HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
Second Reading
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Date:
Commission Meeting Date: 09/24/2020
Type: Ordinance
Subject: Approve Annual Budget FY
'21 - City of Miami
PURPOSE OF ITEM:
Requesting Department: Office of
Management and Budget
Sponsored By:
District Impacted: All
This is the FY 2020-21 Final Budget Ordinance, providing the appropriations for the
General Fund, Special Revenue Funds, Debt Service Funds, and the Internal Service
Fund.
BACKGROUND INFORMATION:
The FY 2020-21 Tentative Budget was approved by the City Commission on September
10, 2020. The forthcoming "Information for Second Budget Hearing" memorandum will
amend the Tentative Budget. Chapter 200 of the Florida Statutes requires a budget to
be adopted prior to October 1st of any given fiscal year.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,158,793,000
General Account No: Various
Special Revenue Account No: Various
Reviewed By
Office of Management and Budget Christopher M Rose
City Manager's Office
Sandra Bridgeman
City Manager's Office
Arthur Noriega V
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Todd B. Hannon
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
Department Head Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Legislative Division Review
Completed
Deputy Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Legislative Division Review
Completed
Deputy Attorney Review
Completed
Approved Form and Correctness with
Modification(s)
08/25/2020 6:13 AM
08/26/2020 9:08 AM
08/26/2020 4:05 PM
08/28/2020 10:55 AM
08/28/2020 12:31 PM
08/31/2020 8:16 PM
09/10/2020 5:05 PM
09/14/2020 10:13 AM
09/14/2020 3:15 PM
09/15/2020 11:38 AM
09/24/2020 5:05 PM
09/25/2020 3:03 AM
09/25/2020 3:08 AM
09/29/2020 6:03 PM
09/29/2020 7:20 PM
Completed
City of Miami File ID: 7736 (Revision: B) Printed On: 101112020
Office of the City Clerk City Clerk's Office Rendered Completed 09/29/2020 9:09 PM
City of Miami File ID: 7736 (Revision: B) Printed On: 101112020
City of Miami City Hall
3500 Pan American Drive
Legislation Miami, FL 33133
Ordinance www.miamigov.com
Enactment Number:13926
File Number: 7736 Final Action Date: 9/24/2020
AN ORDINANCE OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENTS, ADOPTING A FINAL BUDGET AND MAKING
APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY
REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2020 AND ENDING SEPTEMBER 30, 2021; RATIFYING, APPROVING,
AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY
MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE
THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS,
COMPLETED PROJECTS, PROJECT CLOSE-OUTS, EMERGENCY
PROGRAMS AND FUNDING, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH FOR GRANTS AND OTHER
FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED
DOCUMENT NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City
Manager has prepared and submitted to the City Commission a proposed budget of the
expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards
("Proposed Budget') for the Fiscal Year beginning October 1, 2020 and ending September 30,
2021 ("Fiscal Year 2020-21 "); and
WHEREAS, a copy of the Proposed Budget was delivered to the City's Elected Officials,
posted on the City's website, and placed on file with the Office of the City Clerk on July 21, 2020
and is incorporated herein by reference; and
WHEREAS, the General Fund Budget for Fiscal Year 2020-21 is $816,961,000 and the
total Proposed Budget for all non -capital funds is $1,165,516,000; and
WHEREAS, the City's tentative general operating ad valorem millage rate and tentative
millage rate for voter approved indebtedness were both approved on first reading on September
10, 2020 at the City's First Budget Meeting after the duly noticed First Budget Hearing; and
WHEREAS, on second reading at the City's Second Budget Meeting after the duly
noticed Second Budget Hearing on September 24, 2020, the City's the tentative general
operating ad valorem millage rate as the final general operating ad valorem millage rate which is
7.6665 and the tentative millage rate for voter approved indebtedness as the final millage rate to
provide for payment of maturing principal, interest, and charges and requirements related thereto
of voter approved indebtedness which is 0.3235 mills are both approved; and
WHEREAS, the foregoing tentative overall millage rates have been adopted as the now
final overall total millage rate of 7.9900 mills on the dollar of taxable value of all real and personal
property in the City; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $424,609,000; and
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -
Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with City services
and resources as necessary and legally allowed to assist the public during the continuing COVID-
19 pandemic and other emergencies, all for the purposes set forth in this Ordinance; and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City Departments in order to update the
relevant Departments, financial controls, completed projects, project close-outs, emergency
programs and funding, accounting entries, and computer systems in connection therewith for
grants and other funding sources in progress and for necessary related document negotiations and
executions; and
WHEREAS, provisions have been duly made by the City Commission for Public Hearings
on the Proposed Budget before the City Commission as a Committee of the Whole and Public
Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes; and
WHEREAS, the City Manager's Memorandum titled "Information for the Second Budget
Hearing" was distributed to the City Commission in draft form on September 23, 2020 and is
attached and incorporated as Exhibit "A" ("Change Memo"); and
WHEREAS; after a duly noticed public hearing on September 24, 2020, the City
Commission has considered the Change Memo and made additional floor amendments thereto, as
more particularly described in the City Manager's Memorandum titled "Actions Taken at the Second
Budget Hearing", attached and incorporated as Exhibit "B" ("Floor Amendments"); and
WHEREAS, the City Commission hereby adopts the Tentative Budget, as modified by the
Change Memo and the Floor Amendments, in its entirety to become the City's "Final Budget" for the
Fiscal Year 2020-21;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposed Budget as submitted to the City Commission on July 21, 2020
is incorporated herein and was adopted after a duly notice public hearing as the Tentative
Budget on first reading on September 10, 2020 and was adopted with modifications in the
Change Memo and the Floor Amendments on second reading after a duly noticed public hearing
on September 24, 2020 as the Final Budget for the Fiscal Year 2020-21.
Section 3. The following appropriations are made for the municipal operations of the
General Fund for the Fiscal Year 2020-21:
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
GENERAL FUND
Departments, Boards and Offices:
Mayor
Commissioners
City Manager
Agenda Coordination
Independent Auditor General
City Attorney
City Clerk
Civil Service
Code Compliance
Communications
Equal Opportunity and Diversity Programs
Finance
Grants Administration
Human Resources
Innovation and Technology
Management and Budget
Neighborhood Enhancement Teams (NET)
Procurement
Human Services
Building
Planning
Zoning
Housing and Community Development
General Services Administration
Resilience and Public Works
Solid Waste
Capital Improvements
Fire -Rescue
Police
Real Estate and Asset Management
Parks and Recreation
Risk Management
Non -Departmental Accounts (NDA)
Transfers - Out
Total
APPROPRIATIONS with
Change Memo Floor Amendment Final Adopted
$ 2,035,000
274,000 $
2,309,000
7,333,000
-291,000
7,042,000
2,781,000
0
2,781,000
382,000
-3,000
379,000
1,334,000
0
1,334,000
10,366,000
0
10,366,000
2,009,000
0
2,009,000
547,000
0
547,000
8,375,000
341,000
8,716,000
1,702,000
0
1,702,000
537,000
0
537,000
11,000,000
0
11,000,000
1,634,000
0
1,634,000
5,075,000
0
5,075,000
14,022,000
-86,000
13,936,000
3,321,000
0
3,321,000
399,000
0
399,000
2,979,000
-30,000
2,949,000
5,243,000
1,501,000
6,744,000
17,862,000
-365,000
17,497,000
5,281,000
0
5,281,000
4,459,000
0
4,459,000
960,000
0
960,000
27,735,000
0
27,735,000
28,473,000
0
28,473,000
37,139,000
0
37,139,000
4,403,000
7,000
4,410,000
169,892,000
3,969,000
173,861,000
264,859,000
1,314,000
266,173,000
13, 602, 000
15,000
13, 617, 000
51,365,000
41,000
51,406,000
3,334,000
-64,000
3,270,000
62,012,000
-3,776,000
58,236,000
44,676,000
-3,012,000
41,664,000
$ 817,126,000 $
(165,000) $
816,961,000
Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves
TOTAL RESERVES $ 5,000,000
Section 4. The above appropriations for the municipal operations of the General Fund
are made based on the following sources of revenues for Fiscal Year 2020-21:
GENERAL FUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -In
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues (Inflows)
Charges for Services
TOTAL GENERAL FUND
REVENUES (with
change Memo)
Floor Amendment Final Adopted
$ 424,609,000
$ 424,609,000
117,566,000
117,566,000
4,814,000
4,814,000
4,211,000
4,211,000
7,644,000
7,644,000
67,210,000
67,210,000
66,587,000
66,587,000
7,686,000
(165,000) 7,521,000
116,799,000
116,799,000
$ 817,126,000
$ (165,000) $ 816,961,000
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
Section 5. The following appropriations are made for the municipal operations of Debt
Service Funds for Fiscal Year 2020-21:
DEBT SERVICE FUNDS
General Obligation Bonds
Special Obligation Bonds
TOTAL DEBT SERVICE FUNDS
APPROPRIATONS
$ 23,428,000
42,802,000
$ 66,230,000
Section 6. The above appropriations for the municipal operations of Debt Service Funds
are made based on the following sources of revenues for Fiscal Year 2020-21:
9121:111&121:1,751161:8101►1901
Property Taxes
Transfers -In and Other Revenues
TOTAL DEBT SERVICE FUNDS
:12KA21001:110
$ 19,367,000
46,863,000
$ 66,230,000
Section 7. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year 2020-21:
SPECIAL REVENUE FUNDS
General Special Revenues
Sports Facilities and Activities
Planning Services
Tree Trust Fund
Public Art Fund
Fire- Rescue Services
Parks and Recreation Services
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community Development
Homeless Programs
Human Services
Bayfront/Riverfront Land Acquisition Rouse Trust
Miami Ballpark Parking Facilities
Departmental Improvement Initiative
Transportation and Transit
Emergency Funds
TOTAL SPECIAL REVENUE FUNDS
APPROPRIATIONS
$ 2,193,000
13,000
19,946,000
3,343,000
758,000
31,257,000
1,031,000
9,418,000
822,000
6,835,000
163,000
1,578,000
73,306,000
2,715,000
497,000
1,777,000
13,095,000
9,361,000
18,879,000
100,000
$ 197,087,000
Section 8. The above appropriations for the municipal operations of Special Revenue
Funds are made based on the following sources of revenues for Fiscal Year 2020-21:
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
SPECIAL REVENUE FUNDS
REVENUES
All Sources $ 197,087,000
TOTAL SPECIAL REVENUE FUNDS $ 197,087,000
Section 9. The following appropriations are made for the municipal operations of Internal
Service Funds for Fiscal Year 2020-21:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 42,388,000
Workers' Compensation 17,382,000
Others 25,468,000
TOTAL INTERNAL SERVICE FUND $ 85,238,000
Section 10. The above appropriations for the municipal operations of Internal Service
Funds are made based on the following sources of revenues for Fiscal Year 2020-21:
INTERNAL SERVICE FUND
REVENUES
All Sources $ 85,238,000
TOTAL INTERNAL SERVICE FUND $ 85,238,000
Section 11. This Ordinance is an ordinance of precedent and all other ordinances and
resolutions in conflict with it are held null and void insofar as they pertain to these appropriations;
however, no provision contained in this Ordinance shall be construed to violate the Anti -
Deficiency Act as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami,
Florida, as amended ("City Code"). The appropriations are the anticipated expenditure
requirements for the City and are not mandatory should efficient administration of City
Departments and Boards or altered economic conditions indicate that a curtailment in certain
expenditures is necessary or desirable for the general welfare of the City. The City Manager is
specifically authorized' to create awards and to transfer funds between accounts and awards and
to withhold any of these appropriated funds from encumbrance or expenditure should such action
appear advantageous to the economic and efficient operation of the City. The City Manager is
also authorized' to transfer any excess unrestricted moneys from other funds to the General
Fund provided that those are appropriated moneys which are no longer needed to implement the
original purpose of the appropriation, which are legally available at the time of such transfer, and
whose expenditure is not limited to use for any other specified purpose.
Section 12. The City Manager is authorized' to make any necessary changes to adjust,
amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan,
the Multi -Year Capital Plan, and in connection with City services and resources necessary and
legally allowed to assist the public during the continuing COVID-19 pandemic and other
emergencies, with transfers in and/or out, as necessary and applicable, of legally available funds
and to designate projects, services, components, values, amounts, and uses, as necessary and
applicable, for purposes set forth in this Ordinance.
Section 13. All departments and the number of employees designated for in the
Proposed Budget and the Tentative Budget, as modified by the Change Memo and the Floor
Amendments, either by position summary or by the organizational chart are deemed approved
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
by the City Commission in this Final Budget. Any further permanent change regarding same shall
require City Commission action.
Section 14. The City Manager is authorized' to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized' to establish the
salaries of those employees in executive and staff positions in accordance with the executive and
staff pay plan. These employees may receive any salary increases given in in this Ordinance.
Section 15. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 16. Nothing contained in this Ordinance shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon him in
the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or
lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient and
economical administration of the City and all its Departments. The authority contained in this
Section shall also be applicable whenever the City Manager shall cause a Department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and alteration of the number of
budgeted positions in any given classification.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2020-21 has proved insufficient.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to be
made between the detailed accounts appropriated to the same office, department, or division.
Section 19. To effect salary adjustments, the City Manager is further authorized' to make
departmental and other transfers from any reserve accounts established in the General Fund and
is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as
may be required so long as such transfer is consistent with the provisions contained in Chapter
18, Article IX Financial Policies of the City Code.
Section 20. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 21. All Emergency Accounts are declared to be appropriated to meet emergency
expenses and are subject to expenditure by the City Manager for any emergency purpose.
Section 22. Except as herein provided, transfers between items appropriated shall be
authorized by resolutions or ordinances amendatory hereto except that transfers from the Non -
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020
Departmental Accounts may be made by resolution and any mid -year budget amendments that
do not involve any changes of City Departments may be made by resolution.
Section 23. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Chapter 18 of the City Code for which formal bidding is required. Such bids are to be returnable
to the City Commission or City Manager in accordance with City Charter and City Code
provisions.
Section 24. Expenditure of the herein appropriated funds is authorized' in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 25. Certain necessary actions by the City Manager and the designated City
Departments in order to update the relevant Departments, financial controls, completed projects,
project close-outs, emergency programs and funding, accounting entries, and computer systems
in connection therewith for grants and other funding sources in progress and for necessary
related document negotiations and executions are hereby ratified, approved, and confirmed.
Section 26. The City Manager is authorized' to negotiate and execute any and all
agreements necessary, all in forms acceptable to the City Attorney, in order to accomplish any
of the appropriations and allocations stated herein.
Section 27. This Ordinance shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1 1
i ria i ndez, ity Attor ey 8/3112020 i ria i "ndez, Uy Attor iey 9/15/2020
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
City of Miami File ID: 7736 (Revision: 8) Printed On: 101112020