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HomeMy WebLinkAboutSubmittal-Christopher Rose-Change Memo (DRAFT)CITY OF MIAMI INTER -OFFICE MEMORANDUM Honorable Mayor and Members of the City Commission Arthur Noriega V City Manager Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk DATE` September 23, 2020 SUBJECT: Information for the Second Budget Hearing We are all aware of the situation that we face as we enter the Second Budget Hearing on Thursday. The COVID-19 global pandemic has negatively affected the non -Property Tax revenues of the City of Miami. Property Tax revenues have not grown as fast as expected. The County and the Federal Government have not allowed the use of CARES Act funds for revenue relief. We have a budget that does not raise the total property tax rate on our residents or businesses, trims 123 positions (17 of them currently filled) from the budget, holds our financial reserves steady, does not require pay cuts, and allows all employees to keep their salaries at the same level — which, of course, means forgoing the raises that had been agreed upon in the last labor negotiations. This is more than fair to all that have an interest in this budget — all those that pay to support the budget and all those that get paid from it. There are service concerns and reorganizations that we may collectively wish to address as part of this budget. The proper and adequate staffing and structure of constituent services — whether in the Offices of our Elected Officials or in the Neighborhood Enhancement Team (NET) Department — is at the top of this discussion. I know each of you look to the FY 2020-21 budget as a chance to improve the lives of those that live, work, and play in the City of Miami. This memo sets forth a framework for the discussions that will take place Thursday evening that will ultimately establish the direction for the next fiscal year and those following. Neighborhood Enhancement Team The Administration has worked with each Elected Official and is presenting a plan to move constituent services closer to the constituents by increasing the staff of each Elected Official's office, moving certain functions to other departments, eliminating the NET Department from the budget, and thereby saving the General Fund current and future expenses. These recommendations are shown in Attachment A. Specifically, the following is recommended: • The City will save an additional $956,000 over what is in the Proposed Budget (which is a total savings of $2.262 million over the prior fiscal year, and will save approximately 7736 Submittal -Christopher Rose -Change Memo (DRAFT) Submitted into the public record for item(s) 131-11.6, Page 2 of 11 on 09-24-2020, City Clerk Information for the Second Budget Hearing - FY 2020-21 Proposed Budget September 23, 2020 $711,000 in the next fiscal year over what would have been paid had all positions continued). • Each Commission Office will be increased by the equivalent of one NET Administrator, one Service Center Representative, one Service Center Aid, and three Waste Collectors ($658,000 per Office). • The Mayor's Office will be increased by the equivalent of one NET Administrator, one Service Center Representative, and one Service Center Aid ($426,000); • Twenty -Six positions (14 funded and 12 unfunded) will be moved to the Solid Waste Department ($1.533 million). • One position will be moved to the Building Department with no additional funding; • The function of coordinating and liaising with the Miami -Dade County 3-1-1 will be transferred to the Department of Innovation and Technology (DoIT) with no additional positions or funding. • The function of special events permits will be transferred to the Office of Film and Entertainment in the NDA budget with no additional positions or funding. • One position will be moved to the Department of Human Services ($162,000) • The current NET Department will be removed from the budget after a six -week transition period ($399,000). • Funding for the Pension, Health Insurance, and Workers Compensation for the positions not included in the budget will be moved to the Non -Departmental Accounts (NDA) ($686,000). Budget Changes Associated with Adding Raises and Settlement Payments into the Budget The Administration has been working with the City's four Labor Unions for the last several months to come to an agreement on not including raises and settlement payments in the FY 2020-21 Budget. Progress has been made, but an agreement has not been reached. To add raises back into the budget would come at a cost of: • $4.789 million for step increases for the Miami General Employees American Federation of State, County, and Municipal Employees Local 1907, AFL-CIO (AFSCME 1907). The AFSCME 1907 covers all non -sworn employees in the administrative, financial, and service occupations of the City. As of May 8, 2020, the AFSCME 1907 covers a total of 1,831 positions and has an estimated annual payroll that includes other pay items of $122.369 million. The current collective bargaining agreement expires on September 30, 2020. • $464,000 for step increases for the Florida Public Employees Council 79, American Federation of State, County, and Municipal Employees, AFL-CIO, Local 871 (AFSCME 871). The AFSCME 871 covers all sanitation occupations. As of May 8, 2020, the AFSCME 871 covers a total of 234 positions and has an estimated annual payroll that Submitted into the public Page 3 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 includes other pay items of $10.490 million. The current collective bargaining agreement expires on September 30, 2020. $6.758 million total ($3.841 million for step increases and an additional $2.917 million for settlement payments) for the Fraternal Order of Police, Walter E. Headley, Jr., Miami Lodge No. 20 (FOP). The FOP covers all sworn, non -executive Police occupations including Detention Officers. As of May 8, 2020, the FOP covers a total of 1,329 positions and has an estimated annual payroll that includes other pay items of $108.378 million. The current collective bargaining agreement expires on September 30, 2021. • $4.779 million total ($2.279 million for step increases and an additional $2.5 million for settlement payments) for the International Association of Fire Fighters, AFL-CIO Local 587 (IAFF). The IAFF covers all sworn, non -executive Fire -Rescue occupations. As of May 8, 2020, the IAFF covers a total of 773 positions and an estimated annual payroll that includes other pay items of $76.794 million. The current collective bargaining agreement expires on September 30, 2022. • $0 for employees in non -bargaining positions such as unclassified, managerial - confidential, and executive positions since these step increases were not included in the Proposed Budget and are not proposed to be added now. The Non -Bargaining Unit consists of all other full-time occupations that are not in a collective bargaining unit. As of May 8, 2020, there are a total of 366 positions with an estimated annual payroll of $43.708 million This totals $16.789 million that is not currently included in the proposed budget. Since the budget has been proposed and tentatively adopted with no change to the total property tax millage rate in both July and at the First Budget Hearing, the only option to provide room for these raises is to reduce expenses in other areas of the budget. As such, each Department Director has been working with the Budget Office and my senior staff to propose additional reductions of service proportional in each Department to match the above amounts. That is, the amount reduced from each Department will be roughly equivalent to the amount of the raises, by labor union, in those departments. Several steps are necessary and proposed if these raises are to be built into the budget: • Each Department budget will be increased to accommodate those raises and the associated FICA taxes as shown in Attachment B. • Departments that reduce multiple positions will then not be able to meet their attrition targets, attrition savings will need to decrease, which will cause their total budgets to further increase. Submitted into the public Page 4 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 • Departments will reduce personnel, line items, and services as shown in Attachment C. Department Directors understand that these cuts will need to hold in place for at least three years. Some highlights of these reductions include 34 positions in the Fire -Rescue Department. These include 22 filled sworn positions, eight vacant sworn positions, two filled executive positions, and two vacant civilian positions. This will require the closing of two additional fire rescue or suppression units in addition to the two that were closed in the Proposed Budget. The Department will also work to increase revenues $3.5 million by increasing the collection of transportation fees, including newly seeking payment for transportation from motor vehicle accidents. Of this $3.5 million, according to the labor contract $1.75 million would be paid out to members of the IAFF and $1.75 million will be used to avoid closing a fifth fire rescue or suppression units. The response time of the Fire -Rescue Department would likely increase from an average of 5 minutes 43 seconds in the Proposed Budget to a longer wait time. Further highlights include the reduction of 126 positions in the Police Department. These include 66 filled sworn positions, 41 vacant sworn positions, seven filled civilian positions, and 12 vacant civilian positions. The reduction of positions in the Police Department will not yield an increase in emergency response times from the Police Department. The reduction will likely decrease the number of labor hours available to investigate criminal cases and increase the per capita investigative workload for detectives. These reductions will also negatively impact response to victims, lost hours on investigations (increasing the time taken to bring offenders into custody), and other community relations efforts. As well, the reduction of three additional filled Code Compliance Inspector positions in addition to the five vacant inspector positions reduced in the Proposed Budget will result in larger areas that each inspector will need to cover and, ultimately, less compliance Citywide. Three filled positions in the Department of Innovation and Technology will reduce the speed and depth of response from the help desk and will slow other technology projects. And, three vacant positions in the Office of Capital Improvements will slow the completion of capital construction projects. in Overall, these proposals in exchange for the raises and settlement payments will eliminate 174 total positions, 35 positions from AFSCME 1907, no positions from AFSCME 871, 107 positions from the FOP, 30 positions from the IAFF, and two executive classification positions. Again, all of these would be in addition to the 123 positions removed in the Proposed Budget. Insurance Savings As the City continued to search for savings heading into the Second Budget Hearing, the Administration has decided to increase its stop -loss level of the City's Health Plan resulting in a lower premium of the stop -loss insurance coverage, saving of $1.06 million. The FY 2020-21 Submitted into the public Page 5 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 Proposed Internal Service Budget is $86.298 million. It is recommended that the budget be revised to $85.238 million to reflect these savings. It is also recommended that these savings be reflected in General Fund allocations of the following departments: Fire -Rescue, Police, Parks and Recreation, Solid Waste, Resilience and Public Works, General Service Administration, Building, Innovation and Technology, Real Estate and Asset Management, and Finance (reflecting a reduction of each by an average of $106,000 for a total of the same $1.060 million referenced above). Other Savings Independent of the discussions of raises and settlement payments, as discussed at the First Budget hearing, it is recommended that $1 million be removed from the Non -Departmental Accounts Budget that had been set aside for the College Football Playoff National Championship Game. Similarly, it is recommended that the funding be removed for the eMerge-Miami Technology Conference ($50,000), the Three Kings Parade ($75,000), the Bayfront Park New Year's Eve Celebration ($125,000), the Dr. Martin Luther King Parade ($75,000), and the Dr. Martin Luther King Candlelight Vigil ($232,000). These reductions total $1.157 million. It is further recommended that funding for the General Employees Sanitation Employees Trust (GESE) Excess Benefit Plan be reduced by $3,000 to match the amount that was adopted for that plan at the First Budget Hearing. Zq�,Ilw Downtown Development Authority - - The Downtown Development Authority (DDA) has agreed to fund operating costs of the Downtown Pit Stop Program. It is recommended to increase the revenue of the General Fund by $109,000 and increase the expense in the NDA by the same $109,000, resulting increased expenditure authority, but no additional pressure on the General Fund. Fire -Rescue Public Emergency Medical Transport Program It is recommended that the City Commission renew for a second year the Medicaid Public Emergency Medical Transportation (PEMT) and Managed Care Emergency Medical System Supplement Payment Program that was approved pursuant to Resolution 19-0512 on December 12, 2019. The FY 2020-21 Proposed Budget anticipated the renewal of this program and includes revenues of $1.435 million and expenses of $900,000 to make the required Intergovernmental transfer to the State of Florida Agency for Health Care Administration and health care providers. This recommendation does not change the budget but does renew the programs. Projects and Programs specifically mentioned in the budget Heeding the advice of the City Attorney after queries from the Administration, the Budget Ordinance is recommended to be amended to allow the City Manager the ability to negotiate and execute agreements in a form acceptable to the City Attorney with entities that are Submitted into the public Page 6 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 specifically included in the budget books. Examples of these agreements would include the Miami River Commission or the Child Savings Accounts. Enhancements to the Budget Independent of the discussions of raises and settlement payments, it is recommended that the amount set aside for State and Federal lobbying efforts in the NDA budget be increased from $200,000 to $500,000 in FY 2020-21 to improve the City's financial and non -financial efforts in both Tallahassee and Washington, DC. AM As was discussed and requested at the First Budget Hearing, it is recommended that $120,000 be set aside in the NDA budget for the City to hire a law firm to assist with redistricting efforts. The last enhancement recommended is an additional $25,000 to be added to the General Fund budget of the Resilience and Public Works (RPW) Department to fill in the gap left between the current Urban Sustainability Directors Network (USDN) and the next USDN grant. An amendment in the amount of $25,000 is recommended in the special revenue portion of the RPW budget to reflect this second grant. This grant and General Fund amounts will help fund development of the City's carbon mitigation plan, which is one of the major resilience objectives for the upcoming year. Finally, additional explanations and goals will be added to the RPW budget narrative and a new Resilience Overview section in the Adopted Operating Budget. VL IF Recommended Change to the RPW Capital Budget It is also recommended that funding for Capital Project 40-1330262 - Citywide Storm Sewer Repair Project be reduced by $270,000 and re -allocated to fund a new project titled "Stormwater Inlet Filters" with a new project number. This will not result in a net increase or decrease to the Proposed Capital Budget. IIII Recommended Inclusion of Miami Forever Housing Bond Projects in the Capital Budget It is also recommended that the Capital Budget be revised and amended to reflect the Housing Projects included in Tranche 1 of the Miami Forever Affordable Housing Bonds as adopted in the amount of $15 million on December 13, 2018. The recommendation does not change the projects in any way but now includes them in the Capital Plan as they were originally adopted. This includes the Affordable Housing Multi -Family Rental Projects under the Affordable Workforce New Rental Strategy, the Single -Family Owner -Occupied Rehabilitation Program under the Homeownership Preservation Strategy, and Affordable Housing Land Acquisition under the Affordable Housing Long Term Lease -Build Manage Strategy in a total amount of $15 million and will facilitate the City's capital construction and capital repair costs beginning during the first quarter of City's new Fiscal Year 2020-21 in the amount of $7.079 million and continuing throughout that fiscal year as approximated in Attachment D. Submitted into the public record for item(s) 131-11.6, Page 7 of 11 on 09-24-2020, City Clerk Information for the Second Budget Hearing - FY 2020-21 Proposed Budget September 23, 2020 District -Specific Requested Changes to the Capital Budget — District 3 At the request of Commissioner Carollo, it is recommended that the following projects specific to District 3 be re -appropriated into more general project numbers to allow more flexibility in project planning and construction: • 40-13173617 SW 3 Street from SW 14 Avenue to SW 15 Avenue ($200,000) to 40- B193613 D3 Roadway Project • 40-13173619 SW 15 Road from SW 3 Avenue to SW 11 Street ($1,100,000) to 40- B193613 D3 Roadway Project • 40-13173619T SW 15 Road from SW 3 Avenue to SW 11 Street Trees ($54,200) to 40- B30613T D3 Tree Funded Project • 40-13173621 SW 24 Road from SW 7 to SW 9 Street ($50,000) to 40-13193613 D3 Roadway Project • 40-13193506 New Parks at 2445 SW 5 Avenue and 471 SW 25 Road ($845,283.07) to 40- B40713 D3 Parks, Streets, and Lighting Improvements • 40-13193506T New Parks at 2445 SW 5 Avenue and 471 SW 25 Road Trees ($14,300) to 40-1330613T D3 Tree Funded Project • 40-13193619 The Roads Neighborhood Traffic Calming ($400,000) to 40-13193613 D3 Roadway Project District -Specific Requested Changes to the Capital Budget — District 2 At the request of Commissioner Russell, it is recommended that $1.311 million be re - appropriated from 40-13213501 Arthur Lamb Road, Jr. - Milling and Resurfacing to 40-13213507 District 2 Park Land Acquisition. It is also recommended that funding for the previously -funded capital project 40-13193612 — D2 Roadway Project be reduced by $250,000 and re -allocated to fund a new project titled "South Grove Traffic Study" with a new project number 40-13213601. k Summary of General Fund Budget Changes Whether or not the raises are implemented, the other recommendations will change the General Fund revenues from $813.352 million to $817.126 million. All changes to and options for departmental budgets are outlined in Attachment E1 with personnel changes outlined in Attachment E2. JW Special Revenue Revenues and Expenditures Recommended Changes Four changes to the Special Revenue budget are recommended. The FY 2020-21 Proposed Special Revenue Budget titled Community Development was proposed at $67.777 million. It is recommended that the budget be revised to $73.306 million to include additional HUD allocation of the CARES Act coronavirus relief funding ($5.529 million). The FY 2020-21 Proposed Budget for Fire -Rescue Services is $4.738 million. The FY 2020-21 Proposed Special Revenue Budget for Police Services was proposed at $8.504 million. It is recommended that the Submitted into the public Page 8 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 budget be revised to $9.418 million to include a two-year grant accepted pursuant to City Resolution R-20-0225 approved by the City Commission on July 23, 2020, for the Bureau of Justice Assistance FY 2020 Coronavirus Emergency Supplemental Funding Program ($914,000). The Resilience and Public Works Special Revenue Budget is recommended to change to recognize a new Urban Sustainability Directors Network (USDN) grant in the amount of $25,000. Information and Reports (that do not change the budget) Several requests for information have been made before, during, and after the First Budget Hearing. In addition to the information already sent, the following reports and answers are provided. Information Regarding the Capital Budget A request was made to present the New Capital Appropriations by Commission District (Attachment F) and to present those same appropriations with the Citywide projects distributed into the physical Commission Districts (Attachment G);. mmk hh,W_ As discussed at the First Budget Hearing, the Marlin's Garage project will now be properly classified as a Citywide project instead of as a District 3 project, and the North Spring Garden project will now be properly classified as a District 5 project instead of District 3. All these updates will not change the overall funded amount of the FY 2020-21 Capital Budget and Multi - Year Capital Plan. � The FY 2020-21 Adopted Capital Plan will, when published, as in prior years, include updated information to properly reflect any changes to actual amounts spent, changes in status, completion dates of projects, correction of scriveners' errors, and aesthetic updates. These updates will not change any projects but will include up-to-date information about each project at the time of publication. Information Regarding Capital Budgeting and Re -Appropriations in the New Fiscal Year Senior Staff in the City Manager's Office has been working for several months with the Office of Capital Improvements and the Office of Management and Budget to improve the process by which capital projects are prioritized and thereby funded. The Proposed Capital Budget included some of the prioritization processes developed by the last Administration. In the Fall, you will see changes to include more interaction with Elected Officials regarding funding of capital projects to accompany the current meetings regarding the operational aspects and progress of capital projects. Together, we will keep periodically updated lists of projects Submitted into the public record for item(s) 131-11.6, Page 9 of 11 , Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020City Clerk September 23, 2020 underway in each district (already done by the Office of Capital Improvements), periodically updated lists of projects that are under -funded or unfunded, periodically updated lists of projects that are likely to be completed soon and have funding available, and periodically updated lists of new funding that might be available soon. Staff will set fixed dates upon which capital re -appropriations will be brought before the City Commission so that all interested parties will prepare ahead of time for desired changes to the Capital Plan. These capital re -appropriations will include an attached write-up that explains the effect and reasoning behind each re -appropriated project (both projects from which funds are proposed to be reduced and projects to which funds are proposed to be increased). This will require more lead time and lead to less last-minute decision -making regarding capital projects. This will be accomplished in the new fiscal year as the Proposed Budget includes the transfer of two positions and several responsibilities from the Office of Capital Improvements (OCI) to the Office of Management and Budget (OMB). This will allow the OCI to focus on building and completing projects and will allow the OMB to focus on prioritizing needs, both operating and capital, throughout the City. As part of this transfer and this over-all plan, the responsibilities for the administration of the Miami Forever Bond and support of the Miami Forever Bond Oversight Board are being transferred to the OMB. Staff from OMB will work with each Elected Official's Office to develop the remainder of the Miami Forever Bond. A framework for discussion and prioritization has been developed and meetings will be scheduled throughout the Fall for the eventual presentation of recommendations to the City Commission in January. 9RhAKMhhhV CARES Act Update The Administration has applied for more than $93 million of funding from Miami -Dade County from the CARES Act Coronavirus Relief Fund (CRF). You will recall that the County was awarded $474 million from the Federal Government as part of the CRF and was awarded an additional $430 million for transportation -related relief. Of the $474 million, $100 million has been set aside for COVID-19 related expense reimbursement for municipalities, which is further divided into $75 million for reimbursement of operational expense and $25 million for new programs. For new projects, the City of Miami has applied for approximately $28 million and all other Cities combined have applied for an additional $32 million of funding. Approximately $60 million will be reviewed by County staff and consultants and will be presented to the City Commission for discussion and approval. Regarding reimbursement of operational expense, the City of Miami has applied for approximately $106 million of expenses, and this number will grow as more charges are applied Submitted into the public Page 10 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 for reimbursement from the Federal Emergency Management Agency (FEMA) and the City applies for County CRF coverage of the 12.5 percent local match of the FEMA reimbursements. At the time of publications of this memorandum, the City had applied for 39 projects, totaling $138.113 million. Six projects had been approved, totaling $6.395 million. Two projects had been denied, totaling $9.868 million. The remaining projects were in progress. The Administration will keep Elected Officials apprised of future development in these matters. The County Administration's presentation to the Board of County Commissioners on September 15, 2020, is included as Attachment H. nim As requested before and during the First Budget Hearing, Attachment I includes the General Fund growth of each department in the Proposed Budget both with and without the positions that are proposed to be transferred between Departments. IV Information Regarding the Solid Waste Fee and Solid Waste Operations The full cost of solid waste services is $573 per household per year. This and a history of the Solid Waste Fee are shown in Attachment J. The Department of Solid Waste currently has 102 surveillance cameras deployed at undisclosed locations throughout the City of Miami to deter illegal dumping on the public right-of-way. The Department works closely with the Police Department, who monitors the camera feeds and conducts arrests for such violations. The Solid Waste Department currently has 15 sanitation inspector positions, of which ten are currently filled and five are currently vacant. The Proposed Budget includes the elimination of one of these five vacant positions. 1% 6, ANINK.. Information Regarding Camillus House and Lotus House As requested before and during the First Budget Hearing, the Proposed Budget includes $100,000 for the Lotus House in the NDA budget, $460,000 for the Camillus House Shelter Program in the Department of Human Services (DHS) budget, and $100,000 for the Camillus House Day Program in the DHS budget. The per capita funding at Lotus house is $23.36 (City Portion) of a total of $52.49 per capita per night. The per capita funding at Camillus house is $16.80 (City Portion) of a total of $24.66 per capita per night. Information Regarding General Fund Revenues The Administration will continue to monitor General Fund Revenues throughout the new Fiscal Year. There are approximately $23 million of non -Ad Valorem revenues that are budgeted higher in the new year than they are projected to finish the current year. In addition, the City has received indications from the State of Florida that four revenues will likely be lower next fiscal year than the City had anticipated when preparing the budget in the Spring and the Fall. These revenue sources are: the Local Option Fuel Tax ($678,000), the Public Service Tax ($3.528 million), the Half -Cent Sales Tax ($1.009 million), and the Municipal Revenue Sharing Submitted into the public Page 11 of 11 record for item(s) 131-11.6, Information for the Second Budget Hearing - FY 2020-21 Proposed Budget on 09-24-2020, City Clerk September 23, 2020 ($1.017 million). At the moment, the City's reserves budgeted in FY 2020-21 are adequate for these reduced revenues. The Administration will continue to provide information regarding all revenues and expenditures to Elected Officials throughout the next fiscal year. Information Regarding Personnel Reductions Included in the Proposed Budget As requested at the First Budget Hearing, Attachment K includes details regarding the 123 positions that were recommended to be removed from Departments in the Proposed Budget. Attachments: Attachment A— NET Recommended Plan Attachment B — Cost of Raises and Settlement Payments by Department Attachment C — Reductions of Service and Personnel by Department Attachment D — Miami Forever General Obligation Bond Housing Projects Attachment E —General Fund Changes by Type of Change Attachment F — New Capital Appropriations by Commission District Attachment G — New Capital Appropriations by Commission District with the Citywide projects distributed into the physical Commission Districts Attachment H — Miami -Dade County Coronavirus Relief Fund (CRF) Financial Update and Strategy September 15, 2020 Presentation Attachment I —General Fund Growth of Each Department Attachment J — Full Cost and History of the Solid Waste Fee Attachment K —Personnel Reductions Included in the Proposed Budget Attachment A Neighborhood Enhancement Team (NET) Last Year Proposed Change Proposed New Change New Plan To Commission Offices To the Mayor's Office To Solid Waste To the Building Department To Human Services To NDA Savings Last to Proposed Savings Last to New Director 1 0 1 -1 0 0 0 0 0 0 0 0 -1 Assistant Director 2 -1 1 -1 0 0 0 0 0 0 0 -1 -2 Assistant to the Director 1 0 1 -1 0 0 0 0 0 0 0 0 -1 Special Projects Assistant 2 0 2 0 2 0 0 1 1 0 0 0 0 Special Projects Coordinator 1 0 1 -1 0 0 0 0 0 0 0 0 -1 Administrative Service Manager 1 0 1 0 1 0 0 0 0 1 0 0 0 NET Administrator 12 -4 8 -2 6 5 1 0 0 0 0 -4 -6 Service Center Aide 8 -4 4 +2 6 5 1 0 0 0 0 -4 -2 Service Center Representative 13 -2 11 -5 6 5 1 0 0 0 0 -2 -7 Waste Collector (Funded) 37 -9 28 0 28 15 0 13 0 0 0 -9 -9 Waste Collector Unfunded/Frozen 3 +9 12 0 12 0 0 12 0 0 0 +9 +9 Total Personnel 81 -11 70 -9 61 30 3 26 1 1 0 -111 -20 512000 - Regular Salaries and Wages $4,445,000 -$1,024,000 $3,421,000 -$956,957 $2,464,043 $1,564,249 $237,894 $571,970 $0 $89,930 $0 -$1,024,000 -$1,980,957 512010 - Attrition Savings - Salaries -$314,000 +$314,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $314,000 $314,000 513000 - Other Salaries and Wages $42,000 +$8,000 $50,000 -$50,000 $0 $0 $0 $0 $0 $0 $0 $8,000 -$42,000 514000-Overtime $0 +$9,000 $9,000 $0 $9,000 $9,000 $0 $0 $0 $0 $0 $9,000 $9,000 516000 - Fringe Benefits $60,000 -$16,000 $44,000 -$23,600 $20,400 $16,200 $3,600 $600 $0 $0 $0 -$16,000 -$39,600 521000-FICA Taxes $343,000 -$74,000 $269,000 -$78,931 $190,069 $120,910 $18,475 $43,804 $0 $6,880 $0 -$74,000 -$152,931 522000 - Retirement Contributions $1,625,000 +$113,000 $1,738,000 $0 $1,738,000 $570,4821 $107,063 $494,418 $0 $40,472 $525,565 $113,000 $113,000 523000 - Life and Health Insurance $1,349,000 -$164,000 $1,185,000 $0 $1,185,000 $466,450 $55,974 $404,257 $0 $18,658 $239,661 -$164,000 -$164,000 524000 - Workers' Compensation $68,000 -$9,000 $59,000 $0 $59,000 $20,191 $3,071 $17,499 $0 $1,161 $17,078 -$9,000 -$9,000 531000- Professional Services $0 +$25,000 $25,000 $0 $25,000 $20,000 $0 $0 $0 $5,000 $0 $25,000 $25,000 534000 - Other Contractual Services $94,000 $0 $94,000 $0 $94,000 $94,000 $0 $0 $0 $0 $0 $0 $0 541100 - Postage $1,000 $0 $1,000 $0 $1,000 $1,000 $0 $0 $0 $0 $0 $0 $0 543000- Utility Services $30,000 -$30,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 -$30,000 -$30,000 543020 - Utilities Electricity $0 +$23,000 $23,000 $0 $23,000 $23,000 $0 $0 $0 $0 $0 $23,000 $23,000 544000 - Rentals and Leases $36,000 $0 $36,000 -$28,000 $8,000 $8,000 $0 $0 $0 $0 $0 $0 -$28,000 545011 - Insurance - Vehicle Liability $3,000 +$5,000 $8,000 $0 $8,000 $8,000 $0 $0 $0 $0 $0 $5,000 $5,000 545012 - Insurance - Property & Casualty $11,000 +$2,000 $13,000 $0 $13,000 $13,000 $0 $0 $0 $0 $0 $2,000 $2,000 546000 - Repair and Maintenance Services $6,000 +$1,000 $7,000 $0 $7,000 $7,000 $0 $0 $0 $0 $0 $1,000 $1,000 546001 - IT -Repair and Maintenance ServiCE $152,000 +$37,000 $189,000 $0 $189,000 $189,000 $0 $0 $0 $0 $0 $37,000 $37,000 549000 - Other Current Charges and Obligal $600,000 -$500,000 $100,000 $0 $100,000 $100,000 $0 $0 $0 $0 $0 -$500,000 -$500,000 551000-Office Supplies $8,000 -$1,000 $7,000 $0 $7,000 $7,000 $0 $0 $0 $0 $0 -$1,000 -$1,000 552000 - Operating Supplies $40,000 -$10,000 $30,000 $0 $30,000 $30,000 $0 $0 $0 $0 $0 -$10,000 -$10,000 552200 - Clothing/Uniform Supplies $23,000 $0 $23,000 $0 $23,000 $23,000 $0 $0 $0 $0 $0 $0 $0 554000-Subscriptions, Memberships, Licen $1,000 $0 $1,000 $0 $1,000 $1,000 $0 $0 $0 $0 $0 $0 $0 664000- Machinery and Equipment $14,000 -$14,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 -$14,000 -$14,000 Total Expense Jr $8,637,000 -$1,305,000 $7,332,000 -$1,137,488 $6,194,512 $3,291,000 $426,000 $1,533,000 $0 $162,000 $782,000 -$1,305,000 -$2,442,000 * There would be additional savings of $821,000 in the next fiscal year due to reduced pension, health care, workers compensation, and insurance costs (which are calculated on a per employee basis). **The new plan calculations do not include any transition time. There are two types of transition time: Per Office (dollars) $658,000 Per Office (personnel) 6 - If we were to set a date for transition later than October 1, 2020, we would just take the part of the year before that date and keep it in NET, with the remainder in the various Departments. Only the "savings" Submitted into the public section of the calculation would be reduced by the amount that the individuals remain in NET. Each month past October 1 would reduce the savings by a maximum $189,000. -Additionally, employees have rights to time as a temp after they are laid off. The funding for these temp positions is not included in the NET budget. We would have to find them temp positions in other record for item(s) 131-1.6, departments (the amount of time as a temp is unknown). Each month of temp time granted would costa maximum of $140,000 for all of the positions being reduced from the budget. on 09-24-2020, City Clerk Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment B Distribution of the Cost of Raises and Settlement Payments Cost Not Included in the Proposed Department AFSCME 1907 AFSCME 871 FOP IAFF Total Target Agenda Coordination $5,000 $0 $0 $0 $5,000 Building $365,000 $0 $0 $0 $365,000 Capital Improvements $52,000 $0 $0 $0 $52,000 City Attorney's Office $10,000 $0 $0 $0 $10,000 City Clerk $28,000 $0 $0 $0 $28,000 City Manager's Office $2,000 $0 $0 $0 $2,000 Civil Service Board $3,000 $0 $0 $0 $3,000 Code Compliance $194,000 $0 $0 $0 $194,000 Communications $28,000 $0 $0 $0 $28,000 Equal Opportunity and Diversity Programs $0 $0 $0 $0 $0 Finance $199,000 $0 $0 $0 $199,000 Fire -Rescue $235,000 $0 $0 $4,779,000 $5,014,000 General Services Administration $420,000 $0 $0 $0 $420,000 Grants Administration $21,000 $0 $0 $0 $21,000 Housing and Community Development $0 $0 $0 $0 $0 Human Resources $40,000 $0 $0 $0 $40,000 Human Services $77,000 $0 $0 $0 $77,000 Independent Auditor General $0 $0 $0 $0 $0 Innovation and Technology $359,000 $0 $0 $0 $359,000 Management and Budget $8,000 $0 $0 $0 $8,000 Mayor's Office and City Commissioners' Offices $0 $0 $0 $0 $0 Neighborhood Enhancement Team $96,000 $52,000 $0 $0 $148,000 Parks and Recreation $709,000 $0 $0 $0 $709,000 Planning $108,000 $0 $0 $0 $108,000 Police $1,010,000 $0 $6,758,000 $0 $7,768,000 Procurement $56,000 $0 $0 $0 $56,000 Real Estate and Asset Management $110,000 $0 $0 $0 $110,000 Resilience and Public Works $383,000 $0 $0 $0 $383,000 Risk Management $64,000 $0 $0 $0 $64,000 Solid Waste $109,000 $411,000 $0 $0 $520,000 Zoning $86,000 $0 $0 $0 $86,000 Non -Departmental Accounts $12,000 $0 $0 $0 $12,000 $4,789,000 $463,000 $6,758,000 $4,779,000 $16,789,000 Settlement Payments $0 $0 $2,917,000 $2,500,000 $5,417,000 Steps 1 $4,789,0001 $463,0001 $3,841,0001 $2,279,0001 $11,372,000 Total Needed 1 $4,789,0001 $463,0001 $6,758,0001 $4,779,0001 $16,789,000 Attachment C Reductions of Service and Personnel by Department Each Department professionally, dutifully, and reluctantly organized a plan to reduce personnel, line items, and services to afford the $16.789 million cost of step increases and settlements payments as noted in the memorandum titled "Information for the Second Budget Hearing." The below table summarizes the personnel and financial impact of these plans. The descriptions following the table describe the impacts on service and operations. Department Sworn Civilian Personnel Total Personnel Total Line Items Total Grand Total Agenda $2,000 $2,000 Building $0 $0 Capital Improvements 3 3 $54,000 $4,000 $58,000 City Attorney's Office $10,000 $10,000 City Clerk $28,000 $28,000 City Manager's Office $2,000 $2,000 Civil Service Board $3,000 $3,000 Code Compliance 3 $163,000 $31,000 $194,000 Communications $28,000 $28,000 Equal Opportunity and Diversity Programs $0 $0 Finance $199,000 $199,000 Fire -Rescue 30 4 34 $2,440,0001 $824,000 $3,264,000 General Services Administration 1 1 $109,000 $311,000 $420,000 Grants Administration $21,000 $21,000 Housing and Community Development $0 $0 Human Resources $40,000 $40,000 Human Services 1 1 $58,000 $20,000 $78,000 Auditor General $0 $0 Innovation and Technology 3 3 $335,000 $26,000 $361,000 Management and Budget $8,000 $8,000 Mayor's Office and City Commissioners' Offices $0 $0 Neighborhood Enhancement Team $0 $0 Parks and Recreation $750,000 $750,000 Planning $108,000 $108,000 Police 107 19 126 $7,344,000 $424,000 $7,768,000 Procurement 1 1 $62,000 -$5,000 $57,000 Real Estate and Asset Management 2 2 $157,000 $13,000 $170,000 Resilience and Public Works $383,000 $383,000 Risk Management $0 $0 Solid Waste $520,000 $520,000 Zoning $86,000 $86,000 N DA $0 $0 Totals 1 137 1 37 1 174 1 $10,722,0001 $3,836,000 $14,558,000 Police The plan for the Police Department includes the reduction of 126 positions. These include 66 filled sworn positions, 41 vacant sworn positions, seven filled civilian positions, and 12 vacant civilian positions. The reduction of positions in the Police Department will not yield an increase in emergency response times from the Police Department. The reduction will likely decrease the number of labor hours available to investigate criminal cases and increase the per capita investigative workload for detectives. These reductions will also negatively impact response to victims, lost hours on investigations (increasing the time taken to bring offenders into custody), and other community relations efforts. Fire -Rescue The plan for the Fire -Rescue Department includes the elimination of 34 positions. These include 22 filled sworn positions, eight vacant sworn positions, two filled executive positions, and two vacant civilian positions. This will require the closing of two additional fire rescue or suppression units in addition to the two that were closed in the Proposed Budget. The Submitted into the public record for items) BH.6, Page 1 of 5 on 09-24-2020, City Clerk Reductions of Service and Personnel by Department Department will also work to increase revenues $3.5 million by increasing the collection of transportation fees, including newly seeking payment for transportation from motor vehicle accidents. Of this $3.5 million, according to the labor contract $1.75 million would be paid out to members of the IAFF and $1.75 million will be used to avoid closing a fifth fire rescue or suppression units. The response time of the Fire -Rescue Department would likely increase from an average of 5 minutes 43 seconds in the Proposed Budget to a longer wait time. Agenda The plan for the Office of Agenda Coordination includes reducing their office supplies budget from $2,000 to $0. They stop delivering hard copies of agendas and will use existing office supplies. Building The plan for the Building Department is to use $365,000 of building reserves rather than cut services. %k Capital Improvements The plan for the Office of Capital Improvements includes the reduction of three vacant positions. The personnel in this department are funded 25 percent by the General Fund and 75 by charges to capital projects. The three positions that would be removed from the budget are a Contract Compliance Analyst, a Construction Manager, and a Project Manager. This will result in Capital Projects being significantly delayed. City Attorney's Office *A#"% The plan for the City Attorney's Office involves reducing the legal consultant line item by $10,000 without an impact to service. *4%,% City Clerk The plan for the City Clerk's Office is to move the expense of advertising out of the General Fund to the Clerk's Special Revenue funds without an impact to service. City Manager's Office is The plan for the City Manager's Office is to reduce the outside consultants line item by $2,000 with a minimal impact on service. Civil Service Board The plan for the Civil Service Board is to reduce the legal services line item by $3,000 with the service impact of receiving less legal advice during the fiscal year. Code Compliance The plan for the Office of Code Compliance includes reducing three filled Code Compliance Inspectors (in addition to the six vacant positions removed in the proposed budget). This will Submitted into the public record for item(s) 113H.6, Page 2 of 5 on 09-24-2020, City Clerk Reductions of Service and Personnel by Department result in larger areas for the officers to cover and reduced compliance with the City code by residents and business. Communications The plan for the Office of Communications is to reduce one part-time Broadcast Engineer that served as a backup when the other two engineers are out on leave. The impact would reflect on certain broadcasts and event setups such as press conferences with City officials that will not be staffed. The office will also reduce the operating supplies budget, which will affect the department's ability to purchase certain software, graphic generating applications, etc. to keep up with some of the new digital and industry trends. Equal Opportunity and Diversity Programs JK This Office has no collective bargaining positions and will thus not reduce the budget or services. Film and Entertainment The plan for the Office of Film and Entertainment in the Non -Departmental Accounts is to reduce the travel and operating supplies line items by $12,000. .................. Finance The plan for the Finance Department is to reduce the outside professional services line item by $194,000 which will reduce the usage of the City's Financial Advisor and the City's financial system programmer. The reduction of usage of the Financial Advisor will result in less oversight of the City's long-term portfolio, and results in a loss of the Department's ability to leverage the Financial Advisor's expertise and knowledge, possibly resulting in a lower rate of return. The reduction of usage of the contract with the programmer reduce the number of changes that can be made to the City's system. The postage line item will also be reduced by $5,000. General Services Administration The plan for the General Services Administration is to reduce the motor fuel budget from $2.4 million to $2.1 million, based on current fuel rates and anticipated market prices for the next fiscal year. The plan also includes eliminating one vacant Assistant Communications Technical Superintendent which will result in less oversight of the first responder 800MhZ system. 'VOF Grants Administration The plan for the Office of Grants Administration is to reduce the summer youth intern program from $382,000 to $361,000 resulting in less youth served next summer. Housing and Community Development There are no general fund positions in this department and will thus not reduce the budget or services. Submitted into the public record for item(s) BH.6, on 09-24-2020, City Clerk Page 3 of 5 Reductions of Service and Personnel by Department Human Resources The plan for the Human Resources Department is to remove all four part-time positions, which will impact the scanning project and other special projects. Human Services The plan for the Human Services Department is to eliminate one Opportunity Center Client Support Supervisor and line item reductions resulting in less employees assisting citizens seeking job placement and employment. Auditor General Im This Office has no collective bargaining positions and will thus not reduce the budget or services. WF'X Innovation and Technology A& The plan for the Innovation and Technology Department is to eliminate one IT Customer Service Manager, one Help Desk Supervisor, and one IT Project Manager. This will directly impact coordination and performance tracking from the help desk, with impacts to customer response times across various functions including Service Ticket Management, IT Inventory, and IT Field work. Various projects will similarly be delayed. Management and Budget INK '11411116. 1%�' The plan for the Office of Management and Budget is to reduce the professional services line item from $198,000 to $190,000 resulting in fewer consultant studies and actuarial reports. Mayor's Office and City Commissioners' Offices These offices have no collective bargaining positions and will not reduce services. Neighborhood Enhancement Team The plan for the Neighborhood Enhancement Team being considered by the City Commission would be in leu of any other reductions Parks and Recreation is The plan for the Parks and Recreation Department is to reduce the Melreese Golf Course expenditure budget by $280,000. As well, the Caribbean Marketplace will be closed while roof repairs are undertaken, supplies for afterschool and camp will be reduced, a security guard will be removed at Sterns Park, and the Williams Park pool will remain closed longer. Planning The plan for the Planning Department is to reduce the Professional Services line item which will negatively impact the turnaround times for Historic Preservation, Planning Services, and Planning Studies requested by the City Commission or the Administration. Submitted into the public record for item(s) BH.6, on 09-24-2020, City Clerk Page 4 of 5 Reductions of Service and Personnel by Department Procurement The plan for the Procurement Department is to eliminate one vacant Senior Procurement Contracting Officer which will cause the City to take longer to procure construction and architectural and engineering (A&E) Services, thereby delaying capital projects. Real Estate and Asset Management The plan for the Department of Real Estate and Asset Management is to eliminate one Assistant Marinas Manager and one Quality Control and Financial Modeling Analyst resulting in a negative impact on the Department's ability to audit utility payments and leases revenues. Resilience and Public Works Aar The plan for the Resilience and Public Works Department is to reduce the Other Contractual line item which reduces funding levels back to the FY2018-2019 budget but still meets the requirements of the NPDES permit. Inlet and outfall cleaning will be reduced as well. Risk Management %6, 1% By changing the stop -loss amounts and increasing the deductibles, the City will save and can reduce the budget by $1.060m in the FY 2020-21 budget. There are no savings included in the department's operating budget. Solid Waste The plan for the Solid Waste Department will be to close the City's Mini -Dump to the public (but remain open for City Departments). The Department will also reduce Saturday daytime operations and night shift operations. 1% Zoning-Anah.,-- The plan for the Office of Zoning is to reduce consultants that help with zoning plans review which will increase the time taken to review zoning plans. Submitted into the public record for item(s) 113H.6, Page 5 of 5 on 09-24-2020, City Clerk Attachment D Miami Forever General Obligation Bond (GOB) Housing Projects GOB Protect/Program Number GOB Funding FY2020-21 FY2021-22 FY2022-23 Platform 3750 II, LLC TBD $3,500,000 $1,800,000 $1,700,000 $0 The Gallery At River Parc, LLC 91-180000 $800,000 $800,000 $0 $0 MJLH 337 NW 11 Ave, LLC TBD $229,000 $229,000 $0 $0 Liberty Square Phase Three, LLC TBD $750,000 $600,000 $150,000 $0 Vinyard Village, LLC TBD $1,871,000 $250,000 $1,621,000 $0 Residences at Dr. King Blvd. TBD $2,000,000 $750,000 $1,250,000 $0 Liberty Renaissance TBD $1,000,000 $200,000 $800,000 $0 Homeownership Preservation TBD $4,000,000 $1,600,000 $1,600,000 $800,000 Long Term Lease/Build Manage (D4) TBD $850,000 $850,000 $0 $0 Totals $15,000,000 $7,079,000 $7,121,000 $800,000 Amounts are estimates Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk Attachment E1 - General Fund Changes by Type of Change General Fund Revenue Proposed BudgetFY 2020-21 July 21, 2020 Changes to Proposed Budget Cuts Changes to Proposed Budget #1 Preliminary Budget Property Taxes $424, 609,000 $424, 609, 000 Franchise Fees and Other Taxes $117,566,000 $117,566,000 Interest $4, 814,000 $4,814, 000 Transfers -in $4, 211,000 $4, 211, 000 Fines and Forfeitures $7,644,000 $7,644,000 Intergovernmental Revenues $67,210,000 $67,210,000 Licenses and Permits $66,587,000 $66,587,000 Other Revenues (Inflows) $7,412,000 $165,000 $109,000 $7,686,000 Charges for Services $113,299,000 $3,500,000 $116,799,000 Total Revenues $813,352,000 $3,665,000 $109,000 $817,126,000 General Fund Expenditures NET Plan Other Changes Steps and Settlements Attrition Reductions Ttotal all changes Preliminary Budget Mayor $1,609,000 $426,000 $426,000 $2,035,000 Commissioners $4,042,000 $3,291,000 $3,291,000 $7,333,000 City Manager $2,781,000 $2,000 -$2,000 $0 $2,781,000 Agenda Coordination $379,000 $5,000 -$2,000 $3,000 $382,000 Independent Auditor General $1,334,000 $0 $0 $1,334,000 City Attorney $10,366,000 $10,000 -$10,000 $0 $10,366,000 City Clerk $2,009,000 $28,000 -$28,000 $0 $2,009,000 Civil Service $547,000 $3,000 -$3,000 $0 $547,000 Code Compliance $8,326,000 $194,000 $49,000 -$194,000 $49,000 $8,375,000 Communications $1,702,000 $28,000 -$28,000 $0 $1,702,000 Equal Opportunity and Diversity Programs $537,000 $0 $0 $537,000 Finance $11,018,000 -$18,000 $199,000 -$199,000 -$18,000 $11,000,000 Grants Administration $1,634,000 $21,000 -$21,000 $0 $1,634,000 Human Resources $5,075,000 $40,000 $0 -$40,000 $0 $5,075,000 Innovation and Technology $13,959,000 -$23,000 $359,000 $88,000 -$361,000 $63,000 $14,022,000 Management and Budget $3,321,000 $8,000 -$8,000 $0 $3,321,000 Neighborhood Enhancement Teams (NET) $7,332,000 -$6,933,000 $0 -$6,933,000 $399,000 Procurement $2,949,000 $56,000 $30,000 -$56,000 $30,000 $2,979,000 Human Services $5,046,000 $162,000 $77,000 $36,000 -$78,000 $197,000 $5,243,000 Building $17,526,000 -$29,000 $365,000 $0 $336,000 $17,862,000 Planning $5,281,000 $108,000 -$108,000 $0 $5,281,000 Zoning $4,459,000 $86,000 -$86,000 $0 $4,459,000 Housing and Community Development $960,000 $0 $0 $960,000 General Services Administration $27,781,000 -$46,000 $420,000 -$420,000 -$46,000 $27,735,000 Resilience and Public Works $28,496,000 -$23,000 $383,000 -$383,000 -$23,000 $28,473,000 Solid Waste $35,666,000 $1,533,000 -$60,000 $520,000 -$520,000 $1,473,000 $37,139,000 Capital Improvements $4,410,000 $52,000 -$59,000 -$7,000 $4,403,000 Fire -Rescue $169,024,000 $1,468,000 $2,514,000 $150,000 -$3,264,000 $868,000 $169,892,000 Police $266,719,000 -$445,000 $4,851,000 $1,502,000 -$7,768,000 -$1,860,000 $264,859,000 Real Estate and Asset Management $13,640,000 -$23,000 $110,000 $45,000 -$170,000 -$38,000 $13,602,000 Parks and Recreation $51,492,000 -$86,000 $709,000 -$750,000 -$127,000 $51,365,000 Risk Management $3,270,000 $0 $64,000 $64,000 $3,334,000 Non -Departmental Accounts (NDA) $55,479,000 $782,000 -$185,000 $5,417,000 $0 $6,014,000 $61,493,000 Transfers - Out $45,183,000 $12,0001 1 $12,000 $45,195,000 TOTAL GENERAL FUND i $813,352,000 -$739,000i $530,0001 $16,641,0001 $1,900,000 -$14,558,0001 $3,774,000 $817,126,000 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment F As Proposed with Marlins Garage and Spring Garden Park Properly Reflected Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source Sewell Park - Walkway and Park Enhancements - Construction Phase (40- $0 $1,000,000 $0 $0 $0 $0 $1,000,000 Impact Fees -Parks B203504) Kinloch Park (a.k.a. Charlie DeLucca Park) - $0 $100,000 $0 $0 $0 $0 $100,000 Impact Fees - Parks General Plan Design (40-B213500) Morningside Park Baywalk, Kayak Launch, $0 $0 $200,000 $0 $0 $0 $200,000 Impact Fees -Parks and Boat Ramp - Phase I (40-B173511A) Jimbo's Lagoon (40-13183513) $0 $0 $133,000 $0 $0 $0 $133,000 Impact Fees - Parks Virginia Key Northpoint Park - Design and $0 $0 $747,000 $0 $0 $0 $747,000 Impact Fees -Parks Enhancements (40-B30184B) Arthur Lamb Road, Jr. - Milling and $0 $0 $1,311,000 $0 $0 $0 $1,311,000 Impact Fees -Parks Resurfacing (40-B213501) G4 Garage Improvements (Miami Parking $623,000 $0 $0 $0 $0 $0 $623,000 Impact Fees - General Authority) (40-B73504) Government Flagler Street Beautification (40-1330606) $0 $0 $670,000 $0 $0 $0 $670,000 Parking Surcharge Miscellaneous Repairs -Marine Stadium $25,000 $0 $0 $0 $0 $0 $25,000 Marinas Revenue - Contribution Marina (40-B203405) from General Fund Pilings and Pier Repairs - Dinner Key Marina $50,000 $0 $0 $0 $0 $0 $50,000 Marinas Revenue - Contribution (40-B173401) from General Fund Miscellaneous Repairs -Dinner Key $6,000 $0 $0 $0 $0 $0 $6,000 Marinas Revenue - Contribution Mooring Field (40-B173403) from General Fund Page 1 of 5 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment F Derelict Vessel Removal (40-1370043) $47,000 $0 $0 $0 $0 $0 $47,000 Marinas Revenue - Contribution from General Fund Exterior Painting and Patching for Dinner $30,000 $0 $0 $0 $0 $0 $30,000 Marinas Revenue - Contribution Key Dockmaster Building (40-B213400) from General Fund Dinner Key Marina Fuel Dock - Phase II (40- $200,000 $0 $0 $0 $0 $0 $200,000 Marinas Revenue - Contribution B213401) from General Fund Dinner Key Mooring Field Marker #6 (40- $g 000 $0 $0 $0 $0 $0 $8,000 Marinas Revenue - Contribution B213402) from General Fund Dinner Key Pumpout Boat (40-13213403) $120,000 $0 $0 $0 $0 $0 $120,000 Marinas Revenue - Contribution from General Fund Dinner Key Mooring Field Perimeter Buoy $25,000 $0 $0 $0 $0 $0 $25,000 Marinas Revenue - Contribution Replacement (40-B213404) from General Fund Dinner Key Shuttle Boat Repower (40- $25,000 $0 $0 $0 $0 $0 $25,000 Marinas Revenue - Contribution B213405) from General Fund Dinner Key Marina Gate Repairs (40- $5,000 $0 $0 $0 $0 $0 $5,000 Marinas Revenue - Contribution B213406) from General Fund Dinner Key Marina Wi-Fi (40-13213407) $80,000 $0 $0 $0 $0 $0 $80,000 Marinas Revenue - Contribution from General Fund Marine Stadium Marina Emergency Repairs $45,000 $0 $0 $0 $0 $0 $45,000 Marinas Revenue - Contribution (40-B213408) from General Fund MiaMarina Ticket Surcharge - Capital Operations and Improvements (40- $400,000 $0 $0 $0 $0 $0 $400,000 MiaMarina Revenue - B183406) Contribution from General Fund MiaMarina Emergency Repairs (40- $46,000 $0 $0 $0 $0 $0 $46,000 MiaMarina Revenue - B183404) Contribution from General Fund Pier Repairs - MiaMarina (40-13183407) $106,000 $0 $0 $0 $0 $0 $106,000 MiaMarina Revenue - Contribution from General Fund MiaMarina Ice Machine (40-13213409) $130,000 $0 $0 $0 $0 $0 $130,000 MiaMarina Revenue - Contribution from General Fund Page 2 of 5 Submitted into the public record for item(s) BJ Attachment F on 09-24-2020, City Clerk G4 Garage Improvements (Miami Parking $627,000 $0 $0 $0 $0 $0 $627,000 Contribution from General Fund - Authority) (40-B73504) DREAM First Presbyterian Church - Baywalk - PH II - $0 $0 $86,000 $0 $0 $0 $86,000 Contribution from General Fund - Construction (40-B183401) DREAM (FIND Match) Knight Center - Phase II (40-13183402) $0 $0 $1,250,000 $0 $0 $0 $1,250,000 Contribution from General Fund - DREAM (FIND Match) Peacock Park Glasshouse Roof (40- $0 $0 $50,000 $0 $0 $0 $50,000 Contribution from General Fund - B183418) DREAM Downtown Developmental Brickell Key Bridge Repairs (40-13193602) $2,654,000 $0 $0 $0 $0 $0 $2,654,000 Supplemental Fee - Administration Downtown Developmental Brickell Key Bridge Repairs (40-13193602) $1,966,000 $0 $0 $0 $0 $0 $1,966,000 Supplemental Fee - Transportation Domino Park - Concrete Floor Repair and $0 $0 $0 $500,000 $0 $0 $500,000 Impact Fees - Parks FFE Replacement (40-B203503) Jose Marti Park Flood Mitigation - $0 $0 $0 $1,000,000 $0 $0 $1,000,000 Impact Fees -Parks Construction Phase (40-B193803) Henderson Park - New Sports Lighting (40- $0 $0 $0 $100,000 $0 $0 $100,000 Impact Fees - Parks B213502) New Park at 3699/3701 SW 1st AVE (40- $0 $0 $0 $500,000 $0 $0 $500,000 Impact Fees - Parks B193517) West End Park Pool Enhancements (40- $0 $0 $0 $0 $1,000,000 $0 $1,000,000 Impact Fees -Parks B183505) Shenandoah Park - Sports Lighting Upgrade $0 $0 $0 $0 $200,000 $0 $200,000 Impact Fees - Parks (40-13213503) Spring Garden Point Park Historic Building $0 $0 $0 $0 $0 $300,000 $300,000 Impact Fees -Parks (40-1340566) Legion Park Enhancements - Upgrade of $0 $0 $0 $0 $0 $100,000 $100,000 Impact Fees -Parks Outdoor Fitness Equipment (40-13213504) Page 3 of 5 Submitted into the public record for item(s) BJ Attachment F on 09-24-2020, City Clerk Legion Park Community Building $0 $0 $0 $0 $0 $300,000 $300,000 Impact Fees -Parks Improvements (40-B40510A) Athalie Range Park - Tennis and Basketball $0 $0 $0 $0 $0 $500,000 $500,000 Impact Fees - Parks Courts Improvements (40-B213505) New Police Headquarters Planning Phase $126,000 $0 $0 $0 $0 $0 $126,000 Impact Fees- Police (40-13183203) Real Time Crime Center Software (40- $300,000 $0 $0 $0 $0 $0 $300,000 Impact Fees- Police B193202) New Police Web EOC Command Center (40- $100,000 $0 $0 $0 $0 $0 $100,000 Impact Fees - Police B213202) Police Security System (40-1317320) $200,000 $0 $0 $0 $0 $0 $200,000 Impact Fees -Police Fire Rescue Apparatus Upgrades and $567,000 $0 $0 $0 $0 $0 $567,000 Impact Fees -Fire Enhancements (40-B213200) Firefighting EMS Equipment (40-B70106A) $421,000 $0 $0 $0 $0 $0 $421,000 Impact Fees - Fire Fire Rescue Facility Enhancements (40- $50,000 $0 $0 $0 $0 $0 $50,000 Impact Fees -Fire B173214) Citywide Pavement Resurfacing (40- $648,000 $0 $0 $0 $0 $0 $648,000 Local Option Gas Tax - B73102E) Contribution from General Fund Citywide Storm Sewer Repair Project (40- $1,000,000 $0 $0 $0 $0 $0 $1,000,000 Stormwater Utility Trust Fund - B30262) Contribution from General Fund Citywide Storm Sewer Master Plan (40- $250,000 $0 $0 $0 $0 $0 $250,000 Stormwater Utility Trust Fund - B30632A) Contribution from General Fund Repairs at Marlins Parking Garage (40- $3,195,000 $0 $0 $0 $0 $0 $3,195,000 Contribution from Special B203408) Revenue Communications -Computer Upgrade (40- $38,000 $0 $0 $0 $0 $0 $38,000 Contribution from General Fund - B213100) Communications Page 4 of 5 Attachment F ePlan - Phase II (40-B74614B) $3,481,000 $0 $0 $0 $0 $0 $3,481,000 Contribution from General Fund - Building Citywide Fleet Replacement - Building $420,000 $0 $0 $0 $0 $0 $420,000 Contribution from General Fund - Vehicles (40-B183118) Building Trolley Acquisition (40-B70715E) $708,000 $0 $0 $0 $0 $0 $708,000 Transit Half -Cent Surtax Total $18,722,000 $1,100,000 $4,447,000 $2,100,000 $1,200,000 $1,200,000 $28,769,000 Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk Page 5 of 5 Submitted into the public record for item(s) 13H.6, Attachment on 09-24-2020, City Clerk G As Proposed with Marlins Garage and Spring Garden Park Properly Reflected with Citywide Broken into Physical Commission Districts Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source Sewell Park - Walkway and Park Enhancements - Construction Phase (40- $0 $1,000,000 $0 $0 $0 $0 $1,000,000 Impact Fees -Parks B203504 Kinloch Park (a.k.a. Charlie DeLucca Park) - $0 $100,000 $0 $0 $0 $0 $100,000 Impact Fees - Parks General Plan Design (40-B213500) Morningside Park Baywalk, Kayak Launch, $0 $0 $200,000 $0 $0 $0 $200,000 Impact Fees -Parks and Boat Ramp - Phase I (40-B173511A) Jimbo's Lagoon (40-13183513) $0 $0 $133,000 $0 $0 $0 $133,000 Impact Fees -Parks Virginia Key Northpoint Park - Design and $0 $0 $747,000 $0 $0 $0 $747,000 Impact Fees -Parks Enhancements (40-B30184B) Arthur Lamb Road, Jr. - Milling and $0 $0 $1,311,000 $0 $0 $0 $1,311,000 Impact Fees -Parks Resurfacing (40-B213501) G4 Garage Improvements (Miami Parking $0 $0 $623,000 $0 $0 $0 $623,000 Impact Fees - General Authority) (40-B73504) Government Flagler Street Beautification (40-1330606) $0 $0 $670,000 $0 $0 $0 $670,000 Parking Surcharge Miscellaneous Repairs -Marine Stadium $0 $0 $25,000 $0 $0 $0 $25,000 Marinas Revenue - Contribution Marina (40-B203405) from General Fund Pilings and Pier Repairs - Dinner Key Marina $0 $0 $50,000 $0 $0 $0 $50,000 Marinas Revenue - Contribution (40-B173401) from General Fund Miscellaneous Repairs -Dinner Key $0 $0 $6,000 $0 $0 $0 $6,000 Marinas Revenue - Contribution Mooring Field (40-B173403) from General Fund Derelict Vessel Removal (40-1370043) $0 $0 $47,000 $0 $0 $0 $47,000 Marinas Revenue - Contribution from General Fund Page 1 of 5 Submitted into the public record for item(s) BJ Attachment G on 09-24-2020, City Clerk Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source Exterior Painting and Patching for Dinner $0 $0 $30,000 $0 $0 $0 $30,000 Marinas Revenue - Contribution Key Dockmaster Building (40-B213400) from General Fund Dinner Key Marina Fuel Dock - Phase II (40- $0 $0 $200,000 $0 $0 $0 $200,000 Marinas Revenue - Contribution B213401) from General Fund Dinner Key Mooring Field Marker #6 (40- $0 $0 $8,000 $0 $0 $0 $8,000 Marinas Revenue - Contribution B213402) from General Fund Dinner Key Pumpout Boat (40-13213403) $0 $0 $120,000 $0 $0 $0 $120,000 Marinas Revenue - Contribution from General Fund Dinner Key Mooring Field Perimeter Buoy $0 $0 $25,000 $0 $0 $0 $25,000 Marinas Revenue - Contribution Replacement (40-B213404) from General Fund Dinner Key Shuttle Boat Repower (40- $0 $0 $25,000 $0 $0 $0 $25,000 Marinas Revenue - Contribution B213405) from General Fund Dinner Key Marina Gate Repairs (40- $0 $0 $5,000 $0 $0 $0 $5,000 Marinas Revenue - Contribution B213406) from General Fund Dinner Key Marina Wi-Fi (40-13213407) $0 $0 $80,000 $0 $0 $0 $80,000 Marinas Revenue - Contribution from General Fund Marine Stadium Marina Emergency Repairs $0 $0 $45,000 $0 $0 $0 $45,000 Marinas Revenue - Contribution (40-B213408) from General Fund MiaMarina Ticket Surcharge - Capital Operations and Improvements (40- $0 $0 $400,000 $0 $0 $0 $400,000 MiaMarina Revenue - Contribution from General Fund B183406 MiaMarina Emergency Repairs (40- $0 $0 $46,000 $0 $0 $0 $46,000 MiaMarina Revenue - B183404) Contribution from General Fund Pier Repairs - MiaMarina (40-13183407) $0 $0 $106,000 $0 $0 $0 $106,000 MiaMarina Revenue - Contribution from General Fund MiaMarina Ice Machine (40-13213409) $0 $0 $130,000 $0 $0 $0 $130,000 MiaMarina Revenue - Contribution from General Fund Page 2 of 5 Submitted into the public record for item(s) BJ Attachment G on 09-24-2020, City Clerk Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source G4 Garage Improvements (Miami Parking $0 $0 $627,000 $0 $0 $0 $627,000 Contribution from General Fund - Authority) (40-B73504) DREAM First Presbyterian Church - Baywalk - PH II - $0 $0 $86,000 $0 $0 $0 $86,000 Contribution from General Fund - Construction (40-B183401) DREAM (FIND Match) Knight Center - Phase II (40-13183402) $0 $0 $1,250,000 $0 $0 $0 $1,250,000 Contribution from General Fund - DREAM (FIND Match) Peacock Park Glasshouse Roof (40- $0 $0 $50,000 $0 $0 $0 $50,000 Contribution from General Fund - B183418) DREAM Downtown Developmental Brickell Key Bridge Repairs (40-13193602) $0 $0 $2,654,000 $0 $0 $0 $2,654,000 Supplemental Fee - Administration Downtown Developmental Brickell Key Bridge Repairs (40-13193602) $0 $0 $1,966,000 $0 $0 $0 $1,966,000 Supplemental Fee - Trans ortation Domino Park - Concrete Floor Repair and $0 $0 $0 $500,000 $0 $0 $500,000 Impact Fees - Parks FFE Replacement (40-B203503) Jose Marti Park Flood Mitigation - $0 $0 $0 $1,000,000 $0 $0 $1,000,000 Impact Fees -Parks Construction Phase (40-B193803) Henderson Park - New Sports Lighting (40- $0 $0 $0 $100,000 $0 $0 $100,000 Impact Fees - Parks B213502) New Park at 3699/3701 SW 1st AVE (40- $0 $0 $0 $500,000 $0 $0 $500,000 Impact Fees - Parks B193517) West End Park Pool Enhancements (40- $0 $0 $0 $0 $1,000,000 $0 $1,000,000 Impact Fees -Parks B183505) Shenandoah Park - Sports Lighting Upgrade $0 $0 $0 $0 $200,000 $0 $200,000 Impact Fees - Parks (40-13213503) Spring Garden Point Park Historic Building $0 $0 $0 $0 $0 $300,000 $300,000 Impact Fees -Parks (40-1340566) Page 3 of 5 Submitted into the public record for item(s) BJ Attachment G on 09-24-2020, City Clerk Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source Legion Park Enhancements - Upgrade of $0 $0 $0 $0 $0 $100,000 $100,000 Impact Fees -Parks Outdoor Fitness Equipment (40-B213504) Legion Park Community Building $0 $0 $0 $0 $0 $300,000 $300,000 Impact Fees -Parks Improvements (40-B40510A) Athalie Range Park - Tennis and Basketball $0 $0 $0 $0 $0 $500,000 $500,000 Impact Fees - Parks Courts Improvements (40-B213505) New Police Headquarters Planning Phase $126,000 $0 $0 $0 $0 $0 $126,000 Impact Fees- Police (40-13183203) Real Time Crime Center Software (40- $300,000 $0 $0 $0 $0 $0 $300,000 Impact Fees- Police B193202) New Police Web EOC Command Center (40- $100,000 $0 $0 $0 $0 $0 $100,000 Impact Fees - Police B213202) Police Security System (40-1317320) $200,000 $0 $0 $0 $0 $0 $200,000 Impact Fees -Police Fire Rescue Apparatus Upgrades and $567,000 $0 $0 $0 $0 $0 $567,000 Impact Fees -Fire Enhancements (40-B213200) Firefighting EMS Equipment (40-B70106A) $421,000 $0 $0 $0 $0 $0 $421,000 Impact Fees - Fire Fire Rescue Facility Enhancements (40- $50,000 $0 $0 $0 $0 $0 $50,000 Impact Fees -Fire B173214) Citywide Pavement Resurfacing (40- $648,000 $0 $0 $0 $0 $0 $648,000 Local Option Gas Tax - B73102E) Contribution from General Fund Citywide Storm Sewer Repair Project (40- $1,000,000 $0 $0 $0 $0 $0 $1,000,000 Stormwater Utility Trust Fund - B30262) Contribution from General Fund Citywide Storm Sewer Master Plan (40- $250,000 $0 $0 $0 $0 $0 $250,000 Stormwater Utility Trust Fund - B30632A) Contribution from General Fund Page 4 of 5 Attachment G Project Citywide District 1 District 2 District 3 District 4 District 5 Total Source Repairs at Marlins Parking Garage (40- $0 $0 $0 $3,195,000 $0 $0 $3,195,000 Contribution from Special B203408) Revenue Communications -Computer Upgrade (40- $38,000 $0 $0 $0 $0 $0 $38,000 Contribution from General Fund - B213100) Communications ePlan - Phase II (40-B74614B) $3,481,000 $0 $0 $0 $0 $0 $3,481,000 Contribution from General Fund - Building Citywide Fleet Replacement - Building $420,000 $0 $0 $0 $0 $0 $420,000 Contribution from General Fund - Vehicles (40-B183118) Building Trolley Acquisition (40-B70715E) $708,000 $0 $0 $0 $0 $0 $708,000 Transit Half -Cent Surtax Total $8,309,000 $1,100,000 $11,665,000 $5,295,000 $1,200,000 $1,200,000 $28,769,000 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Page 5 of 5 Submitted into the public record for item(s) 13H.6, Attachment H on 09-24-2020, City Clerk CORONAVIRUS RELIEF FUND (CRF) FINANCIAL UPDATE AND STRATEGY Presentation to Board of County Commissioners September 15, 2020 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk CURRENT ALLOCATION OF CORONAVIRUS RELIEF FUND (CRF) $47490009000 Pandemic response activities reimbursements Public Health expenses Basic needs Business assistance Tota I Attachment H $ 218,000,000 46% 60,000,000 13% 11110001000 23% 85,000,000 18% $ 474,000,000 100% Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment H I. REIMBURSEMENT FOR ELIGIBLE PANDEMIC RESPONSE ACTIVITIES COVID-19 Regional services by County COVID-19 Municipal services by County COVID-19 related expense reimbursement for municipalities COVID-19 related expense reimbursement for UMSA Hazard pay for first responders Public education and outreach $ 40, 000, 000 21, 000, 000 100,000,000 R-781-20 37,000,000 16,000,000 R-785-20 4,000,000 $ 218, 000, 000 E3 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk 2. PUBLIC HEALTH EXPENSES Contact tracing $ 15,000,000 Testing 15,000,000 SURGE teams 51000,000 Public schools support 15,000,000 Vulnerable communities 10,000,000 $ 60,000,000 Attachment H Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk 3. BASIC NEEDS, HOUSING ASSISTANCE AND OTHER SERVICES FOR IMPACTED RESIDENTS Residential Landlord Financial Assistance Emergency Rental Assistance Restaurant Workers Program - FIU and SOBWFF Basic needs - United Way Veterans - Mortgage/Rent Relief and Basic Needs Hotel Employee Training - Miami -Dade College Bulk Food purchases Senior Meals Business and Employee Services Hotels for COVID-19 isolation Attachment H $ 10,000,000 R-686-20 10,000,000 R-642-20 5,000,000 R-756-20 20,000,000 R-701-20 20,000,000 R-764-20 3,000,000 R-777-20 2,000,000 35,000,000 1,000,000 5,000,000 $ 111,000,000 Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk 4. BUSINESS ASSISTANCE Attachment H Small business revolving loan program - DCFCU $ 25,000,000 R-583-20 Restaurant Grant Program 30,000,000 R-703-20 Not -for -profit Support Grants - Miami Foundation 10,000,000 R-750-20 Taxi, Jitney & For -Hire Limousine Driver Grant Program 10,000,000 R-777-20 Miami -Dade Arts Support (MAS) Grant Program 10,000,000 R-771-20 $ 85,000,000 Submitted into the public record for item(s) BH.6, Attachment H on 09-24-2020, City Clerk TOTAL COVI D-19 EXPENDITURES TO DATE Approximately $299 million has been spent to date to address COVID-19 within Miami -Dade County Of this amount, approximately $159 million will be charged to FEMA and $140 million is being paid from the Coronavirus Relief Fund (CRF) i.e. from the $474 million CARES Act monies the County has received. Senior Meals account for $112.6m of these expenditures. Submitted into the public record for item(s) BH.6, Attachment H on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS $100m Municipalities CRF Grants — Finance Department All municipalities have access to Miami-Dade's grant portal and training has been provided 16 municipalities have executed their sub -grant interlocal agreement Re: $75m for operational reimbursements and FEMA match The municipalities have estimated a total of $108m for reimbursement $12.7m of requests for reimbursements are pending completion by municipalities A minimum of $312k will be paid out this week Re: $25m for new COVID-19 Programs 47 proposals have been received totaling $55.2m 23 proposals totaling $10.6m have been deemed CRF eligible (2 denied) 22 proposals totaling $44.6 million are pending more information from municipalities Submitted into the public Attachment H record for item(s) 13H.6, on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS • $30m Restaurant Grant Program — SBD • Total Applications received: 785 • Total In-Process:400 • Total Ineligible:142 • Total Eligible (pending expense documentation): 221 • Total Approved and Dollar Amount: 17 / $407,312 • $25m Small Business Loan Program — DCFCU • 1,914 Applications in process ($28.5m) • 116 Loans made ($1.5M) • $16m One Percent Hazard Pay for first responders • Will be reimbursed upon submission of payroll documentation Submitted into the public Attachment H record for item(s) 13H.6, on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS • $20m Restaurant Grant Program — SBD • Total Applications received: 785 • Total In-Process:400 • Total Ineligible:142 • Total Eligible (pending expense documentation): 221 • Total Approved and Dollar Amount: 17 / $407,312 • $25m Small Business Loan Program — DCFCU • 1,914 Applications in process ($28.5m) • 116 Loans made ($1.5M) Submitted into the public record for item(s) BH.6, Attachment H on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS • $10m Residential Landlord and Tenant Assistance Program — PHCD • Online application website went live on Sunday Sept 6th • Full program in operation as of 9/10/20 • $10m Non -Profit Support Grant Program — Miami Foundation • Application process opened on September 8th • Grants are anticipated to be award beginning on October 11t • $10m Miami -Dade Arts Support (MAS) Grant Program — Cultural Affairs • Deadline for applications for grants to cultural organization was August 31st • Deadline for grants to artists/entrepreneurs was August 26th • The Cultural Affairs department is currently processing the applications. Submitted into the public Attachment H record for item(s) 13H.6, on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS • $10m Taxi, Jitney & For -Hire Limousine Driver Grants — DTPW • This program is under development. • Expected date for accepting applications is September 211t • $10m Veteran and Active Military Housing Assistance — PHCD • $5m Veteran Basic Needs — Military Affairs Board • The application process for both programs was combined into one form that can be accessed online or at 4 regional libraries • Programs started September 11th • $5m Veteran Small Business Assistance Program - SBD • Program became operational on September 11th • 20 applications have been received Submitted into the public record for item(s) BH.6, Attachment H on 09-24-2020, City Clerk STATUS OF GRANT PROGRAMS • $5m Restaurant Workers Assistance— FIU and SOBWFF • As of September 12t", $378,350 has been distributed to workers • $3m Hotel Employee Training Program — Miami -Dade College • Program launched on August 24, 2020 • As of September 4t", 569 applicants have registered into the program Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk Attachment H Grants Programs Disbursements by Commission District As of 9/10/2020 District # Hospitality Industry Relief Grant Program FIU - $5M Hospitality Business Relief Grant Program SBD - $30M Basic Needs Hardship Assistance Program UW - $20M Emergency Rental Assistance Prog.(ERAP) PHCD -$ 10M Grand Total by District 1 $242,650 $311,535 $554,185 2 $17,250 $28,750 $259,900 $257,285 $563,185 3 $58,075 $82,433 $287,500 $596,640 $1,024,648 4 $24,150 $174,800 $463,807 $662,757 5 $133,975 $109,772 $207,000 $577,816 $1,028,563 6 $70,725 $26,935 $182,850 $351,932 $632,442 7 $36,800 $56,782 $127,650 $246,833 $468,065 8 $5,175 $251,850 $331,487 $588,512 9 $5,175 $16,705 $364,550 $366,150 $752,580 10 $182,850 $219,672 $402,522 11 $8,625 $57,185 $193,200 $431,080 $690,090 12 $16,100 $272,550 $652,631 $941,281 13 $2,300 $28,750 $162,150 $290,579 $483,779 $378,350 $407,312 $2,909,500 $5,097,447 $8,792,609 Submitted into the public record for item(s) BH.6, Attachment H on 09-24-2020, City Clerk THE END Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk Attachment I General Fund Growth of Each Department FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 Adopted Amended Proposed Proposed Proposed Proposed Proposed Proposed ew u get YearTotal YearTotal Total Budget Change $+ / (-) Change %+ / (-) without transfer Change $+ / (-) Change %+ Expenditures Mayor Commissioners City Manager Office of Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Services Code Compliance Office of Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget Neighborhood Enhancement Teams (NET) Procurement Office of Resilience and Sustainability Human Services General Government Building Department Planning Zoning Planning and Development $1,687,000 $1,627,000 $1,609,000 ($78,000) (4.62%) $1,609,000 ($78,000) (4.62%) $4,086,000 $3,906,000 $4,042,000 ($44,000) (1.08%) $4,042,000 ($44,000) (1.08%) $3,072,000 $2,822,000 $2,781,000 ($291,000) (9.47%) $2,781,000 ($291,000) (9.47%) $379,000 $379,000 $379,000 $0 0.00% $379,000 $0 0.00% $1,530,000 $1,400,000 $1,334,000 ($196,000) (12.81%) $1,334,000 ($196,000) (12.81%) $9,994,000 $9,919,000 $10,366,000 $372,000 3.72% $10,366,000 $372,000 3.72% $2,059,000 $2,039,000 $2,009,000 ($50,000) (2.43%) $2,009,000 ($50,000) (2.43%) $559,000 $558,000 $547,000 ($12,000) (2.15%) $547,000 ($12,000) (2.15%) $8,437,000 $8,417,000 $8,326,000 ($111,000) (1.32%) $8,326,000 ($111,000) (1.32%) $2,329,000 $2,309,000 $1,702,000 ($627,000) (26.92%) $1,702,000 ($627,000) (0.27%) $508,000 $573,000 $537,000 $29,000 5.71% $537,000 $29,000 5.71% $10,330,000 $10,320,000 $11,018,000 $688,000 6.66% $11,018,000 $688,000 6.66% $1,708,000 $1,446,000 $1,634,000 ($74,000) (4.33%) $1,634,000 ($74,000) (4.33%) $5,291,000 $5,129,000 $5,075,000 ($216,000) (4.08%) $5,075,000 ($216,000) (4.08%) $14,454,000 $14,004,000 $13,959,000 ($495,000) (3.42%) $13,959,000 ($495,000) (0.03%) $2,779,000 $2,719,000 $3,321,000 $542,000 19.50% $3,321,000 $542,000 0.20% $8,637,000 $8,397,000 $7,332,000 ($1,305,000) (15.11%) $7,332,000 ($1,305,000) (15.11%) $2,928,000 $2,888,000 $2,949,000 $21,000 0.72% $2,949,000 $21,000 0.72% $831,000 $721,000 $0 ($831,000) (100.00%) $0 ($831,000) (100.00%) $5,962,000 $5,722,000 $5,046,000 ($916,000) (15.36%) $5,046,000 ($916,000) (15.36%) $87,560,000 $85,295,000 $83,966,000 ($3,594,000) $83,966,000 ($3,594,000) $16,625,000 $15,092,000 $17,526,000 $901,000 5.42% $17,526,000 $901,000 0.05% $5,927,000 $5,787,000 $5,281,000 ($646,000) (10.90%) $5,281,000 ($646,000) (0.11%) $3,825,000 $4,369,000 $4,459,000 $654,000 17.10% $4,459,000 $654,000 0.17% $26,377,000 $25,248,000 $27,266,000 $909,000 $27,266,000 $909,000 Submitted into the public record for item(s) 13H.6, on 09-24-2020, City Clerk General Fund Growth of Each Department Attachment I FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 Adopted Amended Proposed Proposed Proposed Proposed Proposed Proposed ew u get YearTotal YearTotal Total Budget Change $+ / (-) Change %+ / (-) without transfer Change $+ / (-) Change %+ Housing and Community Development $2,437,000 $2,027,000 $960,000 ($1,477,000) (60.61%) $960,000 ($1,477,000) (60.61%) Housing and Community Development General Services Administration Total Resilience and Public Works Solid Waste Capital Improvements and Transportation Public Works Fire -Rescue Police Public Safety Non -Departmental Non Departmental Units Real Estate and Asset Management Parks and Recreation Risk Management Total Other Transfers - OUT Total Expenditures $2,437,000 $2,027,000 $960,000 ($1,477,000) $960,000 ($1,477,000) $27,865,000 $26,298,000 $35,915,000 $4,603,000 $27,465,000 $27,187,000 $35,515,000 $4,553,000 $27,781,000 $28,496,000 $35,666,000 $4,410,000 ($84,000) $2,198,000 ($249,000) ($193,000) (0.30%) 8.36% (0.69%) (4.19%) $27,781,000 $28,496,000 $35,666,000 $4,410,000 ($84,000) $2,198,000 ($249,000) ($193,000) (0.30%) 0.08% (0.69%) (0.04%) $94,681,000 $94,720,000 $96,353,000 $1,672,000 $96,353,000 $1,672,000 $161,407,000 $265,621,000 $162,867,000 $260,621,000 $169,024,000 $266,719,000 $7,617,000 $1,446,000 4.72% 0.54% $169,024,000 $266,719,000 $7,617,000 $1,446,000 0.05% 0.01% $427,028,000 $423,488,000 $435,743,000 $9,063,000 $435,743,000 $9,063,000 $38,944,000 $38,105,000 $55,479,000 $16,535,000 42.46% $55,479,000 $16,535,000 0.42% $38,944,000 $38,105,000 $55,479,000 $16,535,000 $55,479,000 $16,535,000 $13,796,000 $51,777,000 $3,663,000 $13,346,000 $49,777,000 $3,543,000 $13,640,000 $51,492,000 $3,270,000 ($95,000) ($285,000) ($393,000) (0.69%) (0.55%) (10.73%) $13,640,000 $51,492,000 $3,270,000 ($95,000) ($285,000) ($393,000) (0.69%) (0.55%) (10.73%) $69,236,000 $66,666,000 $68,402,000 ($773,000) $68,402,000 ($773,000) $62,370,000 $68,227,000 $45,183,000 $45,183,000 $45,183,000 $45,183,000 $808,633,000 $803,776,000 $813,352,000 $67,518,000 $813,352,000 $67,518,000 Attachment J City of Miami Solid Waste Department Residential Full Cost Disclosure for Provision of Solid Waste Management Services October 1, 2018 to September 30, 2019 Type ofService Full Cost Households Served Full Cost Per Household Collection $26,776,900 67,488 $397 Disposal $10,760,120 67,488 $159 Recycling $1,105,9461 67,488 1 $16 Total $38,642,9661 67,488 1 $573 Notes: The average waste disposed on a per household basis was determined to be 2.50 tons. The financial exhibit reflects full costs associated with illegal dumping collection, weekly bulk trash pick-up services, daily street litter container collection, daily street sweeping operations, dead animal collection/disposition, Solid Waste code enforcement, landfill disposal tipping fees, recycling collection, and citywide source reduction and recycling efforts. Submitted into the public record for item(s) BH.6, on 09-24-2020, City Clerk Attachment J Solid Waste Household Collection Fee History by Calendar Year and Fiscal Year Calendar/Fiscal Year Annual Fee Calendar/Fiscal Year Annual Fee Calendar Year 1980 $36 FY 2000-01 $325 Calendar Year 1981 $150 FY 2001-02 $325 Calendar Year 1982 $150 FY 2002-03 $325 Calendar Year 1983 $150 FY 2003-04 $325 Calendar Year 1984 $150 FY 2004-05 $325 Calendar Year 1985 $160 FY 2005-06 $325 Calendar Year 1986 $160 FY 2006-07 $325 Calendar Year 1987 $160 FY 2007-08 $365 Calendar Year 1988 $160 FY 2008-09 $365 Calendar Year 1989 $160 FY 2009-10 $380 Calendar Year 1990 $160 FY 2010-11 $380 Calendar Year 1991 $160 FY 2011-12 $380 Calendar Year 1992 $160 FY 2012-13 $380 Calendar Year 1993 $160 FY 2013-14 $380 Calendar Year 1994 $160 FY 2014-15 $380 Calendar Year 1995 $160 FY 2015-16 $380 Calendar Year 1996 $160 FY 2016-17 $380 Calendar Year 1997 $160 FY 2017-18 $380 Calendar Year 1998 $188 FY 2018-19 $380 Calendar Year 1999 $214 FY 2019-20 $380 FY 1999-00 $234 FY 2020-21 $380 Submitted into the public record for item(s) BH.6, on 09-24-2020, City Clerk Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment K Personnel Reductions Included in the Proposed Budget Department Position String Status Salary Taxes Total Building Clerical Aide - Classified Vacant $24,389 $1,866 $26,255 Building Assistant Director, Building Services - Unclassified, Executive Vacant $78,611 $6,014 $84,625 City Clerk Transcriber - Classified Vacant $50,702 $3,874 $54,576 Code Compliance Business Tax Receipts Aide - Classified Vacant $36,033 $2,757 $38,790 Code Compliance Admin Aide I - Classified Vacant $41,713 1 $3,191 $44,904 Code Compliance Business Tax Receipts Aide - Classified Vacant $36,033 $2,757 $38,790 Code Compliance Code Compliance Inspector - Classified Vacant $52,589 $4,023 $56,612 Code Compliance Code Compliance Inspector - Classified Vacant $52,589 $4,023 $56,612 Code Compliance Deputy Director - Unclassified, Executive Filled $106,361 $8,476 $114,838 Code Compliance Code Compliance Inspector - Classified Filled $64,621 $4,943 $69,564 Communications Broadcast Engineer - Classified Vacant $71,343 $5,000 $76,343 Finance Financial Analyst I - Classified Vacant $48,809 1 $3,734 $52,543 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 1 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant 1 $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 1 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter - Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 1 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Fire -Rescue Firefighter -Classified Vacant $115,385 $2,038 $117,423 Grants Administration Grant Writer - Classified Vacant $82,589 $6,318 $88,907 Human Resources Human Resources Generalist - Classified Vacant $55,899 $4,276 $60,176 Human Resources Human Resources Technician 11 - Classified Vacant $45,988 $3,518 $49,506 Human Resources Human Resources Technician 11 - Classified Vacant 1 $40,700 $6,227 1 $46,927 Human Resources Labor Relations Manager - Classified Vacant $82,589 $6,318 $88,907 Human Services Budget And Financial Support Advisor - Classified Vacant $74,910 $5,731 $80,641 Human Services Assistant Director, Human Services - Unclassified, Executive Filled $0 $0 $0 Innovation and Technology Information Technology Technician I - Classified Vacant $42,000 $6,000 $48,000 Innovation and Technology Information Technology Technician I - Classified Vacant $43,176 $3,303 $46,479 Management and Budget Capital Improvmt Frog Budget Financ Admi - Unclassified, Non -Executive Filled $0 $0 $0 Neighborhood Enhancement Team Service Center Aide - Classified Vacant $36,033 $2,757 $38,790 Neighborhood Enhancement Team NET Administrator - Spanish - Classified Filled $82,402 $6,533 $88,935 Neighborhood Enhancement Team Net Administrator - Classified Filled $91,108 $7,199 $98,308 Neighborhood Enhancement Team Service Center Repre- Net - Classified Filled $45,988 $3,518 $49,506 Neighborhood Enhancement Team Service Center Aide - Classified Filled $45,988 $3,518 $49,506 Neighborhood Enhancement Team Service Center Repre- Net - Classified Filled $48,288 $3,694 $51,982 Neighborhood Enhancement Team NET Administrator - Spanish - Classified Filled $83,811 $6,641 1 $90,452 Neighborhood Enhancement Team Net Administrator - Classified Filled $91,108 $7,245 $98,353 Neighborhood Enhancement Team Service Center Aide - Classified Filled $36,033 $2,757 $38,790 Neighborhood Enhancement Team Ast Dir Net - Unclassified, Executive Filled $101,532 $8,110 $109,641 Neighborhood Enhancement Team Service Center Aide - Classified Filled $45,988 $3,518 $49,506 Parks and Recreation Public Relations Aide - Classified Vacant $41,713 $3,191 $44,904 Parks and Recreation Laborer I - Classified Vacant $32,683 $2,500 $35,184 Parks and Recreation Laborer I - Classified Vacant $32,683 $2,500 $35,184 Parks and Recreation Laborer I - Classified Vacant $32,683 $2,500 $35,184 Parks and Recreation Grounds Tender - Classified Vacant $34,318 $2,625 $36,943 Parks and Recreation Information Clerk - Classified Vacant $31,127 $2,381 $33,508 Parks and Recreation JAuto Eqp Op I - Classified lVacant $36,033 $2,757 $38,790 Parks and Recreation jAdmin Aide 11 - Classified lVacant $45,988 $3,518 $49,506 Submitted into the public record for item(s) 131-1.6, on 09-24-2020, City Clerk Attachment K Personnel Reductions Included in the Proposed Budget Department Position String Status Salary Taxes Total Parks and Recreation Laborer I - Classified Vacant $32,683 $2,500 $35,184 Parks and Recreation Grounds Tender - Classified Vacant $34,318 $2,625 $36,943 Parks and Recreation Park Ranger - Classified Vacant $29,645 $2,268 $31,913 Planning Deputy Director, Planning- Unclassified, Executive Filled $129,000 $10,000 $139,000 Planning Admin Aide 11 - Classified Vacant $46,000 1 $4,000 $50,000 Planning Information Clerk - Classified Vacant $31,000 $2,000 $33,000 Planning Admin Aide I - Classified Vacant $42,000 $3,000 $45,000 Police Executive Officer to the Police Chief - Unclassified, Executive Filled $143,088 $2,125 $145,213 Police Special Projects Coordinator - Classified Vacant $64,711 $4,950 $69,661 Police Clerk I - Classified Vacant $28,233 $2,160 $30,393 Police Admin Aide I - Classified Vacant $41,713 $3,191 1 $44,904 Police Public Service Aide - Classified Vacant $36,033 $2,757 $38,790 Police Public Service Aide - Classified Vacant $36,033 $2,757 $38,790 Police Typist Clerk III - Classified Vacant $36,033 $2,757 $38,790 Police Comm Repair Wrkr - Classified Vacant $43,799 $3,351 $47,149 Police Admin Aide I - Classified Vacant $41,713 $3,191 $44,904 Police Payroll Clerk- Classified Vacant $36,387 1 $2,784 $39,170 Police Pal Prop Spec I - Classified Vacant $36,033 $2,757 $38,790 Police Technical Support Analyst - Classified Vacant $58,694 $4,490 $63,185 Police Admin Aide 11 - Classified Vacant $40,700 $3,114 $43,814 Police Admin Aide I - Classified Vacant $44,267 $3,386 $47,654 Police Admin Aide I - Classified Vacant $41,713 $3,191 $44,904 Police Accountant Sr - Classified Vacant $53,237 $4,073 $57,310 Police Accountant Sr - Classified Vacant $53,237 1 $4,073 $57,310 Police Admin Aide I - Classified Vacant $41,713 $3,191 $44,904 Police Typist Clerk III - Classified Vacant $36,033 $2,757 $38,790 Police Admin Aide I - Classified Vacant $41,713 $3,191 $44,904 Police Database Specialist(Sgl Server) - Classified Vacant $81,416 $6,228 $87,644 Police Administrative Clerk - Classified Vacant $36,033 $2,757 $38,790 Police Clerk 11 - Classified Vacant $31,127 $4,762 $35,889 Police Information Technology Technician 11 - Classified Vacant 1 $48,288 $3,694 $51,982 Police Public Service Aide - Classified Vacant $36,033 $2,757 $38,790 Police Technical Support Analyst - Classified Vacant $74,910 $5,731 $80,641 Procurement Senior Procurement Contracting Officer - Classified Vacant $83,854 $6,415 $90,268 Real Estate and Asset Management Asst Dir Of Public Facilities - Unclassified, Executive Filled $116,000 $9,000 $125,000 Real Estate and Asset Management Marinas Aide - Classified Vacant $34,000 $3,000 $37,000 Real Estate and Asset Management Marinas Aide - Classified Vacant $34,000 1 $3,000 $37,000 Real Estate and Asset Management Marinas Faclt Att - Classified Vacant $30,000 $2,000 $32,000 Real Estate and Asset Management Clerical Aide - Classified Vacant $24,000 $2,000 $26,000 Real Estate and Asset Management Property Mgmt Representative - Classified Vacant $53,000 $4,000 $57,000 Real Estate and Asset Management Property Mgmt Specialist - Classified Vacant $83,000 $6,000 $89,000 Resilience and Public Works Laborer I - Classified Vacant $32,683 $2,500 $35,184 Resilience and Public Works Laborer I - Classified Vacant $32,683 $2,500 $35,184 Resilience and Public Works Information Clerk - Classified Vacant $31,127 1 $2,381 $33,508 Resilience and Public Works Information Clerk - Classified Vacant $31,127 $2,381 $33,508 Resilience and Public Works Laborer I - Classified Vacant $32,683 $2,500 $35,184 Resilience and Public Works Transportation Analyst - Classified Vacant $64,711 $4,950 $69,661 Resilience and Public Works Assistant Director, Public Works - Transportation - Unclassified, Execu Vacant $86,669 $6,630 1 $93,299 Resilience and Sustainability Deputy Chief Resilience Officer - Unclassified, Executive Vacant $82,541 $6,314 $88,856 Resilience and Sustainability Chief Resilience Officer - Unclassified, Executive Filled $129,756 $10,444 $140,200 Solid Waste Sanitation Inspector -Classified Vacant $43,799 $3,351 $47,149 Solid Waste Public Relations Aide - Classified Vacant $41,713 $3,191 $44,904 Solid Waste Superintendent Of Solid Waste - Classified Vacant $71,343 $5,458 $76,801 Solid Waste Staff Anlst Sr - Classified Vacant $82,589 $6,318 $88,907 Solid Waste Sani Supervisor - Classified lVacant $53,237 1 $4,073 1 $57,310 Zoning Assistant Director, Zoning - Unclassified, Executive IFilled $119,787 1 $9,500 1 $129,288