3,000 3318 - Fertilizer & chemicals - 1,000 1,000 - 3319 - Signage 3,240 2,000 1,000 1,000 3320-General park contractor 42,675 50,000 125,000 (75,000) 3321 - Office cleaning & maintenance services 18,657 20,000 30,900 (10,900) 3322 - Pressure cleaning equipment maintenance - - 2,000 (2,000) 3324- Painting and accessories - - 2,000 (2,000) 3325 - Uniforms 3,907 4,500 4,000 500 3326 - Park vehicle maintenance and repair - 2,000 2,000 - 3328 - Equipment leasing and rentals _ _ 3328.2 - Equipment repairs - 3,000 7,000 (4,000) 3329 - Miscellaneous supplies 8,991 9,000 5,000 4,000 3330-Gatormaintenance and repairs 771 2,500 4,000 (1,500) 3331 - Park electrician ongoing maintenance 20,594 21,000 35,000 (14,000) 3333 - Electrical maintenance materials 8,448 9,000 6,000 3,000 3334 - Bulbs, fixtures and poles - - 9,000 (9,000) 3336 - Air conditioner maintenance contract 1,440 3,500 7,500 (4,000) 3337-Alarm monitoring services 2,454 2,000 2,000 3338 - Dade county water and sewer 46,285 55,000 80,000 (25,000) 3339 - FPL utilities 173,442 165,000 127,000 38,000 3344 - Park vehicle insurance 4,396 5,000 5,000 - 3344.5 - Vehicle registration 423 - - 3346.1-Trash bags 19,027 16,000 11,000 5,000 3346.2 -Hand towels - 2,000 2,000 - 3346.3- Toilet paper 2,000 600 1,400 3346.4-Hand soap 500 300 200 3346.5 - Doggy Bags 2,000 - 2,000 3346 - Cleaning Supplies - Other 4,000 2,000 2,000 3347 -Tool purchases 1,500 1,500 - 3347.1- Fuel 7,080 10,000 10,000 - 3348 - Miscellaneous 1,938 1,100 1,000 100 3349 - General plumbing repair and maintenance 2,850 4,000 4,000 - 3350- Maintenance of irrigation pumps 7,770 2,500 200 2,300 3351- Turf and irrigation supplies - 5,000 7,000 (2,000) 3352 - Private security 68,581 100,000 90,000 10,000 3358- Seawall cleaning 5,000 10,000 (5,000) 4500.21 - Maurice A Ferre Park landscape contractor 32,209 35,000 35,000 4501 - Maurice A Ferre Park landscape supplies - 2,500 9,000 (6,500) 4502 - Maurice A Ferre Park infrastructure & furnishing 2,730 4,000 3,000 1,000 4503 - Maurice A Ferre Park electricity 5,353 5,000 5,000 - 4504 - Maurice A Ferre Park water & sewer 55,792 65,000 104,000 (39,000) 4505 - Maurice A Ferre Park consumables 99 100 15,000 (14,900) 4508 - Maurice A Ferre Park contingency - - 30,000 (30,000) 5503 - Fountain chemicals 300 300 5505 - Fountain miscellaneous maintenance - 300 300 TOTAL MAINTENANCE EXPENSES 1,005,623 1 ,071,108 1,331,611 (260,503) Maintenance Expenses 3300 Salaries and Wages: proposed $326,107. This includes the salary of the Park Maintenance Supervisor 3301 who is responsible for the management and coordination of all maintenance crews and related activities of the Trust $67,980; the salary of the Maintenance Assistant I13303 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,101; the salary of the Maintenance Assistant III 3304 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $50,923; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,583; the salary of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $38,192; the salary of the Maintenance Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $43,497; the salary of the Turf & Irrigation Specialist 3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Trust facilities $46,680; and funds for the payrolling costs of the Maintenance Department employees $24,151. 3307.1 Maintenance Department Overtime: proposed $0. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront Park. Due to COVID-19, overtime hours will be restricted as needed. 3308 Health and Dental Insurance Contribution: proposed $67,000. These fiends will be used to purchase health, dental and vision for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $51,700. These funds will be used for Bayfront Park maintenance employees' retirement plan. 3313 New Landscape Plants: proposed $1,000. Theses funds will be used to replace damaged or dying plants as needed. 3317 Exterminator: proposed $3,000. These fiends will be used for a contract exterminator, to keep rodents and insects to a minimum in Trust facilities. 3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Museum Parks. 3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in Bayfront Park. 3320 General Park Contractor: proposed $50,000. These funds will be used to contract with City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities, often resulting from event related damages. 3321 Office Cleaning & Maintenance: proposed $20,000. These fiends will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning Equipment Maintenance: proposed $0. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3324 Painting & Accessories: proposed $0. These funds will be used to maintain Bayfront Park, s structures. 3325 Uniforms: proposed $4,500. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $2,000. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3328.2 Equipment Repairs: proposed $3,000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks. 3329 Miscellaneous Supplies: proposed $9,000. These fiends will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed $2,500. These funds will be used for maintenance and repair of the Trust's five John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $21,000. These funds will be used to allow the park electrician to develop and maintain maintenance and an upgrade schedule of the park, s electrical system. 3333 Electrical Maintenance Materials: proposed $9,000. These funds will be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers. 3334 Bulb Fixtures & Poles: proposed $0. These fiends will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3336 Air Conditioning Maintenance Contract: proposed $3,500. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south -end service building. 3338 Miami -Dade County Water and Sewer: proposed $55,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $165,000. These funds will be used to purchase electrical services from FP&L and include an increase to cover projected rate changes. 3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance for the Park's trucks. 3346 Cleaning Supplies: proposed $4,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346.1 Trash Bags: proposed $16,000. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for use in park, s restrooms. 3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use in park, s restrooms. 3346.4 Hand Soap: proposed $500. These funds will be used to purchase hand soap for use in park' s restrooms. 3346.5 Doggy Bags: proposed $2,000. These funds will be used to purchase doggie bags for use in park' s common areas. 3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools necessary to maintain Trust facilities. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and power equipment. 3348 Miscellaneous: proposed $1,100. These funds will be used for miscellaneous maintenance. 3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, light tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south -end service building. 3351 Turf and Irrigation Supplies: proposed $5,000. These funds will be used to maintain and upgrade Bayfront and Museum Parks' turf and irrigation system. 3352 Private Security: proposed $100,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3358 Seawall Cleaning: proposed $5,000. These fiends will be used for cleaning of the seawall along the baywalk in Bayfront Park. Maurice A. Ferre Park Maintenance 4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000. The Museum Park Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance of Museum Park. 4501 Maurice A. Ferre Park Landscape Supplies: proposed $2,500. These funds will be used to obtain landscape materials for Museum Park, such as mulch, plants, etc. 4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $4,000. These funds will be used to maintain infrastructure in Museum Park. 4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for electricity in Museum Park. 4504 Maurice A. Ferre Park Water & Sewer: proposed $65,000. These funds will be used for all water and sewage services in Museum Park. 4505 Maurice A. Ferre Park Consumables: proposed $100. These funds will be used to purchase trash bags, fuel, and irrigation supplies for Museum Park. 4508 Maurice A. Ferre Park Continency: proposed $0. These fiends will be used for any unforeseen Museum Park expenses incurred during the year. Mildred & Claude Pepper Fountain 5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park. BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 2020/2021 Annualized 2019/2020 OTHER INCOME/EXPENSES: OTHER EXPENSES 7700 - Depreciation expense (354,942) TOTAL DEPRECIATION EXPENSE (354,942) Other Income Interest income 238 TOTAL OTHER I N COM E 238 TOTAL OTHER INCOME/EXPENSE (354,704) Proposed Budget 2020/2021 (355,000) (355,000) (355,000) Approved Budget Budget Variance 2019/2020 Proposed - Actual (355,000) BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2020/2021 Bayfront Park Management Trust -Capital Improvement Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 600 Capital Improvement Fund: $0 Fixed Assets and Land Improvements — Proposed $0. Fund to be utilized as deemed appropriate by the board of directors. Due to COVID-19 uncertainty, there may not be any improvements. REVENUES BY TYPE REQUESTED BUDGET FY 20/21 ■ General Revenue - Special Events & Marketing Revenues • Reserve Fund Transfer EXPENSES BY TYPE REQUESTED BUDGET FY 20/21 ■ Administrative Expenses . Special Events & Marketing Expenses • Maintenance Expenses REVENUE COMPARISON 3000000 - 2500000 2000000 - 1500000 - - 1000000 500000 - 0 -- General Revenues Special Events & Marketing Reserve Fund Transfer Revenues ■ Audited Actual FY 19 ■ Requested Budget FY 20/21 EXPENSE COMPARISON 4000000 - 3500000 - 3000000 - 2500000 -- --- 2000000 - 1500000 — - --- 1000000 ----- 500000 - - - 0 ---��- Administrative Expenses Special Events & Maintenance Expenses Depreciation Expenses Marketing Expenses ■ Audited Actual FY 19 ■ Requested Budget FY 20/21 BAYFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR END 2020-2021 Miami City Commission BWront Park Management Trust Executive Director Reception ist/Secretary Maintenance Supervisor Turf & Irrigation Specialist Part -Time Electricians Administrative Director I Business & Finance Director l 1 Marketing Director Legal Event Coordinator Facilities Coordinator Administrative Assistant Maintenance Assistant 2 Maintenance Assistant 3 Independent Contractors [--I Maintenance Assistant 4 Maintenance Assistant 5 Maintenance Assistant 6 HR & Office Coordinator Bookkeeper Part -Time Event Staff Bayfront Park Management Trust Budget Template FY 2020-21 Proposed Budget FY 2016-17 Actual I FY 2017-18 Actual I FY 2018-19 Actual I FY 2019-20 Adopted I FY 2019-20 Projection I FY 2020-21 Proposed I I Difference I Notes Number of Full -Time Positions 1 16 1 16 1 16 1 16 1 16 13 -3 Are any positions funded in other budgets? I No I No I No I No No No Revenues Licensing Revenue $665,716 $739,971 $1,347,875 $0 $0 $0 $0 Charges for Services $6,309,416 $4,557,292 $1,910,131 $0 $0 $0 $0 Ampitheater $786,337 $809,545 $833,832 $0 $0 $0 $0 Other Revenue $26,201 $33,197 $343,673 $0 $238 $0 $0 General Revenues $0 $0 $0 $1,229,071 $726,222 $452,400 -$776,671 COVID-19 Special Events & Marketing Revenues $0 $0 $0 $2,575,247 $1,469,879 $214,987 -$2,360,260 COVID-19 Reserve Transfer Funds $0 $0 $0 $0 0 $0, $1,262,264 +$1,262,264 Revenue Grand Total 1 $7,787,6701 $6,140,0051 $4,435,5111 $3,804,3181 $2,196,3391 $1,929,651 -$1,874,667 Expenditures General and Administrative $964,754 $687,700 $3,573,796 $845,960 $674,116 $761,045 -$84,915 Special Events and Marketing $4,434,791 $3,403,282 $1,555,383 $1,501,747 $515,769 $97,498 -$1,404,249 COVID-19 Repairs and Maintenance $1,793,029 $1,597,508 $1,249,885 $1,331,611 $1,005,623 $1,071,108 -$260,503 Transportation Infrastructure Support $80,964 $43,538 $26,995 $0 $0 $0 $0 Depreciation $437,204 $469,021 $469,551 $0 $354,942 $0 $0 Capital Improvements $0 $0 $0 $125,000 $0 $0 -$125,000 Expenditure Grand Total $7,710,7421 $6,201,0491 $6,875,6101 $3,804,3181 $2,550,4501 $1,929,651 1 -$1,874,667 Revenues Minus Expenditures 1 $76,928-$61,044-$2,440,099 $0-$354,111 $0 $0 Starting Net Position $9,955,508 $10,032,436 $9,971,392 $7,531,293 $7,531,293 $7,177,182 Ending Net Position $10,032,436 $9,971,392 $7,531,293 $7,177,182 Unrestricted Net Position $3,575,643 $3,297,556 $1,235,350 Cash on Hand $4,131,544 $3,150,855 $1,385,162