HomeMy WebLinkAboutExhibit BExhibit B
CITY OF MIAMI
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: September 29, 2020
of the City Commission
FROM: Arthur Noriega V j� j SUBJECT: Actions Taken at the
City Manager '� Second Budget Hearing
This memorandum will serve to document the actions taken at the Second Budget Hearing
last week.
The FY 2020-21 Operating Budget (Item BH.6) (Item #7736) and the FY 2020-21 Capital Budget
and Multi -Year Capital Plan (Item BH.7) (Item #7812) were adopted with amendments that
include the recommendations from the September 23rd memorandum, "Information for the
Second Budget Hearing," and the floor amendments noted below.
For the FY 2020-21 Operating Budget (Item BH.6) (Item #7736), the amendments noted in the
memorandum and several floor amendments were adopted.
The AFSCME 1907 Labor Union has tentatively agreed not to require that the Administration
implement step increases in FY 2020-21. Therefore, the 35 positions that were proposed to be
eliminated and the line items that were proposed to be reduced across all departments in the
"Information for the Second Budget Hearing" memorandum were reinstated by floor
amendment ($4.789 million). This included eliminating the use of prior year fund balance from
the building reserves ($165,000). Also, the funding for step increases for AFSCME 1907
employees was not included in the budget. Departments were returned to the budgetary levels
detailed in the Proposed Operating Budget as presented on July 21, 2020.
The plan for the Neighborhood Enhancement Team (NET) budget was amended to include $1
million for each Commission District (and further amended as noted below) and $700,000 for the
Office of the Mayor with subsequent increases to personnel counts in those offices.
A further amendment was made to keep the seven NET Offices in Commission District 5 and
Commission District 2 in place with the existing classifications and budgets, less the positions that
would be transferred to the Department of Solid Waste (as noted in the "Information for the
Second Budget Hearing" memorandum). This totals 19 positions and includes the Little Haiti,
Model City, Overtown, Upper Eastside, and Wynwood/Edgewater offices in District 5 (totaling
$943,000 of personnel costs) and the Coconut Grove and Downtown/Brickell offices in District 2
(totaling $369,000 of personnel costs). In addition, $32,000 of operating costs (for rental of
copiers, pest control, office supplies, uniforms, and IT connectivity) are included in each office
budget.
Page 2 of 3
Actions Taken at the Second Budget Hearing
September 29, 2020
The budget for the Department of Code Compliance was amended to add $390,000 and seven
positions.
The budget for the Fire -Rescue Department was amended to include step increases ($2.279
million), and the Non -Departmental Accounts Budget was amended to include the settlement
agreement ($2.5 million) required by the Collective Bargaining Labor Agreement with the
International Association of Fire Fighters. Due to language in the Labor Contract with the sworn
members of the Fire -Rescue Department requiring a certain number of personnel on duty at all
times, it became unfeasible to implement the plan included in the Proposed Budget. As included
in the "Information for the Second Budget Hearing" memorandum, the Fire -Rescue Department
will work to increase revenues in the amount of $3.5 million by increasing the collection of
transportation fees, including newly seeking payment for transportation from motor vehicle
accidents. Of this $3.5 million, according to the labor contract $1.75 million would be paid out to
members of the IAFF and $1.75 million will be used to fund the steps and settlement payments.
All personnel cuts for the Fire -Rescue Department were reinstated except for 17 vacant positions
that were frozen. This resulted in a $4.119 million increase to the Fire -Rescue budget.
The Non -Departmental Accounts budget was adjusted to accommodate the above expenditures
including reducing the Reserve to Build Back the Unrestricted General Fund Balance by $1.612
million (leaving $388,000 remaining). This also included reducing the transfers out to Capital by
$1.25 million to defund the new funding for project 40-8183402 Knight Center Vessel Dockage,
that will not be needed because the Florida Inland Navigation District (FIND) grant was not
approved in the new fiscal year. This also included reducing the transfer out to Debt Service by
$1.912 million for the Vehicle Lease to Own Program/Santander. This also included reducing the
40 and 50 Year Recertifications line item by $1 million. Other changes to the Non -Departmental
Accounts budget include reinstating the Building Reserve associated with the AFSCME positions
in the Building Department ($200,000), establishing the Reserve for the Neighborhood
Enhancement Team Transition ($464,000) including the payments for the settlements with the
International Association of Fire Fighters and the Fraternal Order of Police ($5.417 million).
The Special Revenue budget was amended by the above floor amendments to include the
$150,000 for the Dr. Martin Luther King, Jr. Vigil. The Debt Service budget was amended by the
above floor amendments to show the reduction of $1.912 million transferred to debt service for
the Vehicle Lease to Own Program/Santander and the recognition that prior year fund balance
would be used to make the payment in the new fiscal year.
The general fund dollar values of these amendments are detailed in Attachment A to this
memorandum. The full-time equivalent personnel changes of these amendments are detailed in
Attachment B to this memorandum.
Page 3 of 3
Actions Taken at the Second Budget Hearing
September 29, 2020
For FY 2020-21 Capital Budget and Multi -Year Capital Plan (Item BH.7) (Item #7812), the
amendments noted in the memorandum and two floor amendments were adopted. The first
floor amendment recognized $2 million of revenue from the Omni Community Redevelopment
Agency to be placed in Project 40-13183510 Museum Park Improvement and to expeditiously be
transferred to the Bayfront Park Management Trust. It was noted by both the Budget Director
and the City Attorney that the "Global Agreement" between the City, the CRAB, and Miami -Dade
County required the funds to first be deposited into the City of Miami before being transferred
to the Trust.
The second floor amendment to the Capital Budget reflected the budget reduction of $1.25
million for project 40-13183402 Knight Center Vessel Dockage, as noted above.
It should be noted that the City of Miami Millage Rates (Item BH.S) (Item 7735) and all items for
the Downtown Development Authority (DDA) were adopted as proposed.
Should you have any questions or concerns regarding this memorandum, do not hesitate to call
me at 305-250-5400 or Christopher Rose, Budget Director, at 305-416-1500.
Attachments:
Final General Fund Summary of Expenditures (Attachment A)
Updated Full -Time Equivalent (FTE) Count (Attachment B)
Attachment A - Final General Fund Summary of Expenditures
General Fund Revenue
Proposed
Budget
July 21, 2020
Recommendations in the Information forthe Second Budget Hearing Memo
Total All
Changes in the
Memo
FloorAmendments
Total All
Floor
Amendments
Adopted
Budget
FY 2020-21
NET
Plan
Other
Changes
Step Increases
and
Settlements
Attrition
Reductions
Reverse
APSCME 1907
Step Increases
Reverse
AFSCME 1907
Reductions
Reverse lAFF
Step Increases
and Settlement
Reverse
Attrition
Other Floor
Amendments
Property Taxes
$424,609,000
$0
$0
$0
$0
$0
$424,609,000
$0
$0
$0
$0
$0
$0
$424,609,000
Franchise Fees and Other Taxes
$117,566,000
$0
$0
So
$0
$0
$117,566,000
$0
$0
$e
$0
$0
$0
$117,566,000
Interest
$4,$14,000
$0
$0
$0
$0
$0
54,814,000
$0
$0
$0
$0
$0
$0
$4,814,000
Transfers -In
$4,211,000
$0
$0
$0
$0
$0
$4,211,000
$0
$0
$0
$0
Sol$0
$4,211,000
Fines and Forfeitures
$7,644,000
$0
$0
$0
$0
$0
$7,644,000
$0
$0
$0
$0
$o
$0
$7,644,000
Intergovernmental Revenues
$67,210,000
$0
SO
$0
$0
$0
$67,210,000
$0
$0
$0
$0
$o
$0
$67,210,000
Licenses and Permits
$66,587,000
$0
$0
$0
$0
$0
$66,587,000
$0
$0
$o
So
SO
$0
$66,587,OOD
Other Revenues (inflows)
$7,412,000
$0
$0
$0
$0
$165,000
$7,686,000
$0
($165,000)
$0
$0
$0
1$165'000)
$7,521,000
Charges for Services
$113,299,000
$0
$0
$0
$0
$3,500,000
$116,799,000
$0
S0
SO
$0
$e
$0
$116,799,000
Total Revenues
$313,352,000
$0
$o
$0
$0
$3,665,000
$817,126,000
$0
($165,000)
$0
$0
$0
($165,000}
$8i6,961,000
General Fund Expenditures
Mayor
$1,609,000
$426,000
$0
$0
$0
$0
$2,035,000
So
$0
$0
$0
$214,000
$274,000
$2,31)9,000
Commissioners
$4,042,000
$3,291,000
$0
$0
$0
$0
$7,333,000
$0
$0
$0
$0
1$291,000)
1$29100)
$7,042,000
City Manager
$2,781,000
$0
$0
$2,000
$0
($2,000)
$2,781,000
($2,000)
$2,000
$0
$0
$0
$0
$2,781,000
Agenda Coordination
$379,001)
So
$0
$5,000
$0
($2,000)
$382,000
155,000)
$2,000
$0
$0
SO
($3,0001
$379,000
Independent Auditor General
$1,334,000
$0
$0
$0
SIT
$0
$1,334,000
$0
$0
$0
$0
SO
$0
$1,334,000
City Attorney
$10,366,000
$0
$0
$10,000
$0
(510.000)
510,366,00
($10,000)
$10,000
So
$a
$0
$0
$10,366,000
City Clerk
$2,009,000
$0
$0
$28,000
$0
($26,000)
$2,009,000
($29,0001
$28,000
$0
$0
$0
$0
52,009,000
Civil Service
$547,000
$o
SO
$3,000
$0
I$3,000j
$547,000
($3,000)
$3,000
$0
$o
$0
$D
$547,000
Code Compliance
$8,326,000
50
0
$194,000
$49,000
($194,060)
$8,375,000
)$194,000)
$194,000
$0
($49,000)
$390,000
$341,000
$8,716,000
Communications
$1,702,000
$0
$o
$28,000
$0
1$28,000).
$1,702,000
($28,000).
$28,000
$0
$0
$0
$0
$1,702.000
Equal Opportunity and Diversity Programs
$537,OM
$0
$0
$0
$0
$0
$537,000
$0
$0
$0
$0
$0
$0
$537,000
Finance
$11,018,Ooe
$0
1$18,000)
$199,000
$0
15199,000)
$11,000,000
($199,000)
$199,000
$o
$0
50
$0
$11,000,000
Grants Administration
$1,634,000
$0
$0
$23,000
$0
($21,000)
$1,634,000
($21,000)
$21,000
$0
$0
$0
$0
51,634,000
Human Resources
$5,075,000
$0
$0
$40,000
$o
($40,000j
$5,075,000
($40,000)
$40,000
$0
$0
SO
$0
$5,075,000
Innovation and Technology
$13,959,000
$0
(523,000)
$359,000
$88,000
($361,000)
$14,022,000
}$359,000}
$361,000
$0
($88,000)
$0
1$86,0001
$13,936,000
Management and Budget
$3,321,000
$0
$0
$8,000
$0
1$8,000)
$3,321,000
($8,000)
$8,000
$0
$0
$0
$0
$3,32i,000
Neighborhood Enhancement Teams (NET)
$7,332,000
($6,933,000)
$0
$0
$o
$0
$399,000
$0
$6
$0
$0
$o
$0
$399,000
Procurement
$2,949,000
$C
$0
$56,000
$30,000
($56,000.)
$2,979,000
($56,0001
$56,000
So
($30,000)
$0
(530,000)
$2,919,000
Human Services
$5,040,000
$162,000
$0
$77,000
$36,000
($78,000)
$5,243,000
($77,000)
$78,000
$0
($M,000).
$1,536,000
$1,501,000
$6,744,000
0widing
$17,526,000
$0
($29,000)
$365,000
$0
$0
$17,862,000
($365,000)...
$0
$o
$0
$0
($365,000)
$17.497,000
Planning
$5,281,000
$0
$0
$108,000
$0
($108,000J
$5,281,000
($108,000)
$108,000
$0
$0
$0
$0
$5,281,000
Zoning
$4,459,000
$0
$0
$86,000
$0
(585,p0o)
$4,459,000
(586,000)
$86,000
$0
50
$0
So
54,459,000
Housing and Community Development
$960,000
$0
$0
$0
$0
$0
$960,00c
$0
$0
$0
$0
$o
$0
$960,000
General Services Administration
$27,781,000
50
($46,Oo0)
$420,4100
$o
($420,000)
$27,735,000
($420,000)
$420,000
$0
$0
$0
$0
$27,735,000
Resilience and Public Works
$28,496,000
$0
1$23,000)
$383,000
$0
($383,000)
$28,473,000
($383,000)
$383,000
$0
$0
$0
$0
$28,473,000
Solid Waste
$35,666,000
$1,533,000
1560,000)
$520,000
$0
1$520,000}
$37,139,000
($385,000)
$385,000
$0
$0
$0
$o
$37,139,000
Capital improvements
$4,410,000
$0
$0
$52,000
$o
($59,000)
$4,403,000
($52,000)
$59,000
So
$0
$0
$7,000
$4,410,000
Fire -Rescue
$169,024,000
$0
$1,468,000
$2,514,000
$150,000
($3,264,000)
$169,892,000
(568,000)
$68,000
$4,119,000
($150,000)
$0
$3,969,000
$173,861,000
Polite
$266,719,000
$0
($445,000}
$4,851,000
$1,502,000
($7,768,000)
$264,859,000
($1,020,000)
$1,020,000
$0
$1,314,000
$0
$1,314,000
$266,173,000
Real Estate and Asset Management
$13,640,000
$0
1$23,000)
$110,000
$45,000
($170,000}
$13,602,000
15110,000)
$170,000
$0
1$45,000)
$0
$15,000
$13,617,000
Parks and Recreation
$51,492,000
$0
1$86,000}
$709 ao0
$0
1$750,000)
$51,365,000
1$709,000)
$750,000
$0
$0
$0
$41,000
$51,4045,000
Risk Management
$3,770,OOO
$0
$0
$64,000
$o
$0
53,334,000
1$64,000}
So
$o
So
SO
($64,000)
$3,27C,000
Non -Departmental Accounts JNDA)
$55,479,000�1�111�2p00
$334,000
$5,417,000
$0
$0
$62,012,000
$0
So
$0
$0
1$3,776,000)
153,776,000)
$58,236,000
ransfers-Out
545,183,t100
50($507,000}
$0
$0
$0
$44,676,000
%)
$0
$0
$0
($3,012,000)
($3,012,000)
$41,664,000
Total Expenditures
$813,352,000,O.1
$542,000
$16,629,000
$1,900,000
($14,558,00011
$827,126,000 1
($4,800,00011
$4,479,000 1
$4,119,000
$916,000
(54,879;000)
1$165,000)
$816,961,000
Attachment B - Updated Full -Time Equivalent (FTE) Count
City of Miami
Departments, Offices, and Boards
Adopted Budget
FY 2019-20
September 26, 2019
Proposed Net EYE
Changes
{+/-)
Preliminary Budget
FY 2020-21
September 14, 2020
Changetothe
Preliminary ryBud et
FY 2020-21(Cuts)
Change to the
Preliminary Budget
FY 2020-21- Net
"Adopted Budget
FY 2020-21
Floor Amendement
et
Adopted Budget
FY 2020-21
Mayor
13
0
13
3
16
2
18
Commissioners
36
1
39
30
69
20
89
City Manager
14
0
13
13
13
Agenda Coordination
3
0
3
3
3
Building
107
26
127
1
128
128
Cap4alImprovements
52
(1)
52
(3)
49
3
52
City Attorney
60
0
60
60
60
City Clerk
13
(1)
12
12
12
Civil I Service
3
0
3
3
3
Code Compliance
71
(7)
64
(3)
61
10
71
Communications
16
(5)
11
1
11
11
Equal Opportunity and Diversity
3
0
3
3
3
Finance
69
(1)
68
68
68
Fire -Rescue
887
(27)
860
(34)
826
58
884
General Services Administration
140
0
140
{1)
139
1
140
Grants Administration
10
(1)
9
9
9
Housing and Community Development
35
0
35
3S
3S
Human Resources
38
(4)
34
0
34
34
Human Services
67
(2)
65
(1)
1
65
23
88
Independent Auditor General
9
0
9
9
9
Innovation and Technology
85
(3)
82
(3)
79
3
82
Management and Budget
17
2
19
19
19
Neighborhood Erbancement Team
81
(11)
70
(791
0
❑
0
Parks and Recreation
299
(11)
288
288
288
Planning
50
(10)
40
40
40
Police
1,805
(27)
1,779
(126)
1,653
19
3,672
Procurement
21
(1)
20
(1)
19
1
20
Real Estate and Asset Management
57
(7)
50
(2)
48
2
so
Resilience and Public Works
157
(3)
154
154
154
Resilience and Sustainability
5
(5)
0
0
0
Risk Management
24
0
24
24
24
Solid Waste
242
(5)
217
26
263
263
Zoning
28
0
28
28
28
Non -Departmental Accounts
6
5
11
11
11
TOTAL
4,523
(104)
4,422
(174)
(9)
4,239
142
4,381